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HomeMy WebLinkAboutResolutions - 2019.05.08 - 31572MISCELLANEOUS RESOLUTION #19129 BY: Commissioner Philip Weipert, District #8 IN RE: 130ARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF LYON — PRELIMINARY ENGINEERING FOR THE PAVING OF CU IE ROAD — PROJECT NO. 53971 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Lyon, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Lyon and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Lyon has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 53971 in the Charter Township of Lyon is $25,000; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No, 53971 in the amount of $25,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Lyon and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance, BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Lyon. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance M,000 Total Revenue' $25,000 Expenditures 9010101-153010-740135 Road Commission Tri -Party $25,000 Total Expenditures 25 000 Chairperson, I move the adoption of the foregoing Resolution. ommissioner Philip Weipert District #8 AV Adt 161& for OAKLAND C N Tr' Fto�rOA TO. Thomas G. Blust, RE, Director of Engineering FROM' Thomas G. Noechel, Programmin Supervisor SUBJECT- PROjECT NO. 53971, CURRIE ROAD 8 MILE ROAD TO 10 MILE ROAD LOCAL COST PARTIOPATION A0AEEMENVTRI-PARTYPROGRA CHARTER TOWNSHIP OF LYON I Attached for your review and submission to the Board for their approval is the local cost the future paving of Currie Road from 8 Mile Road to 10 Mile Road. Construction on this project is eXDected to �begjnln summer 2020. The estimated total cost Is $150,000 and will be shared equally between the Charter Township of Lyon and the Board. The township has elected to use the Tri -Party Program to fund their share of $75,000. Our total estimated share is $76,000 and is in the FY19 irertor of Engineeri ng Im COST PARTICIPATION AGREEMENT PRELIMINARY ENGINEERING Currie Road 8 Mile Road to 10 Mile Road Charter Township of Lyon Board Project No. 53971 This Agreement, made and entered into this day of 2019, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Lyon, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the preliminary engineering for the future paving of Currie Road from 8 Mile Road to 10 Mile Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the DESIGN; and WHEREAS, the estimated total cost of the DESIGN is $150,000; and WHEREAS, said DESIGN involves certain designated and approved Tri -Party Program funding in the amount of $75,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the DESIGN and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the DESIGN, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the DESIGN along with all administration in reference thereto. 2. The DESIGN may consist of the preparation of reports and studies, environmental assessments, data, notes, tracings, drawings, soil borings, traffic engineering, drainage investigations, including preliminary plans, specifications, and estimate preparation, necessary for the construction. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total DESIGN cost of $150,000 shall be shared equally by the BOARD and the COMMUNITY. Each 50% share is estimated to be $75,000, respectively. The COMMUNITY shall fund their $75,000 from the Tri -Party Program. The Tri -Party and BOARD contribution will be funding simultaneously. The COMMUNITY also agrees that any cost overages will be funded 100% by the BOARD. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $25,000 (being 100% of the COMMUNITY'S Tri -Parry contribution). 5_ After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $25,000 (being 100% of the COUNTY'S Tri - Party contribution), a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Currie Road - 2, Charter - Charter Township of Lyon Project No. 53971 4M M019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By Its CHARTER TOWNSHIP OF LYON By l Its Currie Roam -3- Charier 3 - Charier Township of Lyon Project No. 53971 411212019 EXHIBIT A TRI -PARTY PROGRAM Currie Road 8 Mile Road to 10 Mile Road Charter Township of Lyon Board Project No. 53971 The performance of preliminary engineering which may include, but is not limited to a field survey of the project, an environmental assessment, the development of a preliminary plan showing the proposed roadway design and pavement cross section, the identity of potential issues affecting the proposed paving the preparation of a set of plans showing the existing conditions including property lines and rights of way, obtaining utility information and mapping it on the plans, the preparation of final plans and opinions of probable cost, obtaining soil borings in the project area, the preparation of specifications and bid documents and other related work necessary to develop the complete design. ESTIMATED DESIGN COST Preliminary Engineering $150,000 COST PARTICIPATION BREAKDOWN Currie Road - 4 - Chaler Township of Lyon Project No 53971 411212019 COMMUNITY COUNTY BOARD TOTAL FY2018 Tri -Party Program $25,000 $25,000 $25,000 $75,000 Contribution $0 $0 $75,000 $75,000 TOTAL SHARES $25,000 $25,000 $100,000 $150,000 Currie Road - 4 - Chaler Township of Lyon Project No 53971 411212019 Resolution #19129 May 8, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.