HomeMy WebLinkAboutResolutions - 2019.05.23 - 31783REPORT (MISC. #191591 May 23, 2019
BY: Commissioner William Miller, Chairperson, Economic Growth and infrastructure Committee
IN RE: MR #19159 -- BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT
PROGRAM FISCAL YEAR 2019 APPROPRIATION — CITY OF NOVI — INSTALL A ROUNDABOUT AT
11 MILE AND LEE BEGOLE — PROJECT NO. 2019-26
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Economic Growth and Infrastructure Committee, having reviewed the above -referenced resolution on
May 14, 2019, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of
the foregoing report.
Commissioner William Miller, District #14
Chairperson, Economic Growth and
Infrastructure Committee
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE
Motion carried unanimously on a roll call vote with Spisz absent.
#19159
MISCELLANEOUS RESOLUTION:
BY: Commissioner Gwen Markham, District #9
IN RE. BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2019 APPROPRIATION — CITY OF NOVI — INSTALL A ROUNDABOUT AT 11 MILE AND LEE
BEGOLE — PROJECT NO. 2019-26
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement
Program to assist Oakland County's cities and villages with the construction, maintenance and repair of
roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Special Committee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that requires a report
shall be submitted to the Board of Commissioners outlining the project activities and the degree
that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Special Committee; and
5. The Local Road Improvement Program Special Committee has reviewed and recommended
approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Economic Growth and Infrastructure Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Special Committee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the
cost participation agreement; and
WHEREAS the City of Novi has identified a project and submitted an application detailing the goals and
outcomes of the project; and
WHEREAS the City of Novi has demonstrated that it has available funding equal to a minimum of 50% the
project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2019 authorized amount of the Local Road
Improvement Program funding for Project No. 2019-26 in the City of Novi is $104,471; and
WHEREAS funding of $104,471 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (#383465) for Project No. 2019-26; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Novi and authorizes the release of Local Road Improvement Program
funds from the Oakland County Assigned Fund Balance (#383465).
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Novi prepared by Corporation Counsel for the Pilot Local
Road Improvement Program Project No. 2019-26.
BL IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and of NOVL
Bended as follow$.
- kiffam #1Revenue
9010101-196030 665882
EVenditures
W"Mr,
Planned Use of Balance $121471
Total Revenue $104,471
Local Road Funding Program $104.471
Total Expenditure$104,471
Chairpefs6n, I MOW the adoption of the foregoing Resolution.
/ I /` / 11�
Commissioner Gwen V6ikliam-
District #9
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Install a Roundabout at 11 Mile and Lee BeGole
City of Novi
Board Project No. 2019-26
This Agreement, made and entered into this day of , 2019, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of Novi, hereinafter referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited
funds, from state statutory revenue sharing funds, for specific, targeted road maintenance and/or
improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and
also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the Install a Roundabout at 11
Mile and Lee BeGole, as more fully described in Attachment C, attached hereto, and made a pari
hereof, which improvements involve roads under the jurisdiction of and within the COMMUNITY
and are not under the jurisdiction of the Road Commission for Oakland County or state trunk
lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies regarding
the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECT's purpose
is to encourage and assist businesses to locate and expand within Oakland County and shall
submit a report to the BOARD identifying the effect of the PROJECT on businesses in the
COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges
that the program is meant to supplement and not replace funding for existing road programs or
projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as a pilot program and there is no guarantee that the PROGRAM will be continued
from year to year. The BOARD anticipates that most PROJECTS funded under the PROGRAM
will be completed by the end of calendar year 2020. There is no obligation on behalf of the
BOARD to fund either the PROJECT or the PROGRAM in the future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the PROJECT
and that Oakland County shares no such responsibilities in administering the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $3,825,000; and
WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement
Matching Funds in the amount of $104,471, which amount shall be paid to the COMMUNITY by
the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity
with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and
the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $104,471. The COMMUNITY shall submit an invoice to
the COUNTY in the amount of $104,471.
a. The Invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
3. Upon receipt of said invoice and upon execution of this Agreement, the BOARD shall
pay the COMMUNITY the sum of $104,471 from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first
written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
al
It's:
Attachment "A"
PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
STATEMENT OF PURPOSE
Oakland County Government recognizes that Michigan law places the primary responsibility for
road funding on the State and non -county local units of government. However, the County also
recognizes that the law does permit a limited, discretionary role for the County in assisting a road
commission and local units within a county by supporting some road maintenance and
improvement efforts.
