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HomeMy WebLinkAboutInterlocal Agreements - 2019.03.14 - 31974 June 6, 2019 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On March 14, 2019 the Board of Commissioners for Oakland County entered into an agreement per MR #19042 – Parks and Recreation – Approval of Interlocal Agreement with the City of Royal Oak for the Development of Normandy Oaks Park. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Royal Oak, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Donna Dyer, Corporation Counsel, Oakland County Dan Stencil, Executive Officer, Oakland County Parks and Recreation Melanie Halas, Clerk, City of Royal Oak Enclosures Memo To: Pat Davis, Oakland County Corporation Counsel From: Wendy McBride, Oakland County Clerk’s Office – Elections Division cc: Donna Dyer, Oakland County Corporation Counsel Date: June 6, 2019 Re: MR #19042 – Parks and Recreation – Approval of Interlocal Agreement with the City of Royal Oak for the Development of Normandy Oaks Park On March 14, 2019 the Oakland County Board of Commissioners adopted MR #19042 – Parks and Recreation – Approval of Interlocal Agreement with the City of Royal Oak for the Development of Normandy Oaks Park. Copies of these documents are attached for your records. They have been filed with the Office of the Great Seal. If you have any questions, please call me at 248-858-5823. Memo To: Dan Stencil, Executive Officer, Oakland County Parks and Recreation From: Wendy McBride, Oakland County Clerk’s Office – Elections Division cc: Date: June 6, 2019 Re: MR #19042 – Parks and Recreation – Approval of Interlocal Agreement with the City of Royal Oak for the Development of Normandy Oaks Park Good Morning- I have attached copies of the documents for MR #19042 – Parks and Recreation – Approval of Interlocal Agreement with the City of Royal Oak for the Development of Normandy Oaks Park. These documents are for your records and have been filed with the Office of the Great Seal. If you have any questions, please call me at 248-858-5823. Memo To: Melanie Halas, Clerk, City of Royal Oak From: Wendy McBride, Oakland County Clerk’s Office – Elections Division cc: Date: June 6, 2019 Re: MR #19042 – Parks and Recreation – Approval of Interlocal Agreement with the City of Royal Oak for the Development of Normandy Oaks Park On March 14, 2019 the Oakland County Board of Commissioners adopted MR #19042 – Parks and Recreation – Approval of Interlocal Agreement with the City of Royal Oak for the Development of Normandy Oaks Park. Copies of these documents are enclosed for your records. They have been filed with the Office of the Great Seal. If you have any questions, please call me at 248-858-5823. City Commission Marcti 11, 2019 A work session meeting of the Royal Oak City Commission was held on Monday, March 11, 2019, in room 309 of city hall, 211 Williams, Royal Oak. The meeting was called to order by Mayor Pro Tem Douglas at 6:30 p.m. Present were Mayor Pro Tem Douglas, Commissioner DuBuc, Commissioner Gibbs, Commissioner LeVasseur, Commissioner Macey and Commissioner Paruch. Also present were City Manager Johnson, City Attorney Gillam, City Engineer Matt Callahan, OHM representatives: Ms. Lindsey Kerkez, Mr. Matt Parks and Ms. Nancy Russell. Ms. Lindsey Kerkez went through a power point of the OHM Stormwater Utility Implementation. The plan included billing logistics, cost projections, credit program and public engagement strategy. They are going to map out the hard surfaces throughout the city by doing a flyover this week (weather pending) with an infrared camera to apportion the storm water use in the community. Different tiers for billing, cost projections, debt service, stormwater revenue needs, water and sewer fund, stormwater program elements, credit program, outreach strategy as well as institutional properties were also discussed. The commission decided to hold another work session meeting in the future to continue discussions. The work session adjourned at 7:30 pm A regular meeting of the Royal Oak City Commission was held on Monday, March 11, 2019, in the city hall, 211 Williams, Royal Oak. The meeting was called to order by Mayor Pro Tem Douglas at 7:35 p.m. Commissioner DuBuc gave the Invocation. Everyone present gave the pledge of allegiance. ROLL CALL Mayor Mayor Pro Tem Commissioners PRESENT ABSENT Fournier Douglas DuBuc Gibbs LeVasseur Macey Paruch PUBLIC COMMENT Ms. Linda Lupi, 4015 Auburn Dr, spoke about the condition of the house at 4403 N. Verna Circle. She asked that the city condemn