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Home My WebLink AboutResolutions - 2019.05.23 - 31757(MISC. #19132) REPORTMay 23, 2019 BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee IN RE: MR #19132 -- BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — TOWNSHIP OF ADDISON — SPREADING GRAVEL AND CHLORIDE ON VARIOUS ROADS — PROJECT NO. 54942 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Economic Growth and Infrastructure Committee, having reviewed the above -referenced resolution on May 14, 2019, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of the foregoing report. f12E� Commissioner William Miller, District ##14 Chairperson, Economic Growth and Infrastructure Committee ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE Motion carried unanimously on a roll call vote with Spisz absent. MISCELLANEOUS RESOLUTION #19132 BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS - TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION -- TOWNSHIP OF ADDISON - SPREADING GRAVEL AND CHLORIDE ON VARIOUS ROADS - PROJECT NO. 54942 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Township of Addison, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (113) share of the funding for the project in the Township of Addison and said appropriation has been transferred to a project account; and WHEREAS the Township of Addison has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 54942 in the Township of Addison is $19,220; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No. 54942 in the amount of $19,220. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Addison and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Township of Addison. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $19,220 Total Revenue IL9 220 Expenditures 9010101-153010-740135 Road Commission Tri -Party L9,22 Total Expenditures 19 220 Chairperson, I move the adoption of the foregoing Resolution. Commissioner Michael Spisz District #3 IL W for OAKLAND CQUIVT FRom- Thomas G. Noechel, Programming Supervisor —1-111 SUBJECT' PROJECT NO. 54941,2019 GRAVEL ROAD PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENT/TRIiiPARTY PROGRAM Attached for your rbview and submission to thqBoard for their apprOval is the local cost participation agreement with the Township of Addison for the spreading of graVel and chloride on variious roads within the township. This work is expected to be completed this summer. The Township- of Addison has elected to use the Tel-Paity Program to fund the estimated tbtbl projecttost of $57,659. Our share is estiniated to be $19,219 and is in the IFY1 9 budget. VforOAKLOAND fCOUNTY QUAL17Y LIFE THROU13H Gaon RDAOS: ROAD COMMISSION FOR OAKLAND COuNry "WE CARE." Board of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E, Managing Director Gary Piotrowici, P.E., P. T. O.E. Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, MI 48025 248-645-2000 FAX 248-645-1349 www.rcocweb.org April 25, 2019 Ms. Pauline Bennett, Clerk Township of Addison 1440 Rochester Road Leonard, MI 48367 Re: 2019 Gravel Road Program, Various Roads Project No. 54942 Dear Ms. Bennett: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, April 25, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, r Shannon J. Mi r Deputy -Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County I'll I'll Township of Addison L-IBEEG�� 25th This Agreement, made and entered into thls��day of 2019t by and between the Board of County Road Commistioners of the County of Oakland, Michigan� hereinafter referred to as the BOARD, and the Township of Addison, hereinafter referred to as WHEREAS, the BOARD and the 'COMMUNITY have agreed to program the spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as descflbed in Exhibit the BOARD and the COMMUNITY, which are herpioafter referred to As the PROJECT,, and WHEREAS, the: PROJECT 1AVOlves certain desigrmted and approved Tri -Party Program iu din i the amount BOARD, theCOMMUNITY, and the Oakland County Board of Commissioners, hereinafter -eferredto as th CO I e UNTY- and TTAEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding r sharing of the PROJECT and wish to conI that understanding to writing in this Agreement. NOW. THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1 The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto, 2. The actual total cost of the PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $57,659 shall be funded and invoiced in the following order: a, Tri -Party Program funding in the amount of $57,659. b. Any PROJECT costs above the Tri -Party Program funding of $57,659 will be funded first with any available Tri -Party Program funds. If no Tri -Party Program funds are available, any PROJECT costs above $57,659 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $19,220 (being 100% of the COMMUNITY'S Tri -Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $19,220 (being 100% of the COUNTY'S Tri -Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 70+f1 Graw4 Road Rogan 2 T cr►* sh:p a! �drF san E,y No "4 41 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate r .0 its Managing Director TOWNSHIP OF ADDISON t By_1 Its AQ8*N TOWNSHIP APPUVE AflaiSONTL7W[+1SHIP 2019 Grewal Road PMWn 3, Tormehro d AOdmm Pfapal No 5494: A-709 EXHIBIT A TRI -PARTY PROGRAM 2019 Gravel Road Program Township of Addison Board Project No. 54942 Spreading of gravel and chloride on various roads within the township. ESTIMATED PROJECT COST I Contractor Payments $57,659 I COST PARTICIPATION BREAKDOWN Z01! ',ravel koa� 114v n) _ 4 ,)W"Sh!p 0 Add -,,v R COMMUNITY COUNTY BOARD TOTAL FY2019 Tri -Party Program $19,220 $19,220 $19,219 $57,659 TOTAL SHARES $19,220 $19,220 $19,21911 $57,659 Z01! ',ravel koa� 114v n) _ 4 ,)W"Sh!p 0 Add -,,v R Resolution #19132 May 8, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections. malzim If MPT 6 1 accomla. iyIng reports being accepted). AYE& Hoffrnan, jackson, kochenderfer, kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelsm Powell� Quarles� Taub, Mipert, Woodward, Zack, Gersherlson. (19) NAYS' None. (0) A sufficient majority having voted in favor, the resolutions on the amended ConsentAgenda Were adopted (With accompanying reports being accepted), 0e- '12y/tll STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 23, 2019, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 23rd day of May, 2019. Lisa Brown, Oakland County