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HomeMy WebLinkAboutInterlocal Agreements - 2019.03.14 - 32020 May 2, 2019 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On March 14, 2019 the Board of Commissioners for Oakland County entered into an agreement per MR #19040 – Department of Economic Development and Community Affairs – Approval of 2019 NOHAZ Interlocal Agreement. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and Springfield Township, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Donna Dyer, Corporation Counsel, Oakland County Whitney Calio, EDCA Principal Planner, Oakland County Laura Moreau, Clerk, Springfield Township Enclosures Memo To: Pat Davis, Oakland County Corporation Counsel From: Wendy McBride, Oakland County Clerk’s Office – Elections Division cc: Donna Dyer, Oakland County Corporation Counsel Date: May 2, 2019 Re: MR #19040 – Department of Economic Development and Community Affairs – Approval of 2019 NOHAZ Interlocal Agreement – Springfield Twp On March 14, 2019 the Oakland County Board of Commissioners adopted MR #19040 – Department of Economic Development and Community Affairs – Approval of 2019 NOHAZ Interlocal Agreement – Springfield Township. Copies of these documents are attached for your records. They have been filed with the Office of the Great Seal. If you have any questions, please call me at 248-858-5823. Memo To: Whitney Calio, EDCA Principal Planner, Oakland County From: Wendy McBride, Oakland County Clerk’s Office – Elections Division cc: Date: May 2, 2019 Re: MR #19040 – Department of Economic Development and Community Affairs – Approval of 2019 NOHAZ Interlocal Agreement – Springfield Twp. Good Morning- I have attached copies of the documents for MR #19040 – Department of Economic Development and Community Affairs – Approval of 2019 NOHAZ Interlocal Agreement – Springfield Township. These documents are for your records and have been filed with the Office of the Great Seal. If you have any questions, please call me at 248-858-5823. Memo To: Laura Moreau, Clerk, Springfield Township From: Wendy McBride, Oakland County Clerk’s Office – Elections Division cc: Date: May 2, 2019 Re: MR #19040 – Department of Economic Development and Community Affairs – Approval of 2019 NOHAZ Interlocal Agreement On March 14, 2019 the Oakland County Board of Commissioners adopted MR #19040 – Department of Economic Development and Community Affairs – Approval of 2019 NOHAZ Interlocal Agreement. Copies of these documents are enclosed for your records. They have been filed with the Office of the Great Seal. If you have any questions, please call me at 248-858-5823. SPRINGFIELD TOWNSHIP BOARD MEETING December 13, 2018 SYNOPSIS 12000 DAVISBURG ROAD l DAVISBURG l MICHIGAN l 48350 l 248-846-6500 l WWW.SPRINGFIELD-TWP.US CALL TO ORDER: 7:30 by Supervisor Walls PLEDGE OF ALLEGIANCE: ROLL CALL AGENDA ADDITIONS & CHANGES: None PUBLIC COMMENT: Treasurer Dubre commented regarding the closing of the 2018-2019 Capital Improvement Bonds CONSENT AGENDA a) Approved Minutes: Regular Meeting of November 8, 2018 and Dangerous Buildings Show Cause Hearing of November 8, 2018 b) Accepted November 2018 Treasurer’s Report c) Received November 2018 Monthly Reports: Building, Electrical, Plumbing, Mechanical, Ordinance, Fire, Police, CDBG, Assessing, IT, Comp Time and Natural Resources d) Authorized payment of bills: October Additional Disbursements totaling $242,834.02 and November Bills List totaling $246,355.51 e) Approved 2019 Rents, Allocations and Charges as presented in the November 30, 2018 memo from Treasurer Dubre f) Approved 2019 contract with Oakland County Sheriff’s Department g) Adopted Resolution 2018-25 to establish 2019 Property Tax Exemption Guidelines h) Designated The Oakland Press as FY 2019 Legal Publication and authorize Clerk to execute 2019 Advertising contract i) Adopted Resolution 2018-24 to adopt the 2019 North Oakland Hazardous Waste Consortium Agreement j) Adopted Resolution 2018-26 to adopt the Exemption Option as set forth in 2011 Public Act 152, the Publicly Funded Health Insurance Contribution Act k) Approved 2019 monthly healthcare reimbursement maximums as presented in the December 6, 2018 memo from Clerk Moreau l) Established 2019 Township Board Meeting dates as the second Thursday of the month beginning at 7:30 pm m) Approved closing the Township Offices on Monday, December 23, 2019 as an unpaid holiday closure n) Reappointed George Mansour for a 3-year term to the Planning Commission expiring 11-2021 and Appointed Terry Rusnell to the Planning Commission for a 3-year term expiring 11-2021. Reappointed Bernard Wendt to the ZBA for a 3-year term expiring 12-2021 and Appointed Matt Underwood to the ZBA for a 3-year term expiring 12-2021 o) Adopted the Springfield Township FOIA Procedures and Guidelines and the Public Summary as amended to remove the specific rate charged for contracted labor p) Approved attendance for Natural Resources Manager at 2019 Poweshiek Skipperling Conservation Workshop for a cost not to exceed $1,200 q) Approved retaining or hiring up to three Natural Resources Crew Members in 2019 contingent on acceptance of job offer, wage negotiations and onboarding processes r) Received Communications and placed on file PUBLIC HEARINGS 1. 2019 Budgets and Proposed Property Tax Millage Rates: Opened hearing at 7:35 pm, received comments, closed hearing at 7:57 pm. OLD BUSINESS 1. 11800 Rattalee Lake Road – Dangerous Building: Authorized Supervisor to obtain bids for demolition for consideration at the January 10, 2019 Township Board Meeting. NEW BUSINESS 1. Adopt New 2018-2019 Capital Improvement Program budget and 2018 Budgets Amendments: Adopted new budget and amended 2018 General Fund, Building Department Fund, and Fire Fund budgets 2. Adopt 2019 Budgets: Adopted budgets 3. Enterprise Drive SAD: Adopted resolution 2018-27 for Road Commission to proceed with SAD road improvements 4. First Reading – Amend Code Sec. 40-136, Site Plan Review: Authorized Clerk to publish for Second Reading 5. Joint Planning Committee – Hartman Property: Established committee and assigned Township representatives 6. 