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Home My WebLink AboutResolutions - 2019.04.18 - 31239REPORT (MISC. #19052) April 18, 2019 BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee IN RE: MR #19052 —BOARD OF COMMISSIONERS —TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF WATERFORD — PULVERIZING AND RESURFACING OF MACEDAY DRIVE FROM LOTUS DRIVE TO WILLIAMS LAKE ROAD — PROJECT NO. 54762 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Economic Growth and Infrastructure Committee, having reviewed the above -referenced resolution on February 26, 2019, reports with the recommendation that the resolution be adopted with the following amendments: Amend the 6th and 7th WHEREAS paragraphs of the resolution, as follows: WHEREAS Oakland County's one-third (113) share of the Fiscal Year 2019 authorized amount of Tri - Party Road Improvement funding for Project No. 53351 54762 in the Charter Township of Waterford is $30,000; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for pFe}ect#63364- Project No. 54762 in the amount of $30,000. Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of the foregoing report. Commissioner William Miller, Distric Chairperson, Economic Growth and Infrastructure Committee ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #19052 BY: Commissioner Kowall, District #6 IN RE: BOARD OF COMMISSIONERS—TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF WATERFORD — PULVERIZING AND RESURFACING OF MACEDAY DRIVE FROM LOTUS DRIVE TO WILLIAMS LAKE ROAD — PROJECT NO. 54762 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Waterford, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (113) share of the funding for the project in the Charter Township of Waterford and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Waterford has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (113) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 53351 in the Charter Township of Waterford is $33,333; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for project #53351 in the amount of $33,333. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Waterford and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Oakland. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $33,333 Total Revenue 33 333 Expenditures 9010101-153010-740135 Road Commission Tri -Party $33,333 Total Expenditures 333 Chairperson, I move the adoption of the foregoing Resolution. ,_16 I �_ , I - Commissioner Eileen Ko all District #6 Quality Life through Goad:Roads "We Care" A=T==YAV400,4A0 13B 02/07/19 Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: January 24, 2019 To: Thomas G. Blust, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming supery sor777;6 "A a SUBJECT! PROJECT NO. $4762, MACEDAY DRIVE LOTUS DRIVE TO WILLIAMS LAKE ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF WATERFORD .916-16,1000 Tha�Charter Township of Watorford: has elected to use the Tri -Party Program to fund the estimated total pr*ct cost pf $100,1000� Our share is estimated to be $3a,334 and is in the FYI 9 budget, Recommended for Board Approval Director of Engineering ,ROAD +COMMUS/oN EMT- NWR*7037 QUALITY UPE MHoWH GOOD ROADS: :DAD ComwsSKIN FOR OAKLAND COUNTY "WE CARE." 3oard of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamlan Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.1=. Managing Director Gary Piotrowicz, P.E., P. T. 0. E. Deputy Managing Director County Highway Engineer February 7, 2019 Ms. Kimberly Markee, Clerk Charter Township of Waterford 5200 Civic Center Drive Waterford, MI 48329-3773 Re: Maceday Drive, Lotus Drive to Williams Lake Road Local Cost Participation/Tri-Party Program Project No. 54762 Dear Ms. Markee; A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, February 7, 2019. Please contact Thomas G, Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Shannon J. filler Deputy -Secretary /Clerk of the Board 31001 Lahser Road Ism Beverly Hills, MI 48025 Enclosure 248-645-2000 FAX 248-645-0452 TDD248-645.9923 www.reoeweb.org cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County �Tiaceday Drive Chartet Township -Of Watedbrd Board Project No54762 This Agreement, made and entered into this _ZLh_ day of F61jruaU 20191 by and between the Board of County Road Commissioners of the County of Oakland, Michigan, to as the COMMUNITY, provides as follows-, WHEREAS, the BOARD �ancl the COMMUNITY have programmed the pulverizing and resurfacing of Mateday Drive from Lott!$ Drive to Williams Lake Road, as described in Exhibit "k, attached hereto, and made a part herebt Which improvements involve roads under the jurisdiction of' the BOARD and within the COMMUNITY, which improvements are hereinafter refetted to as the PROJECT, and Vill 11 11 IL 1. WHEREA& said PROJECT involves certain designated and approved Tr" Party Program toas the COUNTY� and WHEREAS, the BOARD and the COMMUNITY have reached a mutual �Uhderstanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing 'In this Agreement, NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD i 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable, 3. The estimated total PROJECT cost of $100,000 shall be invoiced and funded in the following order: a. Tri -Party Program funding in the amount of $100,000. b. Any PROJECT costs above the Tri -Party Program funding of $100,000 will be funded first with any available Tri -Parry Program Funds. If no Tri -Party Program Funds are available, any PROJECT costs above $100,000 will be funded 100% by the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY In the amount of $33,333 (being 100% of the COMMUNITY'S Tri -Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $33,333 (being 100% of the COUNTY'S Tri - Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Maceday Dave .2 - Charter 2 -Charter Township of Waterford Project No. 54782 112!2019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By zj'21� Managing Director CHARTER TQWNSHIP OF WATERFORD 0 Its Ukvf�g& Maceday Drive - 3 - Charter Township of Waterford Project No, 54762 9/2/2019 EXHIBIT A TRI -PARTY PROGRAM Maceday Road Lotus Drive to Williams Lake Road Charter Township of Waterford Board Project No. 54762 Pulverizing and resurfacing of Maceday Road from Lotus Drive to Williams Lake Road. ESTIMATED PROJECT COST Contractor Payments COST PARTICIPATION BREAKDOWN $100,000 Maceday Drive -4- Charter 4 - Charter Township of Waterford Project No. 54762 112!.2019 COMMUNITY COUNTY BOARD TOTAL FY2014 Tri -Party Program $33,333 $33,333 $33,334 $100,000 TOTAL SHARES $33,333 $33,333 $33,334 $100,000 Maceday Drive -4- Charter 4 - Charter Township of Waterford Project No. 54762 112!.2019 Resolution #19052 March 14, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections. Resolution #19052 April 18, 2019 Moved by Gingell seconded by Markham the resolutions on the Consent Agenda be adopted with accompanying reports being accepted. AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted with accompanying reports being accepted. GERALD D. POISSON CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45,559A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 18, 2019, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 18th day of April, 2019. Lisa Brown, Oakland County