HomeMy WebLinkAboutResolutions - 2019.04.02 - 31263MISCELLANEOUS RESOLUTION , #19073 April 2, 2019
BY: Commissioner Penny Luebs, Chairperson, Healthy Communities and Environment Committee
IN RE: DEPARTMENT OF HEALTH & HUMAN SERVICESIHEALTH DIVISION — 2099 MICHIGAN
MEDICAL MARIHUANA OPERATION AND OVERSIGHT - GRANTACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Licensing and Regulatory Affairs (LARA) Bureau of
Professional Licensing has awarded the Oakland County Health Division funding in the amount of
$366,702 for education, communication, and outreach regarding the 2019 Michigan Medical
Marihuana Operation and Oversight Grant (MMOOG) Program; and
WHEREAS funding provided under this grant must not be used for law enforcement purposes; and
WHEREAS there is no County match required; and
WHEREAS the grant funding period is January 1, 2019 through September 15, 2019; and
WHEREAS the grant award requires the creation of two (2) Special Revenue (SR) Part -Time Non -
Eligible (PTNE) 1,000 hours per year Public Health Educator III positions and one (1) SR PTNE
1,000 hours per year Graphic Designer position in the Community Health Promotion and Intervention
Services (CHPIS) Unit (#1060233) to carry out the project activities defined in the contract; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the
Board of Commissioners Grant Acceptance Procedures, Miscellaneous Resolution #19006.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2019 Michigan Medical Marihuana Operation and Oversight Grant award, for the period January 1,
2019 through September 15, 2019, in the amount of $366,702.
BE IT FURTHER RESOLVED to create two (2) SR PTNE 1,000 hour per year Public Health
Educator III positions and one (1) SR PTNE 1,000 hour per year Graphic Designer position in the
CHPIS Unit (#1060233).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%)
of the original award, which are consistent with the original award as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment and continuation of the Special Revenue positions in the grant is contingent upon
continued future levels of grant funding.
BE IT FURTHER RESOLVED the FY 2019 budget is amended as follows:
MEDICAL MARIHUANA OPERATION AND OVERSIGHT GRANT #28626
Project #GR0000000866
Activity: GLB Analysis; GLB Bud. Ref. 2019
Revenue FY2019
28626-1060233-133410-615571 State Operating Grants $366,702
Total Revenue 6
Expenditures
28626-1060233-133410-702010
Salaries
$ 77,508
28626-1060233-133410-722740
Fringe Benefits
4,271
28626-1060233-133410-732018
Travel
12,015
28626-1060233-133410-750294
Material & Supplies
57,000
28626-1060233-133410-730324
Communications
600
HEALTHY COMMUNITIES AND ENVIRONMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
28626-1060233-133410-730373
28626-1060233-133410-773630
28626-1060233-133410-774636
28626-1060233-133410-731941
28626-1060233-133410-774677
28626-1060233-133410-730982
28626-1060233-133410-732165
28626-1060233-133410-730072
28626-1060233-133410-730926
Contractual
30,000
IT Development
65,000
IT Operations
18,072
Training
10,000
Insurance Fund
441
Interpreter Fees
7,500
Meetings & Workshops
5,000
Advertising
69,769
Indirect Costs
9.526
Total Expenditures
366.70
Chairperson, on behalf of the Healthy Communities and Environment Committee, 1 move the
adoption of the forgoing resolution.
Commissioner Penny Luebs, District #16
Chairperson, Healthy Communities and Environment
Committee
GRANT REVIEW SIGN OFF — Health & Human Services/Health Division
GRANT NAME: 2019 Medical Marihuana Operation and Oversight Grant
FUNDING AGENCY: Michigan Department of Licensing and Regulatory Affairs
DEPARTMENT CONTACT PERSON: Rachel Shymkiw / 452-2151
STATUS: Grant Acceptance
DATE: 3/7/19
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison
Committee Resolution, the grant agreement/contract, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (3/4/19)
Department of Human Resources:
Approved by Human Resources, as amended in the 5t1' WHEREAS.
This version does not include the Fiscal Note.— Heather Mason (3/7/19)
Risk Management and Safety:
Approved by Risk Management. — Robert E lenbeck (3/5/19)
Corporation Counsel:
Approved by Corporation Counsel. — Stephen Rideout (3/5/19)
GRANT BETWEEN
THE STATE OF MICHIGAN
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS
ANi___
OAKLAND COUNTY'
Dave Woodward
Oakland County
1200 N. Telegraph Rd. Bldg. 34 East
Pontiac, MI 48341
248-858-0100
wardcc oalcgov.con
Shaun. Lampkin
Bureau of Marijuana Regulation
Department of Licensing and Regulatory Affairs
2407 N Grand. River Ave
P.O. Box 30004
Lansing, Michigan 48906
Office Number: 517-284-8563
Email: Lara pkinss(b nichigan, o
From January 1, 2019 to September 15, 2019
Federal Contribution:
State Contribution:
Local Contribution.
Other Contributions:
$366,70100
ACCOUNTING DETAIL,Accounting Template o.: 6411113TO10
GRANT
This is Grant #2019 MMOOG OAKLAND between the Department of Licensing and
Regulatory Affairs (Grantor), and Oakland County (Grantee), subject to terms and conditions of
this grant agreement (Agreement).
1.4 Statement of Purpose
The Michigan Medical Marihuana Operation and Oversight Grant to Counties is provided
for in the Michigan Medical Marihuana Act, MCL 333.26421 et seq. The purpose of the Grant is
to provide funding to counties to be used for education, communication, and outreach regarding
the Michigan Medical Marihuana Act.