Accordingly, for many years Oakland County has voluntarily provided limited assistance to its
cities, villages and townships (CVT's) and to the Road Commission of Oakland County (RCOC)
by investing in a discretionary Tri -Party Road Program. Authorized under Michigan law, the
County's tri -party funding contributions primarily facilitate safety improvement projects on CVT
roads under the jurisdiction of the RCOC. By law, tri -party funds cannot be used to fund projects
on roads solely under the jurisdiction of CVT's.
Recognizing a continuing need to better maintain local CVT streets and roads, yet being ever
mindful of the County's limited responsibility for and jurisdiction over non -County roads and
streets, Oakland County Government wishes to pilot a discretionary program that is more flexible
than the current Tri -Party Road Program, one that will allow Oakland County to assist its cities
and villages with maintenance and safety projects on non -County roads.
Not being the funding responsibility of County government, local CVT roads generally cannot be
maintained or improved using County funds because doing so would be considered to be the
"gifting" of County resources. However laudable the purpose, Michigan law generally forbids the
gifting of government resources. To avoid application of the constitutionally -based gifting
restriction, the state legislature must, and in this arena has, determined that a public benefit results
from a taxpayer investment, one that provides a quid pro quo sufficient to avoid application of the
gifting prohibition. Here, the legislature has determined that the economic development benefit
presumed to accrue to a county as a result of local street and road investments can provide a
sufficient quid pro quo to county taxpayers justifying a discretionary county investment in a non -
county road, a benefit that constitutes a fair exchange for value and not a gift.
This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380, by adding
a new section 2, which in pertinent part provides:
"(1)...A county may grant or loan funds to a township, village or city located within that
county for the purpose of encouraging and assisting businesses to locate and expand
within the county...
(2) A loan or grant made under subsection (1) may be used for local public improvements
or to encourage and assist businesses in locating or expanding in this state, to preserve
jobs in this state, to encourage investment in the communities in this state, or for other
public purposes."
Communities that wish to attract, retain and grow business, retain jobs and encourage community
investment, needs a safely maintained road infrastructure. This road infrastructure must include
both residential and commercial roads as workers and consumers need to get to and from work,
shopping, schools and recreation. In a fiscally prudent and limited manner, the County wishes to
help its cities and villages accomplish this objective by test -piloting a new local road improvement
matching fund program.
Any such program must be mindful of the limits imposed under Public Act 9. One important
restriction Public Act 9 imposed on grants or loans made pursuant to Subsection 2 of the Act is
the mandate that, "A grant or loan under this Subsection shall not be derived from ad valorem
taxes except for ad valorem taxes approved by a vote of the people for economic development."
This means that funding for an expanded local road assistance program cannot utilize proceeds
from any of Oakland County's ad valorem tax levies since no levy has been approved by voters
specifically for economic development.
Given this limitation, it appears that the state statutory revenue sharing appropriated to the County
can provide a non -ad valorem source of funds that legally can be used to support the pilot
program. Competition for those funds, which are limited in amount, is fierce and their yearly
availability is subject to the state legislative process. In the recent past, the State stripped all of
those funds away from Michigan counties. Understanding that reality, it shall be the policy of the
Oakland County Board of Commissioners that the Board shall not appropriate any County funds
for a local road improvement matching fund program for non -County roads in any year where the
State of Michigan fails to appropriate statutory revenue sharing funds to Oakland County in an
amount sufficient to allow the County to first prudently address its core functions.
