HomeMy WebLinkAboutResolutions - 2019.07.18 - 32075REPORT (MISC. #192211 July 18, 2019
BY: Commissioner William Miller, Chairperson, Economic Growth and infrastructure Committee
IN RE: MR #19221 — BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT
PROGRAM FISCAL YEAR 2019 APPROPRIATION — TOWNSHIP OF HOLLY -- SPREADING OF
GRAVEL AND CHLORIDE ON VARIOUS ROADS — PROJECT NO, 55132
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Economic Growth and infrastructure Committee, having reviewed the above -referenced resolution on
July 9, 2019, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of
the foregoing report.
Commissioner William Miller, District #14
Chairperson, Economic Growth and
Infrastructure Committee
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Powell absent.
#19221
MISCELLANEOUS RESOLUTION
BY: Commissioner Robert Hoffman, District #2
IN RE: BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2019 APPROPRIATION — TOWNSHIP OF HOLLY — SPREADING OF GRAVEL AND CHLORIDE ON
VARIOUS ROADS -- PROJECT NO. 55132
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County (RCOC); and
WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution
#18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the Township of Holly, along with the RCOC, has identified a project and said project is ready
to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the
Township of Holly and said appropriation has been transferred to a project account; and
WHEREAS the Township of Holly has demonstrated that it has authorized its one-third (1/3) share of the
funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2019 authorized amount of Tri -Party
Road Improvement funding for Project No. 55132 in the Township of Holly is $25,000; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior
funding (account #383510) for Project No. 55132 in the amount of $25,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Township of Holly and authorizes the release of Tri -Party Road Improvement
Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Township
of Holly.
BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882
Expenditures
9010101-153010-740135
Planned Use of Balance
Total Revenue
Road Commission Tri -Party
Total Expenditures
Chairperson, I move the adoption of the foregoing Resolution.
FY 2019
$25, 000
$25, 000
$25,000
$25,000
Commissioner Robert Hoffman
District #2
Quality Life through Good Roads "We Care"
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
05/23/19
DATE: May 9, 2019
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor -TAP)
SUBJECT: PROJECT NO. 55132, 2019 GRAVEL ROAD PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
TOWNSHIP OF HOLLY
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Township of Holly for the spreading of gravel and
chloride on various roads within the township. This work is expected to be completed this
summer,
The Township of Holly has elected to use the Tri -Party Program to fund the estimated
total project cost of $75,000. Our share is estimated to be $25,000 and is in the FY19
budget.
The project is in the district of County Commissioner Robert Hoffman. The agreement is
in our standard approved format, arid I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
Attachments
Recommended for Board Approval
Thomas G. Blust, P.E.
Director of Engineering
130
®ROAD
COM#f ISION
far OAKLAND COUNTY
QUALITY LIFE THROUGH GOOD ROADS;
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE."
Board of Road Commissioners
Ronald J. Powkes
Commissioner
Gregory C. Jamian
Commissioner
Andrea LaLonde
Commissioner
Dennis G. Kolar, A.E.
Managing Director
Gary Piotrowicz, P.E., P. T. O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
www.rcocweb.org
May 23, 2019
Ms. Karin Winchester, Clerk
Township of Holly
102 Civic Drive
Holly, MI 48442
Re: 2019 Gravel Road Program, Various Roads
Local Cost Participation / Tri -Party Program Agreement
Dear Ms. Winchester:
A fully signed and executed agreement for the above-mentioned
project is enclosed.
The agreement was approved and subsequently signed by Dennis
G. Kolar, P.E., Managing Director at the regularly scheduled Board
meeting of Thursday, May 23, 2019.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
annon J. Mill
Deputy -Secretary /Clerk of the Board
Ism
Enclosure
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
COST PARTICIPATION AGREEMENT
2019 GRAVEL ROAD PROGRAM
Township of FloIly
Board Project No. 55132
23rd May
This Agreernent, made and entered into this 2 day of APRJ , 2019, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Holly, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMLJNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in Exhibit
"A", attached hereto, and 'made a part hereof, the -roads selected will be mutually agreed aped by
,
the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and
WI-IEREAS, the estimated total cost of the PROJECT is $75,000; and
'WHEREAS, the PROJECT involves certain designated and approved Tri -Party Program
funding in the amount of $75,000 which amount shall be paid through equal 'contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOVV, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby
agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2, The actual total cost of the PROJECT shall include total payments to the contractor_
Any costs incurred by RCOC prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $75,000 shall be funded and invoiced in the
following order:
a. Tri -Party Program funding in the amount of $75,000.
b. Any PROJECT costs above the Tri -Party Program funding of $75,000 will
be funded first with any available Tri -Party Program funds. If no Tri -Party
Program funds are available, any PROJECT costs above $75,000 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $25,000 (being 100% of the COMMUNITY'S
Tri -Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $25,000 (being 100% of the
COUNTY'S Tri -Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
2019 Gravel Road Program
Township of Holly
Project No. 55132
4!9!2049
.2-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
2019 Gravel Road Program
Township of Holly
Project No. 55132
41912019
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its
Managing Director
TOWNSHIP OF HOLLY
- 3 -
EXHIBIT A
TRI -PARTY PROGRAM
2019 Gravel Road Program
Township of Holly
Board Project No, 55132
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments
$75,000
COST PARTICIPATION BREAKDOWN
2019 Gravel Road Program
Township of Holly
Protect No. 55132
4)912019
-4-
COMMUNITY
COUNTY
BOARD
TOTAL
FY2016 Tri -Party Program
$14,811
$14,811
$14,811
$44,433
FY2017 Tri -Party Program
$10,189
$10,189
$10,189
$30,567
TOTAL SHARES
$25,000
$25,000
$25,000
$75,000
2019 Gravel Road Program
Township of Holly
Protect No. 55132
4)912019
-4-
Resolution #19221 June 12, 2019
The Chairperson referred the resolution to the Economic Growth and Infrastructure committee. There
were no objections.
Resolution #19221 July 18, 2019
Moved by Luebs seconded by Hoffman the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted),
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.55947)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true arid
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 18, 2019,
with the original record thereof now remaining in my office,
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 18th day of July, 2019.
Lisa Brown, Oakland County