HomeMy WebLinkAboutInterlocal Agreements - 2019.03.14 - 32019
May 3, 2019
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On March 14, 2019 the Board of Commissioners for Oakland County entered into an agreement per MR #19040 –
Department of Economic Development and Community Affairs – Approval of 2019 NOHAZ Interlocal Agreement.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and Waterford Township, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Donna Dyer, Corporation Counsel, Oakland County
xxxxxx
xxxxxx
Enclosures
Memo
To: Pat Davis, Oakland County Corporation Counsel
From: Amy Norman, Oakland County Clerk’s Office – Elections Division
cc: Donna Dyer, Oakland County Corporation Counsel
Date: May 3, 2019
Re: MR #19040 – Department of Economic Development and Community
Affairs – Approval of 2019 NOHAZ Interlocal Agreement – Waterford Twp
On March 14, 2019 the Oakland County Board of Commissioners adopted MR
#19040. Copies of these documents are attached for your records. They have been
filed with the Office of the Great Seal.
If you have any questions, please call me at 248-858-9454.
Memo
To: Whitney Calio, EDCA Principal Planner, Oakland County
From: Amy Norman, Oakland County Clerk’s Office – Elections Division
cc:
Date: May 3, 2019
Re: MR #19040 – Department of Economic Development and Community
Affairs – Approval of 2019 NOHAZ Interlocal Agreement – Waterford
Twp.
Good Morning-
I have attached copies of the documents for MR #19040 – Department of Economic
Development and Community Affairs – Approval of 2019 NOHAZ Interlocal Agreement
– Waterford Township. These documents are for your records and have been filed with
the Office of the Great Seal.
If you have any questions, please call me at 248-858-9454.
Memo
To: Kim Markee, Clerk, Waterford Township
From: Amy Norman, Oakland County Clerk’s Office – Elections Division
cc:
Date: May 3, 2019
Re: MR #19040 – Department of Economic Development and Community
Affairs – Approval of 2019 NOHAZ Interlocal Agreement
On March 14, 2019 the Oakland County Board of Commissioners adopted MR #19040 –
Department of Economic Development and Community Affairs – Approval of 2019 NOHAZ
Interlocal Agreement. Copies of these documents are enclosed for your records. They have
been filed with the Office of the Great Seal.
If you have any questions, please call me at 248-858-9454.
TOWNSHIP BOARD MEETING MINUTES
CHARTER TOWNSHIP OF WATERFORD TOWN HALL AUDITORIUM
MONDAY, JANUARY 14, 2019 6:00 P.M.
BOARD MEMBERS PRESENT:
Gary Wall, Supervisor
Sue Camilleri, Clerk
Margaret Birch, Treasurer
Anthony Bartolotta, Trustee
Art Frasca, Trustee
Karen Joliat, Trustee
Steven Thomas, Trustee
OTHERS PRESENT:
Arlene Ward
Mark Simlar
Vaughn Wagner
Ruth Wagner
Shelly Schloss
Teri Sutton
Ron Sutton
C.M. Daily
Eileen Kowall
Kari Vlaeminck
Elizabeth Vlaeminck
Katerina Vlaeminck
Jessicia Smith-Venutre
Kathy Lindsey
Crystal McCready
Steve McCready
Matt Covey
Daryl Reppuhn
John Lyman
Dan Stickel
Derek Diederich
Nicolas Skrzypczak
Jared Black
Mary Stegner
Charles Polk
Jean Polk
Barb Miller
Dawn Cito
Grant Smith
Alison Swanson
Scott Good
Mark Herne, DVM
Supervisor Gary Wall called the meeting to order at 6:01 p.m. and asked for a moment of silence for the brave
men and women who have served our Country and then lead the Pledge of Allegiance.
1. APPROVE AGENDA
1.1 January 14, 2019
Moved by Camilleri;
Seconded by Bartolotta, RESOLVED, to amend the January 14, 2019, agenda by adding item 4.11 Clerk’s
Report – November 2018 and removing items 4.8, Hess Hathaway Park Advisory Committee – Reappointment
of Greg Ford and 7.1 Introduction of Ordinance No. 2019-001 Offenses Involving Minors.
Motion carried unanimously.
Moved by Bartolotta;
Seconded by Thomas, RESOLVED, to approve the January 14, 2019 agenda, as amended.
Motion carried unanimously.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 2
2. ANNOUNCEMENTS
2.1 Waterford Township administrative offices and the Waterford Township Public Library will be closed
Monday, January 21, 2019 in observance of Martin Luther King, Jr. Day. Emergency services remain
available during this administrative closure.