Act 9 imposes additional conditions on grants and loans. These include requirements that the
loan or grant shall be administered within an established application process for proposals; that
any grant or loan shall be made at a public hearing of the county board of commissioners and
that the Board shall require a report to the county board of commissioners regarding the activities
of the recipient and a report as to the degree to which the recipient has met the stated public
purpose of the funding.
Understanding all of the above, the Oakland County Board of Commissioners hereby establishes
the following Pilot Local Road Improvement Matching Fund Program:
PROGRAM SUMMARY
The Board of Commissioners establishes a Pilot Local Road Improvement Matching Fund
Program for the purposes of improving economic development in Oakland County cities and
villages. The County intends this Program to assist its municipalities by offering limited matching
funds for specific, targeted road maintenance and/or improvement projects on roadways under
the jurisdiction of cities and villages.
A city or village participating in the Local Road Improvement Matching Fund Program shall match
any fund authorized by the Board of Commissioners in an amount equal to a minimum of 50% of
the cost of the total project award. County participation shall be limited to a maximum of 50% of
the cost of the total project budget. Funding shall be utilized to supplement and enhance local
road maintenance and improvement programs. Funding is not intended to replace existing
budgeted local road programs or to replace funding already committed to road improvements.
PROJECT GUIDELINES
Program funding shall be utilized solely for the purposes of road improvements to roads under
the jurisdiction of local cities and villages. Road improvements may include, but not be limited to,
paving, resurfacing, lane additions or lengthening, bridges, or drainage as such improvements
relate to road safety, structure or relieving congestion.
Program funding:
May be utilized to supplement a local government's matched funding for the purposes of receiving
additional federal transportation funding;
May not be utilized to fulfill a local government's responsibility to fund improvements to state
trunklines;
Shall be limited to real capital improvements to roadways and shall not be utilized for other
purposes, such as administrative expenses, personnel, consultants or other similar purposes;
Shall not be utilized for non -motorized improvements, unless these improvements are included in
a project plan for major improvements to a motorized roadway;
Shall be utilized for projects that will result in a measurable improvement in the development of
the local economy and contribute to business growth. Recipients shall be responsible for providing
an outline of the economic benefits of the project prior to approval and for reporting to the Board
of Commissioners after the completion of the project on the benefits achieved as a result of the
projects.
ADMINISTRATION
Local Road Improvement Matching Fund Program projects may be appropriated by the Board of
Commissioners in compliance with the County budget process. The amount of funds to be
dedicated for the Pilot Program shall be determined by the Board of Commissioners on an annual
basis. Program funding may be reduced or eliminated based upon the ability of the County
government to meet primary constitutional and statutory duties. The Board of Commissioners
expressly reserves the right to adjust the County matching funds share at any time based upon
County budget needs.
In accordance with MCL 123.872, funds dedicated to the Local Road Improvement Matching Fund
Program shall not be derived from ad valorem tax revenues. Program funding shall be limited to
funds derived from the County's distribution from the Michigan General Revenue Sharing Act.
Reduction or elimination of the County's distribution of revenue sharing funds may result in the
elimination or suspension of the program.
Funding availability shall be distributed based upon a formula updated annually. The formula will
consist of:
1. A percentage derived from the number of certified local major street miles in each city and
village divided by aggregate total of certified local major street miles of all cities and
villages in the County.
2. A percentage derived from the population of each city and village as determined by the
last decennial census conducted by the U.S. Census Bureau divided by the aggregate
total population of cities and villages in the County.
3. A percentage derived from the three-year rolling total of the number of crashes on city and
village major local streets divided by the aggregate three-year rolling crash numbers for
all city and village major local streets, using the most recent data available. The crash data
will be supplied by the Road Commission for Oakland County using data from the Traffic
Improvement Association.
