HomeMy WebLinkAboutInterlocal Agreements - 2018.07.19 - 31218CITY OF AUBURN HILLS
Regular City Council Meeting
Minutes
August 13, 2018
CALL TO ORDER: Mayor McDaniel at 7:00 p.m.
LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326
Present: Mayor McDaniel, Council Members Burmeister, Hammond, Kittle, Knight,
Moniz, and Verbeke
Absent: None
Also Present: City Manager Tanghe, City Attorney Beckerleg, Assistant City
Manager Grice, City Clerk Pierce, Police Chief Baker, Lt. Gagnon, Fire Chief
Taylor, Assistant Fire Chief Macias, Director of Public Works Melchert, Deputy
DPW Director Stahly, Director of Community Development Cohen, City Planner
Keenan, Finance Director Schulz, Recreation Director Marzolf, Director of Senior
Services Adcock, City Engineer Juidici, Mgr of Public Utilities Michling, Media
Communications Specialist Mathes, Management Assistant Intern Benoit
44 Guests
4. APPOINTMENTS AND PRESENTATIONS
4a. Swearing-in Ceremony of Fire Chief Ellen S. Taylor
City Manager Tanghe presented Ms. Ellen S. Taylor as the new Fire Chief for the City of Auburn Hills. Mr.
Tanghe shared her credentials, expertise and the process that was followed to ensure the City was hiring
the best qualified candidate for the City.
Ms. Taylor stated that she is honored to receive the position and is excited to be working with a fantastic
staff and looks forward to continuing a great relationship with the residents that is already established.
City Council members shared their excitement to have Ms. Taylor on staff and look forward to the future in
Auburn Hills.
The Mayor recessed the meeting at 7:14 PM.
The Mayor reconvened the meeting at 7:52 PM.
5. APPROVAL OF MINUTES
5a. Regular City Council Minutes – July 23, 2018
Moved by Verbeke, Seconded by Knight.
RESOLVED: To approve the City Council Minutes of July 23, 2018 as amended.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz, Verbeke
No: None
Resolution No. 18.08.111 Motion Carried (7 - 0)
6. PUBLIC COMMENT
Dan Pillsbury shared his concerns with the TIFA funds and the raffle vacation giveaway. Mayor McDaniel
clarified that the members of the City Council did not vote to determine the policy around any marketing
materials. These decisions were made from the TIFA board and not from Council. Mr. Tanghe stated that
the Mayors comments are accurate.
Don Hughes of 3744 Bald Mountain Rd shared his concerns regarding Hawk Woods Nature Center. He
contacted DPW with one of his concerns and was pleased with Mr. Melcherts response.
City Council Minutes – August 13, 2018
Page 2
7. CONSENT AGENDA
All items listed are considered to be routine by the City council and will be enacted by one motion. There will be no
separate discussion of these items unless a Council Member so requests, in which event the item will be removed
from the Consent Agenda and considered in its normal sequence on the agenda.
7a. Board and Commission Minutes
7a1. Downtown Development Authority Special Meeting – July 9, 2018
7a2. Tax Increment Finance Authority – July 10, 2018
7a3. Beautification Advisory Commission – July 18, 2018
7a4. Election Commission – July 30, 2018
RESOLVED: To receive and file the Board minutes.
7b. Motion – To approve the Termination of the Easements / Gongos, Inc
RESOLVED: To approve the Termination of the Easements document with respect to the
Gongos’ property and authorize the Mayor and City Clerk to sign the Termination of Easements
document for legal execution of the subject easement vacation.
7d. Motion - To approve the resolution in support of the Giddings Road Improvements
RESOLVED: To approve the Resolution in support of Giddings Road improvements.
(Attachment A)
Moved by Verbeke, Seconded by Hammond.
RESOLVED: To approve the Consent Agenda Items 7a, 7b, and 7d.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz, Verbeke
No: None
Resolution No. 18.08.112 Motion Carried (7 - 0)
7c. Motion – To approve 2018 HIDTA sub-recipient agreement with Oakland County
Mr. Moniz asked that this item be taken off the Consent Agenda to seek clarification regarding the receipt
of any funds from this program. Chief Baker clarified that there is a sharing of forfeitures for those agencies
that participate.
Moved by Moniz, Seconded by Verbeke.
RESOLVED: To approve the 2018 HIDTA Agreement between Oakland County and the City of
Auburn Hills and authorize the Chief of Police to sign the agreement on behalf of the City.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz, Verbeke
No: None
Resolution No. 18.08.113 Motion Carried (7 - 0)
8. OLD BUSINESS
9. NEW BUSINESS
9a. Motion – To adopt the Oakland County Hazard Mitigation Plan
Assistant Chief Macias shared the history of this plan and the funding that comes from FEMA for being a
part of this plan.
