HomeMy WebLinkAboutAgendas - 2019.07.31 - 32118Oakland County Board of Commissioners
David T. Woodward, Chairman
The following is the Agenda for the July 31, 2019
Board of Commissioners Meeting
1.Call Meeting to Order at 7:00 p.m.
2.Roll Call
3. Invocation – Gwen Markham
4.Pledge of Allegiance to the Flag
5.Approval of Minutes for July 18, 2019
6.Approval of Agenda
7. Communications
Proclamation: Health Division/Measles – Commissioner Helaine Zack
Proclamation: Novi High School Girls Soccer Team – Commissioner Gwen Markham
Proclamation: Grace Newlin, Miss Oakland County and Breckyn Bussey, Miss
Oakland County’s Outstanding Teen – Commissioner Kristen Nelson
Proclamation: Bryan Barnett, Mayor Rochester Hills – Commissioner Adam
Kochenderfer
8.Public Comment
9. Reports of Standing Committees
CONSENT AGENDA
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE – WILLIAM MILLER
a.MR #19247 – Board of Commissioners – Tri-Party Road Improvement Program Fiscal Year
2019 Appropriation -Village of Wolverine Lake – Construction of a Pedestrian Safety Path
on Benstein Road – Project No. 55141
b.MR #19251 – Board of Commissioners – Tri-Party Road Improvement Program Fiscal Year
2019 Appropriation – Charter Township of West Bloomfield – Spreading of Gravel and
Chloride on Various Roads – Project No. 55162
c.MR #19252 – Board of Commissioners – Tri-Party Road Improvement Program Fiscal Year
2019 Appropriation – Charter Township of West Bloomfield – Roundabout Construction on
Maple Road at Middlebelt Road – Project No. 53931
d.Economic Development and Community Affairs/Workforce Development – Establishment of
a Comprehensive Event Participant Agreement for Government Entities for 2019
MiCareerQuest Southeast Event
e.Information Technology – Windstream Contract #003621 Extension Through 2021
f.Economic Development and Community Affairs/Community and Home Improvement
Division – 2019 Program Year (PY) Annual Action Plan and Consolidated Grant Application
to the United States Department of Housing and Urban Development (HUD) for Community
Development Block Grant (CDBG), Home Investment Partnership Grant (HOME) and
Emergency Solutions Grant (ESG) - PENDING REPORT OF FINANCE COMMITTEE
FINANCE COMMITTEE – HELAINE ZACK
a.Management and Budget/Equalization Division – 2019 – 2022 Equalization Division
Assistance Services Contracts with Local Communities
If you require special accommodations because of a disability, please contact the Board of Commissioners at (248) 858-
0100 or TDD Hearing Impaired (248) 858-5511 at least three (3) business days in advance of the meeting.
HEALTHY COMMUNITIES AND ENVIRONMENT COMMITTEE – PENNY LUEBS
a. Health and Human Services/Health Division – 2019 Beach Monitoring Program Grant
Contract with the Department of Environment, Great Lakes, and Energy (EGLE) – Project
Number 2019-7210
REGULAR AGENDA
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE – WILLIAM MILLER
FINANCE COMMITTEE – HELAINE ZACK
HEALTHY COMMUNITIES AND ENVIRONMENT COMMITTEE – PENNY LUEBS
LEGISLATIVE AFFAIRS AND GOVERNMENT OPERATIONS COMMITTEE – NANCY QUARLES
PUBLIC SAFETY AND SOCIAL JUSTICE COMMITTEE – GARY MCGILLIVRAY
10. Reports of Special Committees
11. Special Order of Business
12. Unfinished Business
13. New & Miscellaneous Business
14. Announcements
15. Adjournment to August 15, 2019 at 9:30 a.m. or the Call of the Chair
REPORT July 31, 2019
BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee
IN RE: MR #19247 -BOARD OF COMMISSIONERS -TRI-PARTY ROAD IMPROVEMENT
PROGRAM FISCAL YEAR 2019 APPROPRIATION -VILLAGE OF WOLVERINE LAKE -
CONSTRUCTION OF A PEDE STRIAN SAFETY PATH ON BENSTEIN ROAD -PROJECT NO. 55141
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Economic Growth and Infrastructure Committee, having reviewed the above-referenced resolution on
July 23, 2019, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of
the foregoing report.