Each city and villages percentage allocation shall be determined by adding each factor
percentage and dividing that total by three. The amount of funds available for match shall be
determined by the total amount of funds allocated by the Board of Commissioners added to an
equal amount representing the match provided by local cities and villages.
The Chairman of the Board of Commissioners shall establish a Special Committee on the Local
Road Improvement Program. This Special Committee shall consist of three members, with two
members representing the majority caucus and one member representing the minority caucus. It
shall be the responsibility of the Special Committee to direct the administration of this program,
receive applications for program funding and make recommendations of acceptance to the Board
of Commissioners. The Special Committee may consult with County departments, staff and the
Road Commission for Oakland County in the conduct of its business.
DISBURSEMENT
The Special Committee shall forward recommendations for approval of Local Road Improvement
Matching Fund Program projects to the Chairman of the Board of Commissioners. This
recommendation shall include a cost participation agreement between the County and
participating municipality. Minimally, cost participation agreements shall include: responsibility for
administering the project, the project location, purpose, scope, estimated costs including
supporting detail, provisions ensuring compliance with project guidelines, as well as disbursement
eligibility requirements. The cost participation agreement shall also require the maintenance of
supporting documentation to ensure compliance with the following provisions:
1. Any and all supporting documentation for project expenditures reimbursed with appropriated
funding shall be maintained a minimum of seven years from the date of final reimbursement for
actual expenditures incurred.
2. The Oakland County Auditing Division reserves the right to audit any and all project
expenditures reimbursed through the program.
Upon receipt of recommendation of project approval from the Special Committee, the County
Commissioner or Commissioners, representing the area included in the proposed project, may
introduce a resolution authorizing approval of the project and the release of funds. Resolutions
shall be forwarded to the Economic Growth and Infrastructure Committee of the Board of
Commissioners, who shall review and issue a recommendation to the Board on the adoption of
the resolution. The Chairperson of the Economic Growth and Infrastructure Committee shall
schedule a public hearing before the Board of Commissioners prior to consideration of final
approval of the resolution.
The deadline for projects to be submitted for consideration shall be established by the Special
Committee. The Special Committee may work with participating municipalities to develop a plan
for projects that exceed that municipality's annual allocation amount. This may include a limited
plan to rollover that municipality's allocation for a period of years until enough funding availability
has accrued to complete the project, subject to funding availability.
Upon completion of project plans and execution of the local participation agreement by the County
and governing authority of the local municipality, the participating municipality shall submit an
invoice in accordance with the terms and conditions included in the agreement. The Oakland
County Department of Management and Budget Fiscal Services Division shall process payments
in accordance with policies and procedures as set forth by the Department of Management and
Budget and the Oakland County Treasurer.
In the event an eligible local unit of government chooses not to participate in the Local Road
Improvement Matching Fund Program, any previously undistributed allocated funding may be
reallocated to all participating local units of government at the discretion of the Local Road
Improvement Program Special Committee.
At the completion of each project, the participating local government shall provide a report to the
Board of Commissioners regarding the activities of the recipient and the degree to which the
recipient has met the stated public purpose of the funding as required by MCL 123.872.
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ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Install a Roundabout at 11 Mile and Lee BeGofe
City of Novi
Board Project No. 2019-26
Reconstruction of Crescent Blvd to Lee BeGofe, extending Lee Begole Drive to the North and
West and connect into existing Crescent Boulevard (aka: existing Northwest Ring Road).
Includes installing a roundabout at 11 Mile and Lee BeGofe and replacing the existing culvert
beneath Lee BeGole Drive.
