Loading...
HomeMy WebLinkAboutResolutions - 2019.05.23 - 31808MISCELLANEOUS RESOLUTION #19186 BY: Commissioner Gary McGillivray, District 20; Commissioner Penny Luebs, District #16 IN RE: BOARD OF COMMISSIONERS—TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CITY OF TROY — CONCRETE WORK ON DEQUINDRE ROAD FROM 14 MILE ROAD TO LONG LAKE ROAD— PROJECT NO, 54841 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the City of Troy, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1 /3) share of the funding for the project in the City of Troy and said appropriation has been transferred to a project account; and WHEREAS the City of Troy has demonstrated that it has authorized its one-third (113) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (113) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 54841 in the City of Troy is $110,892; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No. 54841 in the amount of $110,892. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Troy and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Troy. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $110,892 Total Revenue 110 Expenditures 9010101-153010-740135 Road Commission Tri -Party $110,892 Total Expenditures 110 892 Chairperson, I move the adoption of the foregoing Resolution. V" e Commis ion r Gary McGillivrtay Commissioner Penny Luebs District #20 District #16 Quaough Good Roads "we Care" A VAAV Aberpie ` 1041 19PX X0V 051OW1 0 Inter—Departmental Memorandum W3318ZHIM L.-IRMNZAM91 =- =** IEM= ROM: Thomas G. Noechel, Programming Supery sor—rA 4 SUBJEM PROjECT NO. 54841, DEQUINDRE ROAD 14 MILE ROAD TO LONG LAKE ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRA CITY OF TROY I Attached for your review and submission to the Board for their approval is th6 local cost participation agreement with the City of Troy for the concrete slab replacement work on DequindrO Road from 14 Mile Road to Long Lake Road, Construction on this project is expected to begin Ahiss'ummer. The City of Troy has elected to use the Tri -Party Program to fund the estimated total project cost of $102,677. Our share Is estimated to be $110,893 and is in the FV 9 budget. The pfq'ect is in the distrids of Counly Comn�ssloners Gary R. M60illivray and Penny Lu6bs. The agreerhent is in our standard approved format, and I recommend Board approval and authorize the Managing Director to ex0clute the agreement on behalf of the Board. low mom'", X Thomas G. Blust, P.E. Director of Engineering 0 AC3=Z=Z0A0 QUALITY LIFE THROUGH GOOD ROADS: ROAD COMMISSION FOR OAKLAND COUNTY ,.WE CARE." May 9, 2019 Ms. Aileen Dickinson, Clerk City of Troy 500 W. Big Beaver Road Troy, MI 48084-5285 Re: Dequindre Road, 14 Mile Road to Long Lake Road Local Cost Participation Agreement 1 Tri -Party Program Project No. 54841 Dear Ms. Dickinson: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G, Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, May 9, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, !'anCnU.n J. Mil r Deputy -Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County di ■ 500 West Big Beaver Troy, ME 48084 J#roymi.gov M I C H I G A N CITY OF TROY OAKLAND COUNTY, MICHIGAN RESOLUTION At a Regular meeting of the Troy City Council held on Monday, April 22, 2019, the following Resolution was passed: J-8 2099 Tri -Party Program — Cost Participation Agreement — Dequindre Road, 14 Mile Road to Long Lake Road — Project No. 15.405.6 Resolution #2019-04-042-J-8 Moved by Henderson Seconded by Baker RESOLVED, That Troy City Council hereby APPROVES the Cost Participation Agreement between the City of Troy and the Board of County Road Commissioners for Oakland County (Board) for the 2019 Tri -Party Program in the amount of $332,677 at an estimated cost to the City of Troy of $110,892 for concrete slab replacement on Dequindre Road, from 14 Mile Road to Long Lake Road; the Mayor and City Clerk are AUTHORIZED TO EXECUTE the agreement, a copy of which shall be ATTACHED to the original Minutes of this meeting. Yes: All -7 No: None MOTION CARRIED 1, M. Aileen Dickson, duly appointed City Clerk of the City of Troy; do hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted by the Troy City Council at a Regular Meeting duly called and held on Monday, the Twenty-second day of April, 2019. M. Aileen Dickson, MMC, CMMC City Clerk RiMN MUM "MITe"� i 14 Mile Road to Long Lake Roat City of Troy Board Prqect No. 54841 This Agreement, made and entered into this ft day of MOY 2019, bo and betw6on the Board of County Road Commissioners of theCounty of Oakland, Michigan, hereinafter referred to at the BOARD, and the City of TroV� hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the concrete -slab replacement on Dequindre Road from 14 Mile Road to Ldhg Lake Road, as d6scribod in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the i jurisdidort of the BOARD and within the COMMUNITY, wh10 improvements are herdinafteir WHEREAS, said PROJECT involves certain designated and approved Tri -Party Program I funding in the amount of$332,677i which amount shall be paid through equal contributions by th-u 111 - A -f -w -A Y an _' e Oakland 10 -' ' �ne -, er3dnafterre�%rred to as the COUNTY, and 11 1111 W�Mwo��M=e this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with ail administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $332,677 shall be invoiced and funded in the following order: a. Tri -Party Program funding in the amount of $332,677. b. Any PROJECT costs above the Tri -Party Program funding of $332,677 will be funded 100% by the BOARD. 4. Upon execution of this agreement and after July 1, 2019, the BOARD shall submit an invoice to the COMMUNITY in the amount of $110,892 (being 100% of the COMMUNITY'S Tri -Party contribution). 6. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $110,892 (being 100% of the COUNTY'S Tri -Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Dequindre Road -2- City 2 - City of Troy Project No. 54841 411212019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Its Managing Director CITY OF TROY By & Its bAa Uor CITY OF TROY By Its, r.�ku ae�k Dequindre Road -3- City 3 - City of Tray Project No. 54841 4/12/2019 EXHIBIT A TRI -PARTY PROGRAM Dequindre Road 14 Mile Road to Long Lake Road City of Troy Board Project No. 54841 Concrete slab replacement on Dequindre Road from 14 Mile Road to Long Lake Road. ESTIMATED PROJECT COST Contractor Payments $332,677 I COST PARTICIPATION BREAKDOWN I Dequindre Road 4 City of Troy Project No. 54841 4/12/2019 COMMUNITY COUNTY BOARD TOTAL 1=Y2019 Tri -Party Program $110,892 $110,892 $110,893 $332,677 TOTAL SHARES $110,892 $110,892 $110,893 $332,677 Dequindre Road 4 City of Troy Project No. 54841 4/12/2019 Resolution #19186 May 23, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.