the property or site it as a public nuisance as soon as possible. Ms. Mary Benda, 120 E Sunnybrook, protested the sidewalk assessment and is disputing her bill. She passed out pictures of her property, the trees that were removed and the remaining large stump. Mr. Matthew Urquhart, 1100 Stephenson Hwy., spoke against the anti-scavenging ordinance in the city and donated a piece of art he created to the city. Mr. Bill McGuire, 4456 Arlington, spoke about another home that has been vacant for 30 years. He said we need a law that after a certain amount of time a house that is a blight needs to be condemned. Mr. Alan Ashley, 606 Williams, Royal Oak Manor, said the area between Sixth and Lincoln and Main and Troy will become congested because of new developments. There is a plan to put in slow down islands on Main Street; he would like pedestrian lights instead to save lives. He asked the commission to reduce parking back to $25 a month for seniors. 1 City Commission March 11, 2019 Mr. -Ron Wo1f, 333 N -lroy, asked ttie commission to reduce the parting rates fo-r Roya-1 0ak rv'!anor residents to $25. He said Mr. Katzman offered a rate of $25 a month for seniors to park at his building once it's completed. He voted in favor of medical marijuana to decriminalize it. Mr. Pat McGee, 4524 Elmhurst, spoke on agenda item 10 and asked about section 3.4 of the contract regarding the maintenance of the park trails. He thought at a meeting held on 2/26/18 it was mentioned if they weren't planning for the maintenance, they shouldn't do it. He also questioned what Item 6.2 in the contract meant regarding Oakland County Parks having a final say in recreation activities, Mr. Kevin Walsh, 4325 N Verona Circle, lives three doors from 4403 N. Verona Circle. The neighbors have seen rats around the house. Today he saw a for sale sign in front of the house. He is afraid the house will de-list, change hands or have a new owner who does nothing to improve the home. Mr. Rick Karlowski, 419 Virginia, spoke about item 10. He said the city should have final say regarding what events go on at the park and hoped the contract would be amended to include this. He spoke about the marijuana workshop, is concerned with marijuana in the neighborhoods and said an ordinance is needed regarding noxious smells. He thought it was wrong bars are sending trouble makers out onto the sidewalks without calling the police and said it should be part of their review. Ms. Gail McGuire, 4456 Arlington, spoke about the two houses in her neighborhood being abandoned for years and nothing being done. She asked the commission to please help them and do something about it, enough is enough. Ms. Sue Wells, 600 E Fifth Street, Manager of Parks and Recreation of Oakland County Parks, announced the Great Marshmallow Drop to be held on April 1 9'h at 10:00 am at Worden Park and invited everyone to attend. Ms. Karen Purslow, 2515 Benjamin, spoke of the committee appointments and said the commission should look at how often a person submits a request to be on every committee and not be appointed to any. Dr. Wallis Andersen, 404 Mount Vernon, spoke about the letter she received from the engineering department regarding the sidewalk assessment, the errors contained in the letter and the short notice of two weeks. Not everyone has internet access to look up specific information regarding their assessment; a chart should have been included. Ms. Pamela Lindell, 409 Englewood, provided pictures of trash in the downtown. There was a huge four- day book sale at the library over the weekend which was down $1,000 and she thought it might be because of parking and the downtown looking so bad. Mr. Randy Wells, 142 E. Sunnybrook, stated he was there in attendance to protest the special assessment roll. APPROVAL OF AGENDA Moved by Commissioner LeVasseur Seconded by Commissioner Gibbs BE IT RESOLVED that the city commission hereby approves the agenda for the March 11, 2019 meeting as amended to include item eleven discussion of the concrete contract for the police department. 