Moved by Hammond, Seconded by Knight.
RESOLVED: To adopt the new Oakland County Hazard Mitigation Plan. (Attachment B)
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz, Verbeke
No: None
Resolution No. 18.08.114 Motion Carried (7 - 0)
City Council Minutes – August 13, 2018
Page 3
9b. Motion – To purchase of four Thermal Imaging Cameras
Assistant Chief Macias shared the necessity and the bid results of this purchase. He shared that the
company selected meets the bid specifications, has a 5 year warranty and received the best results on an
18 point evaluation allowing fire personnel the ability to search quickly when seconds count. Assistant
Chief Macias stated that the thermal imaging will help to find hot spots in and after a fire as well as locating
victims during a search and rescue attempt. These thermal imaging cameras are hand held. He felt that
the greatest return on investment for City funds was on a hand held device vs being on a person. He
shared that the old cameras will be used on the ambulances.
Mr. Scott Spearing with Dinges Fire was present. He shared that there is a video online that is available to
view to see the functionality of the product.
Moved by Moniz, Seconded by Verbeke.
RESOLVED: To approve the purchase of four (4) Bullard LDX thermal imaging cameras in the
amount of $26,088 from Dinges Fire for the Fire Department.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz, Verbeke
No: None
Resolution No. 18.08.115 Motion Carried (7 - 0)
9c. Motion – To purchase Self-Contained Breathing Apparatus (SCBA), Face Mask, Air Bottles, RIT
Packs, Prescription Lens Kits
Assistant Chief Macias presented the need for the new SCBA’s and the bid results that were received on
these products. During the bid process each vendor gave a basic price and then extra add on items which
were calculated to see which company would offer the best pricing. The Douglas Safety Systems
manufacture was selected due to best results, a 15 year warranty as well as they are the current product
supplier that has been used for the past 20 years. It was discussed that due to liability it would not be wise
to sell the remaining equipment.
Two representatives from Douglas Safety Systems were present.
Moved by Burmeister, Seconded by Moniz.
RESOLVED: To approve the purchase of thirty-eight (38) Avon Deltair SCBA’s, fifty (50) face
masks, seventy six (76) air bottles, four (4) RIT packs, and ten (10) prescription lens kits for
$213,668.72 from Douglas Safety Systems for the Fire Department.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz, Verbeke
No: None
Resolution No. 18.08.116 Motion Carried (7 - 0)
10. COMMENTS AND MOTIONS FROM COUNCIL
Ms. Verbeke –
Reported on Election day ballot issues, at no fault of our City Clerk. Shared that she encouraged
the City Clerk to reach out to council for suggestions of new election workers.
Shared her frustrations of dropping off her laptop with the IT department and never receiving a
phone call that it was ready.
Thanked Chief Baker for the positive changes in the department and asked for a brief update on
National Night Out. Chief Baker shared that he was pleased with the amount of citizens in
attendance and that all the sponsors were very helpful.
Reminded Council that there has been previous discussion regarding holding a City Council
meeting at First and Main. Mr. Tanghe stated that he has that location in mind. Once more
residents are living there, it will be scheduled.
Mr. Moniz –
City Council Minutes – August 13, 2018
Page 4
Asked Chief Baker if the officers carry Narcan and how often it is being used. Chief Baker stated
that all patrol units carry it. Narcan is being used, but not nearly as often as other cities.
Praised the Police Department for the quick apprehension of the bank robbery suspect within 24
hours.
Shared thanks on behalf of a resident for the quick response to a complaint on Joslyn Road. Mr.
Keenan was notified of the issue and it was taken care of within 3 days.
Stated that his concern with Pontiac rd. Mr. Melchert stated that he will look into it.
Sought an update on the amphitheater project. Mr. Juidici stated that progress at the amphitheater
has had delays due to weather and placement of the DTE utility poles. There is continuous
conversations regarding the project and the completion date of November 9, 2018. Mr. Juidici
stated that the contractor is aware of his deadline requirements. Regarding the splash pad, the
underground drainage has been installed and the concrete stairs are being reviewed and the other
fixtures are to be installed shortly.
Ms. Hammond -
Thanked Officer Brian Miller for the great work that was undertaken with National Night Out.
Mr. Knight –
Suggested a City Council Golf team to take a Boys and Girls Club activity in September.
Commented that he is pleased with the project in the downtown area.
Shared his concern about the park and is thankful that it is being watched by Mr. Juidici.
Shared his concern for the grass levels on Squirrel Rd. He stated that the grass is longer on the
Chrysler side and it looks unkempt. Hopes to review this next year.
Mr. Burmeister
Shared his pleasure with the 35th Golf outing.
