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Home My WebLink AboutResolutions - 2019.04.18 - 31325MISCELLANEOUS RESOLUTION #19100 BY: Commissioner Christine Long, District #7 IN RE: BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROG A ISCAL YEAR 2019 APPROPRIATION — VILLAGE OF WOLVERINE LAKE — TRAFFIC SIGNAL UPGRADE WORK ON PNST IN ROAD AT GLE GARY ROAD — PROJECT NO. 54861 To the Oakland County Board of Commissioners; Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and township (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189` in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and; WHEREAS the Village of Wolverine Lake, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (113) share of the funding for the project in the Village of Wolverine Lake and said appropriation has been transferred to a project account; and WHEREAS the Village of Wolverine Lake has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's cine -third (113) share of the Fiscal Year 2019 authorized amount of Tri -Darty Road Improvement funding for Project No. 54861 in the Village of Wolverine Lake is $10,000; and WHEREAS funding is available in theGeneral Fund Assigned Fund Balance for Tri -Party 2019 and prior' funding (account #383510) for Project No. 54861 in the amount of $10,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Village of Wolverine Lake and authorizes the release of Tri -Party Road; Improvement Program funds from theOakland County Assigned Fund Balance; BE IT FURTHER; RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED' that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Village of Wolverine Lake; BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) FY 2019 Revenue 9010101-196030-665882.. Planned Use of Balance $10,000 Total Revenue $10,000, Expenditures 9010101-153010-740135 Road Commission Tri -Party $10,000 Total Expenditures 1i Chairperson, o - the adoption of -roa Resolutiom Commissioner Christine Long District #7' ZA� OF f -21L� or OAAct AJUn I IS # IN � Is 19 ROM' Thomas G. NoecW, Programming SupervisorD401 033L�� SUBJECT' PROJECT NO. 54861, BENSTEIN ROAD At GLENGARY ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM VILLAGE OF WOLVERINE LAKE Attached for your review and Submission to the Board for their approval is the local cost participation agreement with the Village of Wolverine Lake for the "ffic� signal upgrade work on Benstein Roagary Road, The Village ® Wolverine Lake has elected to use the Tni-Party Program to fund the estimated total project cost of $30,000. Our share is estimated to be $10,000 and is in the FY19 budbet. The projedistriets of Coommissioner Christine Long. The�qgreementJs in our standard approved format, and I recommend Board approval and allthorize the Managing Director to execute the agreement on behalf of the Board. Recommerided for Board Approval 7 Thomas G, Blust, RE. 7 Director of Engineering M (,lopte� — 0410212019 V s • rKLAND COt1MrY QUALITY LIFE THROUGH GOOD RoAOS: ROAD COMMISSION FOR OAKLAND COUNTY "WE CARE." Board of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E. Managing Director GaryPiotrowicz, P.E., P. T. Q.E. Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, Nil 48025 248-845-2000 FAX 248-645-1349 www.rcocwob.org April 11, 2019 Mr. Michael Smith, Clerk Village of Wolverine Lake 425 Glengary Road Wolverine Lake, MI 48390 Re: Benstein Road at Glengary Road Project No. 54861 Dear Mr. Smith: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, April 11, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Shannon J. Mi r Deputy -Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County 4111,16j111i'Al M MUM V -!=I iTA141,1" Benstein 'r® At Glengary Road 2% � .#� 1 9 - -Ar a This Agreement, made and entered into this 11thdayof-APril 2019, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Village of Mlverihe Lake, hereinafter referred to as the COMMUNITY, provides as fbilows� WHEREAS� the BOARD and the COMMUNITY have programmed the traffic signal upgrade work on Benstein Road at Glehgary Road, as described in ExhibitA", attached hereto, and made a part hereof, Which improvements involveroads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT, and roKi''IM174=0 ..=- 1 1# . WHEREAS. said PROJECT involves certain designated and approved Tri -Party Program to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding -rnv••D .............•.......... NOW, THEREFORE, in consideWlon of the mutual covenants set forth herein and in conformity with applicablo law, it is �hereby agreed between the, COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $30,000 shall be invoiced and funded in the following order: a. Tri -Party Program funding in the amount of $30,000. b. Any PROJECT costs above the Tri -Party Program funding of $30,000 will be funded first with any available Tri -Party Program funds. If no Tri -Party Program funds are available, any PROJECT costs above $30,000 will be shared equally by the BOARD and the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $10,000 (being 100% of the COMMUNITY'S Tri -Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $10,000 (being 100% of the COUNTY'S Tri - Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2900 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. eenstein Road - 2 - VIDage of Wolverine Lake Project No. 54861 3/5/2019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By Its Managing Director �T VILLAGE OF WOLVERINE LAKE Its Benstein Road -3- Village 3 - Village of Wolverine Lake Project No, 54861 315120'19 B Its Benstein Road -3- Village 3 - Village of Wolverine Lake Project No, 54861 315120'19 14Mn- W_1 TRI -PARTY PROGRAM Benstein Road At Glengary Road Village of Wolverine Lake Board Project No. 54861 Traffic signal upgrade work on Benstein Road at Glengary Road. ESTIMATED PROJECT COST Contractor Payments COST PARTICIPATION BREAKDOWN $30,000 Benstein Road -4- Village 4- Vil[age of Wolverine Lake Project No. 54861 3/512019 COMMUNITY COUNTY BOARD TOTAL FY2010 Tri -Party Program $1,278 $1,278 $1,277 $3,833 FY2011 Tri -Party Program $1,176 $1,176 $1,177 $3,529 FY2012 Tri -Party Program $1,545 $1,544 $1,545 $4,634 FY2013 Tri -Party Program $1,918 $1,918 $1,917 $5,753 FY2014 Tri -Party Program $2,167 $2,168 $2,168 $6,503 FY2015 Tri -Party Program $1,916 $1,916 $1,916 $5,748 TOTAL SHARES $10,000 $10,000 $10,000 $30,000 Benstein Road -4- Village 4- Vil[age of Wolverine Lake Project No. 54861 3/512019 Resolution #19100 April 18, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.