2 City Commission (§B(@I) 'l l, 20l 9 AYES: Mayor Pro Tem Douglas, Commissioners Gibbs, LeVasseur, Paruch NAYS: Commissioners DuBuc and Paruch MOTION APPROVED CONSENT AGENDA Moved by Commissioner Macey Seconded by Commissioner Paruch BE IT RESOLVED that the city commission hereby approves the consent agenda as follows: BE IT RESOLVED that the city commission minutes of February 25, 2019 are hereby approved. Be it resolved, the city commission hereby approves the following appointments: APPOINTMENTS Name Committee Term Ashley Jericho Animal Shelter Committee 12/31/2021 Melissa Solis Audit Review Committee No term Julie Lyons Bricker Royal Oak Environmental Advisory Board 12/31 /2020 Gwen Ross Senior Services lAging in Place Task Force No term BE IT RESOLVED that the claims of March 1 and 12, 2019 audited by the department of finance are hereby approved. Be it resolved, the city commission approves the following requisition/purchase orders for fiscal year 2018-19: Requisition # Vendor: Requesting approval for: Price Source: Budgeted: Department/ Fund: Description: Requisition # Vendor: Requesting approval for: Price Source: Budgeted: Department / Fund: Description: ROO5012 ABS Storage Products $10,288 additional for a total of $10,723 estimation $10,723 motor pool equipment for police vehicles. ROO5013 Kiesler's Police Supply Inc $13,567 quote/ bid by another entity (cooperative MiDeal contract) $13,567 police/ public safety fund police patrol rifles and accessories / ammunition Be it resolved, the city commission hereby awards Royal Oak Contract S1903 2019 Spot Sewer Repairs to HMC, LLC of Troy, Michigan for the bid price of $291,140.24 and directs staff to issue a purchase order in the amount of the bid price. 3 City Commission March 11, 2019 F.Be it resolved, the mayor and city clerk be authorized to execute the grant of traffic safety and signai easement agreement with Board of County Roa-6 Commissioners of the County of Oakland (RCOC). G.Receive and File Non-action Items i. Police Department Annual Report 2018 ADOPTED UNANIMOUSLY MICHIGAN LIQUOR LICENSE COMMISSION ESTABLISHMENTS 2019 CLASS C LIQUOR LICENSE REVIEW No action necessary for the 2019 Class C Liquor License Review CONDADO TACOS 310 SOUTH MAIN STREET REQUEST TO APPROV AL PLAN OF OPERATION Moved by Commissioner DuBuc Seconded by Commissioner Macey Be it resolved, that the City Commission hereby approves the proposed plan of operation for Condado Tacos 14, L.L.C. d/b/a Condado Tacos, 310 S. Main Street, dated February 13, 2019. AYES: Mayor Pro Tem Douglas, Commissioners DuBuc, LeVasseur, Macey, and Paruch NAYS: Commissioner Gibbs MOTION ADOPTED MICHIGAN BY THE BOTTLE TASTING ROOM 29932 WOODWARD AVENUE REQUEST TO AMEND PLAN OF OPERATION Moved by Commissioner Paruch Seconded by Commissioner LeVasseur BE IT RESOLVED, that the City Commission hereby approves the amended plan of operation for Michigan by the Bottle Tasting Room, L.L.C. d/b/a Michigan by the Bottle Tasting Room, 29932 Woodward Avenue. ADOPTED UNANIMOUSLY SPECIAL ASSESSMENT ST ANDARD RESOLUTION 5 FOR 2017 SIDEWALK IMPROVEMENT PROGRAM PHASE 2 The following residents protested their sidewalk assessmenst in writing since the February 11th commission meeting: Paul and Cynthia Wells, 142 E Sunnybrook Cynthia Whitefoot, 316 E Sunnybrook 4 City Commission March 11, 2019 Gary Yurich, 328 E Sunnybrook Judith K. Rogers, 605 Lexington Ivan and Ms. Mary Benda, 120 E Sunnybrook Susan Todebuch, 324 Lexington Christina Steciuk, 237 Woodlawn George Leichtweis, GLM Enterprises LLC, 1500 N. Stephenson Hwy Moved by Commissioner DuBuc Seconded by Commissioner Paruch Be it resolved, the city commission hereby adopts the special assessment standard resolution no. 5 (Exhibit A) confirming special assessment roll 2406-1702 Phase 2 for a total special ass:essment project cost of $ $358,249.61 for the repair installation of new sidewalk in the 2017 target area. AYES: Mayor Pro Tem Douglas, Commissioners DuBuc, Macey, and Paruch NAYS: Commissioners Gibbs and LeVasseur MOTION ADOPTED AWARD OF CONTRACT PUBLIC LIBRARY FA(,ADE IMPROVEMENTS Moved by Commissioner Paruch Seconded by Commissioner LeVasseur Be it resolved, if the library board approves award of Royal Oak Contract 2019 Library Facade Improvements Heritage Contracting LLC of Clarkston, Michigan for the base bid price of $ 'I 55,900.00, the city commission hereby authorizes the award of contract and directs staff to issue a purchase order in the amount of the bid price. ADOPTED UNANIMOUSLY APPROV AL OF INTERLOCAL AGREEMENT NORMANDY OAKS PARK Commissioner LeVasseur asked that the minutes reflect the county's programming will not be in conflict with what programming we have here locally. Moved by Commissioner DuBuc Seconded by Commissioner Macey Be it resolved, the city commission approves the interlocal agreement between Oakland County and the City of Royal Oak for Normandy Oaks Park; and Be it further resolved, the mayor and city clerk are authorized to execute the agreement on behalf of the city. ADOPTED UNANIMOUSLY 5 City Commission March 11, 