Commissioner William Miller, District #14
Chairperson, Economic Growth and
Infrastructure Committee
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
RETURN TO AGENDA
MISCELLANEOUS RESOLUTION #19247
BY: Commissioner Christine Long, District #7 IN RE: BOARD OF COMMISSIONERS-TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2019 APPROPRIATION -VILLAGE OF WOLVERINE LAKE -CONSTRUCTION OF A PEDESTRIAN
SAFETY PATH ON BENSTEIN ROAD -PROJECT NO. 55141
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County (RCOC); and
WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution
#18446 which designated $4,372,189 in fund balance for the Tri-Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the Village of Wolverine Lake, along with the RCOC, has identified a project and said project is
ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (113) share of the funding for the project in the Villa ge
of Wolverine Lake and said appropriation has been transferred to a project account; and
WHEREAS the Village of Wolverine Lake has demonstrated that it has authorized its one-third (113) share
of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year2019 authorized amount of Tri-Party
Road Improvement funding for Project No. 55141 in the Village of Wolverine Lake is $9,917; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2019 and prior
funding (account #383510) for Project No. 55141 in the amount of $9,917.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Village of Wolverine Lake and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Village
of Wolverine Lake. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows:
_GENERAL FUND (#10100)
Revenue
9010101-196030-665882
. Expenditures
9010101-153010-740135
Planned Use of Balance
Total Revenue
Road Commission Tri-Party
Total Expenditures
Chairperson, I move the adoption of the foregoing Resolution.
FY 2019
$9 917
W1Z
$9,917
ia,_917
ChJwG'� Com,Yfssioner Christine Long
District #7
Resolution #19247 July 18, 2019
The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were
no objections.
REPORT July 31, 2019 BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee
IN RE: MR #19251 -BOARD OF COMMISSIONERS -TRI-PARTY ROAD IMPROVEMENT
PROGRAM FISCAL YEAR 2019 APPROPRIATION -CHARTER TOWNSHIP OF WEST BLOOMFIELD
-SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS -PROJECT NO. 55162
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Economic Growth and Infrastructure Committee, having reviewed the above-referenced resolution on
July 23, 2019, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of
the foregoing report.
CommissionerWilliam Miller, District#14
Chairperson, Economic Growth and
Infrastructure Committee
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
RETURN TO AGENDA
MISCELL ANEOUS RE SOLUTION _f/19251 BY: Commissioner Kristen Nelson, District #5; Commissioner Marcia Gershenson, District #13; Commissioner Christine Long, District #7
IN RE: BOARD OF COMMISSIONERS-TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2019 APPROPRIATION -CHARTER TOWNSHIP OF WEST BLOOMFIELD -SPREADING OF GRAVEL
AND CHLORIDE ON VARIOUS ROADS -PROJECT NO. 55162To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 wh'1ch designated $4,372,189 in fund balance for the Tri-Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of West Bloomfield, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of West Bloomfield and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of West Bloomfield has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2019 authorized am ount of Tri-Party Road Improvement funding for Project No. 55162 in the Charter Township of West Bloomfield is $30,000; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2019 and prior funding (account #38351 O) for Project No. 55162 in the amount of $30,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of West Bloomfield and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of West Bloomfield. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows:
GENERAL FUND (#10100) Revenue 9010101-196030-665882
Expenditures 9010101-153010-740135
Planned Use of Balance Total Revenue
Road Commission Tri-Party Total Expenditures
FY 2019_
$30,000, $30 000 _
$30,000. $30 000
Chairperson, I move the adoption of the foregoing Resolution.