2019 Township Insurance: Approved Trident Insurance at a cost not to exceed $68,000 7. Safe Routes to School: Approved participation with Independence Township and Clarkston School on a grant application, with Springfield contribution of $7,200 8. Assessing Department – One-time compensation: Approved compensation to Assessor 1 of $2,000 9. Set 2019 Salaries: Established 2019 salaries and hourly rates of pay for all staff and officials PUBLIC COMMENT: None ADJOURN: 9:15 pm 1 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk Call to Order: Supervisor Walls called the December 13, 2018 Regular Meeting of the Springfield Township Board to order at 7:30 pm at the Springfield Township Civic Center, 12000 Davisburg Road, Davisburg, MI 48350. Pledge of Allegiance Roll Call: Board Members Present Collin Walls Township Supervisor Laura Moreau Township Clerk Jamie Dubre Township Treasurer Judy Hensler Township Trustee Marc Cooper Township Trustee David Hopper Township Trustee Dennis Vallad Township Trustee Board Members Not Present None Others Present none Agenda Additions & Changes: None Public Comment: Treasurer Dubre reported that, after four bids, the 2018-2019 Capital Improvement bond was closed today at an interest rate of 2.778919%, not the 3.5% that was originally estimated. The bond is officially funded. Consent Agenda: * Trustee Hopper moved to approve the Consent Agenda as presented. Trustee Cooper supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. 2 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk a) Approve Minutes: Regular Meeting November 8, 2018 and Dangerous Buildings Show Cause Hearing of November 8, 2018 b) Accept November 2018 Treasurer’s Reports c) Receive November 2018 Monthly Reports: Building, Electrical, Plumbing, Mechanical, Ordinance, Fire, Police, CDBG, Assessing, IT, Comp Time and Natural Resources d) Authorize payment of bills: November Additional disbursements totaling $242,834.02 and December Bills list totaling $246,355.51 e) Approve 2019 Rents, Allocations and Charges as presented in the November 30, 2018 memo from Treasurer Dubre f) Approve 2019 contract with Oakland County Sheriff’s Department g) Adopt Resolution 2018-25 to establish 2019 Property Tax Exemption Guidelines h) Designate the Oakland Press as FY2019 Legal Publication and authorize the Clerk to execute 2019 Advertising Policy i) Adopt Resolution 2018-24 to adopt the 2019 North Oakland Hazardous Waste Consortium Agreement j) Adopt Resolution 2018-26 to adopt the Exemption Option as set forth in 2011 Public Act 152, the Publicly Funded Health Insurance Contribution Act k) Approve 2019 monthly Healthcare reimbursement maximums as presented in the December 6, 2018 memo from Clerk Moreau l) Establish 2019 Township Board Meeting dates as the second Thursday of the month beginning at 7:30pm m) Approve closing the Township Offices on Monday, December 23, 2019 as an unpaid holiday closure n) Reappoint George Mansour for a 3-year term to the Planning Commission expiring 11-2021 and appoint Terry Rusnell to the Planning Commission for a 3-year term expiring 11-2021. Reappoint Bernard Wendt to the ZBA for a 3-year term expiring 12-2021 and Appoint Matt Underwood to the ZBA for a 3-year term expiring 12-2021 o) Adopt the Springfield Township FOIA Procedures and Guidelines and the Public Summary as amended to remove the specific rate charged for contracted labor 3 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk p) Approve attendance for Natural Resource Manager at 2019 Powershiek Skipperling Conservation Workshop for a cost not to exceed $1,200 q) Approve retaining or hiring up to three Natural Resource Crew Members in 2019 contingent on acceptance of job offer, wage negotiations and onboarding processes r) Receive Communications: - Memo from Erin Mattice regarding Joint meeting with Planning Commission, January 15, 2019 Presentation: none Public Hearing: 1. 2019 Budgets and Proposed Property Tax Millage Rates Supervisor Walls opened the Public Hearing at 7:34 p.m. Supervisor Walls explained the format of the Budget worksheets included in the Board packet with copies available to the audience. He further described changes in the General Fund. General Fund Tax Revenue is showing an increase over 2018. The millage rate has not changed but the budget number reflects the previous actual revenue. Other Local Revenue shows an increase of $66,000. Expenses reflect a 4% rate increase for Salaries and Wages with a few exceptions, one being the continual “catch-up” for elected officials who had not seen wage increases for several years. Expense changes to note include an increase in Assessor cost center as there has been budget for an additional staff but no decision to hire yet. Building and Grounds expense is down due to completion of projects. Cemetery expense is up due to the addition of a second cemetery obtained by the Township in 2018. Ordinance Department Expense is up in anticipation of an additional part time ordinance officer added to the staff. Consultant Expense is up in anticipation of new developments, ordinance and planning changes. 4 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk Supervisor Walls explained changes in the Fire Fund. Revenues are comparable to 2018 numbers. Purchase of Land and Equipment is actually a Transfer In from the bond fund for reimbursement of purchased vehicle. For Expense, Building and Grounds were broken down by station for easier accounting. Personnel expense is up due to the same 4% increase in salary (except for probation) and a projection for new firefighter s being employed. Fire Total Expenses are down from 2018 as there will not be any new station building or equipment expenses. Supervisor Walls explained that the Police budget was revised using consistent revenue and expenses using the renewal for the Police Millage accordingly. The Cemetery Fund projects no expenditures and limited number of sales. Supervisor Walls commented that perhaps the budget should have taken into account the second cemetery obtained in 2018. Sarah Richmond, Parks and Recreation Director, explained that the biggest change in the Parks and Recreation budget is in the Supplies and Equipment cost center. Budget ed projects include replacing doors and split rail fencing, small equipment repair and purchasing safety equipment (after MIOSHA assessment). Changes in Administration and Maintenance cost center reflect hospitalization and 4% wage increase. The Mill Pond Beach cost center reflects a continuation of shoreline work carried over from 2018. The Consultant cost center is also increased due to MIOSHA inspection required tree work. Supervisor Walls highlighted the Stewardship Endowment Fund changes to the budget. He described a 2018 amendment where $130,000 was placed into this fund from the Natural Resources Endowment Fund. A $15,000 expenditure is anticipated from this fund. Supervisor Walls then described the Endowment Fund as the Natural Resource Endowment Fund set up with donations as a result of actions by the Springfield Site Action Committee. This fund is set up solely for the preservation of Natural Resources in Springfield Township. The 2018 $100,000 deposit into the cost center was a grant deposited into the fund because the Endowment Fund provided the initial funds to purchase land. Lake Improvement Fund is one fund representing many lakes, each with their own Lake Board administering funds. 