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Home My WebLink AboutResolutions - 2019.05.23 - 31755(MISC. #19131) REPORT. May 23, 2019 BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee IN RE: MR #19131 — BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF WHITE LAKE — SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS — PROJECT NO. 54932 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Economic Growth and Infrastructure Committee, having reviewed the above -referenced resolution on May 14, 2019, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of the foregoing report. Commissioner William Miller, District #14 Chairperson, Economic Growth and Infrastructure Committee ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE Motion carried unanimously on a roll call vote with Spisz absent. #19131 MISCELLANEOUS RESOLUTION BY: Commissioner Eileen Kowall, District #6 IN RE: BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF WHITE LAKE — SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS — PROJECT NO. 54932 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of White Lake, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of White Lake and said appropriation has been transferred to a project account; and WHEREAS the, Charter Township of White Lake has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 54932 in the Charter Township of White Lake is $58,295; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No. 54932 in the amount of $58,295. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of White Lake and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution, BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of White Lake. BE IT FURTHER RESOLVED the FY 2.019 budget will be amended as follows: GENERAL FUND (#10100) FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $58,295 Total Revenue Expenditures 9010101-153010-740135 Road Commission Tri -Party $58,295 Total Expenditures Chairperson, I move the adoption of the foregoing Resolution. C issioner Eilee District #6 Quality Life through and Roads "We Care" , Ffkor OE0 AKLAND COUNT ToThomas G. Blust, RE, Director of Engineering FRom, Thomas G. Noechell, Programming S�upervisor "A Im SU13jECT- PROJECT NO. 5032,2019 GRAVEL ROAD PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREE MENTrrRI.PARTY PROGRAM CHARTER TOWNSHIP OF WHITE LAO Attached for your review and submission to the Board for their -approval is th& local cost participation agreement with the Charter Township of White Lake for the spreading of gravel and chloride on various roads within the toWhship. This work is expected to be completed thit�tummer. The Charter Township of White Lake has elected to use the Tri -Party Program to fund the estimated total project cost of $1A,886. Our share is estimated to be W,296 �and is in the FY19 budget, # Thomas G, Blust ' P ' E. Dlreotbr of !Englneering ��MCOUNTY I for OAKLAND QUALITY LIFE THROUGH GOOD ROADS: ROAD COMMISSION FOR OAKLAND COUNTY "WE CARE." Board of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P. E., P, TO. E Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, MAI 48025 248.645.2000 FAX 248-645-1349 www,rcocweb.org April 25, 2099 Mr. Terry Lilley, Clerk Charter Township of White Lake 7525 Highland Road White Lake, MI 48383-2900 Re: 2019 Gravel Road Program, Various Roads Project No. 54932 Dear Mr. Lilley: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, April 25, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, 'Shannon J. Mi r Deputy -Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County at I VFW charter Township of White Lake Board Projed No. 54932 This Agreement, made and entered into this 25th day of Aoril -3 2019, by and between the Board' of County Road commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Chatter Township of White Lake, hereinafter referred to -as the COMMUNITY, provides as follows: TTAEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of gravel and chloride On various roads under the �urisdittion of "A", attached here the BOARD d the COMMUNITY, whidh are hereinaftdr referred to as the PROJECT; and , WHEa REAS, the estimated total cost of the PROJECT is $174,886i I WHEREAS. the PROJECT Involves certain designated and approved Td -Party Program hindine in the amount Of W4�U y, ivia BOARD, the COMMUNITY, and the Oakland County Board of commissioners, hereinafter e d to 0 �, and eferreas the C UNTYt WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and Wish to c4mmit that �Uhderstanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that, 1 The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $174,886 shall be funded and invoiced in the following order; a. Tri -Party Program funding in the amount of $174,886. b. Any PROJECT costs above the Tri -Party Program funding of $174,886 will be funded first with any available Tri -Party Program funds. If no Tri -Party Program funds are available, any PROJECT costs above $174,886 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $58,295 (being 100% of the COMMUNITY'S Tri -Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $58,295 (being 100% of the COUNTY'S Tri -Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 2019 Crave[ Road Program _ Charter Township of White Lake Project No. 54932 M/2019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Its Managing Director CHARTER T SHIP OF WHITE LAKE B 2619 Gravel goad Program Charter Township of White Lake Project No. 54932 31612619 EXHIBIT A TRI -PARTY PROGRAM 2019 Gravel Road Program Charter Township of White Lake Board Project No. 54932 Spreading of gravel and chloride on various roads within the township. I ESTIMATED PROJECT COST I Contractor Payments $174,886 I COST PARTICIPATION BREAKDOWN I 2019 Gravel Road Program -4- Charter 4Charter Township of White Lake Prqect No, 54932 31612019 COMMUNITY COUNTY BOARD TOTAL FY2019 Tri -Party Program $58,295 $58,295 $58,296 $174,886 TOTAL SHARES $58,295 $58,296 $58,296 $174,886 2019 Gravel Road Program -4- Charter 4Charter Township of White Lake Prqect No, 54932 31612019 Resolution #19131 May 8, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections. Resolution #19131 accompanying reports being accepted)� AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs�, Markham, McGilflvray� Middleton, Milleelson, PowoQuarles, Taub, Weipert, Woodwardack, Gershenson. (19) NAYS: None (0) A sufficient majority having voted in favor, the resolutions on the me ded Consent Agenda were adopted (With accOmpanyirig reports being accept6d)- ERA P ISS01V HIEF DEPUTY COUNTY EXECUME AC77NO MR09- Awr To MCL 45. 559A(T) STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 23, 2019, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 23rd day of May, 2019. Lisa Brown, Oakland County