I.I. Statement of Work
The Grantee agrees to undertake, perform, and complete the services that are more
specifically described in the Grantee's Proposal, Attachment A.
1.2 Detailed Budget
A. This Agreement does not commit the State of Michigan (State) or the Department
of Licensing and Regulatory Affairs (LARA) to approve requests for additional
funds at any time.
B. Attachment B is the Budget. The Grantee agrees that all funds shown in the
Budget are to be spent as detailed in the Budget.
C. If applicable, travel expenses will not be reimbursed at rates greater than the State
Travel Rates, Attachment C, without the prior written consent of the Grant
Administrator.
Changes in the Budget will be allowed only upon prior review and written approval
by the Grant Administrator.
1.3 Payment Schedule
The maximum amount of grant assistance offered is $ 366,702.00. Progress payments up to a
total of 85% of the Total Authorized Budget may be made upon submission of a Grantee request
indicating grant funds received to date, project expenditures to date (supported with computer
printouts of accounts, general ledger sheets, balance sheets, etc.), and objectives completed to
date. Backup documentation such as computer printouts of accounts, ledger sheets, check
copies, etc. shall be maintained for audit purposes in order to comply with this Agreement. The
payment of the final 15% of the grant amount shall be made after completion of the project and
after the Grant Administrator has received and approved a final report, if applicable. The final
payment is also contingent upon the submission of a final invoice that includes expenditures of
grant funds reported by line item and compared to the approved Budget.
Public Act 279 of 1984 states that the state shall take all steps necessary to assure that payment
for goods or services, is mailed within 45 days after receipt of the goods or services, a
complete invoice for goods or services, or a complete contract for goods or services, whichever
is later.
1.4 Monitoring and Reporting Program Performance
A. Monitoring. The Grantee shall monitor performance to assure that time schedules
are being met and projected work by time period is being accomplished.
B. Reports. The Grantee shall submit to the Grant Administrator 3 performance
reports that briefly present the following information:
Percent of completion of the project objectives. This should include a
brief outline of the work accomplished during the reporting period and the
work to be completed during the subsequent reporting period.
2. A breakdown of the expenses that occurred within the reporting period
along with supporting documentation that the expenses to be reimbursed
were incurred by the county department.
Brief description of problems or delays, real or anticipated, which should
be brought to the attention of the Grant Administrator.
4. Statement concerning any significant deviation from previously agreed-
upon Statement of Work.
5. The reports are due on April 1, 2019, July 1, 2019 and September 15,
2019. Further, the Department of Licensing and Regulatory Affairs has
provided a Financial Status Report form that is to be completed with each
report submission.
C. A Final Report is required. The Grantee will do the following:
The Grantee shall submit 1 final electronic copy of the report to the Grant
Administrator by September 15, 2019.
2. The final report will include the following information:
a. A summary of the project implementation plan and any deviations
from the original project as proposed.
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b. Accomplishments and problems experienced while carrying out
the project activities.
C. Coordinated efforts with other organizations to complete the
project.
d. Impacts, anticipated and unanticipated, experienced as a result of
the project implementation.
e. Financial expenditures of grant money and other contributions to
the project, in-kind and/or direct funding.
f. Any experience in applying the project products and anticipated
"next steps".
g. Actual Budget expenditures compared to the Budget in this
Agreement. Include the basis or reason for any discrepancies.
3. The final report may be combined with the September 15, 2018 report
provided that it includes all of the data requested in Sections I A(B) and 1.4
(C).
PART II - GENERAL PROVISIONS
2.1 Project Changes
Grantee must obtain prior written approval for project changes from the Grant
Administrator. See Section 1.2, Detailed Budget.
2.2 Delegation
Grantee may not delegate any of its obligations under the Grant without the prior written
approval. of the State. Grantee must notify the State at least 90 calendar days before the proposed
delegation, and provide the State any information it requests to determine whether the delegation
is in its best interest. If approved, Grantee must: (a) be the sole point of contact regarding all
contractual project matters, including payment and charges for all Grant Activities; (b) make all
payments to the subgrantee; and (c) incorporate the terms and conditions contained in this Grant
in any subgrant with a subgrantee. Grantee remains responsible for the completion of the Grant
Activities, compliance with the terms of this Grant, and the acts and omissions of the subgrantee.
The State, in its sole discretion, may require the replacement of any subgrantee.
2.3 Project Income
To the extent that it can be determined that interest was earned on advances of funds,
such interest shall be remitted to the Grantor. All other program income shall either be added to
the project budget and used to further eligible program objectives or deducted from the total
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program budget for the purpose of determining the amount of reimbursable costs. The final
determination shall be made by the Grant Administrator.
2.4 Share-in-savings
The Grantor expects to share in any cost savings realized by the Grantee. Therefore, final
Grantee reimbursement will be based on actual expenditures. Exceptions to this requirement
must be approved in writing by the Grant Administrator.
2.5 Order of Spending
Unless otherwise required, Grantee shall expend funds in the following order: (1) private
or local funds, (2) federal funds, and (3) state funds. Grantee is responsible for securing any
required matching funds from sources other than the State.
2.6 Purchase of Equipment
The purchase of equipment not specifically listed in the Budget, Attachment B, must
have prior written approval of the Grant Administrator. Equipment is defined as non-expendable
personal property having a useful life of more than one year. Such equipment shall be retained
by the Grantee unless otherwise specified at the time of approval.
2.7 Accounting
The Grantee shall adhere to the Generally Accepted Accounting Principles and shall
maintain records which will allow, at a minimum, for the comparison of actual outlays with
budgeted amounts. The Grantee's overall financial management system must ensure effective
control over and accountability for all funds received. Accounting records must be supported by
ited to, balance sheets, general ledgers, time sheets
source documentation including, but not lit
and invoices. The expenditure of state funds shall be reported by line item and compared to the
Budget.