2019 DISCUSSfON OF CONCRETE CONTRACTS FOR THE POLICE DEPARTMENT The commission revisited key points regarding the contracts and bid process, no action was taken. Upon motion of Commissioner DuBuc, seconded by Commissioner Macey, and adopted unanimously, the regular meeting was adjourned at 9:18 p.m. Melanie Halas, City Clerk The foregoing minutes of the regular meeting held on March 4 'I, 20') 9, having been officially approved by the city commission on Monday, March 25, 2019 are hereby signed this twenty-fifth day of 2019. Mffiael C. Fournier, Mayor City Commission Marcti 11, 2019 Exhibit A Special Assessment Standard Resolution No. 5 City of Royal Oak - County of Oakland Special Assessment District No.2406-1702 Phase 2 At a Regular Meeting of the City Commission of the City of Royal Oak, County of Oakland, Michigan, held on March 11, 2019 at 7:30 o'clock p.m., Eastern Time. Present:Commissioners Mayor Pro Tem Douglas, Commissioners Dubuc, Gibbs, LeVasseur, Macey, and Paruch Absent:Mayor Fournier The following preamble and resolution were offered by Commissioner DuBuc and supported by Commissioner Paruch. Whereas, the city commission has met after due and legal notice unless otherwise waived by the assessment district, and reviewed the special assessment roll prepared for the purpose of defraying the special assessment district's share of certain public improvements; and Whereas, after hearing all persons interested therein and after carefully reviewing said Special Assessment Roll, the commission deems said special assessment roll to be fair, just, and equitable and that each of the assessments contained thereon results in the special assessment being in accordance with the ben'efits to be derived by the parcel of land assessed. Now, therefore, be it resolved: 1, Said special assessment roll as prepared by the assessor in the amount of $358,249.61 is hereby confirmed and shall be known as Special Assessment Roll No.2406-1702 Phase 2. 2. Said special assessment roll shall be divided into six (6) equal annual installments for properties specified in the city assessor's letter (attached), the first of which shall be due and payable on July 1, 2019, and the remaining installments shall become due in consecutive order, one each year [not to exceed twenty (20) years in total], on the 1st day of July, beginning with the year 2020. 3. Interest shall be charged on the unpaid balance of said assessment roll at the rate of six percent (6%) per annum beginning July 1, 2019. Provided, however, in the event bonds are issued in anticipation of the collection of said special assessment, interest shall be charged on the unpaid balance of the roll at a rate not to exceed one percent (1%) greater than the average rate of interest borne by said special assessment bonds payable annually on the respective due dates of subsequent installments. Provided, however, that the whole assessment may be paid to the city treasurer at any time after 7 City Commission March 11, 2019 confirmation in full with accrued interest thereon; and the amounts to be paid by the city shall be paid as the construction work progresses. 4. The city clerk be and is hereby directed to attach her warrant to said special assessment roll after confirmation of said roll commanding the city treasurer to collect the sums and amounts as directed by the Royai Oak City Charter and by resolution of the city commission. Said warrant shall further require the city treasurer on the 1st day of July following the date when such assessment, or any installment thereof, have become due, to submit to the city commission a sworn statement setting forth a description of the lots, premises and parcels of land as to which such delinquency exists, and amounts of such delinquency, including accrued interest computed to July 1st of such year. 5. The city clerk be and is hereby directed to endorse the date of confirmation on each special assessment roll. 6. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded. Ayes: Commissioners Mayor Pro Tem Douglas, Commissioners DuBuc, Macey and Paruch Nays: Commissioners Gibbs and LeVasseur Resolution Declared Adopted Melanie Halas, City Clerk I hereby certify that the foregoing constitutes a true and complete copy of a resolution duly adopted by the City Commission of the City of Royal Oak, County of Oakland, Michigan, at a Regular Meeting held on March 11, 2019 and that public notice of said meeting was given pursuant to and in full conformity with Act No. 267, Public Acts of Michigan, 1976, as amended. Melanie Halas, City Clerk 8