2.2 The Parks and Recreation Board will conduct a public hearing on the proposed Parks & Recreation Plan
at 6:30 p.m. on January 22, 2019, in the gymnasium at the Waterford Recreation Center, 5640 Williams
Lake Road, Waterford, MI, 48329. Copies of the draft Parks & Recreation Plan will be available for rev iew
at the following locations: • Waterford Parks & Recreation Department, 5200 Civic Center Drive,
Waterford • Waterford Recreation Center, 5640 Williams Lake Road, Waterford • Electronic PDF version
available online at http://bit.ly/waterfordrec. Written comments may be submitted by January 22,
2019. For more information, please contact 248-674-5441 or e-mail aswanson@waterfordmi.gov.
2.3 The Waterford Area Chamber of Commerce invites you to the 20th Annual Meeting & Awards Dinner.
Spend an incredible evening For Your Eyes Only at the Fountains Golf & Banquet Casino Royale playing
Blackjack, Craps, Roulette, and More! Join them for the fun evening as they recognize the
accomplishments of peers and celebrate the abundant relationships built throughout the year. Thursday
January 24, 2018 at 5:00 p.m. – 9:30 p.m. Fountains Golf & Banquet in Clarkston. Tickets are $48 per
person and can be purchased on the Chamber’s website at www.waterfordchamber.org
2.4 Ahoy matey and princesses of the seas, let’s hoist the sails! Friday, January 25, 2019, from 6:00 p.m. –
7:30 p.m. at the Waterford Recreation Center dress up for the high season or under the sea and join us
for dinner, games and a craft. Plan on bringing your cameras – there will be an opportunity to get a
picture of your children with a special guest. Children must be accompanied by an adult. Pre-registration
is required. $12.00/person ($14.00/non-resident). For more information please contact Parks and
Recreation at 248-674-5441 or visit waterfordmi.gov/parks.
2.5 Oakland County Parks & Recreation offers Christmas tree recycling at 11 of its parks. Every day from
9:00 a.m. to 4:00 p.m. until January 27, 2019, stop by one of the sites with your
tree. www.oakgov.com/parks for more information.
2.6 The Waterford Police Department is inviting all Waterford Residents, and/or Waterford business owners
to join their team for one night a week, for eight weeks, from 6:00 p.m. to 9:00 p.m. beginning Monday,
February 4, 2019. We offer an educational and hands-on forum for learning the components that make up
your police force. Go for a ride-a-long with an officer, test your skills on the gun range, learn precision
driving in a patrol vehicle, experience first-hand what an officer sees, hears and what they are trained to
do under a variety of circumstances. Applications are available at the Police station or online at
www.waterfordmi.gov/police
2.7 Join us Saturday, February 9, 2019, at the Waterford Recreation Center for the annual Valentine ’s Daddy
Daughter Dance. Bring your special date to the event of the season and dance to the sounds of DJ
Markey Mark. Each couple will take a professional 4x6 photograph home with them. Refreshments are
included. Pre-registration is required early to secure a spot, this event sells out - $12 per person ($14.00
per non-resident). Contact Parks and Recreation for more information at 248-674-5441 or visit
waterfordmi.gov/parks.
2.8 Winter 2018 taxes are payable without penalty through February 14, 2019. See the tax bill, front and
back, for more information. To review tax information and/or to pay taxes online, please visit
www.waterfordmi.gov/taxes
2.9 Mark your calendars now and secure your tickets for the annual State of the Township breakfast event
Wednesday, February 20th at 7:30am at the Overtyme Fireside Lounge. Hear firsthand from Township
Supervisor Gary Wall & Waterford School District Superintendent Dr. Keith Wunderlich about what ’s
being accomplished now and what’s in store for the community in 2019. This event alwa ys sells out, so
be sure to secure your reserved ticket early. Visit the Waterford Area Chamber of Commerce website
www.waterfordchamber.org for more information and to purchase tickets at $20 per person – advance
registration only.
2.10 Every year the University of Michigan/Dearborn conducts a trend analysis of Waterford Township and
surrounding communities that examines entrepreneurship, economic development and job growth. The
study includes our businesses, property values, property taxes and governmental assets. They then
compare our growth rate, as established by these values, to the other surrounding communities. Top
performers are considered 5 star communities. We are proud to announce that in 2017 Waterford
Township was rated a 5 star community! The 2018 study is underway and Waterford Township is
included among the honored 5 star communities.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 3
2.11 Supervisor Wall read the following letter from Teri Sutton, Secretary for Waterford Goodfellows
Here is a recap of the Goodfellow Christmas Baskets for 2018
1. Donation sites were Town Hall, Library, DPW, Lunghammer Buick GMC, Waterford schools. A
few special events were held by Coco Grand Boutique and the Milner Sate Farm agency as well.
2. For the first time in many years ALL of the schools in Waterford made some type of donation. I
believe that Cooley and Schoolcraft were the top donations from elementary schools. Mason
held a Penny war for the benefit of the Goodfellows. Kettering’s Music department made its
largest donation in the amount of $7000.00 in addition to all the can goods. Genisys Credit Union
supported us the sponsorship of a contest between each graduating class. The class collecting
the most can goods received a $500.00 donation to the all-night party fund.
3. Our Lady of the Lakes came thru with 5 vehicles full of items for the baskets. Their biggest
donation to date as well.
4. We were able to give out 125 baskets, including a family recently burned out.
5. All left items were donated to Waterford Meals on Wheels, Blessings in a back pack and Haven.
6. We were again blessed a donation from The Italian American Club, General Towing, Police and
fire dispatchers and Riverstone properties as well. Toys and cash came from the North Oak
Corvette Club. Pizza was from Jets on Dixie Hwy.
7. Tenuta’s was a big supporter all year long with allowing us to have change collection at each
register. They also donated for our volunteers.
8. Donations were also received form Waterford historical Society. We were helped out with boxes
from Oakland Hope and O'Reillys
9. The Waterford U-Haul donated a truck.
Without all the support of township members we would not be successful. We want to thank the
countless volunteers (including you and your family) who came forward and gave time to make thi s a
successful year. We can proudly say that many families had a great Christmas.