5 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk Softwater Lake Improvement Fund is a Lake Assessment Fund administered by the Township. Eliza Lake is similar to the Softwater Lake Improvement fund. This SAD is in the process of establishing a Lake Improvement Board. Cable TV proposed expenditure increases to upgrade sound system for cable productions. Also, under investigation is the low screen scrolling text. Building Department Fund increases with a steady progression of increased activity. Revenue is still covering the cost of the program. Treasurer Dubre reported that there have been 813 total permits issued in 2018. Supervisor Walls explained that the Civic Center Debt Fund will no longer be necessary in 2021 due to the bond for the building being paid off. Fire Capital Improvement Debt Fund is the debt for the bond that was sold to c onstruct the two new fire stations and provide personnel for those stations. Capital Improvement Debt Fund is the bond previously discussed by Treasurer Dubre. Capital Improvement Program Debt Fund is a budget for the expenditures of those bond funds. Transfers out in 2018 to reimburse General Fund and Fire Fund for expenditures already made or have yet to be made. Softwater Sewer Debt was established to fund a bond sale to fund a connection of Softwater and Bavarian Village developments to the Independence Township sewer system. Supervised Walls concluded with the Improvement Revolving Fund describing its set up by the Board to be of assistance to Special Assessment projects. The repaving of Sherwood/Patrick drive SAD are represented in the 2019 numbers. Mr. Tom Weiler, 9171 Hillcrest asked if the Softwater Sewer system would connect with any of the other buildings along Dixie Highway. Supervisor Walls answered that we cannot connect. He then asked if there were any comments about the new format for the budget presentation. 6 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk The general feedback was that the format was an improvement. Hearing no other comments, Supervisor Walls closed the Public Hearing at 7:57 p.m. Public Comment: Old Business 1. 11800 Rattalee Lake Road – Dangerous Buildings Supervisor Walls reviewed the Dangerous Building Hearing held on November 8, 2018, pertaining to a property at 11800 Rattalee Lake Road. At the hearing it was discovered that the property was in the process of being sold, so deadlines for pulling permits and commencing demolition/construction were set. As of this afternoon, after several attempts at contact, the owner will be in this week to obtain permits. * Supervisor Walls moved that as a result of the owner of 11800 Rattalee Lake Road acknowledging receipt of the Township Board’s November 8, 2018 order, which contained time limits on obtaining Building Permits and commencing work on those permits, and the fact that the owner did not obtain those required permits within 15 days of the order, and still has not obtained those required permits, that owner is not in compliance with the November 8, 2018 Dangerous Building Order; the Township Supervisor is authorized to obtain bids for the removal of the swimming pool, and demolition of the barn and its addition, the house and garage for Board consideration at its January 10, 2019 Board Meeting. Trustee Hensler supported the motion. Supervisor Walls clarified that he has emailed the attorney and the current owner indicating that consideration will be given at the January 10, 2019 meeting, should they choose to attend. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. 7 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk New Business: 1. Adopt New 2018-2019 Capital Improvement Program budget and 2018 Budget Amendments Supervisor Walls stated that the Budget Adoption is for 2018-2019 Capital Improvement program. The amendment to adopt the fund is the Bond proceeds and expenses. Supervisor Walls moved to adopt the 2018-2019 Capital improvement program budget revenue total $750,000 and Expenses General Service $27,600, Transfer out $582,000 and Total Expense $609,600. Trustee Vallad supported the motion. Vote on the motion. Yes: Hensler, Hopper, Moreau and Vallad; No: Cooper, Dubre and Walls; absent: none. The motion carried by a 7 to 0 vote. Supervisor Walls then moved on the Building, Fire and General Fund Budget amendments. Supervisor Walls moved to adopt the following fund amendments: Building Department Fund Revenue, Charge for Service increase $20,000 from $181,600 to $201,600, Total Revenue increases from $181,600 to $201,600 . Expense, Contract Services, increase $17,000 from $127,600 to $144,600. Total Expense increases from $181,200 to $198,200. For the Fire Fund: Revenue, Purchase of Land and Equipment, increase $302,000 from $0 to $302,000. Total Revenue increase from $1,699,250 to $2,001,250. Expenses remain unchanged. General Fund Revenue: Other local Revenue, increase $280,000 from $317,350 to $597,350. Total Revenue, increase from $2,155,450 to $2,435,450. Expense, Cemetery increase $4,000 from $12,800 to $16,800 and Fund Reserves, decrease $4,000 from $50,000 to $46,000. Total Expense no change. Trustee Hopper supported the motion. Vote on the motion. Yes: Hensler, Hopper, Moreau and Vallad; No: Cooper, Dubre and Walls; absent: none. The motion carried by a 7 to 0 vote. 2. Adopt 2019 Budgets Supervisor Walls noted that there are two new funds present in the budget; Capital Improvement Fund and the 2018-2019 Capital Improvement Debt. Supervisor Walls commented on a few changes previously discussed in the Public Hearing. He further commented that medical insurance was budgeted for a 15% increase when in fact there is a 6% decrease, but the budget was not adjusted. He further commented on changes to the Fire Budget highlighting the Capital Improvement Transfer Out amount of $66,500. The 8 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk Police Fund budget contains the necessary budget for the 