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HomeMy WebLinkAboutResolutions - 2019.05.23 - 31805MISCELLANEOUS RESOLUTION'. #19187 BY: Commissioner Tom Kuhn, District #11; Commissioner Penny Luebs, District #16, Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS —TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CITY OF TROY — RESURFACING OF ADAMS ROAD FROM WATTLES ROAD TO LONG LAKE ROAD — PROJECT NO. 54831 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the City of Troy, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (113) share of the funding for the project in the City of Troy and said appropriation has been transferred to a project account; and WHEREAS the City of Troy has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (113) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 54831 in the City of Troy is $82,000; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No. 54831 in the amount of $82,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Troy and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Troy. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND #10100 FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $82,000 Total Revenue 82 000 Expenditures 9010101-153010-740135 Road Commission Tri -Party $82,000 Total Expenditures U_ Chairperson, I move the adoption of the foregoing Resolution. Commissioner Tom Kuhn District #11 Commissioner ley Taub District #12 Rin L"_Jns- Commissio er Penny Luebs District #16 Q404 L#� thmugh Good Roads "W? Care" A, -1W =W42,0410 3P�C 14C W 05/09/19 AM Inter—Departmental Memorandum 02=83� To: Thomas G. Blust, P.E., Director of Enginoerirl FROW Thooechel, Programming Supervisor-T,4g SuBjr=cT- PROJECT NO. 54831, AD;AMS ROAD WATTLES ROAD TO LONG LAKE ROAD LOCAL COST PARTICIPATION AGREEMENTITRI-PARTY PROGRAM CITY OF TROY Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Troy for the resurfacing of Adams Road from Wattle8 Road to Long Lake Road. Construction on this project is expected to begin this summer. The project is in the districts of C60ty Con1rhissioners 8�helley �Ooodman Taub, Penny Luebs, and Tom Kuhn. The agreement Is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreernOnt on behalf of the Board. /je Attachments Thomas G. Blust, P.E,, Director of Engineering IIS A- Ifor OAKLAND O/ UNTY QUALITY LIFE THROUGH GOOD ROADS: ROAD COMMISSION FOR OAKLAND COUNTY "WE CARE." Board of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P.E., P.T.0.E. Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, Mt 48025 248-545-2004 FAX 248-645-1349 www.rcocwob.org May 9, 2019 Ms. Aileen Dickinson, Clerk City of Troy 500 W. Big Beaver Road Troy, MI 48084-5285 Re: Adams Road, Wattles Road to Long Lake Road Project No. 54831 Dear Ms. Dickinson: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, May 9, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Shannon J. Mei, Deputy -Secretary /Clerk of the Board WAR Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County Id . 500 West Big Beaver Troy, MI 48084 Out troymi.gov MlC.41GAN CITY OF TROY OAKLAND COUNTY, MICHIGAN RESOLUTION At a Regular meeting of the Troy City Council held on Monday, April 22, 2019, the following Resolution was passed: J-7 2019 Tri -Party Program -- Cost Participation Agreement — Adams Road, Wattles Road to Long Lake Road — Project No. 15.105.8 Resolution #2019-04-042-J-7 Moved by Henderson Seconded by Baker RESOLVED, That Troy City Council hereby APPROVES the Cost Participation Agreement between the City of Troy and the Board of County Road Commissioners for Oakland County (Board) for the 2019 Tri -Party Program in the amount of $246,000 at an estimated cost to the City of Troy of $82,000 for the preservation overlay on Adams Road, from Wattles Road to Long Lake Road; the Mayor and City Clerk are AUTHORIZED TO EXECUTE the agreement, a copy of which shall be ATTACHED to the original Minutes of this meeting. Yes: All -7 No: None MOTION CARRIED I, M. Aileen Dickson, duly appointed City Clerk of the City of Troy; do hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted by the Troy City Council at a Regular Meeting duly called and held on Monday, the Twenty-second day of April, 2019. M. Aileen Dickson, MMC, CMMC City Clerk COST PARTICIPATION AGREEMENT CONSTRUCTION Adams Road Wattles Road to Long Lake Road City of Troy Board Project No. 54831 This Agreement, made and entered Into this 9th day of MaY --- ---- 2019, by --nd between th& Board of County Road Cornti sioners of the County of Oakland, Michigan, s I hereinafter referred to as the BOARD, �and the City of Troy, hereinafter referred to as the COMMUNITY, provides as follows, WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of and made a part hereof, which improvements invdvo road$ under theJurisdiction of the BOARD andwithin the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREA8, said PROJECT involves certain designated and approved Tri -Party Program funding in the amount of $246,000i hi h amount shall be paid through "ual contributions by the T w c BOARD, the COMMUNITY and the Oakland County Board ofCommissibners� hereinafterfeferribd io as the COUNM and regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $246,000 shall be invoiced and funded in the following order: a. Tri -Party Program funding in the amount of $246,000. b. Any PROJECT costs above the Tri -Party Program funding of $246,000 will be funded 100% by the BOARD. 4. Upon execution of this agreement and after July 1, 2019, the BOARD shall submit an invoice to the COMMUNITY in the amount of $82,000 (being 100% of the COMMUNITY'S Tri -Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $82,000 (being 100% of the COUNTY'S Tri - Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Adams Road -2- City 2 - City of Troy Project No. 54831 4112/2019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Its. Managing Director CITY OF TROY a Its Mallof CITY OF TROY Its ►( Adams Road -3- City 3 - City of Troy Project No. 54831 4112/2019 MCI WAR,I M''A Its ►( Adams Road -3- City 3 - City of Troy Project No. 54831 4112/2019 EXHIBIT A TRI -PARTY PROGRAM Adams Road Wattles Road to Long Lake Road City of Troy Board Project No. 54831 Resurfacing of Adams Road from Wattles Road to Long Lake Road. ESTIMATED PROJECT COST Contractor Payments $246,000 I COST PARTICIPATION BREAKDOWN I Adams Road -4- City 4City of Troy Project No. 54831 411212019 COMMUNITY COUNTY BOARD TOTAL FY2019 Tri -Party Program $82,000 $82,000 $82,000 $246,000 TOTAL SHARES $82,000 $82,000 $82,000 $246,000 Adams Road -4- City 4City of Troy Project No. 54831 411212019 Resolution #19187 May 23, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.