2.12 Unfortunately, over the holidays, our Media Network family lost a longtime volunteer and board member,
David Weyhing. Dave was a volunteer with Waterford Public Access television since the 80s. He served
on the Media Network Board of Directors for many years and was a dedicated viewer of all channels.
Dave volunteered on countless video shoots and was an award winning producer in public access. A
long time Waterford resident, Dave’s caring demeanor was a pleasure to have on set, at meetings, and
wherever Waterford was concerned. His distinctive greeting of “Hi, my friend” will be missed.
2.13 Congratulations to Waterford Regional Fire Department Firefighter, Chris Webster, for being in the
November 2018 issue of Firehouse Magazine.
3. AWARDS AND PRESENTATIONS
3.1 Present Certificate of Achievement in Financial Reporting to Barb Miller
Clerk Camilleri presented Barb Miller, Accounting Manager / Assistant Budget Director with the 2017 Certificate
of Achievement for Excellence in Financial Reporting.
4. CONSENT AGENDA
Board Members may remove items from the Consent Agenda for discussion purposes or for the purpose
of voting in opposition. Public comment for items removed from the consent agenda may be received in
the same manner immediately following the Consent Agenda.
4.1 December 12, 2018, Meeting Minutes
4.2 January 14, 2019, Bill Payment
4.3 Receive the Development Services’ September and October 2018 Reports
January 14, 2019 TOWNSHIP BOARD MINUTES Page 4
Consent Agenda Continued.
4.4 Receive the Fire Department’s November 2018 Report
4.5 Receive the Department of Public Works December 2018 Report
4.6 Receive the Parks and Recreation November and December 2018 Reports
4.7 Receive the Treasurer’s Office November 2018 Report
4.8 Hess Hathaway Advisory Committee – Reappointment of Andrea Miller
I respectfully request the Township Board’s approval for the reappointment of Waterford
Township resident Andrea Miller to the Hess Hathaway Park Advisory Committee for three-year terms to
expire February 1, 2022.
Andrea has served on this Advisory Committee for a number of years and can continue to offer
experience, knowledge and dedication for both Waterford Township and the Hess Hathaway Park. I feel
confident in her abilities to be effective in performing the duties required by members of this Board.
Thank you for your consideration.
4.9 Parks & Recreation Board Reappointments of Jerry Beseau, Darin Chides ter, JR Olerich, Jr.
I respectfully request the Township Board’s approval for the reappointment of Waterford residents
Jerry Beseau, Darin Chidester & JR Olerich, Jr. to the Parks and Recreation Board for 3-year terms to
expire December 31, 2021.
Mr. Beseau’s reappointment will also include a three-year reappointment to the Hess-Hathaway
Advisory Committee as the Parks and Recreation Board’s liaison to that committee for the concurrent
term to expire December 31, 2021.
The Waterford Township Parks and Recreation Department as directed by its Board serves a
critical role in providing programs and services related to enhancing the quality of life for Waterford
residents, as well as conserving and protecting the Township’s natural resources.
Jerry, Darin, and JR have served on the Board for varying lengths of time, each contributing
unique insight and making valuable contributions to the Board for the betterment of the Parks and
Recreation program. All three gentlemen have agreed to continue serving the Towns hip in this capacity,
their fellow Parks & Recreation Board have approved their reappointment, and I concur.
Thank you for your consideration.
4.10 Appointment of Treasurer Margaret Birch and Trustee Karen Joliat to the Lake Improvement Board for
Schoolhouse Lake
I respectfully request the Township Board’s approval for the appointment of Waterford Township
Treasurer Margaret Birch and Trustee Karen Joliat to the Schoolhouse Lake Improvement Board for a
term concurrent with their terms of office to expire November 20, 2020.
The last meeting of the Schoolhouse Lake Improvement Board was held in July 1994 and it has
come to our attention that Board Liaisons haven’t been appointed to the Schoolhouse Lake Board since
that date.
Lake Improvement Boards are authorized under the Lake Improvement Act (Part 309 of Act 451
of 1994) and consist of: residents of property on the lake governed by the lake board, local community
members, a representative from the Township Board, a representative from the Oakland County Drain
Commissioner’s Office, and the County Commissioner representing the county commission district in
which the lake is located. The function of the lake board is to address relevant lake improvement issues,
including the oversight of aquatic weed control programs, nuisance control, and other educational
activities.
Thank you for your consideration.
4.11 Clerk’s Office November 2018 Report
Moved by Birch;
Seconded by Joliat; RESOLVED, to approve Consent Agenda Items 4.1 through 4.11. A roll call vote
was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 5
5. BOARD LIASON REPORTS (VERBAL)
Clerk Camilleri advised that Poetry Leaves is now accepting applications for new/original poetry.
There will be a new component in 2019 with published poets reading their poetry and streaming on
the poetry-leaves.com website.
6. OLD BUSINESS
6.1 Possible Adoption of Ordinance No. 2018-005, Peddler Licensing Ordinance Amendment
CHARTER TOWNSHIP OF WATERFORD
ORDINANCE NO. 2018-005
PEDDLER LICENSING ORDINANCE AMENDMENT
An Ordinance to amend the Township Peddler Licensing Ordinance to change the license
requirements.
