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HomeMy WebLinkAboutResolutions - 2019.05.08 - 31345MISCELLANEOUS RESOLUTION #19133 BY: Chairman David T. Woodward, District #19; Commissioner William Miller, District #14; Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS —T I -PAT IMPROVEMENT PROGRAM FISCALY A 2019 APPROPRIATION — CITY OF ROYAL OAK — TRAFFIC SIGNAL MODERNIZATION ON 14 MILE ROAD AT GREENFIELD ROAD — PROJECT NO. 55101 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the City of Royal Oak, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1J3) share of the funding for the project in the City of Royal Oak and said appropriation has been transferred to a project account; and WHEREAS the City of Royal Oak has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 55101 in the City of Royal Oak is $9,075; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No. 55101 in the amount of $9,075. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Royal Oak and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Royal Oak. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows. Revenue 9010101-196030-665882 N TdUb District #12 Planned Use of Balance $9076 Total Revenue jQ75 ad ornmission Tri -Party $9iQ75 Tota Expenditures 191075 e` M Mm Commissioner William Miller District #14 04/25/19 ® Memorandum I To: Thomas G. Blust, P.E., Director of Engineering FRom: Thomas G. Noechel, Programming Supervisor SUBJECT. PROJECT NO. 551011, 14 MILE ROAD AT GREENFIELD ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF ROYAL OAK Attadhed for your review and submission to the Board for their approval is the local cost $rafl-acrr. y -A *W"teW"r-TahTTqi0*za0*"iy 14 Mile Road at Greenfield Road. Construction on this project is expected to begin this summer. The City of Royal Oak has elected to use the Tri -Party Program to fund the estimated total project cost of $27,225. Our share is estimated to be $9,075 and is in the FYI 9 budget The project is in the districts of County Commissioners Dave Woodward, Shelley Goodman Taub, and William Miller. The agreement is in our standard approved format, and I recommend Board approval and authbe Managing Director to execute the agreement on behalf of the Board. /je Attachments rM 1 r -M lAdm'as G, B16st, P.E. eZ ifectbr of Engineering A- E for OAKLAND COUNTY QUALITY LIFE THROUGH GOOD ROADS: ROAo COMMISSION FOR OAKLAND COUNTY "WE CARE." Board of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P.E., P. T. O.E. Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, MI 48025 248-645-2000 FAX 248-645-1349 www.rcocweb.org April 25, 2019 Ms. Melanie Halas, Clerk City of Royal Oak 211 Williams Street Royal Oak, MI 48068-0064 Re: 14 Mile Road at Greenfield Road Project No. 55101 Dear Ms. Halas: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, April 25, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, r n hannon J. Mi r Deputy -Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County COST PARTICIPATION AGREEMENT CONSTRUCTION 14 Mile Road At Greenfield Road City of Royal Oak Board Project No. 55101 This Agreement, made and entered into this day of , 2019, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Royal Oak, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the traffic signal modernization on 14 Mile Road at Greenfield Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $27,225; and WHEREAS, said PROJECT involves certain designated and approved Tri -Party Program funding In the amount of $27,225, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the dost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it Is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shalt be allowable. 3. The estimated total PROJECT cost of $27,225 shall be invoiced and funded in the following order: a. Tri -Party Program funding in the amount of $27,225. b. Any PROJECT costs above the Tri -Party Program funding of $27,225 will be funded first with any available Tri -Party Program Funds. If no Tri -Party Program Funds are available, any PROJECT costs above $27,225 will be funded 100% by the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $9,075 (being 100% of the COMMUNITY'S Tri -Party contribution). 5. Afterexecution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $9,075 (being 100% of the COUNTY'S Tri - Party contribution). a. The invoice shall be sent to: Lynn Son kiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac take Road, Building 41 West Waterford, M1 48328 B. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 14 Mule Road -2- City 2- clty of Royal Oak Project No. 56101 3/28/2019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Byam'17-uo I Mang, 'ding Director CITY OF ROYAL OAK M Its M�Yor� UAULN4 W - MEL&IyIC R&�A5 c T- C -L LL-IzL 14 Mile Road - 3 City of Royal Oak Project No. 55101 3129!2019 00 EXHIBIT A TRI -PARTY PROGRAM 14 Mile Road At Greenfield Road City of Royal Oak Board Project No. 55101 Traffic signal modernization on 14 Mile Road at Greenfield Road. ESTIMATED PROJECT COST Contractor Payments COST PARTICIPATION BREAKDOWN $27,225 14 Mile Road -4- Uy 4 - Uy of Royal Oak Project No. 55101 =&2019 COMMUNITY COUNTY BOARD TOTAL FY2014 Tri -Party Program $1,653 $1,653 $1,653 $4,959 FY2015 Tri -Party Program $71422 $7,422 $7,422 $22,266 TOTAL SHARES 1 $9,075 $9,076 1 $9,075 1 $271225 14 Mile Road -4- Uy 4 - Uy of Royal Oak Project No. 55101 =&2019 Resolution #19133 May 8, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.