11-current personnel with a 3% increase in the new contract. There were no additional comments about any other budget sections. Treasurer Dubre moved to adopt the 2019 Parks and Recreation Fund as presented with Revenue at $611,000 and Expenses at $657,050; 2019 Stewardship Fund as presented with Revenue at $0 and Expenses at $15,000; 2019 Endowment Fund as presented with Revenue and Expenses at $0; 2019 General Fund as amended with Revenue at $2,261,800 and Expenses at $3,330,000; the 2019 Fire Fund as presented with Revenue at $1,769,700 and Expenses at $1,836,400; the 2019 Police Fund as presented with Revenue at $1,838,500 and Expenses at $1,798,300; the 2019 Cemetery Fund as presented with Revenue at $1,000 and Expenses at $0; the 2019 Lake Improvement Fund as presented with Revenue and Expenses at $246,900; 2019 Softwater Lake Improvement Fund as presented with Revenue at $7,500 and Expenses at $12,500; 2019 Eliza Lake Improvement Fund as presented with Revenue at $8,050 and Expenses at $17,245; 2019 Cable Fund as presented with Revenue at $94,000 and Expenses at $103,800; the 2019 Building Fund as presented with Revenue at $188,800 and Expenses at $189,350; the 2019 Civic Center Debt Fund as presented with Revenue at $327,000 and Expenses at $365,800; the 2019 Fire Capital Improvement Debt Fund as presented with Revenue at $316,500 and Expenses at $316,100; the 2019 Capital Improvement Program Debt Fund as presented with Revenue at $118,000 and Expenses at $117,000; 2019 Capital Improvement Program Fund as presented with Revenue at $1,000 and Expenses at $143,000; 2019 Softwater Sewer Debt Service Fund as presented with Revenue at $115,000 and Expenses at $114,700; 2019 Improvement Revolving Fund as presented with Revenue at $63,700 and Expenses at $50,500. Trustee Vallad supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. 3. Enterprise Drive SAD Supervisor Walls explained that a few years ago, petitions were circulated amongst property owners of Enterprise Drive and 51% of property owners signed to ask the R oad Commission to establish a Special Assessment District for the improvement of Enterprise drive. The Road Commission rejected the petition because 51% of the owners were represented, but not 51% of the frontage. No additional signatures were collected because the Road Commission would not supply cost information until after the petition was completed. Supervisor Walls discovered a provision in the RCOC policy that would allow the Township to initiate the SAD process to request a cost estimate which could then be presented to the property owners. The SAD process could be stopped by petition with 9 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk signatures from 51% of the property owners. The overall assessment would be just under $1.5 million dollars spread over 10 years with 6% interest, the base rate is just under $65,100. After meeting with a major property owner, Walls suggestion is for the Township Board to adopt the resolution and start the process to give the property owners a chance to hear the cost and discuss with the Road Commission. Included in the Board packet was a copy of the resolution to initiate the Enterprise Drive SAD. Clerk Moreau questioned the wording under Recitals: D asking if the word “road “should be substituted with the word “resolution”. Supervisor Walls agreed with the substitution but confirmed that the resolution draft from the Road Commission included the word “road”. Attorney Need believed that this type of resolution draft might be used if there were multiple roads in question, which is not the case. He suggested approving the resolution subject to the Supervisor confirming language of Recital D. Clerk Moreau moved to adopt Resolution 2018-27 as presented but subject to the Supervisor verifying with the Road Commission the language listed in the Recitals that it be appropriate for the Enterprise Drive Project. Treasurer Dubre supported the motion. Clerk Moreau noted that she did not limit the clarification to Recital D, but all of the Recital points. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. 4. First Reading – Amend Code Section 40-136 Site Plan Review Supervisor Walls explained that these revisions have been in process for some time and have three basic intentions; First to restructure the current provisions, second to receive site plans in better condition in front of the Planning Commission , and third to offer assistance to developers during the front end of a project to speed up the process and reduce costs. Supervisor Walls also explained that out of this process, there came a revision to the process so that the detailed engineering will be not be done until the overall plan is approved by the Planning Commission. There will be a pre-application review with 10 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk consultants after concept drawings (previously an optional review) as well as an opportunity for applicants to meet with consultants prior to a plan submitted to the Planning Commission. Clerk Moreau commented that this change makes it easier for staff to follow and understand the process, from an administrative standpoint. Trustee Hopper commented that he was looking forward to using the new process . Trustee Vallad commented that it appeared that there were no up-front costs to the applicant, yet there will be a cost for consultant and engineering work. He asked if the Township would eat those costs should the applicant walk away. Supervisor Walls replied that the Township would eat those charges but so far, the process has been beneficial enough and only costs about an hours-worth of each consultant’s time. Trustee Vallad agreed and commented that this is much easier to read than the original ordinance. Trustee Hopper feels that this would save time with a more conformed plan before going to consultants. Supervisor Walls commented that the first time this process worked the way it was supposed to work was with Shepherd’s Hollow, partially due to the applicants, but the process was very smooth. Trustee Hopper moved to authorize the Clerk to publish the proposed amendments to 40-136 Site Plan Review as presented this evening for discussion. Trustee Hensler supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. Clerk Moreau commented that there was a summary published for the Public Hearing for this amendment and there will be a summary published again for the Second Reading in the Oakland Press. 