THE CHARTER TOWNSHIP OF WATERFORD ORDAINS:
Section 1 of Ordinance
Sections 10-530(b)(12) Division 4 of Article VII in Chapter 10 of the Waterford Charter Township
Code is amended to read as follows:
Sec. 10-530 Peddler Licensing.
(b) unchanged
(1)-(11) [Unchanged]
(12) If the applicant will be engaging in peddling using, from, or out of a motor vehicle
on the streets of the Township, the applicant must provide information to verify that the
applicant has a valid driver's license, has not been convicted of a misdemeanor o r felony
moving violation within the last three (3) years, and has not been found responsible for
three (3) or more motor vehicle moving violations under the Michigan Motor Vehicle Code
or local ordinances within the last three (3) years. Any such motor vehicle shall comply
with all requirements of the Michigan Motor Vehicle Code. The applicant must show valid
registration and proof of insurance at the time of application.
(13) [Unchanged]
Section 2 of Ordinance
Should any section, subdivision, sentence, clause or phrase of this ordinance be declared by the
Courts to be invalid, the same shall not affect the validity of the Ordinance as a whole or any part
thereof other than the part as invalidated.
Section 3 of Ordinance
This Ordinance shall take effect immediately upon publication.
CERTIFICATION
I certify that this Ordinance was adopted by the Board of Trustees of the Charter Township of
Waterford at a regular meeting held on ________________________, 2019.
CHARTER TOWNSHIP OF WATERFORD
_____________________ By: _____________________________________
Date Sue Camilleri, Township Clerk
January 14, 2019 TOWNSHIP BOARD MINUTES Page 6
Possible Adoption of Ordinance No. 2018-005, Peddler Licensing Ordinance Amendment Continued.
Moved by Joliat,
Seconded by Birch, RESOLVED, to adopt the 2018-005 Peddler Licensing Ordinance Amendment. A roll call
vote was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
8. NEW BUSINESS
8.1 Bid Award for VoIP Telephony System and Master Agreement RFP
The following memo was received from Jared Black, IT Director.
The phones in the Civic Center are part of a Nortel Option 11C system that was originally
installed in 2000. This system routes calls to and from about 350 phones in all Township
departments throughout six buildings in the complex. Internal calls between phone sets, as well
as inbound and outbound calls with the outside world are handled through this system, allowing
hundreds of phones to share a small number of outside lines. This system also handles
voicemail, auto-attendants (voice menus), informational hotlines, conference calling, access to
overhead paging systems, and other common office telephony features. The Civic Center phone
system is a very critical piece of infrastructure used by the Township offices for every type of
voice-based communication both internally and with the outside world.
Having been installed in 2000, this system is now 19 years old, and has fallen behind current
standards and expectations and is becoming increasingly expensive and difficult to support. We
recognized this situation several years ago and began to make plans to replace the system with
more up-to-date equipment. Because the cost of this project is well above the procurement
policy’s requirement to seek proposals through an RFP bidding process, in 2018, we set about
creating and publishing an RFP. Also, because of the complexity of the project, we also felt it
necessary to engage with an experienced telecommunications consultant to conduct a needs
analysis and write an RFP. Early in 2018, we engaged the services of RMS Associates of Clinton
Township, MI to provide these services, and these efforts have taken the better part of a year to
complete.
The RFP that was released provided the options for potential vendors to propose either a
“Premise-Based” or a “Cloud-Based” solution. The idea was to present the Township’s needs
within the RFP and let the vendors propose whatever type of system best fulfills the stated needs.
A “Premise-Based” solution is one that consists of equipment owned and operated within
Township facilities. A “Cloud-Based” system is one in which the individual phones connect to
vendor-owned equipment in their facilities, through the Internet. All of the responses we received,
however, were for Premise-Based systems, and we take this as an indication that the
complexities of our needs are beyond what can be handled by a simple cloud -based Internet
phone service.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 7
Bid Award for VoIP Telephony System and Master Agreement RFP Continued.
In addition to the Civic Center phone system, we have also recognized a need to implement an
overhead paging system in Township Hall, as none exists currently. With recent attention to
emergency preparedness, the need for a voice-based audible announcement system for this
building has become apparent (all other Civic Center buildings already have an overhead paging
system). Because overhead paging is closely tied with in-house phone systems, implementing a
paging system in Township Hall has also been included within the scope of the project. An
overhaul of the existing paging system in Fire Station 1 has also been included within the scope.
The Fire Station 1 paging system was disconnected from the cam pus phone system many years
ago when some components were damaged by a lightning strike. It currently operates
independently of the phone system and is now used primarily for playing audio from the radio
communications system through the loudspeakers; the efforts within this project will restore its
connection to the campus phone system.
In addition to VoIP telephony and overhead paging, we also identified a need for more network
cabling within Township Hall. This building was one of the first buildings in the complex to be
cabled for Ethernet, and it was done at a time long before anyone imagined we would be using
the computer network for phone service. Therefore, a number of locations with phone service
only have inferior, land-line grade phone wiring instead of the Category 5E or 6 cabling necessary
for network phones.