-�4:tfi�-ommissioner kristen Nelson District #5
Resolution #19251
'WA
Commissioner Marcia District #13
July 18, 2019
The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.
REPORT July 31, 2019
BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee
IN RE: MR #19252 -BOARD OF COMMISSIONERS -TRI-PARTY ROAD IMPROVEMENT
PROGRAM FISCAL YEAR 2019 APPROPRIATION -CHARTER TOWNSHIP OF WEST BLOOMFIELD
-ROUNDABOUT CONSTRUCTION ON MAPLE ROAD AT MIDDLEBEL T ROAD -PROJECT NO.
53931
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Economic Growth and Infrastructure Committee, having reviewed the above-referenced resolution on
July 23, 2019, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of
the foregoing report.
Commissioner William Miller, District #14
Chairperson, Economic Growth and
Infrastructure Committee
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
RETURN TO AGENDA
MISCELLANEOUS RESOLUTION .. #19252
BY: Commissioner Marcia Gershenson, District#13 IN RE: BOARD OF COMMISSIONERS-TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2019 APPROPRIATION -CHARTER TOWNSHIP OF WEST BLOOMFIELD -ROUNDABOUT
CONSTRUCTION ON MAPLE ROAD AT MIDDLEBELT ROAD -PROJECT NO. 53931
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County (RCOC); and
WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution
#18446 which designated $4,372,189 in fund balance for the Tri-Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the Charter Township of West Bloomfield, along with the RCOC, has identified a project and
said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter
Township of West Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of West Bloomfield has demonstrated that it has authorized its one-third
(1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2019 authorized amount of Tri-Party
Road Improvement funding for Project No. 53931 in the Charter Township of West Bloomfield is $53,800;
and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2019 and prior
funding (account #383510) for Project No. 53931 in the amount of $53,800.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of West Bloomfield and authorizes the release of Tri-Party
Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consi stent with the project as originally approved, will be paid when invoiced and appropr"1ated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of West Bloomfield.
BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882
Expenditures
9010101-153010-740135
Planned Use of Balance
Total Revenue
Road Commission Tri-Party
Total Expenditures
FY 2019
$53,800
$53.800
$53,800
$53.800
Chairperson, I move the adoption of !he foregoing Resolution.
Resolution #19252
Commissioner M
District #13
July 18, 2019
The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee, There were
no objections.
MISCELLANEOUS RESOLUTION #19xxx July 31, 2019
BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee
IN RE: ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS/WORKFORCE DEVELOPMENT
ESTABLISHMENT OF A COMPREHENSIVE !EVENT PARTICIPANT AGREEMENT FOR GOVERNMENT
ENTITIES FOR 2019 MICAREERQUEST SOUTHEAST EVIENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the MiCare erQuest event is an innovative, hands-on career exploration experience for
thousands of high school students, along with their teachers and counselors, as they learn about today's
hottest jobs from working professionals; and
WHEREAS the MiCareerQuest Southeast Executive Committee has developed a unique opportunity for
businesses, students and counselors to connect through an interactive and inspirational event with the
focus on career awareness; and
WHEREAS this hands-on, interactive career event will feature companies from the most in-demand fields
such as health sciences, information technology, advanced manufacturing and construction; and
WHEREAS over 10,000 students from across the region are registered to attend this event; and
WHEREAS over 100 companies and organizations wHI be exhibiting occupations at the MiCareerQuest
Southeast event; and
WHEREAS the 2019 MiCareerQuest Southeast event is scheduled for November 8, 2019, at the Suburban
Collection Showplace in Novi; and
WHEREAS it is important that Oakland County feature careers available with the public sector, including
community colleges, universities, cities and townships, and other government entities; and
WHEREAS for Economic Development and Community Affairs/Workforce Development to work with and
have other government entities participate in the MiCareerQuest Southeast event, the parties must enter
into and execute an interlocal agreement; and
WHEREAS Economic Development and Community Affairs/Workforce Development, with the assistance
of Risk Management and Corporation Counsel, has developed the attached Event Participant Agreement
for Government Entities (the "Event Participant Agreement'') for MiCareerQuest Southeast; and
WHEREAS the attached Event Participant Agreement provides terms and conditions for other government
entities to participate in the MiCareerQuest Southeast event; and
WHEREAS the estimated cost participation of the other government entities for this event will not exceed
$25,000 with funding being covered from existing event sponsorship funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Event Participant Agreement for the MiCareerQuest Southeast event and authorizes the
Chairperson of the Board of Commissioners to sign the Event Participant Agreement for any government
entity that wants to participate in the MiCareerQuest Southeast event and signs the Agreement.