ESTIMATED PROJECT COST
Construction and Engineering Costs $3,825,000
Total Estimated Project Costs
COST PARTICIPATION BREAKDOWN:
$3,825,000
COMMUNITY
COUNTY
TOTAL
FY2019 LRIP Program
$102,869
$102,869
$205,738
Additional Contribution
$3,617,660
$1,602
$3,619,262
TOTAL SHARES
$3,720,5291
$104,4711
$3,825,000
1200 N. Telegraph Road
Pontiac, MI 48341-0475
11110ne.. (248) 858-0100
Fax: (248) 858-15'72
Jill ll!lrmmm��
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY CONTACT PERSON TELEPHONE NUMBER
City of Novi Jeffrey Herczeg 248 735 5606
STREET ADDRESS CITYlZIP E-MAIL—�ADDRESS
26300 Lee Be ale Nov iM148375 iherczeg@cityofnovi.org
PROJECT INFORMATION
Continue the connection of Crescent Blvd to Lee BeGole and install a roundabout at 11 Mile and
Lee BeGole. This would complete the dead end at Crescent and create an additional ring road
connection around the congested Novi Rd.Grand River intersection.
V+r9 z61■ O
Crescent, Lee BeGole, 11 Mile
Lee BeGole Drive between 11 Mile Road and the main drive approach into the Novi DPW Facility is
currently an asphalt roadway that is in poor condition. This road segment is currently rated as a
PASER 2 (rated as Poor) on the City's PASER MAP. The City is proposing to reconstruct the
aforementioned road segment and extend Lee Begole Drive to the North and West and connect
into existing Crescent Boulevard (aka: existing Northwest Ring Road). There is one existing
developed parcel that is currently occupied by a Landscaping business with access off of Lee
BeGole (currently a dead end) as well as 3 or maybe 4 existing vacant commercial properties
landlocked between Crescent and Lee BeGole. These parcels are expected to redevelop/develop
and need an improved/access roadway connecting 11 Mlle Road to Crescent Boulevard in order to
support increased traffic volumes.
As part of this road reconstruction project, the existing culvert beneath Lee BeGole Drive just south
of the main drive approach into the DPW Facility is in disrepair and needs to be removed and
replaced with a new properly sized concrete box culvert. There is also a proposed single lane
roundabout connecting Lee BeGole Drive with 11 Mile Road. This intersection will be skewed to
the East in order to make this intersection safer for motorists and to improve traffic flow and
maximize vehicular throughput along the 11 Mile Road Corridor and along the Lee BeGole Corridor
from 11 Mile to Crescent Boulevard. The road improvement will also spurn additional development
of parcels on 11 Mile Road.
A 36' wide, 3 -Lane Asphalt Roadway with curb and gutter is proposed along Lee BeGole Drive.
The proposed Roundabout will also be constructed of asphalt with curb and gutter. A future 8'
pathway on the west side of the Lee BeGole as well as a future 6' wide sidewalk on the east side of
the property is also proposed to accommodate pedestrians and bicyclists.
The City's ultimate vision of this project is to not only create economic development for the vacant
parcels but also to bring new jobs as a result of the future businesses attracted to this corridor.
Other goals include the creation of a secondary access to and from the City's DPW Facility.
Currently, there is only 1 point of access to and from the DPW Facility (dead end at Lee BeGole).
By having only 1 point of access this can seriously hinder the DPW's operations if for some odd
reason access to the facility were ever to be blocked or closed off in the event of an emergency
(i.e. broken utility pole, box culvert failure, etc.).
PROJECT BUDGET
MAX COUNTY MATCH LOCAL MATCH TOTAL. PROSECT BUDGET
$104,471 $3,720,529 $3,825,000
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
See attached estimates.
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county."
M THE COUNTY
This road improvement will open up several landlocked parcels on dead end Lee BeGole and
create another connection through the Town Center corridor to Novi Road and 1-696. Overall, it is
expected to improve traffic flow through the aforementioned intersections with an alternate route
(eventually) to Grand River Ave. It will also make parcels on 11 Mile more accessible and
encourage development including the Asian Village (a —25,000 square foot market, retail and
restaurant use development proposed south off 11 Mile Road between Town Center and
Meadowbrook) and job creation.