2.8 Records Maintenance, Inspection, Examination, and Audit
The State or its designee may audit Grantee to verify compliance with this Grant.
Grantee must retain, and provide to the State or its designee upon request, all financial and
accounting records related to the Grant through the tern of the Grant and for 7 years after the
latter of tennination, expiration, or final payment under this Grant or any extension ("Audit
Period"). If an audit, litigation, or other action involving the records is initiated before the end of
the Audit Period, Grantee must retain the records until all issues are resolved.
Within 10 calendar days of providing notice, the State and its authorized representatives or
designees have the right to enter and inspect Grantee's premises or any other places where Grant
Activities are being performed, and examine, copy, and audit all records related to this Grant.
Grantee must cooperate and provide reasonable assistance. if any financial errors are revealed,
the amount in error must be reflected as a credit or debit on subsequent invoices until the amount
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is paid or refunded. Any remaining balance at the end of the Grant must be paid or refunded
within 45 calendar days.
This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and
any subgrantee that performs Grant Activities in connection with this Grant.
If the Grantee is a governmental or non-profit organization and expends the minimum level
specified in OMB Uniform Guidance ($750,000 as of December 26, 2013) or more in total
federal funds in its fiscal year, then Grantee is required to submit an Audit Report to the Federal
Audit Clearinghouse (FAC) as required in 200.36.
2.9 Competitive Bidding
The Grantee agrees that all procurement transactions involving the use of state funds
shall be conducted in a manner that provides maximum open and free competition. When
competitive selection is not feasible or practical, the Grantee agrees to obtain the written
approval of the Grant Administrator before making a sole source selection. Sole source contracts
should be negotiated to the extent that such negotiation is possible.
3.0 Liability
The State is not liable for any costs incurred by the Grantee before the start date or after
the end date of this Agreement. Liability of the State is limited to the terms and conditions of
this Agreement and the grant amount.
3.1 Intellectual Property
Unless otherwise required by law, all intellectual property developed using funds
from this Agreement, including copyright, patent, trademark and trade secret, shall
belong to the Grantee.
3.2 Safety
The Grantee, and all subgrantees are responsible for insuring that all precautions are
exercised at all times for the protection of persons and property. Safety provisions of all
Applicable Laws and building and construction codes shall be observed. The Grantee, and every
subgrantee are responsible for compliance with all federal, state and local laws and regulations in
any manner affecting the work or performance of this Agreement and shall at all times carefully
observe and comply with all rules, ordinances, and regulations. The Grantee, and all subgrantees
shall secure all necessary certificates and permits from municipal or other public authorities as
may be required in connection with the performance of this Agreement.
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3.3 General Indemnification
Inasmuch as each party to this grant is a governmental entity of the State of Michigan,
each party to this grant must seek its own legal representation and bear its own costs; including
judgments, in any litigation which may arise from the performance of this grant. It is specifically
understood and agreed that neither party will indemnify the other party in such litigation.
3.4 Termination
A. Termination for Cause
The State may terminate this Grant for cause, in whole or in part, if Grantee, as
determined by the State: (a) endangers the value, integrity, or security of any
location, data, or personnel; (b) becomes insolvent, petitions for bankruptcy court
proceedings, or has an involuntary bankruptcy proceeding filed against it by any
creditor; (c) engages in any conduct that may expose the State to liability; (d)
breaches any of its material duties or obligations; or (e) fails to cure a breach
within the time stated in a notice of breach. Any reference to specific breaches
being material breaches within this Grant will not be construed to mean that other
breaches are not material.
If the State terminates this Grant under this Section, the State will issue a
termination notice specifying whether Grantee must: (a) cease performance
immediately, or (b) continue to perform for a specified period. If it is later
determined that Grantee was not in breach of the Grant, the termination will be
deemed to have been a Termination for Convenience, effective as of the same
date, and the rights and obligations of the parties will be limited to those provided
in Subsection B, Termination for Convenience.
The State will only pay for amounts due to Grantee for Grant Activities accepted
by the State on or before the date of termination, subject to the State's right to set
off any amounts owed by the Grantee for the State's reasonable costs in
terminating this Grant. The Grantee must pay all reasonable costs incurred by the
State in terminating this Grant for cause, including administrative costs, attorneys'
fees, court costs, transition costs, and any costs the State incurs to procure the
Grant Activities from other sources.
B. Termination for Convenience
The State may immediately terminate this Grant in whole or in part without
penalty and for any reason, including but not limited to, appropriation or budget
shortfalls. If the State terminates this Grant for convenience, the State will pay all
reasonable costs, as determined by the State, for State approved Grant
Responsibilities.
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3.5 Conflicts and Ethics
Grantee will uphold high ethical standards and is prohibited from: (a) holding or
acquiring an interest that would conflict with this Grant; (b) doing anything that creates an
appearance of impropriety with respect to the award or performance of the Grant; (c) attempting
to influence or appearing to influence any State employee by the direct or indirect offer of
anything of value; or (d) paying or agreeing to pay any person, other than employees and
consultants working for Grantee, any consideration contingent upon the award of the Grant.
Grantee must immediately notify the State of any violation or potential violation of these
standards. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of
Grantee, and any subgrantee that performs Grant Activities in connection with this Grant.