5. Joint Planning Committee – Hartman Property Supervisor Walls referred to an image map on the video screen of the Shiawassee Basin Preserve including property recently acquired by the Township from Mrs. Hartman, honoring her late husband’s request. Negotiations to obtain the property were kept 11 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk confidential upon request of Mrs. Hartman, and purchase funds were taken from the Natural Resources Endowment Fund. The purchase was negotiated with assistance from the Springfield Site Action Committee (SSAC) and approved by the Park Commission and the Township Board. With the exception of some legal fees, there were no property taxes used for this purchase. Supervisor Walls commented that the acquiring of this “hole in the donut” property was a dream of the Township Board back in the 1980’s. Good things happen when you wait . A planning committee with members from the Township Board, Park Commission, the Natural Resource Manager, the Park Director and a representative from SSAC. Supervisor Walls and Clerk Moreau would like to serve on the committee. Anne Loncar and Roger Bower are Park Commission members to serve on the committee. There will also be representation from SSAC. Trustee Vallad asked if the committee has a reasonable number of members. Supervisor Walls believes that the membership is adequate and feels there will be very little disagreement about the overall goal for the property. The property was restricted in how it can be used by the seller. Its primary purpose is natural resource preservation . It is the home of endangered species – the Powshiek Skipperling. Treasurer Dubre asked about the intent of the motion to form the committee. Clerk Moreau asked if there would be a specific number of representatives from the SSAC serving on the committee. She likes the idea of a seven-member committee, leaving one additional representative from the SSAC, with the understanding that she represents both the Township Board and SSAC. Treasurer Dubre moved to establish a joint Township Board, Park Commission and SAC Committee for the Hartman property as outlined tonight and appointing two members of the Township Board, Laura Moreau and Collin Walls, appointing the Parks Manager, Sarah Richmond and the Natural Resource Manager, Mike Losey, along with two members of the Parks Commission, Anne Loncar and Roger Bower, along with preferably one member of SSAC to the committee to be determined by SSAC. Clerk Moreau supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. 12 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk 6. 2019 Township Insurance Supervisor Walls reported that the quote used was for a 54,000 square foot Civic Center, when in actuality, the Civic Center is 31,000 square feet. The difference effects the quotes received. Two significant differences between this coverage and the one we had before is that Trident insures emergency vehicles at replacement cost regardless of their age, and Selective was going to charge for a separate policy for abuse and molestation for the range of $3000-4000, which is covered in the Trident quote. Supervisor Walls explained that, except for some possible reanalysis and potential increases in coverage, the quote of $59,988 should stand. The library is in the process of inventorying and based on numbers, coverage may need to increase . Treasurer Dubre asked when the adjustments will be received. Supervisor Walls reported that it would be adjusted early in the policy year. Treasurer Dubre asked how the budget was adjusted. Supervisor Walls answered that the total is within a few dollars of what the Township is already paying. * Trustee Vallad moved to approve the use of Trident Insurance for our 2019 insurance needs and to authorize the Supervisor to sign the application and make any necessary policy changes. Trustee Hopper supported the motion. Trustee Hensler asked if cost should be included in the motion. Various Board members discussed how to amend the motion. * Trustee Vallad amended his motion to read “to approve the use of Trident Insurance for our 2019 insurance needs and to authori ze the Supervisor to sign the application and make any necessary policy changes. Final cost should not exceed $68,000 if possible. Trustee Hopper supported the motion. 13 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. 7. Safe Routes to School Supervisor Walls explained that he was approached by Supervisor Kittle of Independence Township to see if Springfield Township would partner with Independence Township in a grant request for a “Safe Route to School” program covering the 9 elementary schools in the Clarkston school district. If approved, the $1.9 million grant would be used for capital improvements up to $200,000 per school and educational and soft improvements of up to $8,000 per school. Springfield Township is asked to share $3,600 per school for engineering costs. Clarkston Schools have approved the program. Trustee Vallad asked for confirmation of costs and who would cover the balance of costs for the project. Consensus was that Springfield would cover costs of approximately $8,000. Trustee Vallad continued that this sounds like a reasonable investment. Trustee Hensler commented that it sounds like a great opportunity. Clerk Moreau voiced her skeptical, but hopeful, opinion. She believes that the project is well worth the cost of investment, but recalls the last time a project like this was attempted. Supervisor Walls commented that this is the same firm and individual who successfully obtained the grant for Orion Township. * Supervisor Walls moved that Springfield Township agree to participate with Independence Township and Clarkston Area Schools in a “Safe Routes to School” grant application, assistance provided by Orchard, Hiltz and McCliment Engineers at a cost of $7,200. Trustee Vallad supported the motion. Matt Strickland asked if there was any way to get Davisburg Elementary involved in this grant. 14 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk Supervisor Walls answered that it could not be included in this grant. Clerk Moreau commented that she had referred to a previous failed effort involving Davisburg Elementary in safe walkways. She suggested that if this works for Clarkston Schools, maybe an effort for Holly Schools will be attempted in the future, Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. 