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Home My WebLink AboutResolutions - 2019.04.18 - 31341MISCELLANEOUS RESOLUTION __ #_1.9108 BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS —TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD — RESURFACING OF GILBERT LAKE ROAD FROM MAPLE ROAD TO QUARTON ROAD -- PROJECT NO. 54802 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Bloomfield, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (113) share of the funding for the project in the Charter Township of Bloomfield and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (113) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 54802 in the Charter Township of Bloomfield is $65,324; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No. 54802 in the amount of $65,324. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Bloomfield and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Bloomfield. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#101001 FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $65,324 Total Revenue 324 Expenditures 9010101-153010-740135 Road Commission Tri -Party $65,324 Total Expenditures Chairperson, I move the adoption of the foregoing Resolution. Commissione elley Taub District #12 Quality Life through Good Roads "We Care" ltyr KLAND COUNT To: Thomas G. Blust, P.E., Directorof Engineering FROM Thomas 0. Noechel, Programming Supervisor7-410 N Suaiem- PROJECT No. 548o2, OILBERT LAKE ROAD MAPLE ROAD TO QUARTON ROAD LOCAL COST PARTICIPATION AGREEMENT)TRI-PARTY PROGRW CHARTER TOWNSHIP OF; BL06MFIELD Attached tor your review and sunmission to -- - - I . . a partidpation agreement With the charter Township of Bloomfield for the Msurfatirig Of Gilbert LaW Road from Maple Road to Quarton Road. Construction on this project is expected to begin this summer. OLD The Charter Township of Bloomfield has elected to use the Tri -Party Program to fund th esti mated total project cost of $19S,970. Our share is estimated to be $65,325 and is I the FYI 9 budget. I WIN I 1100-2166,11ga-M Recommended for Board Approy ■ VtotOAKLAND t COUNTY QUALITY LIFE THROUGH GOOD Roms: ROAD COMMISSION FOR OAKLAND COUNTY WYE CARE." Board of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P.E., P. T.O.E. Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, Mf 48025 248-845-2000 FAX 248.645-1349 www.reocwob.org April 11, 2019 Mrs. Janet Roncelli, Clerk Charter Township of Bloomfield P.O. Box 489 Bloomfield Hills, MI 48303-0489 Re: Gilbert Lake Road, Maple Road to Quarton Road Project No. 54802 Dear Mrs. Roncelli; A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, April 11, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Shannon J. Mi r Deputy -Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County -fffa ` Koaci to Wuarton r%oa ehaf�wow" % F' * - - Board Project No. 548aM This Agreement, made and entered into this jjLtL day of Aptil 2019, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as 1he BOARD, and the Charter Township of Bloomfield, hereinafterf WHEREAS� the BOARD and the COMMUNITY have programmed the resurfacing of Gilbert Lake Drive from Maple Road to Qtiartoh Road, including curb and related work, as described in Exhibit "A", attached hereto, and made a part hereot which improvements involve vW hereinafter referred to as the PROJECT, and WHEREAS, said PROJECT involves certain designated and approved Tri -Party Progra 9--VAM Np-tLer refer WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding t�hecost sharing of the PROJECT and wish to commit that understanding to writing in 113MEMM NOW THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable 16W, it is hereby agreed between the COMMUNITY and the BOARD twat'. PART ONE - RESURFACING 1. The BOARD shall perform PART ONE of the PROJECT which shall include total payments to the contractor. Costs for PART ONE, estimated in the amount of $107,000, shall be invoiced and funded in the following order. Any costs incurred by the BOARD prior to this agreement date shall be allowable. a. Tri -Party Program funding in the amount of $107,000. b. Any PROJECT costs above the Tri -Party Program funding of $107,000 will be funded first with any available Tri -Party Program Funds. If no Tri -Party Program Funds are available, any PROJECT costs above $107,000 will be shared equally between the COMMUNITY and the BOARD. 2. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $35,667 (being 100% of the COMMUNITY'S Tri -Party contribution). 3. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $35,667 (being 100% of the COUNTY'S Tri -Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 4. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Gllhert Lake Road -2- Charter 2 - Charter Township of Bloomfield Project No. 54802 2/2212019 PART TWO — CURB AND RELATED WORK 1. The COMMUNITY shall perform PART TWO of the PROJECT which shall include total payments to the contractor. Costs for PART TWO, estimated in the amount of $88,970, shall be invoiced and funded in the following order: a. Tri -Party Program funding in the amount of $88,970. b. Any PROJECT costs above the Tri -Party Program funding of $88,970 will be funded first with any available Tri -Party Program Funds. If no Tri -Party Program Funds are available, any PROJECT costs above $88,970 will be shared equally between the COMMUNITY and the BOARD. 2. Upon execution of this agreement, the COMMUNITY shall submit two invoices to the BOARD: a. The first invoice shall be payable by the BOARD in the amount of $29,657 (being 100% of the BOARD'S Tri -Party contribution). b. The second invoice shall be payable by the COUNTY in the amount of $29,657 (being 100% of the COUNTY'S Tri -Party contribution). c. The invoices shall be sent to: Julie Enders, Engineering Aide Road Commission for Oakland County 31001 Lahser Road Beverly Hills, MI 48025 3. Upon receipt of said invoice(s), the BOARD and the COUNTY shall pay to the COMMUNITY the full amount thereof, within thirty (30) days of such receipt. Gilbert Lake Road - 3 - Charter Township of Bloomfield Project No. 54802 212212019 EXHIBIT A TRI -PARTY PROGRAM Gilbert Lake Road Maple Road to Quarton Road Charter Township of Bloomfield Board Project No. 54802 Resurfacing of Gilbert Lake Road from Maple Road to Quarton Road including curb and related work. ESTIMATED PROJECT COST PART ONE: Resurfacing PART TWO: Curb and related work $107,000 $88,970 Total Estimated Project Cost $195,970 COST PARTICIPATION BREAKDOWN Gilbert Lake Road " Charter Township of Bloomfield Project No. 54802 2122!2018 COMMUNITY COUNTY BOARD TOTAL PART ONE: FY2019 Tri -Party Program $35,667 $35,667 $35,666 $107,000 TOTAL PART ONE $35,667 $35,667 $35,666 $107,000 PART TWO: FY2019 Tri -Party Program $29,656 $29,657 1 $29,657 L $88,970 TOTAL PART TWO $29,656 $29,657 $29,657 $88,970 TOTAL SHARES $65,323 $65,324 $65,323 $195,970 Gilbert Lake Road " Charter Township of Bloomfield Project No. 54802 2122!2018 Resolution #19108 April 18, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.