The Local Road Improvement Program Specia] Committee of the Cialdand County Board of Commissioners ha5 be
tasked with managing this program and making recommendations for project app:rovaL Please supply any additio
informatiowyou believe may be helpful in the consideration of your application. I
MEMI
REPORT FOLLOWING COMPLETION OF THE PROJECT
IVICIL 123-872 requires that "the grant or loan contract made by a county shall reguire a re cart to the county board of
commissioners regarding the activities of the recipient and the degree to which the recilpient has met the stated public
purpose of t h e funding"
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1, on behalf of "' le yof Novi have been provided with a as of the
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terms and conditions.
1, an behalf bfthe city of Novi understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners WiW a report following the COMPleti0h of an
approved project outlining the degree to which the project met the stated purpose of�thefunding.
D!
J,efty He=eg D
Signature of Authorized Party
Jefty Hereziag, Director of Public Works
Printed Name and Title
Please return completed application to: Local Road Improvement Special Committee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emailed to: Amy Aubry, AnalystAubryaoaltov:con
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email addtoot Fy phone at (248)858-1067.
OHM Advisors
CITY OF NOVI
Lee BeGole Drive Reconstruction 1 Extension
Probable Estimate of Cost
4110/2019
Roadway Reconstruction/Realignment from 11 Mile to Crescent Blvd,
including roundabout at 11 Mile
Item No.
Item Description
Unit
Unit Price ($)
Item Cost ($)
1500001
Mobilization, Max 10%
LSUM
1.00
$
256,000.00
$
256,000.00
2010001
Clearing
Acre
2.00
$
5,000.00
$
10,000.00
2030001
Culv, Rem, Less than 24 inch
Ea
1.00
$
500.00
$
500.00
2040020
Curb and Gutter, Rem
Ft
100.00
$
10.00
$
1,000.00
2040035
Guardrail, Rem
Ft
250.00
$
2.00
$
500.00
2040045
Masonry and Conc Structure, Rem
Cyd
5.00
$
500.00
$
2,500.00
2040055
Sidewalk, Rem
Syd
176.00
$
7.50
$
1,320.00
2047011
Pavt, Rem, Modified
Syd
3645.00
$
5.00
$
18,225.00
2050010
Embankment, CIP
Cyd
5000.00
$
15.00
$
75,000.00
2050016
Excavation, Earth
Cyd
10000.00
$
7.50
$
75,000.00
2057021
Subgrade Undercutting, Type II, 1 by 3
Cyd
100.00
$
50.00
$
5,000.00
2057021
Subgrade Undercutting, Type 11, 21AA
Cyd
500.00
$
50.00
$
25,000.00
2087001
Erosion Control, Silt Fence, OCWRC
Ft
2000.00
$
1.50
$
3,000.00
2087050
Erosion Control, Inlet Protection, OCWRC
Ea
15.00
$
100.00
$
1,500.00