3.6 Non -Discrimination
Under the Elliott -Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., and the
Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.110 1, et seq., Grantee and its
subgrantees agree not to discriminate against an employee or applicant for employment with
respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or
indirectly related to employment, because of race, color, religion, national origin, age, sex,
height, weight, marital status, partisan considerations, or a disability or genetic information
that is unrelated to the person's ability to perform the duties of a particular job or position,
Breach of this covenant is a material breach of this Grant.
3.7 Unfair Labor Practices
Under MCL 423.324, the State may void any Grant with a Grantee or subgrantee who
appears on the Unfair Labor Practice register compiled under MCL 423.322.
3.8 Force Majeure
Neither party will be in breach of this Grant because of any failure arising from any
disaster or acts of god that are beyond their control and without their fault or negligence. Each
party will use commercially reasonable efforts to resume performance. Grantee will not be
relieved of a breach or delay caused by its subgrantees. If immediate performance is necessary
to ensure public health and safety, the State may immediately Grant with a third party.
3.9 Media Releases
News releases (including promotional literature and commercial advertisements)
pertaining to the Grant or project to which it relates must not be made without prior written State
approval, and then only in accordance with the explicit written instructions of the State.
4.0 Website Incorporation
The State is not bound by any content on Grantee's website unless expressly incorporated
directly into this Grant.
4.1 Certification Regarding Debarment
The Grantee certifies, by signature to this Agreement, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this Agreement by any federal or State department or agency. If
the Grantee is unable to certify to any portion of this statement, the Grantee shall attach an
explanation to this Agreement.
4.2 Illegal Influence
The Grantee certifies, to the best of his or her knowledge and belief that:
A. No federal appropriated funds have been paid nor will be paid, by or on behalf of
the Grantee, to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any federal
contract, grant, loan or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this grant, the Grantee
shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
C. The Grantee shall require that the language of this certification be included in the
award documents for all grants or subcontracts and that all subrecipients shall
certify and disclose accordingly.
The State has relied upon this certification as a material representation. Submission of this
certification is a prerequisite for entering into this Agreement imposed by 31 USC § 1352. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
The Grantee certifies, to the best of his or her knowledge and belief that no state funds have been
paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or attempting
to influence an officer or employee of any State agency, a member of the Legislature, or an
employee of a member of the Legislature in connection with the awarding of any state contract,
the making of any state grant, the making of any state loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any state
contract, grant, loan or cooperative agreement.
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4.3 Governing Law
This Grant is governed, construed, and enforced in accordance with Michigan law,
excluding choice -of -law principles, and all claims relating to or arising out of this Grant are
governed by Michigan law, excluding choice -of -law principles. Any dispute arising from this
Grant must be resolved in Michigan Court of Claims. Grantee consents to venue in Ingham
County, and waives any objections, such as lack of personal jurisdiction or forum non
conveniens. Grantee must appoint agents in Michigan to receive service of process.
4.4 Compliance with Laws
Grantee must comply with all federal, state and local laws, rules and regulations.
4.5 Disclosure of Litigation, or Other Proceeding
Grantee must notify the State within 14 calendar days of receiving notice of any
litigation, investigation, arbitration, or other proceeding (collectively, "Proceeding") involving
Grantee, a subgrantee, or an officer or director of Grantee or subgrantee, that arises during the
term of the Grant, including: (a) a criminal Proceeding; (b) a parole or probation Proceeding; (c)
a Proceeding under the Sarbanes-Oxley Act; (d) a civil Proceeding involving: (1) a claim that
might reasonably be expected to adversely affect Grantee's viability or financial stability; or (2)
a governmental or public entity's claim or written allegation of fraud; or (e) a Proceeding
involving any license that Grantee is required to possess in order to perform under this Grant.
4.6 Assignment
Grantee may not assign this Grant to any other party without the prior approval of the
State. Upon notice to Grantee, the State, in its sole discretion, may assign in whole or in part, its
rights or responsibilities under this Grant to any other party. If the State determines that a
novation of the Grant to a third party is necessary, Grantee will agree to the novation, provide all
necessary documentation and signatures, and continue to perform, with the third party, its
obligations under the Grant.
4.7 Entire Grant and Modification
This Grant is the entire agreement and replaces all previous agreements between the
parties for the Grant Activities. This Grant may not be amended except by signed agreement
between the parties.
4.8 Grantee Relationship
Grantee assumes all rights, obligations and liabilities set forth in this Grant. Grantee, its
employees, and agents will not be considered employees of the State. No partnership or joint
venture relationship is created by virtue of this Grant. Grantee, and not the State, is responsible
10
for the payment of wages, benefits and taxes of Grantee's employees and any subgrantees. Prior
performance does not modify Grantee's status as an independent Grantee.
49 Dispute Resolution
The parties will endeavor to resolve any Grant dispute in accordance with this provision.
The dispute will be referred to the parties' respective Grant Administrators or Program
Managers. Such referral must include a description of the issues and all supporting
documentation. The parties must submit the dispute to a senior executive if unable to resolve the
dispute within 15 business days. The parties will continue performing while a dispute is being
resolved, unless the dispute precludes perfonnance. A dispute involving payment does not
preclude performance.
Litigation to resolve the dispute will not be instituted until after the dispute has been
elevated to the parties' senior executive and either concludes that resolution is unlikely, or fails
to respond within 15 business days. The parties are not prohibited from instituting formal
proceedings: (a) to avoid the expiration of statute of limitations period; (b) to preserve a superior
position with respect to creditors; or (c) where a party makes a determination that a temporary
restraining order or other injunctive relief is the only adequate remedy. This Section does not
limit the State's right to terminate the Grant.
