HomeMy WebLinkAboutInterlocal Agreements - 2019.09.28 - 32069
July 17, 2019
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On September 28, 2017 the Board of Commissioners for Oakland County entered into an agreement per MR #17263 –
Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and City of Lathrup Village, and the authorizing Board of Commissioners Resolution are enclosed for filing by
your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Donna Dyer, Corporation Counsel, Oakland County
Sharon Cullen, Corporation Counsel, Oakland County
Kim McCabe, Oakland County Project Specialist, IT/CLEMIS
Yvette Talley, City Clerk , City of Lathrup Village
Enclosures
Memo
To: Pat Davis, Oakland County Corporation Counsel
From: Amy Norman, Oakland County Clerk’s Office – Elections Division
cc: Donna Dyer and Sharon Cullen, Oakland County Corporation Counsel
Date: July 17, 2019
Re:
MR #17263 – Department of Information Technology – Modifications to
Comprehensive I.T. Services Interlocal Agreement with City of Lathrup Village
Attached are the documents for MR #17263 – Department of Information
Technology – Modifications to Comprehensive I.T. Services Agreement These
documents have been filed with the Office of the Great Seal.
If you have any questions, please call me at 248-858-9454.
Memo
To: Kim McCabe, Project Specialist – Oakland County IT/CLEMIS
From: Amy Norman, Oakland County Clerk’s Office – Elections Division
cc:
Date: July 17, 2019
Re: MR #17263 – Modifications to Comprehensive I.T. Services Interlocal
Agreement with the city of Lathrup Village
Good Morning-
I have enclosed copies of the documents for MR #17263 – Department of Information
Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement.
These documents have been filed with the Office of the Great Seal.
If you have any questions, please call me at 248-858-9454.
Memo
To: Yvette Talley, clerk, City of Lathrup Village
From: Amy Norman, Oakland County Clerk’s Office – Elections Division
cc:
Date: July 17, 2019
Re: MR #17263 – Modifications to Comprehensive I.T. Services Interlocal
Agreement – City of Lathrup Village
On September 28, 2017 the Oakland County Board of Commissioners adopted MR
#17263 – Department of Information Technology – Modifications to Comprehensive
I.T. Services Interlocal Agreement. Copies of these documents are enclosed for your
records. They have been filed with the Office of the Great Seal.
If you have any questions, please call me at 248-858-9454.
1
CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES JUNE 17, 2019
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF LATHRUP VILLAGE HELD ON
MONDAY, JUNE 17, 2019 IN THE CITY COUNCIL CHAMBERS IN THE MUNICIPAL BUILDING 27400
SOUTHFIELD ROAD, LATHRUP VILLAGE, MICHIGAN.
The meeting was called to order at 7:05 p.m. by Mayor Garrett and Roll Call was taken.
Present: Mayor Mykale Garrett and Mayor Pro Tem Bruce Kantor
Council members Ian Ferguson, Saleem Siddiqi and Donna Stallings
Also Present: City Administrator, Dr. Sheryl L. Mitchell, City Attorney, Scott Baker, Treasurer,
Pamela Bratschi and City Clerk, Yvette Talley
CO-19-107 APPROVAL OF AGENDA
Motion by Council member Stallings, seconded by Council member Siddiqi to approve the Agenda.
Yes: Garett, Siddiqi, Stallings
No: None
Motion carried.
CO-19-108 CALL TO ORDER AND ROLL CALL
Roll call was taken. Motion by Council member Stallings, seconded by Council member Siddiqi to excuse
Mayor Pro Tem Kantor and Council member Ian Ferguson from this meeting.
Yes: Kantor, Siddiqi, Stallings
No: None
Motion carried.
