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Home My WebLink AboutResolutions - 2019.07.18 - 32082REPORT (MISC. #192201 July 18, 2019 BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee IN RE: MR #19220 — BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF HIGHLAND — SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS -- PROJECT NO. 54882 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Economic Growth and Infrastructure Committee, having reviewed the above -referenced resolution on July 9, 2019, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of the foregoing report. Commissioner William Miller, District #14 Chairperson, Economic Growth and Infrastructure Committee ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Powell absent. MISCELLANEOUS RESOLUTION #19220 BY: Commissioner Robert Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF HIGHLAND — SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS — PROJECT NO. 54882 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Highland, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Highland and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Highland has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2019 authorized amount of Tri -Party Road Improvement funding for Project No. 54882 in the Charter Township of Highland is $39,319; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2019 and prior funding (account #383510) for Project No. 54882 in the amount of $39,319. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Highland and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Highland. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) Revenue 9010101-196030-665882 Expenditures 9010101-153010-740135 Planned Use of Balance Total Revenue Road Commission Tri -Party Total Expenditures Chairperson, I move the adoption of the foregoing Resolution. FY 2019 $39,319 $39,319 $39.319 $39,319 Commissioner Robert Hoffman District #2 Quality Life through Good Roads "We Care" for OAKLAND COUNTY nterDepartmenta Memorandum PROGRAMMING DIVISION 19) 13B 05/23/19 DATE: May 9, 2019 To: Thomas G. Blust, PE., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor TALI SUBJECT: PROJECT NO. 54882, 2019 GRAVEL ROAD PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENT/TRI.PARTY PROGRAM CHARTER TOWNSHIP OF HIGHLAND Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Highland for the spreading of gravel and chloride on various roads within the township. This work is expected to be completed this summer. The Charter Township of Highland has elected to use the Tri -Party Program to fund the estimated total project cost of $117,956. Our share is estimated to be $39,318 and is in the FY19 budget. The project is in the district of County Commissioner Robert Hoffman. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval 0/5-1/1 Thomas G. Blust, P. Director of Engineering — 000019 ®ROAD COMMISSION for OAKLAND COUNTY QUALITY LIFE THROUGH GOOD Rohs: ROAD COMMISSION FOR OAKLAND COUNTY 'live CARE." Board of Road Commissioners Ronald J. Fawkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E, Managing Director GaryPiotrowicz, P.E„ P.T.O.E. Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, Ml 48025 248.645.2080 FAX 248-645-1349 www.rcocweb.org May 23, 2019 Ms. Tami Flowers, Clerk Charter Township of Highland 205 N. John Street Highland, MI 48357 Re: 2019 Gravel Road Program, Various Roads Project No. 54882 Dear Ms. Flowers: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, May 23, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Shannon J. Mill Deputy -Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County COST PARTICIPATION AGREEMENT 2019 GRAVEL ROAD PROGRAM Charter Township of Highland Board Project No. 54882 This Agreement, made and entered into this 23rd day of LvlaY , 2019, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Highland, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $117,956; and WHEREAS, the PROJECT involves certain designated and approved Tri -Party Program funding in the amount of $117,956 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMIJNITY and the BOARD that: 1 The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $117,956 shall be funded and invoiced in the following order: a. Tri -Party Program funding in the amount of $117,956. b. Any PROJECT costs above the Tri -Party Program funding of $117,956 will be funded first with any available Tri -Party Program funds. If no Tri -Party Program funds are available, any PROJECT costs above $117,956 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $39,319 being 100% of the COMMUNITY'S Tri -Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $39,319 (being 100% of the COUNTY'S Tri -Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, M1 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 2019 Gravel Road Program Charter Township of Highland Project No. 54882 212712019 -2- IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. 2019 Gravel Road Program Charter Township of Highland Project No. 54882 2!27/2019 BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By 2/(6Z/. Its Managing Director CHAR WNSHIP OF HIGHLAND By Its c --)C-7(.191A.5-\cpe -3- EXHIBIT A TRI -PARTY PROGRAM 2019 Gravel Road Program Charter Township of Highland Board Project No. 54882 Spreading of gravel and chloride on various roads within the township. ESTIMATED PROJECT COST Contractor Payments $117,956 COST PARTICIPATION BREAKDOWN 2099 Gravel Road Program Charter Township of Highland Project No. 54882 2/27/2019 -4- COMMUNITY COUNTY BOARD TOTAL EY2919 Tri -Party Program $39,319 $39,319 $39,318 $117,956 TOTAL SHARES $39,319 $39,319 $39,318 $117,956 2099 Gravel Road Program Charter Township of Highland Project No. 54882 2/27/2019 -4- Resolution #19220 June 12, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure committee. There were no objections. Resell ution #19220 July 18, 2019 Moved by Luebs seconded by Hoffman the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted), AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kovvall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). GER4D D. POISSON CHIEF DEPUTY COUNTY EXECUTIVE AcriNG PURSUANT TO MCL 45.559AM STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 18, 2019, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 1801 day of July, 2019. Lisa Brown, Oakland County