HomeMy WebLinkAboutResolutions - 2019.04.18 - 31343MISCELLANEOUS RESOLUTION. #19106
BY: Commissioner Shelley Taub, District #12
IN RE: BOARD OF COMMISSIONERS —TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2019 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD — RESURFACING OF DUBLIN
DRIVE FROM ANDOVER ROAD TO EXETER ROAD — PROJECT NO. 54792
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party
Road, Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution
#18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the Charter Township of Bloomfield, along with the RCOC, has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (113) share of the funding for the project in the Charter
Township of Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its one-third (113)
share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (113) share of the Fiscal Year 2019 authorized amount of Tri -Party
Road Improvement funding for Project No. 54792 in the Charter Township of Bloomfield is $10,667; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior
funding (account #383510) for Project No. 54792 in the amount of $10,667.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Bloomfield and authorizes the release of Tri -Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Bloomfield.
BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows:
GENERAL FUND (#10100). FY 2019
Revenue
9010101-196030-665882 Planned Use of Balance $10,667
Total Revenue $1Q&aZ
Expenditures
9010101-153010-740135 Road Commission Tri -Party $10,667
Total Expenditures lip -OB -Z
Chairperson, I move the adoption of the foregoing Resolution.
o U_9_q \a"
ommissioner Sly Taub
District #12
zzz��
W—friar OAKLAND COUNT'
To, Thomas G. Blust, P. E., Director of Engineering
FRom: Thomas G. Noechei, Programming Supervisor
SUEUECT- PROJECT NO. 54792, D11:13LIA DRITE
ANDOVER ROAD TO: 66ER ROAD
LOCAL COST PARTICIPATION AGREEMENT/T;RI.PARTY PROGRAM
CHARTER TOWNSHIP OF BLOOMFIELD
Attacneafor your review ana Tlu• W- 70—T7
o
participation agreement with the Charter Township of Bioomfield for the resurfacing of
Dublin Drive from Andover Road to Exeter Road, Constru6tionon this projedtisexpetted
to begin this summer,
The Charter Township of Bloomfield has elected to use the Td -Party Program to fund the
estimated total project cost of $32,000. Our share is estimated to be�10,666 and 'is in
the f�Y19 budget.
/je
Attachments
Recommended for Board Approval
Thomas& Blust, P.E.
Director of Engineering
M
rfor
AKL4ND COUNTY
OUAury LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
IME CARE."
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Andrea LaLonde
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E., P. T.O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
www.reocweb.org
April 11, 2019
Mrs. Janet Roncelli, Clerk
Charter Township of Bloomfield
P.4_ Box 489
Bloomfield Hills, MI 48303-0489
Re: Dublin Drive, Andover Road to Exeter Road
Project No. 54792
Dear Mrs. Roncelli:
A fully signed and executed agreement for the above-mentioned
project is enclosed.
The agreement was approved and subsequently signed by Dennis
G. Kolar, P.E., Managing Director at the regularly scheduled Board
meeting of Thursday, April 11, 2019.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
Shannon J. Mi r
Deputy -Secretary /Clerk of the Board
/sm
Enclosure
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
Vas Tfa�fol-r
GON8TRJUCTION
WATIN 1561 M- 9 . 1 .0 .0
Charter I-ownship ot Lbloi)Mrn Rie
BoardProject No. 547ID2
This Agreement, made and entered into this 12L day of April 2019, by
and between the Board of County Road Commissioners of theCounty of Oakland, Michigan.
hereinafter referred to as the BOARD, and the Charter Township of l3loornfleld, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS. the BOARD and the COMMUNITY have programmed the resurfacing of
Dublin Drive from Andover Road to Ex6ter Road, as described in Exhibit "N, �attached hereto,
n of the BOARD
and within the COMMUNITY, which Jimprovements are hereinafter referred to as the PROJECT�
and
.111111P 11111111111111 11
lie
WHEREAS, said PROJECT involves certain designated and approved Tri -Party Program
If
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost tharing of !he PROj5CT and wish to commit that understanding to Wang in
thisAgreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformit)( with zipplicable law, it is hereby agreed between the COMMUNITY and the BOARD
that*
1, The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by
RCOC prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $32,000 shall be invoiced and funded in the
following order:
a. Tri -Party Program funding in the amount of $32,000.
b. Any PROJECT costs above the Tri -Party Program funding of $32,000 will be funded
first with any available Tri -Party Program Funds, if no Tri -Party Program f=unds are
available, any PROJECT costs above $32,000 will be shared equally between the
COMMUNITY and the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $10,667 (being 100% of the COMMUNITY'S Tri -Party
contribution).
6. After execution of this agreement and approval by the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $10,667 (being 100% of the COUNTY'S Tri -
Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Dublin Drive -2-
Charter
iCharter Township of Bloomfield
Project No. 54792
212 212 01 9
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By r�-cCa
Its Managing Director
CHARTER TOWNSHIP OF BL FIELD
By F C�cx
e-
Its...!0VJA1.5 ,ie SqP-1.Cur-
Dublin Drive -3-
Charter
3 -Charter Township of Bloomfield
Project No. 54792
212212019
EXHIBIT A
TRI -PARTY PROGRAM
Dublin Drive
Andover Road to Exeter Road
Charter Township of Bloomfield
Board Project No. 54792
Resurfacing of Dublin Drive from Andover Road to Exeter Road.
ESTIMATED PROJECT COST
Contractor Payments
COST PARTICIPATION BREAKDOWN
$32,000
Dublin Drive .4 -
Charter
4 -
Charter Township of Bloomfield
Project No. 54792
2/22/2019
COMMUNITY
COUNTY
BOARD
TOTAL
FY2019 Tri -Party Program
$10,667
$10,667
$10,666
$32,000
TOTAL SHARES
$10,667
$10,667
$10,666
$32,000
Dublin Drive .4 -
Charter
4 -
Charter Township of Bloomfield
Project No. 54792
2/22/2019
Resolution #19106
April 18, 2019
The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There
were no objections.