CO-19-109 CONSENT AGENDA
Approval of Minutes – Study Session May 20, 2019
Motion by Council member Siddiqi, seconded by Council member Stallings to approve the minutes of
the Study Session meeting on May 20, 2019.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
2
CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES JUNE 17, 2019
CO-19-110 Approval of Minutes – Council Meeting– May 20, 2019
Motion by Council member Siddiqi, seconded by Council member Stallings to approve the minutes of
the Council meeting on May 20, 2019.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
CO-19-111 Approval of Minutes – Special City Council Meeting – June 3, 2019
Motion by Council member Siddiqi, seconded by Council member Stallings to approve the minutes of
the Special City Council meeting on June 3, 2019.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
CO-19-112 APPROVAL OF DISBURSEMENT REPORTS
Motion by Council member Stallings, seconded by Council member Siddiqi to approve the Disbursement
Report of May 1, 2019 through May 15, 2019 totaling $57,343.66.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
CO-19-113 APPROVAL OF DISBURSEMENT REPORTS
Motion by Council member Siddiqi, seconded by Council member Stallings to approve the Disbursement
Report of May 16, 2019 through May 31, 2019 totaling $527,071.64.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
3
CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES JUNE 17, 2019
CO-19-114 CONSIDERATION OF A MOTION TO ACCEPT DEPARTMENTAL REPORTS
Motion by Council member Stallings, seconded by Council member Siddiqi to approve the Departmental
Reports.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
CO-19-115 PUBLIC COMMENTS
None
CO-19-116 PUBLIC HEARING
None
CO-19-117 ACTION REQUESTS
A. Consideration of Approval of Sanitary Retention Tank and Grinder Pumps
Operation and Maintenance Agreement with Oakland County (Water
Resources Commissioner)
Dr. Sheryl Mitchell gave an overview and answered specific questions.
Motion by Council member Stallings, seconded by Council member Siddiqi to approve the Sanitary
Retention Tank and Grinder Pumps Operation and Maintenance Agreement with Oakland County and
authorized the Mayor and/or City Administrator to sign the Agreement and any related documents.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
B. Consideration to Approve Participation in the Oakland County West Nile
Virus fund Reimbursement Program 2019
Dr. Sheryl Mitchell gave an overview and answered specific questions.
Motion by Council member Stallings, seconded by Council member Siddiqi to approve the Resolution
authorizing participation in the Oakland County West Nile Virus Fund Program and authorized the
Mayor and/or City Administrator to sign the Agreement and any related documents.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
4
CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES JUNE 17, 2019
C. Consideration to approve a Resolution for the Cost Participation Agreement
for the 2019 Oakland County Local Road Improvement Matching Fund Pilot
Program for the Resurfacing of Westbound 11 Mile Road Project
Dr. Sheryl Mitchell gave an overview and answered specific questions.
Motion by Council member Siddiqi, seconded by Council member Stallings to approve a Resolution for
the Cost Participation Agreement for the 2019 Oakland County Local Road Improvement Matching Fund
Pilot Program for the Resurfacing of Westbound 11 Mile Road Project and authorize the City
Administrator to sign on behalf of the City of Lathrup Village.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
D. Consideration to Approve the Agreement for I.T. Services between Oakland
County and City of Lathrup Village
Dr. Sheryl Mitchell gave an overview and answered specific questions.
Motion by Council member Stallings, seconded by Council member Siddiqi to approve the Agreement
for I.T. services between Oakland County and Lathrup Village and authorize the City Administrator to
sign on behalf of the City.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
E. Consideration to Approve the Resolution establishing authorized signatories for
MERS Contracts and Service Credit Purchase Approvals
Dr. Sheryl Mitchell gave an overview and answered specific questions.
Motion by Council member Siddiqi, seconded by Council member Stallings to adopt the resolution
establishing authorized signatories for MERS Contracts and Service Credit Purchase approvals.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
5
CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES JUNE 17, 2019
F. Discussion –Infrastructure Study Group – Sidewalk Recommendations
Council member Siddiqi gave an overview and answered specific questions.
The goal of the improvement plan is to ensure all sidewalks (residential and businesses) are maintained
in a safe and uniform manner. Recommendation from the study group is for all defective business
corridor sidewalks blocks be repaired/replaced by October 2019.
