HomeMy WebLinkAboutResolutions - 2019.05.08 - 31639REPORT: (MISC. #191331 May 23, 2019
BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee
IN RE: MR #19133 — BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT
PROGRAM FISCAL YEAR 2019 APPROPRIATION — CITY OF ROYAL OAK — TRAFFIC SIGNAL
MODERNIZATION ON 14 MILE ROAD AT GREENFIELD ROAD — PROJECT NO. 55101
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Economic Growth and Infrastructure Committee, having reviewed the above -referenced resolution on
May 14, 2019, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of
the foregoing report.
Commissioner William Miller, District #14
Chairperson, Economic Growth and
Infrastructure Committee
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE
Motion carried unanimously on a roll call vote with Spisz absent.
MISCELLANEOUS RESOLUTION #19133
BY: Chairman David T. Woodward, district #19; Commissioner William Miller, District #14; Commissioner
Shelley Taub, District #1
IN E. BOARD OF COMMISSIONERS — T1-PATYf ROAD IMPROVEMENT PROD FISCAL YEAR
2019 APPROPRIATION — CITY OF ROYAL OAK — TRAFFIC SIGNAL MODERNIZATION ON 14 MILE
ROAD AT GREENFIELD ROAD — PROJECT NO. 55101
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Beard of Commissioners has authorized the Tri -Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution
#18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the City of Royal Oak, along with the RCOC, has identified a project and said project is ready
to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1 /3) share of the funding for the project in the City of
Royal Oak and said appropriation has been transferred to a project account; and
WHEREAS the City of Royal Oak has demonstrated that it has authorized its one-third (1/3) share of the
funding for the project and has executed a contract for payment with the RCOC and
WHEREAS Oakland County's one-third (113) share of the Fiscal Year 2019 authorized amount of Tri -Party
Road Improvement funding for Project No. 55101 in the City of Royal Oak is $9,075; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior
funding (account #383510) for Project No. 55101 in the amount of $9,075.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Royal Oak and authorizes the release of Tri -Party Road Improvement
Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHERRESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement; will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal; Services and the City of
Royal Oak.
BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows
GENERAL FUND (#10100)` FY 2019
Revenue
9010101-196030-665882 Planned Use of Balance 19,075
Total Revenue 9 075
Funcanditi'ra —_
Tri -Party $9,075;
es 9
tlution'.
Commissioner William Miller
District #14
04/2549
Inter—Departmental Memorandum I
DATE- April 11, 2019
To Thomas G. Blust, P.E, Director of Engineering V�
I t
FRom- Thomas G. Noechel, Programming Supervisor !�f
V4 4
SUBJECT - PROJECT NO. 55101,14 MILE ROAD
AT GREENFIELD ROAD
LOCAL COST PARTICIPATION AGREEMENTITRI-PARTY PROGRAM
CITY OF ROYAL OAK
Attached for your review and submission to the Board for their approval is the local cost
14 Mile Road at Greenfield Road. Construction on this pMect is expected to begin this
summer
The City of Royal Oak has elected to use the 717ri-Party Program to fund the e0enat8d
total project cost of $27,225. Our share: is estimated to be $9,075 and is in the FYI, 91
budget.
The project is in the districts of County Commissioners Dave Woodward, Shelley
Goodman Taub, and William Millet% The agreement is in our standard approved format,
and I recommend Board appro)tal and authorize the Managing Director to execute the
agreement on behalf of the Board.
Recommended for Board Approval
Tmas G. Blust, P.E.
h
-—Director of`Engineering
*OAKLAND
/ffar CO NTY
QUALITY LIFE THROUGH GOOD ROADS:
RQAD COMMISSION FoR OAKLAND COUNTY
"WE CARE."
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Andrea LaLonde
Commissioner
Dennis G. Kolar, P. E.
Managing Director
GaryPiofrowicz, P.P., P. T. O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, M[
48025
248-545-2000
FAX
248-645-1349
www.rcoeweb.org
April 25, 2019
Ms. Melanie Halas, Clerk
City of Royal Oak
211 Williams Street
Royal Oak, MI 48068-0064
Re: 14 Mile Road at Greenfield Road
Project No. 55101
Dear Ms, Halas:
A fully signed and executed agreement for the above-mentioned
project is enclosed.
The agreement was approved and subsequently signed by Dennis
G. Kolar, P.E., Managing Director at the regularly scheduled Board
meeting of Thursday, April 25, 2019.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
Shannon J. Mi r
Deputy -Secretary /Clerk of the Board
/sm
Enclosure
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
COST PARTICIPATION AGREEMENT
CONSTRUCTION
14 Mile Road
At Greenfield Road
City of Royal Oak
Board Project No. 55101
This Agreement, made and entered into this day of , 2019, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Royal Oak, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the traffic signal
modernization on 14 Mile Road at Greenfield Road, as described in Exhibit "A", attached hereto,
and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD
and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $27,225; and
WHEREAS, said PROJECT involves certain designated and approved Tri -Party Program
funding in the amount of $27,225, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred
to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by
RCOC prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $27,225 shall be invoiced and funded In the
following order:
a. Tri -Party Program funding in the amount of $27,225.
b. Any PROJECT costs above the Tri -Party Program funding of $27,225 will be funded
first with any available Tri -Party Program f=unds. If no Tri -Party Program Funds are
available, any PROJECT costs above $27,225 will be funded 100% by the
COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $9,075 (being 100% of the COMMUNITY'S Tri -Party
contribution).
5. Afterexecution of this agreement and approval by the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $9,075 (being 100% of the COUNTY'S Tri -
Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac crake Road, Building 41 West
Waterford, M1 48328
5. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
14 Mile Road - 2 -
olfy of Royal Oak
Project No, 55101
3126/2019
a
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its Managino Director
CITY OF ROYAL OAK
M
Its MAI/De
QAIUAAk -� a - -
M EL&W E H-&1-&5
14 Mile Road -3-
City
3 -
City of Royal Oai
Project No. 55141
3126!2019
EXHIBIT A
TRI -PARTY PROGRAM
14 Mile Road
At Greenfield Road
City of Royal Oak
Board Project No. 55101
Traffic signal modernization on 14 Mile Road at Greenfield Road.
ESTIMATED PROJECT COST
Contractor Payments
COST PARTICIPATION BREAKDOWN
$27,225
14 We Road -4-
%1ty of Royal Oak
Project No. 55101
3/2&2019
COMMUNITY
COUNTY
BOARD
TOTAL
FY2014 Tri -Party Program
$1,653
$1,653
$1,653
$4,959
FY2015 Tri -Party Program
$7,422
$7,422
$7,422
$22,266
TOTAL SHARES
$9,075
$9,075
$9,075
$27,225
14 We Road -4-
%1ty of Royal Oak
Project No. 55101
3/2&2019
Resolution #19133
May 8, 2019
The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were
no objections.
Resolution #19133
accompanying reports being accepted),
MEEIM"
AYES, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray,
Middleton, Miller, Nelson, Powell, Quarles, Taubj W6jpert, Woodward, Zack, Gershenson. �19)
NAYSi None. (0)
A sufficient majority having voted in favo� the resolutions on the amended Consent Agenda were adopted
(with accompanying reports being accepted),
GERALD D. IRMSSON
CHIEF DEPUTY,cOUNTY EXECU7qVE
'"OQ PQRSUANT lb MCL 4S5!59Ap)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 23, 2019,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 23rd day of May, 2019.
A�0��
Lisa Brown, Oakland County