HomeMy WebLinkAboutResolutions - 2019.05.23 - 31790MISCELLANEOUS RESOLUTION: #99166 May 23, 2019
BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - IMAGING SCANNER REPLACEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Information Technology (OCIT) provides eight (8) Imaging Scanners for
Oakland County Clerk's, Treasurer's, Friend of the Court, Probate, Health, Human Resources and
Prosecutor's Departments; and
WHEREAS the current Imaging Scanners, which scan approximately 2.6 million documents annually,
have nearly reached end -of -life for vendor support and parts are no longer available; and
WHEREAS the technology used is no longer supported and most manufacturers have moved to updated
technology; and
WHEREAS the current scanners are no longer compatible with new Windows 10 operating systems; and
WHEREAS the support costs for the scanners continue to grow as the product ages; and
WHEREAS upgraded scanners would provide improved performance, lower support costs, higher
reliability of equipment, additional scanner features/functions, and improved supportability/serviceability;
and
WHEREAS the total cost for the replacement scanners is $194,878 which includes $24,350 for the first
year of annual support and maintenance; and
WHEREAS funding is available for the scanner replacement costs of $194,878 with $170,518 available
in the General Fund Assigned Fund Balance for Technology Replacement/Hardware (GL Account
#383448) and $24,360 available in the Friend of the Court Fund (#27100); and
WHEREAS the replacement scanners will be recorded as assets in the Information Technology Fund
(#63600) and will be assigned a rate to be charged to the user departments in order to cover the
operational maintenance costs and future replacement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the transfer of
$170,518 from the General Fund Technology Replacement/Hardware Assigned Fund Balance (GL#
Account #383448) and $24,360 from the Friend of the Court Fund (#27100) to the Information Technology
Fund (#63600) for the Imaging Scanner Replacements.
BE IT FURTHER RESOLVED that the FY 2019 - FY 2021 Budgets are amended as follows:
GENERAL FUND (#10100)
FY 2019
FY 2020
FY 2021
Revenue:
9010101-196030-665882
Planned Use of Balance
$179,045
$27,707
$38,360
Total Revenue
S179,045
27 707
38 360
Expenditures:
9010101-152130-788001-63600
Transfer Out
$170,518
$ 0
$ 0
7010101-186080-772618
Equipment Rental
1,218
3,958
5,480
2010201-125000-772618
Equipment Rental
2,437
7,917
10,960
3040403-124015-772618
Equipment Rental
1,218
3,958
5,480
1060201-133150-772618
Equipment Rental
1,218
3,958
5,480
1050401-183010-772618
Equipment Rental
1,218
3,958
5,480
4010101-122050-772618
Equipment Rental
1,218
3,958
5,480
Total Expenditures
$179,045
27 707
38 360
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
FRIEND OF THE COURT (#27100)
Expenditures:
3010404-126030-773633 Info Tech Imaging Operations ($25,578) ($3,958) ($5,480)
3010404-126030-788001-63600 Transfer Out 24,360 0 0
3010404-126030-772618 Equipment Rental 1.218 $3,958 $5.480
Total Expenditures $ -Q $ _0_ $ -0
INFORMATION TECHNOLOGY FUND (#63600
Revenue
1080101-152096-695500-10100
Transfer In — General Fund
$170,518
$ 0
$ 0
1080101-152096-695500-27100
Transfer In — FOC
24,360
0
0
1080101-152096-665882
Planned Use of Balance
(194,878)
0
0
1080101-152096-630658
Equipment Rental
10,047
31,665
43,840
Total Revenue
$�4
65
43 840
Expenses:
1080201-152096-761121
Depreciation Equipment
$10,047
$19,490
$19,490
1080201-152096-731780
Software Support/Maintenance
0
12,175
24,350
Total Expenses
Mac
65
43 840
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the adoption of
the foregoing resolution.
Commissioner William Miller, District #14
Chairperson, Economic Growth and
Infrastructure Committee
•
May 23, 2019
Moved by Hoffman seconded by Luebs the resolutions on the amended Consent Agenda be adopted
(with accompanying reports being aCCepted)�
A • Jackson, Kochenderfer, Kowall, Kuhn, Long, `• Markham� McGillivray,
Middleton, Miller, N6!son,, Powell, Quarles, Taub, Weipert, Woodward, Zack, Gersherisom (19)
NAYS. None, (0)
�41 1711119rev.-M , , a Jr;r1.1rVV 4W
(With accompanying reports being accepted)�
GERAILO D. POISSON
CHJEFDEPUTY COUNTY EXECUTIVE
AMNG PURSUANT 179 M�L 45.559A(1)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 23, 2019,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 23rd day of May, 2019.
Lisa Brown, Oakland County