5.0 Severability
If any part of this Grant is held invalid or unenforceable, by any court of competent
jurisdiction, that part will be deemed deleted from this Grant and the severed part will be
replaced by agreed upon language that achieves the same or similar objectives. The remaining
Grant will continue in full force and effect.
5.1 Waiver
Failure to enforce any provision of this Grant will not constitute a waiver.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
11
5,2 Signatories
The signatories warrant that they are empowered to enter into this Agreement and agree
to be bound by it.
LeAnn Droste, Director Date
Bureau of Finance and Administrative Services
Department of Licensing and Regulatory Affairs
State of Michigan
Dave Woodward Date
Chairperson, Oakland County Board of Commissioners
Oakland County
GRANT NO. 2019 MMOOG OAKLAND
Rov. 1212018
12
Bureau of fRegulation
Medical Marihuana Operation and Oversight Grants
019 Grant AU1211cation
Authority: Michigan Medical Marihuana Act
2008 TI.1, Section 6(1), MCL 333,26426
Oakland County
Applicant
CV0048080 000-130
SIGMA Vendor Customer ID No. Mail Codd
Dave Woodward'
Address
1200 N. Telegraph) Rd. Bldg. 34 East
City State Zip Code
Pontiac: MI 48341
Area Code/Telephone umber Email Address
(248) 858-0100 wardcc@oakgov.com
Funds must be used for education, communication and outreach regarding the Michigan Medical Marihuana
MCL 333.26421 to 333.2643€1. On county letterhead, submit your proposal that includes the items listed below;
• Describe the projects) for which funds are requested with an implementation plan.
m Explain how funds will be used to coordinate efforts with other agencies, if applicable.
• Describe the impact will these funds have on the community and what you hope to accomplish;.
® Explain haw these funds will be combined with other funding to complete the project, if necessary
m Explain anticipated outcomes that will result from this grant.
• Submit a detailed budget showing how the requested funds will be expended
T certify and agree toreporthaw the grant was expended and to provide a report to the department of Licensing and Regulatory Al
Bureau of Medical Marihuana Regulation, no later than September 15, 2019. By signing below, I also agree to meetand follow the stat
nrovisions inwhieh this nrof-_ est$tbliOd"pursuant to Section 901 of 2018 PA 207;
r
isidnatuee of Co"wity %al ,,is rater (Original Signature Required) Date
Chairperson,O.w: ! Courltyvi. fid: of commissionersTitle
MENUNG ANP NfOOLd4l`tlX.Y AFMRG: r, y�,
IXP"rGM£A GICIVEN. PIISINESSMINCEG: 101
y 1.2018 3 1 P a g e
Medical Marihuana Operation and Oversight Grants
2019 Grant Application
Oakland County Health Division
Overview
Oakland County Health Division (OCHD) is the local public health agency for Oakland County. Over 350
employees work across 40* programs providing health services for the public, businesses, and educational
communities. For over 30 years, OCHD has maintained a substance abuse prevention license to implement
educational services that target preventing substance use disorders (SUD). The Health Division provides
evidence -based SUD prevention programs focused on all illegal and prescription drugs, including marihuana, to
high-risk elementary and middle schools, parent groups, community organizations, and local coalitions.
In addition, Health Education staff members provide facilitation and support to the Division's 10 community
collaboratives, of which, several will support the efforts of the proposed project. Most notably, the Health
Division facilitates the Oakland County Prescription Drug Abuse Partnership (OCPDAP), a strong coalition of
partners with an active interest in preventing substance use disorder. OCPDAP meets on bi-monthly basis and
works to reduce prescription drug abuse and overdoses in our county using a coordinated, strategic action plan.
One element of OCPDAP's work is to reduce availability of prescription drugs and help protect the environment
through the M.E.D.S. campaign, which stands for Monitor, Educate, Dispose, and Secure. This partnership,
coupled with OCHD's SUD experience, will serve to adapt the successful outreach, education, and awareness
efforts used for prescription drug abuse to address medical marihuana activities.
Proiect
A comprehensive, multi -pronged approached is being proposed to implement the project activities regarding
the Michigan Medical Marihuana Act. Three strategies will be the focus of the proposed project:
1. Education activities
2. Awareness campaign
3. Outreach activities
OCHD will work with various local partners including healthcare organizations, Oakland County Youth Assistance
Oakland Schools Intermediate School District, Oakland Community Health Network, (the local Community
Mental Health Agency), Oakland County Senior Advisory Council, Oakland County Medical Control Authority, the
Alliance of Coalitions for Healthy Communities, and Oakland County Sheriff's Office to implement the proposed
project. Currently, OCHD works with these partners on numerous public health endeavors and all are involved
in the Division's many community collaboratives. The Health Division will also connect with other local
jurisdictions that receive this grant funding to identify regional activities that are consistent with Oakland County
efforts.
The proposed project includes education, awareness, and outreach strategies regarding medical marihuana.
Activities are described below with an implementation plan. Several key messages will be integrated into
Oakland County Health Division, Medical Marihuana Operation and Oversight Grant Applicatian —2019
fA
education, awareness, and outreach activities about the following main topics related to medical marihuana
use:
• Health risks, including:
o Effects related to the developing brains of youth (under 25 years old)
o Unintentional and intentional poisoning
o Prenatal exposure
o Secondhand smoke exposure
o Possible interactions with prescription drugs
o Environmental factors
o Impaired driving
• General addiction information
• Avoid poisoning of children and youth
• Safe disposal practices
• Improve data collection and reporting
O ER Visits
o Hospital Admissions
o Vehicle Crashes
Message Development
Messages will be developed using reputable information sources such as Centers for Disease Control and
Prevention (CDC), Substance Abuse and Mental Health Services Administration (SAMSHA), National Institute on
Drug Abuse (NIDA), and supporting research. A survey will be developed, using Qualtrics software, for improve
data collection efforts. OCHD will work with local and regional partners on survey development and
dissemination strategies. This will allow for more consistent data collection and provide a more comprehensive
picture of risks associated with medical marihuana. Survey results will be the foundation for developing
educational materials, presentations, media communications, a social media toolkit, website enhancement, and
outreach activities. All materials, messages, and advertisements will be translated into several languages
including Spanish and Arabic to ensure cultural and linguistic competency for Oakland County residents.