The overhead paging and Town Hall cabling aspects were presented in the RFP as separate -but-
related projects. Bidding on these two aspects was optional, although we asked for a discoun t
from any vendor who ends up doing all three. Although we did not require vendors to bid on all
three projects, there would be a distinct advantage in having the same vendor do all three.
Once the needs analysis was completed and an RFP issued, in ord er to review and select a
winning RFP response, we assembled a committee consisting of our consultant and several
internal staff members who play key roles in the telecommunications infrastructure here at the
Township. The team consisted of the following personnel:
• Mary Stegner, consultant with RMS Associates
• Jared Black, IT Director
• Mike Sieja, IT Network Administrator
• Arlene Ward, HR Administrative Assistant
• Lt. Scott Good, Police Department Administrative Lieutenant
Mike Sieja has been the one to handle most of the back-end troubleshooting, modifications and
maintenance of our current system. Arlene Ward has for many years handled moves, adds and
changes (new phones, changes to existing phones, etc.), voicemail setup, auto -attendant design,
recording of greeting messages, and general phone system troubleshooting and internal support.
As the Administrative Lieutenant, Scott Good is responsible for overseeing the E911 dispatch
center as well as all radio and telephony communications and IT operations for the Police
Department.
Ultimately, five proposals were received from vendors. Attached is a letter from our
telecommunications consultant, Mary Stegner of RMS Associates, which details the process we
went through in creating the requirements and RFP, as well as the solicitation and selection
process.
It is the opinion of the RFP review & selection committee that the award should go to BSB
Communications of Sterling Heights, MI. BSB’s is the best proposal of those we received, and
will work very well for the Township. The system they have proposed will provide all of the
functionality we need, appears to be very adaptable to future requirements and will work well with
our existing systems.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 8
Bid Award for VoIP Telephony System and Master Agreement RFP Continued.
The manufacturer of the equipment in BSB’s proposal, Mitel, has historically demonstrated very
good responsiveness to customer needs and desires by listening to feedback and rapidly
developing very useful features and design characteristics. The proposed equipment will also
integrate well with current networking systems such as Active Directory and Microsoft Exchange.
Also, BSB has demonstrated a very thorough knowledge of the Mitel system, a very good
understanding of our needs, and an organizational infrastructure capable of responding well to
our support needs in the future.
BSB’s proposal includes all three aspects of the project: VoIP Telephony System, Category 5E
Network Cabling for Township Hall, and Overhead Paging in Township Hall and Fire Station 1.
BSB is a Michigan-based company with offices in Sterling Heights, Port Huron, Midland, Grand
Rapids and Toledo. From the information they provided to us, as well as some research we
conducted independent of the reference list they provided, we see that they have provided very
similar systems and services to a number of local government clients throughout the state, and
appear to have a great deal of experience working with organizations similar to Waterford
Township. The Mitel equipment they have proposed is priced based on the Sourcewell (formerly
NJPA) pre-bid government contract.
In their effort to make the proposal as complete as possible, BSB included some items that are
necessary but were not included with other vendors’ proposals. One of these items was a server
that the RFP left unclear as to whether the vendor or the Township would provide. Also, there
were some software items that we asked for that other vendors left out, but BSB included.
Therefore, their initial phone system price was one of the higher bids. After a series of RFP
addendums which clarified our requirements and added or subtracted items from different
proposals in order to make an apples-to-apples comparison, the complete proposal package from
BSB ends up being one of the lowest cost alternatives.
The total for BSB’s proposal, including phone system, Township Hall cabling, and overhead
paging is: $208,153. This falls well within the amount budgeted for this project in the 2019
Improvement & Revolving fund, 24690-97139.
At this time I would like to request that the Township Board approve the selection of BSB
Communications, Inc. as the vendor for the “VoIP Telephony System and Master Agreement”
RFP.
Moved by Camilleri
Seconded by Joliat; RESOLVED, to approve the contract with BSB Communications, Inc. as the vendor
for the VoIP Telephony System and Master Agreement RFP in the amount of $208,153 from line item
24690-97139; furthermore, approving the Optional Maintenance Years 3 through 5 with an annual cost of
$9,011. A roll call vote was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 9
8.2 Promotion - Alison Swanson to Parks & Recreation Director
The following memo was received from Supervisor Wall.
I respectfully request the Township Board’s approval for the promotion of Alison Swanson from
Parks & Recreation Superintendent to Parks & Recreation Director.
Alison has been with Waterford Township and the Parks & Recreation Department for nearly 18
years progressively earning promotions. In January 2015, Alison was appointed as the Parks &
Recreation Superintendent – the most senior position of that department at the time. In the years
since assuming that role, Alison has been diligent in the betterment of the Parks & Recreation
Department and its programs and facilities. In 2018, Alison also earned prestigious industry
certification demonstrating her continued commitment to her career in the Parks & Recreation
field.
In addition to management of the department and its parks and programming, Alison regularly
accepts additional responsibilities that benefit the Township as a whole including assisting with
grants, and serving as the Township liaison in the efforts to establish a long -term solution for
senior and disabled transportation.
The Parks & Recreation Director position is within the Management & Administrative group.
Alison’s promotion would be retroactive to January 1, 2019 and pay would begin at Grade 9, Step
2. Alison would also receive benefits as outlined in the Management & Administrative group
policy.