Infrastructure study group recommends: All defective residential sidewalks be repaired/replaced by
October 2023. It’s recommended that the city hire a contractor to repair all sidewalks and the city will
bill each building owner. The focus will be one of the four city quadrants each year. The largest
quadrant (the area bounded by 11 Mile Road, 12 Mile Road, Southfield Road and Evergreen Road will be
targeted first.
G. Consideration to Adopt the Infrastructure Study Group-Sidewalk
Recommendations
Motion by Council member Stallings, seconded by Council member Siddiqi to adopt the conditional
approval of the Infrastructure Study Group for the sidewalk recommendations.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
H. Consideration to Approve the Resolution for ACH and Electronic Transactions
Dr. Mitchell gave an overview and answered specific questions.
Motion by Council member Siddiqi, seconded by Council member Stallings to adopt the policy for
automated clearinghouse (ACH) arrangements and Electronic Transactions.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
I. Consideration to Approve Policy for Automated Clearing House (ACH)
Arrangements and Electronic Transactions of Funds
Motion by Council member Siddiqi seconded by Council member Stallings to adopt the policy for
automated clearing house arrangements and electronic transactions of funds.
Yes: Garrett, Siddiqi, Stallings
No: None
6
CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES JUNE 17, 2019
Motion carried.
J. Consideration to Approve the Appointment of Jet Dhalliwal to the Downtown
Development Authority – Term ending February 1, 2023
Motion by Council member Stallings, seconded by Council member Siddiqi to adopt the appointment of
Jet Dhaliwal to the Downtown Development Authority – term ending February 1, 2023.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
K. Consideration to Approve the Appointment of Cory Fortson to the Downtown
Development Authority(Alternate)
Motion by Council member Stallings, seconded by Council member Siddiqi to adopt the appointment of
Cory Fortson, to the Downtown Development Authority as an Alternate.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
L. Consideration to Approve the Extension of the official July 4th holiday to
include Friday, July 5th for 2019
Motion by Council member Stallings, seconded by Council member Siddiqi to approve the extension of
the official July 4th holiday to include Friday, July 5th for 2019.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
M. Consideration to Approve the First Reading – An Ordinance to Amend the City
of Lathrup Village Code of Ordinances at Chapter 46. Miscellaneous Offenses,
Provisions, Forfeitures and Penalties, By Adding Article XII Parks and
Recreation Protection and to Repeal Existing Section 46-31
Scott Baker, City Attorney gave an overview and answered specific questions.
Motion by Council member Stallings, seconded by Council member Siddiqi to approve the First Reading
of An Ordinance to Amend the City of Lathrup Village Code of Ordinances at Chapter 46. Miscellaneous
7
CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES JUNE 17, 2019
Offenses, Provisions, Forfeitures and Penalties, By Adding Article XII Parks and Recreation Protection and
to Repeal Existing Section 46-31 and schedule the Second Reading for July 22, 2019.
Yes: Garrett, Siddiqi, Stallings
No: None
Motion carried.
CO-19-118 CITY ADMINISTRATOR REPORT
City Council meeting – A Special Meeting is scheduled for Saturday, June 22 at 9:00 a.m. Agenda items
include the Zoning Ordinance Amendment for Planned Unit Developments, drive through restaurants and
amendments to the FY 2018/19 Budget.
July Council meetings – due to the July 4th Holiday, the City Council meetings in July will be on the 2nd and 4th
Monday – July 8 and July 22.
Santa Barbara Water Main project- is underway to install a new 12 inch diameter water main along Santa
Barbara from 11 mile north to Roseland, east on Roseland to Bloomfield and north on Bloomfield to 12 mile.
East/West lateral water mains will be connected to the new water main. The work will commence at 11 mile
and north through the summer. It is expected to complete the installation up to Roseland this summer and
complete the work along Roseland in the summer of 2020.
11 Mile/I-696 Road Project – MDOT issued the bid for the project which came in 80% higher than the
engineers estimate. The bid was rejected and will be re-let around August. It is anticipated the cement work
will be completed in 2019 and the asphalt work in 2020.