Key target populations for the proposed project include:
• Healthcare partners, clinicians, caregivers
• SLID and Mental Health providers
• Educational community
• Community Collaboratives such as Best Start for Babies, Fetal Infant Mortality Review (FIMR), ECHO
Access to Care
• Public Health professionals
• Families and expecting parents
Oakland County Health Division, Medical Marihuana Operation and Oversight Grant Application —2019
Education Activities
Educational and informational materials will be developed for print and electronic distribution. Presentations
will also be developed and the current OCHD marihuana website will be expanded. The content of the
educational activities will include general information about health risks of marihuana on children and youth,
reducing accidental and intentional ingestion of marihuana products by youth, environmental factors related to
production, side effects associated with medical marihuana, potential interaction with prescription drugs,
prenatal exposure and secondhand smoke, educating medical providers about the health risks of medical
marihuana for minors, and impaired driving. The selection of these topics will be finalized from survey results
and reputable resources, Grant funded staff may also attend relevant learning opportunities such as
conferences or trainings based on availability to increase knowledge on the topic and best practices.
Educational Materials such as brochures, fact sheets, posters, and resource cards will be developed in
both printed and electronic formats. Distribution will occur via OCHD website, GOVdelivery, and social
media. GOVDelivery is an e-mail subscription management system that provides access to Information
through e-mail and wireless alerts. Currently, the Health Division has approximately 35,000 subscribers
to GOVdelivery and 4600 followers on both Facebook and Twitter, the two OCHD social media
platforms. Printed and electronic educational materials will be provided to local partners for
dissemination. The number of materials distributed will be tracked along with the receiving population
and website analytics will be documented and monitored.
• Resource list— OCHD will compile relevant, reputable resources such as LARA, CDC, 5AM5HA, NIDA, and
crisis hotline phone numbers into a resource list. Dissemination will occur electronically via the Health
Division website, GOVdelivery and social media. The printed document will be delivered to local
partners, provisioning centers, and caregivers.
Awareness cam pal n activities
An ongoing awareness campaign will be implemented using purchased advertisement, educational videos, social
media messaging, and coordinated messaging efforts from county leaders to promote increased awareness of
health risks, environmental factors, and safe disposal of medical marihuana.
• Purchased advertisement may include print media, cable, radio, billboards, bus, and social media ads.
Reach of each media form will be tracked geographically, while social media and website analytics will
also be analyzed by number of individuals reached and number of engagements (likes, shares, retweets,
etc.).
• Video development—Informational videos about health risks, reduction in accidental and intentional
ingestion of medical marijuana by youth under 21 years old, safe disposal, and general addiction
messaging will be created and disseminated via OCHD and partner websites and social media channels.
Dissemination may also include cable. Website and social media analytics will be tracked, and media
reach documented.
• Social media toolkit will be developed with messages to use on Facebook and Twitter. The toolkit will be
distributed electronically to local and regional partners to ensure consistent, coordinated messaging
across platforms. Analytics from each social media platform will be tracked.
Oakland County Health Division, Medical Marihuana Operation and oversight Grant Application —2019
4
• Coordinated messaging efforts from Oakland County leadership will focus on the reduction of accidental
and intentional ingestion by children including the avoidance of poisoning.
• Print materials such as posters, resource cards/lists, brochures, and facts sheets will be disseminated to
partners such as healthcare organizations, SUD and mental health providers, universities, provisioning
centers, caregivers, and patients. Electronic materials will also be provided to allow partners the
flexibility to print and disseminate as needed.
• Data driven communication will be created using software that will analyze Federal, State, and local data
on the topic. This information will be disseminated via websites, presentations, and social media
platforms.
Outreach Activities
Outreach is at the foundation of improving overall quality of life. The goal of the proposed outreach activities is
to take awareness and educational services into the community where people live, work, and interact. Outreach
activities will work to reduce negative health outcomes and expand overall community knowledge about the
health risks.
• Presentations — Presentations will be developed and provided to a variety of key partners and
organizations. Information will include education about medical marihuana, health risks, and
environmental factors. Presentations will be given to groups such as public health professionals,
community organizations such as healthcare, community coalitions, schools, mental health providers,
SUD prevention and treatment provider networks, Youth Assistance staff, Senior Advisory Council,
parent groups, provisioning center staff, caregivers, and patients. Presentations will be marketed and
offered based on request, and will include the resource list and educational materials developed for this
grant. Evaluations will be utilized at each presentation to solicit feedback and measure change in
perceptions and knowledge. Information from the evaluations will be used to improve the presentations
throughout the implementation process. The number of presentations and attendees will be tracked,
and evaluations summarized via data communication software.
• Health Fairs and Community Events — OCHD staff will attend health fairs and community events to
distribute educational and resource materials and answer questions. OCHD regularly participates in
health fairs and community events upon request via the Public Health Speakers Team. Grant staff will
participate in events that coincide with grant initiatives.
• Support Home Visiting Staff — Grant staff (health educators) will provide presentations and technical
assistance to OCHD nursing and nutrition home visiting staff. Staff will also be linked to resources to
utilize when working with clients in the community who are patients or exposed to medical marihuana.