Funding for this promotion already exists within the Parks & Recreation Department’s FY-2019
budget and can be accommodated with line item adjustments within the budget as follows:
Decrease line item 28090-88200 (Printing & Publishing) by $2,944.44.
Increase line item 28090-70200 (Salaries) by $2,735.20
Increase line item 28090-71000 (FICA) by $209.24
Thank you for your consideration.
Moved by Birch,
Seconded by Frasca; RESOLVED, to approve the promotion of Alison Swanson to the position of Parks
and Recreation Director in the Management & Administrative at a Grade 9, Step 2 furthermore, a budget
amendment decreasing line item 28090-88200 by $2,944.44, increasing line item 28090-70200 by
$2,735.20 and increase line item 28090-7100. A roll call vote was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 10
8.3 Appointment of Deputy Treasurer - Mrs. Brenda Arnold
The following memo was received from Treasurer Birch.
I am confident that Brenda Arnold, currently my Accounts Receivable Clerk, can do the job of
Deputy Treasurer. She has been training with my current deputy treasurer, Sandy Pulk. While
no one can replace Sandy as my deputy, Sandy is scheduled to retire; her last day being
February 1, 2019 and Brenda will take over by appointment from me. Brenda is familiar with
various parts of the Deputy Treasurer’s job. She currently does those parts when Sandy is gone.
Brenda currently manages the office and is over the employees under her. She is familiar with
our office and its operation. She is a problem solver.
She is an excellent employee and “catches” on very quickly.
We are coming into the busiest time of year and I understand she will have to learn parts of my
job as well.
I plan on starting her at Grade 6, Step 3. She will progress every 6 months unti l a Grade 6 Step 5
is met.
If anyone has any questions, please free to contact me.
My understanding is the board has to approve this.
If all goes well, Brenda Arnold will be sworn in as my Deputy Treasurer and take that position on
February 4, 2019.
Moved by Camilleri,
Seconded by Thomas; RESOLVED, to appoint Ms. Brenda Arnold to the position of Deputy Treasurer in
the Management & Administrative Group at a Grade 6, Step 3 receiving an increase every 6 months until
a Grade 5 has been achieved.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
8.4 Appointment of Human Resource Director/Risk Manager - Mr. Mark Simlar
The following memo was received from Supervisor Wall.
I respectfully request the Township Board’s approval to hire Mr. Mark Simlar to the position of
Human Resources Director and Risk Manager for Waterford Township.
Mr. Simlar has extensive experience and success in the Human Resources Director role, and he
possesses all of the required and necessary skills for this position with Waterford Township.
I am confident that Mr. Simlar’s experience, knowledge, and approach to Human Resources and
Risk Management issues will be valuable, and that Mr. Simlar will be a valuable asset to the
Waterford Township team in this capacity.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 11
Appointment of Human Resource Director/Risk Manager - Mr. Mark Simlar Continued.
The Human Resources Director/Risk Manager position is within the Management &
Administrative group. Mr. Simlar would hire in at a Grade 9, Step 5 and receive benefits as
outlined in the Management & Administrative group policy.
Thank you for your consideration.
Moved by .Bartolotta,
Seconded by Frasca; RESOLVED, to appoint Mr. Mark Simlar to the position of Human Resources and
Risk Management Director in the Management and Administrative Group at a Grade 9, Step 6. A roll call
vote was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
8.5 Authorization of Tri-Party Road Improvement Projects
The following memo was received from Rob Merinsky, Development Services Director.
The Tri-Party Program is cooperative funding partnership between Oakland County, the Road
Commission for Oakland County (RCOC) and Waterford Township which allows the Township to
effectively designate funds towards improvement projects located within RCOC rights-of-ways.
Specifically, through the Tri-Party Program each of the agencies named above provides 1/3 of the
total cost of a designated improvement. As it currently stands, Waterford Township has an
allocated balance of just over $1.6 million available for qualifying projects.
Waterford has a long history of participation in the Tri-Party Program and each year during the
budgeting process the Board has designated funds in advance to cover the Township’s share if
asked to participate in improvement projects with the County and the RCOC. That said, the
RCOC recently reached out to our office regarding two projects that are candidates for Tri-Party
funding. Specifically, the two projects involve the pulverizing and resurfacing of Maceday Road
from Lotus to Williams Lake Road and Midland Avenue from Dixie Highway to Oakland Avenue
with a total cost of $190,000 (see photos generated from Google Earth).
As with all Tri-Party projects Waterford Township will be responsible for 1/3 of the total project
cost, or $63,333 in this instance. Per project, our local share would be $33,333 for Maceday
Road and $30,000 for Midland Avenue.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 12
Authorization of Tri-Party Road Improvement Projects Continued.
Maceday Rd. Midland Ave. (looking
(looking westerly from Williams Lake Rd.) northerly from Rossiter Ave.)
We have reviewed their request and believe that the improvements are desperately needed.
Therefore, it is my recommendation that the Waterford Township Board of Trustees authorize the
expenditure per the attached agreements.
Assuming the Board concurs with this recommendation then I am requesting the Board to:
1) Pass a motion authorizing the Township Supervisor to sign the Cost Participation
Agreements prepared by the RCOC for this project.
2) Amend the Improvement & Revolving – Road Match line item of the 2019 budget (24690-
96730) to provide for expenditure of $63,333 for the 2019 Pulverizing and Resurfacing
projects cited in the agreements.