2090001
Project Cleanup
LSUM
1.00
$
10,000.00
$
10,000.00
3027031
Aggregate Base, Modified
Ton
7513.00
$
30.00
$
225,390.00
3077031
Approach, Cl 11, Modified
Ton
78.OD
$
30.00
$
2,340.00
4010047
Culv End Sect, Conc, 12 inch
Ea
2.00
$
500.00
$
1,000.00
4010049
Culv End Sect, Conc, 18 inch
Ea
2.OD
$
750.00
$
1,500.00
4010051
Culv End Sect, Conc, 24 inch
Ea
1,00
$
100.00
$
100.00
4020987
Sewer, Cl IV, 12 inch, Tr Det B
Ft
891.00
$
60.00
$
53,460.00
4020988
Sewer, Cl IV, 15 inch, Tr Det B
Ft
409.D0
$
65.00
$
26,565.00
4020989
Sewer, Cl IV, 18 inch, Tr Det B
Ft
485.D0
$
70.00
$
33,950.00
4020993
Sewer, Cl IV, 24 inch, Tr Det B
Ft
21.00
$
100.00
$
2,100.00
4030005
Dr Structure Cover, Ad', Case 1
Ea
3.00
$
750.00
$
2,250.00
4030010
Dr Structure Cover, Type B
Ea
7.00
$
625.00
$
4,375.00
4030050
Dr Structure Cover, Type K
Ea
19.00
$
750.00
$
14,250.00
4030210
Dr Structure, 48 inch dia
Ea
24.00
$
2,500.00
$
60,000.00
4030220
jDr Structure, 60 inch dia
Ea
1.00
$
4,000.00
$
4,000.00
4030318
Dr Structure, Tap, 18 inch
Ea
1.00
$
5,000.00
$
5,000.00
5010025
Hand Patching
Ton
100.00
$
250.00
$
25,000.00
5010045
HMA, 3E3
Ton
2104.00
$
80.00
$
168,320.00
5010051
HMA, 4E3
Ton
1504.00
$
85.00
$
127,840.00
5010057
HMA, 5E3
Ton
1203.00
$
90.00
F
108,270.00
5010061
HMA Approach
Ton
242.00
$
125.00
$
30,250,00
8020038
Curb and Gutter, Conc, Det F4
Ft
5542.00
$
20.00
$
110,840.00
8020050
Driveway Opening, Conc, Det M
Ft
304.00
$
25.00
$
7,600.00
8030010
Detectable Warning Surface
Ft
64.00
$
40.00
$
2,560,00
8030030
Curb Ramp Opening, Conc
Ft
60.00
$
30.00
$
1,800.00
8030036
Sidewalk Ramp, Conc, 6 inch
Sft
1100.OD
$
7.50
$
8,250.00
8030044
Sidewalk, Conc, 4 inch
Sft
28302.00
$
5.00
$
141,510.00
8060040
IShared use Path, HMA
Ton
20.00
$
125.00
$
2,500.00
8070000
IGuardrail, Type B
Ft
525.00
$
40.00
$
21,000.00
8070042
Guardrail Approach Terminal, Type 213
Ea
6.00
$
2,500.00
$
15,000.00
8070080
Guardrail Reflector
Ea
33.00
$
10.00
$
330.00
8100371
Post, Steel, 3 Ib
Ft
210.00
$
7.50
$
1,575.00
8100402
Sign, Type III, Erect, Salv
Ea
10.00
$
150.00
$
1,500.00
8100403
Sign, Type III, Rem
Ea
5.00
$
75.00
$
375.00
8100404
Sign, Type IIIA
Sft
70.00
$
15.00
$
1,050.00
8100405
Sign, Type IIIB
Sft
140.00
$
15.00
$
2,100.00
8110091
Pavt Mrkg, Polyurea, 4 inch, White
Ft
150.00
$
1.00
$
150.00
8110092
Pavt Mrkg, Polyurea, 4 inch, Yellow
Ft
2500.00
$
1.00
$
2,540.00
OHM Advisors
CITY OF NOVI
Lee BeGole Drive Reconstruction 1 Extension
Probable Estimate of Cost
4/10/2019
Roadway Reconstruction/Realignment from 11 Mile to Crescent Blvd,
including roundabout at 11 Mile
Item No.