• Educational visits to provisioning centers - Similar to the Gun Shop Project model in the suicide
prevention field, this project would seek to create and distribute materials to discuss patient health
including dangers of prenatal exposure, secondhand smoke, impaired driving, and safe disposal of
cannabis products.
Oakland County Health Division, Medical Marihuana Operation and Oversight Grant Application — 2019
Coordination with other agencies
OCHD works with local and regional partners on an ongoing basis to address a variety of public health topics.
Using existing community collaborations, partners will be engaged to implement the proposed project activities.
They will assist in developing and disseminating a survey to the community to collect data and assess
educational needs pertaining to exposures to medical marihuana and associated health risks. Key partners will
also assist with the implementation of the social media toolkit to ensure coordinated messaging throughout the
region, and the dissemination of printed and electronic educational materials to target populations.
Impact on the community
Marihuana is the most commonly used illegal drug in the United States, with approximately 37.6 million users in
the past year. Research shows that about 1 in 10 marihuana users will become addicted. For people who begin
using before the age of 18, that number rises to 1 in 6. More than half of new illicit drug users begin with
marihuana. In 2017, daily marihuana use exceeded daily cigarette use among 8th, 10th, and 12th graders
nationwide_ According to the National Institute of Drug Abuse, this is the first year in which daily marihuana use
exceeded daily cigarette use among 8th graders.
The Medical Marihuana industry in Oakland County consists of approximately 20,000 patients and nearly 4,000
caregivers. Currently, Oakland County has 1 state licensed provisioning center with several more centers
engaged in the licensing process either at the state or local level. Particularly with the recent approval of
recreational marihuana use in the state of Michigan, this project will serve to build the foundation of education,
outreach, and awareness about general marihuana health risks. Currently, there is a lack of information at the
county level about the safety and health risks of marihuana products, as well as best practices for safe disposal.
The Medical Marihuana industry is also relatively new. This project will improve awareness and knowledge of
environmental factors and health risks to best promote the health of Oakland County residents.
How funds will be combined with other funds to implement the project
These funds will be combined with local, in-kind resources including the involvement of OCHD staff funded with
general fund dollars. A Public Health Education Supervisor will oversee the grant funded Public Health
Educator(s) and the Health Promotion Services Administrator will provide guidance and input into grant
implementation. OCHD's in-house graphic designer will provide mentoring and guidance to the proposed, grant -
funded graphic designer to ensure consistency in using the Division's brand standards.
Anticivated Outcomes of nroiect
OCHD, in collaboration with local and regional partners, will work to improve data collection, increase
knowledge and awareness of health risks including prenatal exposure, secondhand smoke, avoiding drug
interaction, and specific effects on the developing brain. In addition, the project activities will improve general
awareness of safe disposal practices and to avoid poisoning of children and youth. OCHD will work with target
populations to form sustainable partnerships to continue education and awareness efforts after grant funding
ceases.
Oakland County Health Division, Medical Marihuana Operation and Oversight Grant Application —2019
n
Budget
OCHD is requesting funds to support 2 part-time, non -eligible Public Health Educators and 1 part-time, non -
eligible Graphic Artist to carry out the project activities outlined above. Health Educators will be responsible for
the creation of educational and awareness messaging in addition to conducting Outreach to patients, caregivers,
provisioning center staff, key target populations, and community partners. The Graphic Artist will be responsible
for the creation of large-scale advertisements and educational materials such as brochures and posters.
Proposed funds will be used to create, print, and distribute educational materials and purchase large-scale
advertising and paid social media messages. Any travel or conference attendance will be grant -funded, in
addition to purchasing all educational supplies and fees associated with the creation and facilitation of
educational videos and trainings. All educational, awareness and outreach materials will be translated into
different languages, such as Spanish and Arabic, to ensure cultural and linguistic competency across Oakland
County.
Proposed funding would also be used to upgrade and ensure OCHD is using technology and data to drive
outreach, education, and awareness efforts. OCHD is requesting 3 design laptops each equipped with Adobe
software for grant -funded staff. Grant dollars will also be used to fund Qualtrics, a subscription software used
for collecting and analyzing data, to implement the proposed survey and analyze results. In addition, OCHD
proposed to purchase an all-inclusive software system to track, analyze and communicate data. With the limited
timeframe of the grant, this system will allow health educators to focus on outreach and education more so
than analyzing data_ Other proposed funding would purchase office supplies, telephones, and mileage
reimbursement for grant -funded staff.
Budget Items
Salaries
$
77,508.00
Fringe Benefits
$
4,271.00
Trave 1
$
12,015.00
Supplies & Materials
$
57,000.00
Communications
$
600.00
Contractual
$
30,000.00
IT Development
$
65,000.00
IT Operations
$
18,072.00
Training
$
10,000.00
Liability Insurance
$
441.00
Interpreter Fees
$
7,500.00
Workshops & Meetings
$
5,000.00
Advertising
$
69,769.00
Indirect Costs
$
9,526.00
Total
$
366,702.00 ,
Oakland county Health Division, Medical Marihuana Operation and Oversight Grant Application —2019
VEHICLE AND L SERVICES (VT
SCHEDULE OF TRAVEL RATES FOR CLASSIFIEDUNCLASSIFIED
EMPLOYEES
Effective January 1, 2019
MICHIGAN SELECT CITIES *'
Individual'; group Meeting pro -arranged and approved
Lodging" $85.00 $85.00
Breakfast $10.25 $13.25
Lunch $10.25 $13.25;
Dinner $24.25 $27.25
70ffflmwU
Individualroup
footing pre -arranged and approved
Lodging**
$05.00
$85.00
Breakfast
$8.50
$11.50
Lunch
$8.50
$11.50
Dinner
$10.00
$22.00
Per Diem
$87.00
$10.25
Lodging
$51.00
Incidental Costs
Breakfast
$ 8.50'
Lunch
$ 8.50
Curtner
$19.00
OUI-CF-STATE SELECTCITIES *'
Individual
Group Meeting pre -arranged and approved "
Lodging"
Contact Conlin Travel
Contact Conlin Travel`
Breakfast
$13.00
$1500
Lunch
$13.00
$16.00'
Dinner °
$25.25
$28.25
70ffflmwU
Group Meeting pre -arranged and approved
Contact Conlin Travel
$13.25
$13.25
$25.50
Mileage.