8. Assessing Department – One-time Compensation Supervisor Walls explained that the Assessor was gone in June and July due to surgery and the Assessor 1 took over all job responsibilities for the Assessor, as well as maintained her own responsibilities, and handled both jobs successfully. Supervisor Walls moved to recognize the two-month effort of Assessor 1, Beth Sexton, with a one-time compensation in the amount of $2,000. Treasurer Dubre supported the motion. Treasurer Dubre commented that Beth did a fabulous job handling the June -July Board of Review. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. 9. Set 2019 Salaries Supervisor Walls commented that there is not anything present in the Board packet that was not discussed at the Budget Meeting with the exception of the full time Firefighter, which is explained in a memo from Chief Feichtner included in the Board Packet. Trustee Vallad asked Chief Feichtner if his intent was a constant lump sum figure or a negotiable figure each year. Chief Feichtner replied that his intent was to have a set rate bump happen four times for the entry level firefighter. Springfield rates are at the lower end of comparable 15 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk communities. Chief surmised that the four bumps would incentivize the new firefighter to stay in Springfield Township. Clerk Moreau stated that she believes it is a reasonable progression. Treasurer Dubre agreed. Supervisor Walls did not agree. It is the first time there has ever been this type of wage increase in Springfield. Trustee Cooper asked if it was a stepping stone position that would start at the same starting point for each new person brought in. Chief Feichtner answered that every firefighter starts back at the beginning. Clerk Moreau commented that a guideline should be determined to set the starting rate and rate increase of individuals entering and progressing through the department. Supervisor Walls commented that the Board will be evaluating jobs and job descriptions at the beginning of next year. He also voiced his opposition to anyone getting paid for longevity. Clerk Moreau moved the 2019 salaries for the non -elected staff for 2019 as presented including for the full -time firefighter the Chief recommendation of $42,900 and the paid-call rates as presented on the salary chart, with a future adjustment subject to minimum wage adjustments when applicable. Also included are the addition of the additional holidays as requested to include Easter, Memorial Day, 4th of July, Labor Day, Thanksgiving and Christmas. Trustee Hensler supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote. Trustee Hensler moved the 2019 elected official positions salaries as follows: Supervisor $80,300, Clerk $70,800, Treasurer $70,800, Trustee $2,900 and $135/meeting. Trustee Hopper supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion carried by a 7 t o 0 vote. 16 Minutes of BOARD OF TRUSTEES REGULAR MEETING December 13, 2018 Laura Moreau, Clerk Public Comment: none Adjournment: Hearing no other business, Supervisor Walls adjourned the meeting at 9:14pm. _______________________________ Collin W. Walls, Supervisor _______________________________ Laura Moreau, Clerk Township of Springfield REGULAR MEETING December 13, 2018 Laura Moreau, Clerk BILLS PRESENTED FOR PAYMENT:GENERAL FUND Vendor Invoice Line Desc Amount COLLIN WALLS-reimbursement MILEAGE ALLOWANCE 25.44$ VERIZON WIRELESS MOBILE COMMUNICATIONS 81.84$ MICHIGAN ASSESSORS ASSOCIATION CONFERENCES-DUES-ETC 300.00$ VERIZON WIRELESS MOBILE COMMUNICATIONS 28.50$ VERIZON WIRELESS MOBILE COMMUNICATIONS 35.63$ QUILL CORPORATION OFFICE SUPPLIES 22.97$ ADVANCED MARKETING PARTNERS POSTAGE - TAX BILL EXP.953.68$ VERIZON WIRELESS MOBILE COMMUNICATIONS 50.67$ VERIZON WIRELESS MOBILE COMMUNICATIONS 50.67$ CCB TECHNOLOGY COMPUTER LICENSE & SUPPORT 247.80$ VERIZON WIRELESS MOBILE COMMUNICATIONS 50.67$ ECTO HR, INC HR CONSULTANT 96.50$ BLUE CARE NETWORK OF MICHIGAN HOSPITALIZATION 12,966.85$ KAREN BINASIO HOSPITALIZATION 825.07$ QUILL CORPORATION OFFICE SUPPLIES 163.41$ AMERICAN WATER OPERATING SUPPLIES 27.50$ PFM FINANCIAL ADVISORS, LLC ACCOUNTING & AUDITING 1,000.00$ AT&T TELEPHONE 212.52$ FIRST COMMUNICATIONS, LLC TELEPHONE 671.70$ A-C TIRE REPAIRS & MAINTENANCE-TWP. TRUCKS 264.79$ OAKLAND COUNTY NO-HAZ EXPENSE 2,706.98$ SELECTIVE INSURANCE COMPANY INSURANCE & BOND 106.00$ INNOVATIVE OFFICE TECHNOLOGY REPAIRS & MAINTENANCE 372.47$ GENERAL FUND MISCELLANEOUS 366.51$ LIGHTING SUPPLY CO.MAINTENENCE SUPPLIES-CIVIC CENTER 36.73$ WEINGARTZ MAINTENENCE SUPPLIES-CIVIC CENTER 37.54$ SCHINDLER ELEVATOR CORPORATION CONSULTANTS/CONTRACT-CIVIC CTR.488.08$ MAURER'S TEXTILE RENTAL CUSTODIAL SERVICES 65.56$ COLLIN WALLS-reimbursement MILEAGE ALLOWANCE-ORDINANCE OFFICER 26.88$ VERIZON WIRELESS MOBILE COMMUNICATIONS 31.17$ HUBBELL, ROTH & CLARK CONSULTING ENGINEERS 775.00$ CONSUMERS ENERGY STREET LIGHTING 24.22$ DTE ENERGY STREET LIGHTING 32.09$ DTE ENERGY STREET LIGHTING 2,385.82$ WILLIAM NAGY CONTRACTUAL SERVICES 825.00$ VERIZON WIRELESS MOBILE COMMUNICATIONS 50.67$ VERIZON WIRELESS MOBILE COMMUNICATIONS 336.88$ DON'S ELECTRIC CIVIC CENTER-CAPITAL OUTLAY 20,000.00$ ADKISON, NEED, ALLEN & RENTROP, PLLC ATTORNEY FEES 3,473.83$ TOTAL 50,217.64$ Township of Springfield REGULAR MEETING December 13, 2018 Laura Moreau, Clerk BILLS PRESENTED FOR PAYMENT:FIRE FUND Vendor Inv. Line Desc Amount CONSUMERS ENERGY HEAT 322.50$ ACE HARDWARE OF CLARKSTON REPAIRS & MAINTENANCE 19.78$ BILL'S PLUMBING & SEWER SERVICE REPAIRS & MAINTENANCE 1,290.45$ MAURER'S TEXTILE RENTAL REPAIRS & MAINTENANCE 52.50$ BLUE CARE NETWORK OF MICHIGAN HOSPITALIZATION 1,665.17$ ANDREW BERQUIST UNIFORMS 100.69$ NYE UNIFORM UNIFORMS 141.13$ NYE UNIFORM UNIFORMS 129.99$ NYE UNIFORM UNIFORMS 141.03$ NYE UNIFORM UNIFORMS 89.52$ NYE UNIFORM UNIFORMS 84.45$ NYE UNIFORM UNIFORMS 68.50$ NYE UNIFORM UNIFORMS 205.50$ ECTO HR, INC NEW HIRE/PERSONNEL PROCESSING 52.00$ ECTO HR, INC NEW HIRE/PERSONNEL PROCESSING 26.00$ OFFICE DEPOT - FIRE OFFICE SUPPLIES 57.98$ SUBURBAN OFFICE & JAN.SUPPLIES OFFICE SUPPLIES 2.99$ SUBURBAN OFFICE & JAN.SUPPLIES OPERATING SUPPLIES 17.29$ ZULTYS, INC TELEPHONE & INTERNET 521.94$ OAKLAND COUNTY-SHERIFF'S BILL DISPATCH 2,486.75$ OBM OFFICE SOLUTIONS OFFICE REPAIR AND MAINTENANCE 98.00$ DAVE FEICHTNER - PETTY CASH MISCELLANEOUS 62.68$ MATT STRICKLAND (REIMB)MISCELLANEOUS 73.11$ DIGICOM GLOBAL INC.OTHER EQUIP PURCH-UNDER $10,000 1,490.00$ GCR TIRE CENTERS TRUCK REPAIR AND MAINTENANCE 303.50$ HOLLY AUTOMOTIVE SUPPLY INC TRUCK REPAIR AND MAINTENANCE 45.36$ R&R FIRE TRUCK REPAIR, INC TRUCK REPAIR AND MAINTENANCE 1,024.38$ FIRE TRADER MISCELLANEOUS 300.00$ MARK'S HOMES INC.CAPITAL OUTLAY 24,029.48$ MARK'S HOMES INC.CAPITAL OUTLAY 2,800.28$ TOTAL 37,702.95$ BILLS PRESENTED FOR PAYMENT:POLICE FUND Vendor Inv. Line Desc Amount OAKLAND COUNTY-SHERIFF'S BILL CONTRACTUAL SERVICES 138,679.08$ VERIZON WIRELESS PHONE 101.34$ ADKISON, NEED, ALLEN & RENTROP PLLC LEGAL FEES 2,080.00$ TOTAL 140,860.42$ BILLS PRESENTED FOR PAYMENT:CABLE FUND Vendor Inv. Line Desc Amount CHARTER TOWNSHIP OF INDEPENDENCE CONSULTANTS/CONTRACTING 1,500.00$ GENERAL FUND OFFICE RENT 600.00$ GENERAL FUND SUPPORT SERVICES 2,300.00$ Township of Springfield REGULAR MEETING December 13, 2018 Laura Moreau, Clerk COMCAST MISCELLANEOUS 19.44$ TOTAL 4,419.44$ BILLS PRESENTED FOR PAYMENT:BUILDING FUND Vendor Inv. Line Desc Amount JEFF SHAFER BUILDING INSPECTOR (CONTRACTUAL)1,350.00$ JEFF SPENCER BUILDING INSPECTOR (CONTRACTUAL)1,035.00$ DOUG WEAVER ELECTRICAL INSPECTOR(CONTRACTUAL)1,300.00$ RON SHELTON ELECTRICAL INSPECTOR(CONTRACTUAL)1,555.78$ MERLE WEST PLUMBING INSPECTOR (CONTRACTUAL)1,330.23$ MERLE WEST MECHANICAL INSPECTOR (CONTRACTUAL)1,376.05$ GENERAL FUND FACILITY RENT & UTILITIES 1,000.00$ GENERAL FUND RECEIPTING, ACCOUNTING & PAYROLL 1,500.00$ TOTAL 10,447.06$ BILLS PRESENTED FOR PAYMENT:LAKE IMPROVEMENT FUND Vendor Invoice Line Desc Amount DTE - WAUMEGAH CONTR. SERVICES-WAUMEGAH-WEED 2,688.00$ TOTAL 2,688.00$ BILLS PRESENTED FOR PAYMENT:ELIZA LAKE FUND Vendor Invoice Line Desc Amount None -$ TOTAL -$ BILLS PRESENTED FOR PAYMENT:SOFTWATER LAKE FUND Vendor Invoice Line Desc Amount None -$ TOTAL -$ BILLS PRESENTED FOR PAYMENT:FIRE CAPITAL IMPROVEMENT FUND Vendor Invoice Line Desc Amount None -$ TOTAL -$ GRAND TOTAL 246,335.51$ November Additional Disbursements Invoice Entry Dates 11/06/2018-11/30/2018 For Approval at December 13, 2018 GENERAL FUND Vendor Inv. Line Desc Chk Date Amount A & C BUILDERS HARDWARE MAINTENENCE SUPPLIES-CIVIC CENTER 11/15/18 295.04$ 295.04$ ADKISON, NEED, ALLEN & RENTROP PLLC ATTORNEY FEES 11/15/18 2,752.33$ ADKISON, NEED, ALLEN & RENTROP PLLC LEGAL FEES 11/15/18 1,032.50$ 3,784.83$ ADVANCED DISPOSAL CONSULTANTS/CONTRACT-CIVIC CTR.11/15/18 49.37$ 49.37$ ALL-N-ONE LAWN CARE REPAIRS & MAINTENANCE 11/15/18 105.00$ ALL-N-ONE LAWN CARE REPAIRS & MAINTENANCE 11/15/18 810.00$ ALL-N-ONE LAWN CARE LAWN & GROUND KEEPING 11/15/18 190.00$ 1,105.00$ AT&T TELEPHONE 11/15/18 213.37$ 213.37$ BS & A SOFTWARE COMPUTER CONSULT/SUPPORT 11/15/18 1,494.00$ BS & A SOFTWARE COMPUTER LICENSE & SUPPORT 11/15/18 1,525.00$ 3,019.00$ CAROL ANN JONES-reimbursement MILEAGE ALLOWANCE-ELECTIONS 11/15/18 15.26$ 15.26$ CHASE CARD SERVICES - PARKS REPAIRS & MAINTENANCE 11/15/18 8.90$ 8.90$ CLARKSTON PAPER MAINTENENCE SUPPLIES-CIVIC CENTER 11/15/18 70.66$ 70.66$ CNA SURETY INSURANCE & BOND 11/15/18 471.50$ 471.50$ CONSUMERS ENERGY HEAT 11/15/18 543.19$ CONSUMERS ENERGY STREET LIGHTING 11/15/18 23.74$ 566.93$ DTE ENERGY STREET LIGHTING 11/15/18 2,361.27$ 2,361.27$ ECTO HR, INC HR CONSULTANT 11/15/18 582.00$ 582.00$ FIRST COMMUNICATIONS, LLC TELEPHONE 11/15/18 669.66$ 669.66$ 1 November Additional Disbursements Invoice Entry Dates 11/06/2018-11/30/2018 For Approval at December 13, 2018 INNOVATIVE OFFICE TECHNOLOGY REPAIRS & MAINTENANCE 11/15/18 294.96$ 294.96$ MAURER'S TEXTILE RENTAL CUSTODIAL SERVICES 11/15/18 323.74$ 323.74$ MCMI REPAIRS 11/15/18 1,791.35$ 1,791.35$ OCAAO CONFERENCES-DUES-ETC 11/15/18 96.00$ 96.00$ STATE OF MICHIGAN CONFERENCES-DUES-ETC 11/15/18 525.00$ 525.00$ TECHNOLOGY SOLUTIONS, LLC PHONES-EQUIP & SUPPORT 11/15/18 427.41$ 427.41$ 21ST CENTURY MEDIA - MICHIGAN PRINTING & PUBLISHING 11/30/18 192.02$ 21ST CENTURY MEDIA - MICHIGAN PRINTING & PUBLISHING 11/30/18 212.99$ 21ST CENTURY MEDIA - MICHIGAN PRINTING & PUBLISHING-ZBA 11/30/18 58.49$ 463.50$ ABSOLUTE BUILDING MAINTENANCE CUSTODIAL SERVICES 11/30/18 1,750.40$ 1,750.40$ AMERICAN WATER OPERATING SUPPLIES 11/30/18 37.25$ 37.25$ ARBOR INSPECTION SERVICES, LLC CONSULTANTS/CONTRACT-CIVIC CTR.11/30/18 640.00$ 640.00$ BATTERIES + BULBS MAINTENENCE SUPPLIES-CIVIC CENTER 11/30/18 49.76$ 49.76$ CANON SOLUTIONS AMERICA REPAIRS & MAINTENANCE 11/30/18 72.07$ 72.07$ CARDMEMBER SERVICE CONFERENCES-DUES-ETC 11/30/18 750.00$ CARDMEMBER SERVICE OFFICE SUPPLIES 11/30/18 627.03$ CARDMEMBER SERVICE EQUIP.& SUPPLIES 11/30/18 24.99$ CARDMEMBER SERVICE MTG & TRAINING EXPENSES 11/30/18 19.67$ CARDMEMBER SERVICE OFFICE SUPPLIES 11/30/18 55.98$ CARDMEMBER SERVICE CONFERENCES-DUES-ETC 11/30/18 60.08$ CARDMEMBER SERVICE OFFICE SUPPLIES 11/30/18 164.55$ CARDMEMBER SERVICE EDUCATION, CONFERENCE & DUES 11/30/18 49.00$ CARDMEMBER SERVICE COMPUTER LICENSE & SUPPORT 11/30/18 900.00$ 2 November Additional Disbursements Invoice Entry Dates 11/06/2018-11/30/2018 For Approval at December 13, 2018 CARDMEMBER SERVICE OFFICE SUPPLIES 11/30/18 158.65$ CARDMEMBER SERVICE OPERATING SUPPLIES 11/30/18 499.97$ CARDMEMBER SERVICE MISCELLANEOUS 11/30/18 13.77$ CARDMEMBER SERVICE MAINTENENCE SUPPLIES-CIVIC CENTER 11/30/18 117.65$ 3,441.34$ CARDNO INC.REPAIRS & MAINTENANCE 11/30/18 270.85$ CARDNO INC.CONFERENCES-DUES-LICENSES-ETC 11/30/18 10,286.25$ 10,557.10$ CARDNO INC.REPAIRS & MAINTENANCE 11/30/18 10,000.00$ 10,000.00$ CARLISLE/WORTMAN ASSOCIATES PLANNER 11/30/18 2,940.00$ 2,940.00$ CHRISTINE MAIORANA RECORDING SECY. SERVICES 11/30/18 114.00$ 114.00$ CLARKSTON PAPER SNOW REMOVAL 11/30/18 1,712.26$ 1,712.26$ COFFEE BREAK, INC.OPERATING SUPPLIES 11/30/18 72.25$ 72.25$ CONSUMERS ENERGY REPAIRS & MAINTENANCE 11/30/18 131.92$ 131.92$ DTE ENERGY REPAIRS & MAINTENANCE 11/30/18 121.57$ DTE ENERGY ELECTRIC 11/30/18 1,370.14$ 1,491.71$ ERIN A. MATTICE RECORDING SECY. SERVICES 11/30/18 114.00$ ERIN A. MATTICE RECORDING SECY. SERVICES 11/30/18 76.00$ 190.00$ LIGHTING SUPPLY CO.MAINTENENCE SUPPLIES-CIVIC CENTER 11/30/18 171.62$ 171.62$ OAKLAND COUNTY CLERKS ASSOC.CONFERENCES-DUES-ETC 11/30/18 140.00$ 140.00$ PETTY CASH -JAMIE DUBRE MILEAGE ALLOWANCE 11/30/18 80.51$ 80.51$ PRINTING SYSTEMS, INC OFFICE SUPPLIES 11/30/18 72.38$ 72.38$ 3 November Additional Disbursements Invoice Entry Dates 11/06/2018-11/30/2018 For Approval at December 13, 2018 QUILL CORPORATION OFFICE SUPPLIES 11/30/18 4.42$ QUILL CORPORATION OFFICE SUPPLIES 11/30/18 27.28$ QUILL CORPORATION OFFICE SUPPLIES 11/30/18 43.52$ QUILL CORPORATION OFFICE SUPPLIES 11/30/18 8.84$ QUILL CORPORATION OFFICE SUPPLIES 11/30/18 169.40$ 253.46$ SECURITY CENTRAL INC.CONSULTANTS/CONTRACT-CIVIC CTR.11/30/18 57.60$ 57.60$ STATE OF MICHIGAN CONSULTANTS/CONTRACT-CIVIC CTR.11/30/18 142.16$ 142.16$ STOUTENBURG PLUMBING