Item Description
Unit
Unit Price ($)
Item Cost ($)
8110113
Pavt Mrkg, Polyurea, 18 inch, Stop Bar
Ft
66.00
$
15.00
$
990.00
8120022
Barricade, Type III, High Intensity, Lighted, Furn
Ea
25.00
$
50.00
$
1,250.00
8120023
Barricade, Type III, High Intensity, Lighted, Oper
Ea
25.00
$
1.00
$
25.00
8120100
Dust Palliative, Applied
Ton
5.00
$
500.00
$
2,500.00
8120170
IMinorTraf Devices
LSUM
1.00
$
25,000.00
$
25,000.00
8120250
Plastic Drum, High Intensity, Furn
Ea
100.00
$
15.00
$
1,500.00
8120251
Plastic Drum, High Intensity, Oper
Ea
100.00
$
1.00
$
100.00
8120350
Sign, Type B, Temp, Prismatic, rum
Sft
750.00
$
5.00
$
3,750.00
8120351
Sign, Type B, Temp, Prismatic, Oper
Sft
750.00
$
1.00
$
750.00
8120352
Sign, Type B, Temp, Prismatic, Special, Furn
Sft
250.00
$
7.50
$
1,875.00
8120353
Sign, Type B, Temp, Prismatic, Special, Oper
Sft
250.00
$
1.00
$
250.00
8130005
Riprap, Heavy
Syd
450.00
$
100.00
$
45,000.00
8130010
Riprap, Plain
Syd
24.00
$
50.00
$
1,200.00
8167011
Turf Establishment, Performance
Syd
16452.00
$
5.00
$
82,260.00
8210001
Monument Box
Ea
1.00
$
5D0.00
$
500.00
8210005
Monument Box Adjust
Ea
1.00
$
500.00
$
500.00
8210010
Monument Preservation
Ea
1.00
$
500.00
$
500.00
8237001
Water Main, DI, 12 inch, Open Cut
Ft
1205.00
$
125.00
$
150,625.00
8237050
Connection to Existing Water Main
Ea
2.00
$
5,000.00
$
10,000.00
8237050
Fire Hydrant
Ea
3,00
$
7,500.00
$
22,500.00
8237050
Gate Valve and Well, 12 inch
Ea
1.00
$
10,000.00
$
10,000.00
8507051
Audio Video Route Survey
LSUM
1.00
$
3,000.00
$
3,000.00
8507051
Concrete Box Span
LSUM
1.00
$
500,000.00
$
500,000.00
8507051
Wetland Mitigation
LSUM
1.00
$
100,000.00
$
100,000.00
8507051
Headwall Replacement
LSUM
1.00
$
150,000.00
$
150,000.00
Construction Subtotal
$ 2,815,240.00
Inspection (Crew Days)
CD
120.00
$700.00
$84,000.00
Contract Administration*
% Fee
4.75%
$133,724.00
Materials Testing
% Fee
1.90%
$53,490.00
Contingency
%
15%
Construction Total
$
3,549,423.00
Design Engineering*
% Fee
6.25%
$175,953.00
Geotechnical Investigation
% Fee
0.90%
$25,337.00
R.O.W. Acquisition
LS
$0.00
Permitting
LS
$0.00
Hydraulic Analysis & Wetland Mitigation
LS
1.00
$
35,000.00
$35,000.00
Traffic Modeling & Alignment Study
LS
1.00
$
15,000.00
$15,000.00
Contingency
%
10%
Engineering Total
$276,419.00
Total Estimated Cost
�$ 3,625,842.00
Estimate Assumptions:
Significant property acquisition is required. A budget for property acquisition has not been included in the cost opinion. Utility relocations are not Included.
" Per'Attachment A' of the 2017-2022 Engineering Fee Table
Road reconstruction/realignment with roundabout, 11 Mile to Crescent Blvd
t 0
4
0fhovi forg
Design Engineering $ 175,953
Right -of -Way Acquisition $ -
Geotechnical Design $ 25,337
Other $ 60,000
TOTAL ENGINEERING $ 2a1,2 t
* Contingency $ 2 =5,1 2 9
*Contingency Notes:
I
TOTAL ENGINEERING
(including contingency) EHE
W-710mm ml,
Construction Engineering
Crew Days
Material Testing
Other
TOTAL CONSTRUCTION $ 3,086,454
* Contingency I $ 462,969
Contingency Notes:
TOTAL CONSTRUCTION
(including contingency) $ 3549,423
BUDGET DETERMINATION BASED ON YEAR AWARDED
2018-19
$3X5,842
2023�24
$41485�199
2019 •
$31940�617
2024-26�
$068,256
2020-21
$4�058,836
2025-2&
$4�705,303
2WI�22
$4,180,601
2026-27
$41846,402�
2022�28
$4��b(31019
2027-8
$4�991 �856
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