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HomeMy WebLinkAboutResolutions - 2019.04.18 - 31342MISCELLANEOUS RESOLUTION #19107 BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS --TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD -- RESURFACING OF TIMBERLAKE DRIVE FROM LONE PINE ROAD TO DEAD END — PROJECT NO. 54782 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Bloomfield, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Bloomfield and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1 /3) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 54782 in the Charter Township of Bloomfield is $15,667; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No. 54782 in the amount of $15,667. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Bloomfield and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Bloomfield. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $15,667 Total Revenue $ Expenditures 9010101-153010-740135 Road Commission Tri -Party $15,667 Total Expenditures Chairperson, I move the adoption of the foregoing Resolution. Commissioner Sey Taub District #12 r) MIA Aw- AWWW P544" =AMW7CtA, A. IV Ty for OAKLAND COUNTY, 91WE-111111W11 Us a I SLIMilil.111,11L 191TIMMIT-17, MIMI" To, Thomas G. Blust, P.E., Director of Engineering— FRom: Thomas . Noechel, Programming Superviso&O M SuBjEcT-- PROJECT No. S4182, TIMBERLAKE DRIVE LONE PINE ROAD TO DEAD END LOCAL COST PARTICIPATION AGREEMENTITRI-PARTY PROGRAW CHARTER TOWNSHIP OF tLOOMFIELD Attached for your review and submission to the Board 1br their approval is the local cost participation agreement with the Charter Townshir) of Bloomfield for the resUftdng of Timberlake Drive frorh Lone Pine Road to the dead and. Coristruction on this projett is expected to begin this summer. VMM-,YTarrF7'r TM,7M=V-*, i' 717FMTSM-M�--URTt - 'i is. -,a. estimated total project cost of $47,000. Our share 'is estimated to be $15,666 and is in the M 9 budget. Recommended for Board Approval Thomas G. Dust, P.E. Dir�tor of Engineering M ®ROAD omm/ssiom QUALITY LIFE THROUGH G000 ROAos; ROAO COMMISSION FON OAKLAND COUNTY "IM CARE" Board of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, A.E., P. T.O.E. Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, MI 48025 248-845-2000 FAX 248-645-1349 www.reorweb.org April 11, 2019 Mrs. Janet Roncelli, Clerk Charter Township of Bloomfield P.O. Box 489 Bloomfield Hills, MI 48303-0489 Re: Timberlake Drive, Lone Pine Road to Dead End Project No. 54782 Dear Mrs. Roncelli: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, April 11, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, inn , Shannon J. Mi r Deputy -Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County CONSTRUCTION Timberlake Drive Lone Pine Road to Dead A This Agreement, made and entered into this 11111 day of 8prjl,., 201% by and between the Board of County Road Commissioners of the County of Oaklandj Michigan, hereinaftero referred to as the BOARD� and the �Charter Township of Bloomfield, hereinafter referred to provides as follows - WHEREAS, the BOARD and the COMMUNITY have programmed the resUrfacing of Timberlake� Drive from Lone Pine Road to the dead end, as described in Ekhibit "A", attached hereto, and made a part hereot which improvements involve roads under the jurisdiction of the BOARD and Within the COMMUNITY, which improvements are hereinafter referred to as the WHEREAS, the estimated total cost of the PROJECT is U7,000, -and WHEREAS, said PROJECT involves certain designated and approved Tri-Pajoty Program fundingJn the amount of $47;000, which amount shall be paid through equal contributions by the =, t I % . . gel gtpr rpfprrpd. WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding r.N,wp6S s0sumrAp to ito I .Aq v wri inv,, in this Agreement. NOW THEREIFOREi in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that- 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $47,000 shall be invoiced and funded in the following order: a. Tri -Party Program funding in the amount of $47,000. b, Any PROJECT costs above the Tri -Party Program funding of $47,000 will be funded first with any available Tri -Party Program Funds. If no Tri -Party Program Funds are available, any PROJECT costs above $47,000 will be shared equally between the COMMUNITY and the BOARD. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $15,667 (being 100% of the COMMUNITY'S Tri -Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $15,667 (being 100% of the COUNTY'S Tri - Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Timberlake Drive -2- Charter 2 - Charter Township of Bloomfield Project No. 54782 2!22/2019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By. 0"""' Its Managing Director CHARTER TOWNSHIP OF BLOOMFIELD By Its D �1 fl uPe_t�0 Timberiake Drive ' 3 - Charter Township of Bloomfield Project No. 54782 2122/2019 EXHIBIT A TRI -PARTY PROGRAM Timberlake Drive Lone Pine Road to Dead End Charter Township of Bloomfield Board Project No. 54782 Resurfacing of Timberlake Drive from Lone Pine Road to the dead end. ESTIMATED PROJECT COST Contractor Payments COST PARTICIPATION BREAKDOWN $47,000 Timberlake Drive -4- Charter 4 -Charier Township of Bloomfield Project No. 54782 2/22/2019 COMMUNITY COUNTY BOARD TOTAL FY2018 Tri -Party Program $604 $604 $604 $1,812 FY2019 Tri -Party Program $15,063 $15,063 $15,062 $45,188 TOTAL SHARES $15,667 $15,667 $115,6661 $47,000 Timberlake Drive -4- Charter 4 -Charier Township of Bloomfield Project No. 54782 2/22/2019 Resolution #19107 April 18, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.