Mayor McDaniel
Stated that he is very excited to see that the Police Department is taking City Council’s strategies
to the next level. He shared that there is a new response awareness program that will assist officers
when responding to calls that may involve persons with special needs. The program will allow
visitors and or residents to provide information about a family member or friend who may be autistic
or have a mental health concern. By volunteering this information the officer that might assist in a
call will be able to respond appropriately in a time of need. Community Engagement Officer Brian
Miller has more details and is the contact person, 248-364-6887.
Stated that given the circumstances, Election Night went well, City Clerk Laura Pierce was given
praise.
11. CITY ATTORNEY’S REPORT
12. CITY MANAGER’S REPORT
Mr. Tanghe
Attendance was lower for National Night Out but was still very well done.
City Staff went on a road show to inform the business of the services offered by the City.
Shared that he is the only City Manager to have been appointed by L. Brooks Patterson to serve
on the Artificial Intelligence and Robotics Task Force. He shared that the purpose of this task force
is to get a handle on how the technologies are entering the work place and what the demand and
education will be for future careers.
13. ADJOURNMENT
Hearing no objections, the Mayor adjourned the meeting at 8:47PM
Kevin R. McDaniel, Mayor Laura M. Pierce, City Clerk
City Council Minutes – August 13, 2018
Page 5
ATTACHMENT A
Resolution
Be it resolved that
CONTRACT No. 18-5260, Control Section STU 63000, Job Number 202835A
By and between the
MICHIGAN DEPARTMENT OF TRANSPORTATION
and the
CITY OF AUBURN HILLS
is hereby accepted.
The following Officials are authorized to sign the said contract:
Kevin McDaniel, Mayor
Thomas A. Tanghe, City Manager
Ronald J. Melchert, DPW Director
Moved by: Council Member Verbeke
Supported by: Council Member Hammond
ADOPTED: AYES: 7
NAYES: None
ABSENT: None
I hereby certify that the foregoing is a true and correct copy of a resolution made and adopted
at a regular meeting of the Auburn Hills City Council, on the 13th day of August, 2018.
Signed____________________________
Laura M. Pierce, City Clerk,
City of Auburn Hills
City Council Minutes – August 13, 2018
Page 6
ATTACHMENT B
Resolution No. 18.08.114
ADOPTION OF THE OAKLAND COUNTY HAZARD MITIGATION PLAN
WHEREAS, the mission of the City of Auburn Hills includes the charge to protect the health, safety, and general
welfare of the people of the City of Auburn Hills; and
WHEREAS, the City of Auburn Hills, Michigan is subject to flooding, tornadoes, winter storms, and other natural,
technological, and human hazards; and
WHEREAS, the Oakland County Homeland Security Division and the Oakland County Local Emergency Planning
Committee, comprised of representatives from the County, municipalities, and stakeholder organizations, have
prepared a recommended Hazard Mitigation Plan that reviews the options to protect people and reduce
damage from these hazards; and
WHEREAS, the City of Auburn Hills has participated in the planning process for development of this Plan,
providing information specific to local hazard priorities, encouraging public participation, identifying desired
hazard mitigation strategies, and reviewing the draft Plan; and
WHEREAS, the Oakland County Homeland Security Division (HSD), with the Oakland County Local Emergency
Planning Committee (LEPC), has developed the OAKLAND COUNTY HAZARD MITIGATION PLAN (the “Plan”) as
an official document of the County and establishing a County Hazard Mitigation Coordinating Committee,
pursuant to the Disaster Mitigation Act of 2000 (PL-106-390) and associated regulations (44 CFR 210.6); and
WHEREAS, the Plan has been widely circulated for review by the County’s residents, municipal officials, and
state, federal, and local review agencies and has been revised to reflect their concerns; and
NOW THEREFORE BE IT RESOLVED by the City of Auburn Hills and City Council that:
1. The Oakland County Hazard Mitigation Plan (or section(s) of the Plan specific to the affected
community) is/are hereby adopted as an official plan of the City of Auburn Hills.
2. The Fire Chief is charged with supervising the implementation of the Plan’s recommendations, as they
pertain to the City of Auburn Hills and within the funding limitations as provided by the City of Auburn
Hills City Council or other sources.
Passed by the City of Auburn Hills and City Council on August 13, 2018.
________________________________
Laura M. Pierce, City Clerk
ADOPTED: AYES: 7
NAYES: None
ABSENT: None
March 11, 2019
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On July 19, 2018 the Board of Commissioners for Oakland County entered into an agreement per MR #18261 – Sheriff’s
Office – 2018 High Intensity Drug Areas (HIDTA) – Grant Acceptance.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Auburn Hills, and the authorizing Board of Commissioners Resolution are enclosed for filing by
your office. Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Donna Dyer, Corporation Counsel, Oakland County
Gaia Piir, Business Manager, OSCO Laura Pierce, Clerk, City of Auburn Hills
Enclosures