Copies of the Cost Participation Agreements, prepared by the Road Commission for Oakland
County, are attached for your reference.
If you have any questions or require additional information please contact me via telephone at
(248) 674-6247 or via e-mail at rmerinsky@waterfordmi.gov.
Moved by Camilleri,
Seconded by Joliat; RESOLVED, to authorize the Township Supervisor to sign the Cost Participation
Agreements prepared by the RCOC for the Maceday Road Project and Midland Ave project. In addition,
to amend the improvement & Revolving Road match line item of the 2019 budget (24690-96730) to
provide for expenditure of $190,000 for the 2019 Pulverizing and Resurfacing projects cited in the
agreements. A roll call vote was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 13
8.6 2019 North Oakland Hazardous Waste Consortium Resolution and Agreement
The following memo was received from Stacy St. James, Environmental Coordinator.
In 2003, Waterford Township joined several northern Oakland County communities to create the
North Oakland Household Hazardous Waste Consortium (NO HAZ). Through this cooperative
effort, NO HAZ was able to provide residents of the participating communities a safe, reliable,
environmentally responsible way to dispose of their household hazardous waste (HHW). As a
pioneer member, Waterford Township remained in the program until the General Fund Revenues
declined and the Board decided they could no longer help fund the program for the 2010 -2011
seasons.
We consistently receive calls and emails from residents wanting to know where to dispose of their
HHW. There are no convenient, local locations which provide the same level of service that can
be found at a NO HAZ organized collection event. Therefore, in 2012, Waterford Township
rejoined NO HAZ after changes were made by the group to help decrease costs to the
participating communities without reducing any of the services provided by the program.
Partnering with our neighboring communities to hold various HHW collection events throughout
northern Oakland County is a great service to offer our residents. In addition, the goals of this
program strongly correlate with other ongoing efforts we have in the Township like the Wellhead
Protection program.
For 2019, our estimated obligation is $16,809.61. It is proposed to h ave the program costs
funded through the following accounts:
59044-84500 - DPW Professional Services ($8,404.80)
17470-96410 - Environmental Projects ($8,404.81)
Attached you will find the 2019 Interlocal Agreement and associated Resolution.
THE NORTH OAKLAND
HOUSEHOLD HAZARDOUS WASTE CONSORTIUM
WHEREAS, the northern cities, villages, and townships in Oakland County are committed to
protection of the natural environment and preventing toxic materials from entering our waterways
and landfill resources; and
WHEREAS, the improper handling and disposal of toxic and poisonous household chemicals also
poses a health risk to our citizens; and
WHEREAS, recognizing there is a need to provide regular and easily accessible household
hazardous waste collection services to North Oakland County residents; and
WHEREAS, collection events for household hazardous waste have become widely accepted as
the best way to provide citizens with a safe method of disposal of these toxic and poisonous
household chemicals, and for the communities to realize the economies of scale, and
WHEREAS, Oakland County, through its Waste Resource Management Division, has joined
these northern Oakland County communities in creating the North Oakland Household
Hazardous Waste Consortium (NO HAZ), and
WHEREAS, the NO HAZ Consortium has developed a household hazardous waste collection
program, and
January 14, 2019 TOWNSHIP BOARD MINUTES Page 14
2019 North Oakland Hazardous Waste Consortium Resolution and Agreement Continued.
WHEREAS, a NO HAZ Interlocal Agreement has been drafted to address necessary legal,
liability, and responsibility issues for both the County and the participating communities, and
identifies Oakland County’s role in administering and managing the NO HAZ program, and,
WHEREAS, the NO HAZ Interlocal agreement establishes a NO HAZ advisory board to assist
and advise Oakland County in the development of the NO HAZ program.
Now Therefore be it Resolved: That our community, Waterford Township, hereby approves the
attached NO HAZ Interlocal Agreement and authorizes its signature, and
Be it Further Resolved: That we will charge residents $15 to participate in NO HAZ events in
2019, and
Be it Further Resolved: That we hereby appoint Stacy St. James as our official representative to
the NO HAZ Advisory Board, to work with the Oakland County Waste Resource Management
Division as needed to plan the NO HAZ program for 2019.
I hereby certify that the foregoing is a true and complete copy of a resolution duly adopted by the
Waterford Township Board, at a regular meeting held on January 14th, 2019.
____________________________________
Sue Camilleri, Clerk
The Charter Township of Waterford
Moved by Camilleri,
Seconded by Frasca; RESOLVED, to approve the 2019 The North Oakland Household Hazardous Waste
Consortium Interlocal Agreement and Associated Resolution and authorize the Township Supervisor to
sign the Agreement. A roll call vote was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 15
8.7 2019 Water Supply Well & Pump Maintenance
The following memo was received from Daniel Stickel, DPW:
I have attached a proposal from Peerless Midwest to perform maintenance and rehabilitative
services on Waterford’s production wells and pumps.
A brief description of each task is given in the table below:
Task Description Estimated Cost
1 Annual Testing and Maintenance (All Well Installations $ 14,000
2 Cleaning of well 5-1A and overhauling of the pump and motor $ 61,000
3 Overhauling of well 31-5 pump and motor $ 59,000
4 Overhauling of well 12-1 pump and motor $ 31,000
5 Overhauling of well 19-1 pump and motor $ 36,000
Not-To-Exceed-Total $ 201,000
Peerless Midwest has been Waterford’s sole provider of well consulting/contracting services
since 2009. They have completed dozens of inspections and reports and have annually provided
services on Waterford’s production wells. The scope of their work has included drilling, testing,
inspection and making repairs.