Planning Commission – Next meeting is June 18th topics include Capital Improvement Plan, Standards for
Drive through uses, Standards for Planned Unit Developments.
June 21-23 City Wide Garage Sale – residents can register and obtain a free permit and 2 free signs
Family Fun Friday, June 28 6pm-8pm – Art Explosion
Thursday, July 4th and Friday July 5th – city office closed in observance of Independence Day
Caribbean Carnival Event – Saturday, September 14
Summer Concerts – Kick off Wednesday, June 26th at 7pm
June 26 – Lord Yancyy (Tenor Sax, Jazz)
July 3 - Detroit Symphony orchestra Youth Ensemble
July 10 Roots Vibrations (reggae, Caribbean)
July 17 Full Throttle (a cappella 50’s/60’s)
8
CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES JUNE 17, 2019
July 24 Madelyn Grant (Soul/Neo Soul)
July 31 Nuevo Jazz Detroit (Latin Jazz)
Aug 7 Thornetta Davis (Blues)
CO-19-119 CITY ATTORNEY REPORT
Scott Baker said Olga’s reimbursed the City over $2,000 for a sewer back-up to cover the City’s cost for
clean-up. Also, there are no commercial tax appeals pending in the City.
CO-19-120 REPORTS OF BOARDS, COMISSIONS AND COMMITTEES
Dr. Mitchell gave an overview of the members on the following boards:
Historic District Commission, Planning Commission, Infrastructure Study Group and SOCRRA.
Council member Stallings gave a SEMCOG update – bike lanes grant is being processed. June 21 4pm-
5pm Lt Governor Gilchrist will be here. June 27 is the general meeting for SEMCOG. Gave an update on
Mackinac policy meeting.
Governor Whitmer has appointed Mayor Garrett to the Commission of Community Action and Economic
Opportunity term will begin June 22, 2019 -June 22, 2022.
CO-19-121 UNFINISHED/ NEW BUSINESS
Council member Ian Ferguson said Summer Stroll will be finalized in the near future. More information
will be coming soon.
CO-19-122 ADJOURNMENT
Motion by Council Pro Tem Kantor, seconded by Council member Stallings to adjourn this meeting.
Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings
No: None
Motion carried.
The meeting was adjourned at 8:40 p.m.
Transcribed by Yvette Talley
_____________________________________ __________________________________________
Mykale Garrett, Mayor Transcribed by Yvette Talley
City Clerk
Resolution #/Title
Interlocal/
Intergovernmental
Agreement Title Juris./ County
Date County
sent
Agreement to
Local Clerk
with Letter
Date BOC
Chairperson
Signed
Agreement
Date copy of
Signed
Agreement,
Local Res. &
BOC Res.
mailed to
Great Seal
with Letter
Date
SCANNED
Signed
Agreement,
Local Res.,
BOC Res. &
Letter to Great
Seal E-MAILED
to Corp
Counsel (Pat
Davis &
Deanna Fett)
with Memo
Date Fully
Executed
Original
Agreement,
copy of letter
to Great Seal,
and copy of
BOC Res. sent
to Local Unit
with Memo
Date Copy of
Fully Executed
Agreement,
Copy of Local
Res., Copy of
Letter to Great
Seal & Copy of
BOC Res. sent
to County
Department
with Memo
Update Sire
w/local
resolution,
Agreement,
Great Seal letter,
Corp Counsel,
Department and
Local Memo and
BOC Misc Res
MR #17263 - Department
of Information Technology -
Modification to
Comprehensive I.T.
Services Interlocal
Agreement
Agreement for I.T.
Services Between
Oakland County and
City of Lathrup Village
City of Lathrup
Village
Previously Sent 6/20/2019 6/21/2019 6/21/2019 6/21/2019 6/21/2019
BOC MEETING DATE: September 28, 2017
(REMEMBER TO SCAN SIGNED AGREEMENT, SAVE IN AGREEMENT FOLDER)J:\BOC\PreBoard\CLERK\Agreements\17263 - IT\17263 - Lathrup Village\Copy of MASTER SPREADSHEET