Premium Rate $0.580 per mile
Standard - $0,340 per -mile
*See Select High Cost City Listing
"Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www.somtravel.com
Individual
Longing"
Contact Conlin Travel;
Breakfast
$10.25
Lunch
$10.25
Ginner
$23,50
Per Diem
$97.00
Lodging
$51.00
Breakfast
$10.25
Lunch
$10.25
Dinner
$23.50
Incidental Costs
(per overnight stay) $5.00
Group Meeting pre -arranged and approved
Contact Conlin Travel
$13.25
$13.25
$25.50
Mileage.
Premium Rate $0.580 per mile
Standard - $0,340 per -mile
*See Select High Cost City Listing
"Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www.somtravel.com
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
VEHICLE AND TRAVEL SERVICES (VTS)
SELECT HIGH COST CITY LIST
TRAVEL RATE REIMBURSEMENT FOR CLASSIFIED and UNCLASSIFIED EMPLOYEES EFFECTIVE
January 1, 2019
Michigan Select Cities / Counties
Cities
Counties
Ann Arbor, Auburn Hills, Detroit, Grand Rapids,
Grand Traverse
Holland, Leland, Mackinac Island, Petoskey,
Oakland
Pontiac, South Haven, Traverse City
Wayne
Out of State Select Cities / Counties
State
City l County
State
City / County
Arizona
Phoenix, Scottsdale, Sedona
Maryland
Baltimore City, Ocean City (Counties of
Montgomery & Prince Georges)
California
Los Angeles (Counties Los Angeles,
Orange, Mendocino & Ventura)
Massachusetts -Boston (Suffolk County), Burlington
Edwards AFB, Arcata,
Cambridge, Woodburn Martha's
McKinleyville, Mammoth Lakes,
Vineyard
Mill Valley, San Rafael, Novato,
Monterey, Palm Springs, San Diego,
Minnesota
Duluth, Minneapolis/St. Paul (Hennepin
San Francisco, Santa Barbara, Santa
and Ramsey Counties)
Monica, South Lake Tahoe,
Truckee, Yosemite National Park
Nevada
Las Vegas
Colorado
Aspen, Breckenridge, Grand Lake,
New Mexico
Santa Fe
Silverthorne, Steamboat Springs,
Telluride, Vail
New York
Lake Placid, Manhattan (boroughs of
Manhattan, Brooklyn, Bronx, Queens
Connecticut
Bridgeport, Danbury
and Staten Island), Melville, New
Rochelle, Riverhead, (Suffolk County),
DC
Washington DC, Alexandria, Falls
Ronkonkoma, Tarrytown, White Plaines
Church, Fairfax (Counties of
Arlington & Fairfax in Virginia)
Ohio
Cincinnati
(Counties of Montgomery & Prince
George's in Maryland)
Pennsylvania (Bucks County) Pittsburgh
Florida
Boca Raton, Delray Beach, Fort
Rhode Island Bristol, Jamestown, Middletown,
Lauderdale, Jupiter, Key West
Newport (Newport County), Providence
Georgia
Brunswick, Jekyll Island
Texas
Austin, Dallas, Houston, LB Johnson
Space Center
Idaho
Ketchum, Sun Valley
Utah
Park City (Summit County)
Illinois
Chicago (Cook & Lake Counties)
Vermont
Manchester, Montpelier, Stowe
Kentucky
Kenton
(Lamoile County)
Louisiana
New Orleans
Virginia
Alexandria, Falls Church, Fairfax
Maine
Bar Harbor, Kennebunk, Kittery,
Washington
Port Angeles, Port Townsend, Seattle
Rockport, Sanford
Wyoming
Jackson, Pinedale
GRETCHEN WHITMER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS
LANSING
Memorandum
DATE. January 25, 2019
ORLENE HAWKS
DIRECTOR
TO: Adam Sandoval
FROM: Shaun Lampkins
SUBJECT: 2019 Medical Marihuana Operation and Oversight Grants to Counties:
Oakland Count
Adam:
Attached is the 2019 Grant Application and Grant Agreement for Oakland County.
The amount of the Grant is $366,702.
Kindly review and sign for approval.
Adam Sandoval, Division Director
Bureau of Marijuana Regulation
Sigma Number: CV0048080
Grant No.:
BUREAU OF MARIJUANA REGULATION
2407 N. GRAND RIVER AVE. • PO BOX 30205 . LANSING, MICHIGAN 48909
www mlchiaan caovlbmr
Resolution #19073 April 2, 2019
AYES,- Hoon, Kochenderfer, Kuhn, Luebs, Markham, McGillivray, Middleton, Miller�
Nelson, Powell, Quarlesi 8pisz, Weipert Woodward, Zack, Oershenson. (17)
NAYS, None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 2, 2019,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 2n6 day of April, 2019: If
Lisa Brown, Oakland County