Please note that these are all not-to-exceed estimates, and that Waterford will only be invoiced
for the actual work completed. Peerless Midwest is Waterford Township’s Single Source vendor
for water well services.
Recommended Board Action
Approve a contract with Peerless-Midwest for 2019 Water Well testing & maintenance for a not-to-exceed
contract price of $201,000. This is a budgeted expense and there are adequate funds to complete this
work.
Moved by Birch,
Seconded by Bartolotta; RESOLVED, to approve a contract with Peerless-Midwest for 2019 Water Well
testing & maintenance for a not-to-exceed contract price of $201,000. A roll call vote was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 16
8.8 Proposed Supplemental Actuarial Services Re: Retiree Health Care
The following memo was received from Supervisor Wall.
I respectfully request the Township Board’s approval of the attached proposal for supplemental
actuarial services related to Waterford Township retiree health care.
GRS Retirement Consulting will provide initial baseline funding projection to aid in plan ning for
Public Act 202 mandates. The proposed study and analytical tool is needed to help study and
gauge impacts of changes to the Township’s retiree health care system, and is also needed for
development of the corrective action plan the Township Board is required to submit to the State of
Michigan in March 2019.
Fees for actuarial services for this project range from $8,000 to maximum $15,000 based on the
number of time and expenses required to develop the baseline tool.
Thank you for your consideration.
Moved by Camilleri,
Seconded by Joliat; RESOLVED, to authorize the Township Supervisor to sign an agreement with GRS
Retirement Consulting for actuarial services not-to-exceed $15,000. A roll call vote was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
8.9 Public Comments limited to three (3) minutes per topic.
Supervisor Wall announced this was Clerk Camilleri’ s last Township Board Meeting as she will be retiring
at the end of the month. The Board of Trustees thanked her for her 6 years as Clerk and 16 years of
service in the building department.
Nick Skrzypczak addressed the Board regarding the subdivision and safe bus routes to school. Also,
regarding the pool and fitness centers new hours hoping that they will be changed back. He was advised
that the Waterford School District sets the hours and the pool and fitness centers fall under their
jurisdiction.
Chief Lyman advised the on January 22, 2018, the WRFD responded to a call of an overturned tanker on
Dixie Hwy. and Telegraph Rd. The thanked all who assisted in this emergency.
January 14, 2019 TOWNSHIP BOARD MINUTES Page 17
9.0 Closed Session
9.1 Possible Closed Session to discuss confidential township Attorney Client privileged communication
regarding transportation authority status and issues.
Moved by Joliat,
Seconded by Thomas, to enter into closed session to discuss confidential township Attorney Client
privileged communication regarding transportation authority status and issues including Parks and
Recreation Director Alison Swanson. A roll call vote was taken.
Ayes: Wall, Camilleri, Birch, Bartolotta, Frasca, Joliat, and Thomas
Nays: None
Absent: None
Motion carried unanimously.
The Board entered into Closed Session at 7:00 p.m. and Supervisor Wall advised that the board will
return only to adjourn the meeting. No vote will take place.
The Board returned at 7:52 p.m.
ADJOURNMENT
Moved by Frasca;
Seconded by Birch, RESOLVED, to adjourn the meeting at 7:52 p.m.
Motion carried unanimously.
Sue Camilleri, Clerk
Gary Wall, Supervisor
Resolution #/Title
Interlocal/
Intergovernmental
Agreement Title Juris./ County
Date County
sent
Agreement to
Local Clerk
with Letter
Date BOC
Chairperson
Signed
Agreement
Date copy of
Signed
Agreement,
Local Res. &
BOC Res.
mailed to
Great Seal
with Letter
Date
SCANNED
Signed
Agreement,
Local Res.,
BOC Res. &
Letter to Great
Seal E-MAILED
to Corp
Counsel (Pat
Davis &
Deanna Fett)
with Memo
Date Fully
Executed
Original
Agreement,
copy of letter
to Great Seal,
and copy of
BOC Res. sent
to Local Unit
with Memo
Date Copy of
Fully Executed
Agreement,
Copy of Local
Res., Copy of
Letter to Great
Seal & Copy of
BOC Res. sent
to County
Department
with Memo
Update Sire
w/local
resolution,
Agreement,
Great Seal letter,
Corp Counsel,
Department and
Local Memo and
BOC Misc Res
MR #19040 - Department
of Economic Development
and Community Affairs -
Approval of 2019 NOHAZ
Interlocal Agreement
North Oakland County
Household Hazardous
Waste Interlocal
Agreement between
Oakland County and the
City of Waterford
Twonship
Waterford
Township
previously sent 3/7/2019 5/7/2019 5/7/2019 5/7/2019 5/7/2019
BOC MEETING DATE:
(REMEMBER TO SCAN SIGNED AGREEMENT, SAVE IN AGREEMENT FOLDER)J:\BOC\PreBoard\CLERK\Agreements\19040 - NO HAZ\Waterford\Master Spreadsheet