HomeMy WebLinkAboutResolutions - 2019.04.18 - 31342MISCELLANEOUS RESOLUTION #19107
BY: Commissioner Shelley Taub, District #12
IN RE: BOARD OF COMMISSIONERS --TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2019 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD -- RESURFACING OF
TIMBERLAKE DRIVE FROM LONE PINE ROAD TO DEAD END — PROJECT NO. 54782
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution
#18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the Charter Township of Bloomfield, along with the RCOC, has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter
Township of Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its one-third (113)
share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1 /3) share of the Fiscal Year 2019 authorized amount of Tri -Party
Road Improvement funding for Project No. 54782 in the Charter Township of Bloomfield is $15,667; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior
funding (account #383510) for Project No. 54782 in the amount of $15,667.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Bloomfield and authorizes the release of Tri -Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Bloomfield.
BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows:
GENERAL FUND (#10100) FY 2019
Revenue
9010101-196030-665882 Planned Use of Balance $15,667
Total Revenue $
Expenditures
9010101-153010-740135 Road Commission Tri -Party $15,667
Total Expenditures
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Sey Taub
District #12 r)
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To, Thomas G. Blust, P.E., Director of Engineering—
FRom: Thomas . Noechel, Programming Superviso&O
M
SuBjEcT-- PROJECT No. S4182, TIMBERLAKE DRIVE
LONE PINE ROAD TO DEAD END
LOCAL COST PARTICIPATION AGREEMENTITRI-PARTY PROGRAW
CHARTER TOWNSHIP OF tLOOMFIELD
Attached for your review and submission to the Board 1br their approval is the local cost
participation agreement with the Charter Townshir) of Bloomfield for the resUftdng of
Timberlake Drive frorh Lone Pine Road to the dead and. Coristruction on this projett is
expected to begin this summer.
VMM-,YTarrF7'r TM,7M=V-*, i' 717FMTSM-M�--URTt - 'i is. -,a.
estimated total project cost of $47,000. Our share 'is estimated to be $15,666 and is in
the M 9 budget.
Recommended for Board Approval
Thomas G. Dust, P.E.
Dir�tor of Engineering
M
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QUALITY LIFE THROUGH G000 ROAos;
ROAO COMMISSION FON OAKLAND COUNTY
"IM CARE"
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Andrea LaLonde
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, A.E., P. T.O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-845-2000
FAX
248-645-1349
www.reorweb.org
April 11, 2019
Mrs. Janet Roncelli, Clerk
Charter Township of Bloomfield
P.O. Box 489
Bloomfield Hills, MI 48303-0489
Re: Timberlake Drive, Lone Pine Road to Dead End
Project No. 54782
Dear Mrs. Roncelli:
A fully signed and executed agreement for the above-mentioned
project is enclosed.
The agreement was approved and subsequently signed by Dennis
G. Kolar, P.E., Managing Director at the regularly scheduled Board
meeting of Thursday, April 11, 2019.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
inn ,
Shannon J. Mi r
Deputy -Secretary /Clerk of the Board
Ism
Enclosure
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
CONSTRUCTION
Timberlake Drive
Lone Pine Road to Dead A
This Agreement, made and entered into this 11111 day of 8prjl,., 201% by
and between the Board of County Road Commissioners of the County of Oaklandj Michigan,
hereinaftero referred to as the BOARD� and the �Charter Township of Bloomfield, hereinafter
referred to provides as follows -
WHEREAS, the BOARD and the COMMUNITY have programmed the resUrfacing of
Timberlake� Drive from Lone Pine Road to the dead end, as described in Ekhibit "A", attached
hereto, and made a part hereot which improvements involve roads under the jurisdiction of the
BOARD and Within the COMMUNITY, which improvements are hereinafter referred to as the
WHEREAS, the estimated total cost of the PROJECT is U7,000, -and
WHEREAS, said PROJECT involves certain designated and approved Tri-Pajoty Program
fundingJn the amount of $47;000, which amount shall be paid through equal contributions by the
=, t I % . . gel gtpr rpfprrpd.
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
r.N,wp6S s0sumrAp to ito I
.Aq v wri inv,, in
this Agreement.
NOW THEREIFOREi in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that-
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by
RCOC prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $47,000 shall be invoiced and funded in the
following order:
a. Tri -Party Program funding in the amount of $47,000.
b, Any PROJECT costs above the Tri -Party Program funding of $47,000 will be funded
first with any available Tri -Party Program Funds. If no Tri -Party Program Funds are
available, any PROJECT costs above $47,000 will be shared equally between the
COMMUNITY and the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $15,667 (being 100% of the COMMUNITY'S Tri -Party
contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $15,667 (being 100% of the COUNTY'S Tri -
Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Timberlake Drive -2-
Charter
2 -
Charter Township of Bloomfield
Project No. 54782
2!22/2019
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By. 0"""'
Its Managing Director
CHARTER TOWNSHIP OF BLOOMFIELD
By
Its D �1 fl uPe_t�0
Timberiake Drive ' 3 -
Charter Township of Bloomfield
Project No. 54782
2122/2019
EXHIBIT A
TRI -PARTY PROGRAM
Timberlake Drive
Lone Pine Road to Dead End
Charter Township of Bloomfield
Board Project No. 54782
Resurfacing of Timberlake Drive from Lone Pine Road to the dead end.
ESTIMATED PROJECT COST
Contractor Payments
COST PARTICIPATION BREAKDOWN
$47,000
Timberlake Drive -4-
Charter
4 -Charier Township of Bloomfield
Project No. 54782
2/22/2019
COMMUNITY
COUNTY
BOARD
TOTAL
FY2018 Tri -Party Program
$604
$604
$604
$1,812
FY2019 Tri -Party Program
$15,063
$15,063
$15,062
$45,188
TOTAL SHARES
$15,667
$15,667
$115,6661
$47,000
Timberlake Drive -4-
Charter
4 -Charier Township of Bloomfield
Project No. 54782
2/22/2019
Resolution #19107
April 18, 2019
The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There
were no objections.