Loading...
HomeMy WebLinkAboutResolutions - 2019.05.08 - 31578MISCELLANEOUS RESOLUTION #79152 BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — TOWNSHIP OF ADDISON — SPREADING GRAVEL AND CHLORIDE ON VARIOUS ROADS — PROJECT NO. 54942 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Township of Addison, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (113) share of the funding for the project in the Township of Addison and said appropriation has been transferred to a project account; and WHEREAS the Township of Addison has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (113) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 54942 in the Township of Addison is $19,220; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No. 54942 in the amount of $19,220. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Addison and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Township of Addison. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $19,220 Total Revenue 19 220 Expenditures 9010101-153010-740135 Road Commission Tri -Party $19,220 Total Expenditures 9 220 Chairperson, I move the adoption of the foregoing Resolution. Commissioner Michael Spisz District #3 41' �Av A for 0 Y12 Z 1 76.1 11r1=1-1 FIF - it lno To: Thomas G. Blust, P.E., Uifector of Engineering FRom: Thomas G, Noechel, Programming Supervisor -F4 SUBJECT: PROjECT NO. 54942,2010 GRAVEL ROAD PROGRAM VARIOU$ ROADS LOCAL COST PARTICIPATION AGREEMENTITkI.PARTY PROGRAM TOWNSHIP OF ADDISON Attached for your review and submission to the Board for their approval is the local cos'll participation agreement with the Township of Addison for the spreading of gravel and chlo�de on vanous ro�ads within the township. This Work is bXpected to be completed this summer. The Township of Addison has elected to use the Tri -Party Program to fund tht estimated total project cost of $57,6$9. Our share is estimated to be $19,219 and is in the FY! 9 budget. N Thomas G. Blust, P.E. Dof Engineering M Vf,,,OAKLAND COMUNTY QUALITY LIFE TNROUON GOOD ROADS: ROAO COMMISSION FOR OAKLAND COUNTY "WE CARE." Board of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P.E., P.T_O_E Deputy Managing Director County Highway Engineer Clerk of the Board 31041 Lahser Road Beverly Hills, MI 48025 248-645-2000 FAX 248-645-1349 www.rcocweb.org April 25, 2019 Ms. Pauline Bennett, Clerk Township of Addison 1440 Rochester Road Leonard, MI 48367 Re: 2019 Gravel Road Program, Various Roads Project No. 54942 Dear Ms. Bennett: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, April 25, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, n Shannon J. Mi r Deputy -Secretary /Clerk of the Board /sm Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County .91111 1 I - VOMV Township of Addison Board Project No. 54942 25th This Agreement, made and entered into this��day of 2019, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the� BOARD, Andthe Township & Addison, hereinafter; referred to as the COMMUNITY, �provides as follows- 0�7 as aescrinea in L.;Xhi@b1 attached hereto, and made a Dart hereof, thevads selected Will be mutually agreed upon by the BOARD and the COMMUNITY, Which are hereinafter referred to as the PROJECT; and WHEREAS, the PROJECT involves certain designated and approved Tri -Party Program owffawts Vpq BOARD, the COMMUNITY, -and the Oakland County Board bf Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual wderstanding regarding the cost sharing of the PROJECT and' Wish to commit that understanding to wrng in this Agr"ent. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby .2greed between the COMMUNITY and the BOARD that., The BOARD shall forthwith undertake and complete the PRQJECT� as above described, and shall perform all engineering, inspection and administration in reference Ihereto� 2. The actual total cost of the PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $57,659 shall be funded and invoiced in the following order: a, Tri -Parry Program funding in the amount of $57,659. b. Any PROJECT costs above the Tri -Party Program funding of $57,659 will be funded first with any available Tri -Party Program funds. If no Tri -Party Program funds are available, any PROJECT costs above $57,659 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $19,220 (being 100% of the COMMUNITY'S Tri -Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $19,220 (being 100% of the COUNTY'S Tri -Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac take Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 21115 Gravel Road Program 1 wrO:p of Add son IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate ��WVE'14 Its Managing TOWNSHIP OF ADDISON Its APB N TOWNSHIP APPHUVED AD D1SONTOWNSHIP C' LEAK 71319 Wvel Rood Program _ Townsho d A4dnm Preled No S49I: A170 I 9 EXHIBIT A TRI -PARTY PROGRAM 2019 Gravel Road Program Township of Addison Board Project No, 54942 Spreading of gravel and chloride on various roads within the township. ESTIMATED PROJECT COST 1 Contractor Payments $57,659 COST PARTICIPATION BREAKDOWN ! 20 l5 Gravel Haad fhngfwn , 4 7ownsnip at Addison PrgWt N1-- 56511 a COMMUNITY COUNTY BOARD TOTAL FY2019 Tri -Party Program $19,220 $19,220 $19,219 $57,659 TOTAL SHARES $19,220 $19,220 $19219 $57,659 20 l5 Gravel Haad fhngfwn , 4 7ownsnip at Addison PrgWt N1-- 56511 a Resolution #19132 May 8, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.