COMMUNITY DEV. EXPENSE 11/30/18 2,850.00$ 2,850.00$ TECHNOLOGY SOLUTIONS, LLC COMPUTER SERVICE & MAINTENANCE 11/30/18 100.00$ 100.00$ UNUM LIFE INSURANCE LIFE INSURANCE 11/30/18 30.62$ UNUM LIFE INSURANCE DISABILITY INSURANCE 11/30/18 77.19$ UNUM LIFE INSURANCE LIFE INSURANCE 11/30/18 51.48$ UNUM LIFE INSURANCE DISABILITY INSURANCE 11/30/18 91.87$ UNUM LIFE INSURANCE LIFE INSURANCE 11/30/18 53.04$ UNUM LIFE INSURANCE DISABILITY INSURANCE 11/30/18 95.88$ UNUM LIFE INSURANCE LIFE INSURANCE 11/30/18 53.04$ UNUM LIFE INSURANCE DISABILITY INSURANCE 11/30/18 95.88$ UNUM LIFE INSURANCE LIFE INSURANCE 11/30/18 12.23$ UNUM LIFE INSURANCE DISABILITY INSURANCE 11/30/18 19.55$ UNUM LIFE INSURANCE LIFE INSURANCE 11/30/18 15.99$ UNUM LIFE INSURANCE DISABILITY INSURANCE 11/30/18 25.75$ UNUM LIFE INSURANCE LIFE INSURANCE 11/30/18 19.50$ UNUM LIFE INSURANCE DISABILITY INSURANCE 11/30/18 31.19$ 673.21$ UPCOTT'S DIXIE HWY. IMPROVEMENT 11/30/18 14,540.00$ 14,540.00$ WEINGARTZ SNOW REMOVAL 11/30/18 29.99$ 29.99$ TOTAL 69,445.74$ 4 November Additional Disbursements Invoice Entry Dates 11/06/2018-11/30/2018 For Approval at December 13, 2018 FIRE FUND Vendor Inv. Line Desc Chk Date Amount ALL-N-ONE LAWN CARE REPAIRS & MAINTENANCE 11/15/18 370.00$ 370.00$ COMCAST TELEPHONE & INTERNET 11/15/18 124.85$ 124.85$ ECTO HR, INC NEW HIRE/PERSONNEL PROCESSING 11/15/18 52.00$ 52.00$ OAKLAND COUNTY-SHERIFF'S BILL DISPATCH 11/15/18 2,486.75$ 2,486.75$ CARDMEMBER SERVICE REPAIRS & MAINTENANCE 11/30/18 481.57$ CARDMEMBER SERVICE CONFERENCES-DUES-ETC 11/30/18 376.92$ CARDMEMBER SERVICE DUES & SUBSCRIPTIONS 11/30/18 125.00$ CARDMEMBER SERVICE OTHER EQUIP PURCH-UNDER $10,000 11/30/18 463.04$ CARDMEMBER SERVICE GAS & OIL 11/30/18 106.39$ CARDMEMBER SERVICE CAPITAL OUTLAY 11/30/18 987.89$ 2,540.81$ CLARKSTON PAPER REPAIRS & MAINTENANCE 11/30/18 764.40$ 764.40$ COMCAST TELEPHONE & INTERNET 11/30/18 306.96$ 306.96$ COMCAST TELEPHONE & INTERNET 11/30/18 124.85$ 124.85$ DIGICOM GLOBAL INC.RADIO MAINTENANCE 11/30/18 99.00$ 99.00$ DTE ENERGY ELECTRIC 11/30/18 546.17$ DTE ENERGY HEAT 11/30/18 713.10$ 1,259.27$ HOME DEPOT REPAIRS & MAINTENANCE 11/30/18 26.32$ 26.32$ IMS ALLIANCE UNIFORMS 11/30/18 186.25$ 186.25$ KERTON LUMBER CO REPAIRS & MAINTENANCE 11/30/18 67.98$ 67.98$ MAURER'S TEXTILE RENTAL REPAIRS & MAINTENANCE 11/30/18 52.50$ 52.50$ 5 November Additional Disbursements Invoice Entry Dates 11/06/2018-11/30/2018 For Approval at December 13, 2018 MERCHANTS & MEDICAL COURT/COLLECTION FEES 11/30/18 64.79$ 64.79$ MICHIGAN STATE FIREMEN'S ASSOC DUES & SUBSCRIPTIONS 11/30/18 75.00$ 75.00$ NORTH OAKLAND COUNTY FIRE AUTH TUITION AND TRAINING 11/30/18 3,200.00$ 3,200.00$ OFFICE DEPOT - FIRE OFFICE SUPPLIES 11/30/18 5.29$ OFFICE DEPOT - FIRE OPERATING SUPPLIES 11/30/18 78.92$ 84.21$ PREMIER SAFETY EQUIPMENT MAINTENANCE 11/30/18 195.00$ 195.00$ PRESSURE VESSEL TESTING EQUIPMENT MAINTENANCE 11/30/18 400.00$ 400.00$ SPRINGFIELD URGENT CARE MEDICAL-TESTING & SERVICES 11/30/18 3,172.50$ SPRINGFIELD URGENT CARE NEW HIRE/PERSONNEL PROCESSING 11/30/18 352.50$ 3,525.00$ SUBURBAN OFFICE & JAN.SUPPLIES OPERATING SUPPLIES 11/30/18 60.98$ 60.98$ SZOTT FORD TRUCK REPAIR AND MAINTENANCE 11/30/18 46.40$ 46.40$ UNUM LIFE INSURANCE LIFE INS/PROVIDENT INS 11/30/18 88.14$ UNUM LIFE INSURANCE DISABILITY INSURANCE 11/30/18 170.32$ 258.46$ WEINGARTZ REPAIRS & MAINTENANCE 11/30/18 19.50$ 19.50$ WEST SHORE FIRE, INC.TRUCK REPAIR AND MAINTENANCE 11/30/18 78.18$ 78.18$ TOTAL 16,469.46$ 6 November Additional Disbursements Invoice Entry Dates 11/06/2018-11/30/2018 For Approval at December 13, 2018 POLICE FUND Vendor Inv. Line Desc Chk Date Amount ADKISON, NEED, ALLEN & RENTROP PLLC LEGAL FEES 11/15/18 1,768.00$ 1,768.00$ OAKLAND COUNTY-SHERIFF'S BILL CONTRACTUAL SERVICES 11/15/18 138,138.48$ 138,138.48$ TOTAL 139,906.48$ CABLE FUND Vendor Inv. Line Desc Chk Date Amount AVI SYSTEMS, INC.CONSULTANTS/CONTRACTING 11/15/18 640.46$ 640.46$ COMCAST MISCELLANEOUS 11/15/18 19.44$ 19.44$ CARDMEMBER SERVICE OPER. SUPPLIES & EQUIP UNDER $10,000 11/30/18 53.49$ 53.49$ COMCAST MISCELLANEOUS 11/30/18 189.85$ 189.85$ TOTAL 903.24$ BUILDING FUND Vendor Inv. Line Desc Chk Date Amount CARLISLE/WORTMAN ASSOCIATES ADMINISTRATION & INSPECTIONS 11/30/18 2,500.00$ CARLISLE/WORTMAN ASSOCIATES PLAN REVIEW 11/30/18 5,386.60$ 7,886.60$ GENERAL FUND DANGEROUS BLDGS & SPECIAL ADMIN 11/30/18 3,850.00$ 3,850.00$ TOTAL 11,736.60$ 7 November Additional Disbursements Invoice Entry Dates 11/06/2018-11/30/2018 For Approval at December 13, 2018 LAKE IMPROVEMENT FUND Vendor Inv. Line Desc Chk Date Amount ADKISON, NEED, ALLEN & RENTROP PLLC CONTR. SERVICES-SUSIN LAKE 11/30/18 339.50$ 339.50$ RESTORATIVE LAKE SCIENCES CONTR. SERVICES-WAUMEGAH-WEED 11/30/18 2,833.00$ 2,833.00$ STATE OF MICHIGAN - misc CONTR. SERVICES-SUSIN LAKE 11/30/18 800.00$ 800.00$ TOTAL 3,972.50$ SOFTWATER LAKE Vendor Inv. Line Desc Chk Date Amount STATE OF MICHIGAN - misc CONTR. SERV. -SOFTWATER LK. IMP.11/30/18 400.00$ 400.00$ TOTAL 400.00$ ELIZA LAKE Vendor Inv. Line Desc Chk Date Amount None -$ TOTAL -$ CIVIC CENTER CAPITAL IMPROVEMENT DEBT FUND Vendor Inv. Line Desc Chk Date Amount None -$ TOTAL -$ FIRE CAPITAL IMPROVEMENT DEBT FUND Vendor Inv. Line Desc Chk Date Amount None -$ TOTAL -$ GRAND TOTAL 242,834.02$ 8 Resolution #/Title Interlocal/ Intergovernmental Agreement Title Juris./ County Date County sent Agreement to Local Clerk with Letter Date BOC Chairperson Signed Agreement Date copy of Signed Agreement, Local Res. & BOC Res. mailed to Great Seal with Letter Date SCANNED Signed Agreement, Local Res., BOC Res. & Letter to Great Seal E-MAILED to Corp Counsel (Pat Davis & Deanna Fett) with Memo Date Fully Executed Original Agreement, copy of letter to Great Seal, and copy of BOC Res. sent to Local Unit with Memo Date Copy of Fully Executed Agreement, Copy of Local Res., Copy of Letter to Great Seal & Copy of BOC Res. sent to County Department with Memo Update Sire w/local resolution, Agreement, Great Seal letter, Corp Counsel, Department and Local Memo and BOC Misc Res MR #19040 - Department of Economic Development and Community Affairs - Approval of 2019 NOHAZ Interlocal Agreement North Oakland County Household Hazardous Waste Interlocal Agreement between Oakland County and the City of Springfield Township Springfield Township previously sent 3/14/2019 5/2/2019 5/2/2019 5/2/2019 5/2/2019 BOC MEETING DATE: March 14, 2019 (REMEMBER TO SCAN SIGNED AGREEMENT, SAVE IN AGREEMENT FOLDER)J:\BOC\PreBoard\CLERK\Agreements\19040 - NO HAZ\Springfield Twp\MASTER SPREADSHEET