BE IT FURTHER RESOLVED that a copy of such signed Event Participant Agreement shall be provided to
the Elections Division of the Oakland County Clerk and the Elections Division shall transmit the Agreement
to the office of the Great Seal of Michigan.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves a one-time
expenditure, not-to-exceed $25,000, for participation during the 2019 MiCareerQuest Southeast event on
November 8, 2019.
BE IT FURTHER RESOLVED that no budget amendment is required as the funding for the not-to-exceed
cost of $25,000 is available from existing MiCareerQuest Southeast sponsorship funds within the Planning
and Economic Development Administration General Fund budget.
BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward
copies of the adopted agreement to the MiCareerQuest Southeast Executive Committee, the Oakland
County Workforce Development Board, and the Oakland County Economic Development and Community
Affairs department.
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the adoption of the
foregoing resolution.
Commissioner William Miller, District #14
Chairperson, Economic Growth and
Infrastructure Committee
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
RETURN TO AGENDA
MISCELLANEOUS RESOLUTION #19xxx July 31, 2019
BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee
IN RE: INFORMATION TECHNOLOGY -WINDSTREAM CONTRACT #003621 EXTENSION
THROUGH 2021
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the original contract with Windstream (vendor) was executed on 9/15/2012 and was extended
for an additional two years per resolution M.R. #17248; and
WHEREAS the current contract between Oakland County and Windstream, will reach its two year life;
expiring on September 30, 2019; and
WHEREAS Windstream is the sole provider of Oakland County's local telephone services, circuits an d
backup toll-free services; and
WHEREAS Universal Communications and Collaboration Program (UCC) has not been fully implemented
yet; and
WHEREAS it would not be cost-effective to bid and incur potential switch-over costs for something that is
being phased out; and
WHEREAS Windstream has agreed to a two-year extension on the County's current contract while we
migrate to the to the new technology, long term solution; and
WHEREAS the Purchasing Terms and Conditions state in Section 2400.6 Duration of Contracts and
under Procedure states "The Board of Commissioners shall approve contracts beyond five years".
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
extension of the existing contract with Windstream for two (2) years through September 30, 2021.
BE IT FURTHER RESOLVED that no budget amendment is recommended at this time.
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move adoption of the
foregoing resolution.
Commissioner William Miller, District #14
Chairperson, Economic Growth and Infrastructure
Committee
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
RETURN TO AGENDA
WINDSTREAM EJ,ITERPRISE
Amendment to Agreement
(Renewal ofT erm)
This Amendment ("Amendment") is made as of this 26th day of June, 2019, to the Windstream Service
Terms and Conditions with an Effective date of September 30, 2012 in addition to any and all related
addenda and/or amendments (collectively, the "Agreement"), by and between Windstream ("Windstream")
and Oakland County Government ("Customer').
A Windstream and Customer hereby agree to amend the Agreement to:
L Extend the Term of the Agreement for the Customer Service locations and Account
Numbers listed on Attachment A from the date of execution of this Amendment, expiring
on September 30, 2021.
Except as modified by this Amendment, the terms and cond�ions setforth in the Agreement remain
unchanged.
IN WITNESS WHEREOF, the undersigned has caused this Amendment to be executed by their duly
authorized representative, effective of the latter of the signature dates below.
NAME:
TITLE:
DATE:
Oakland County Government
Customer Windstream
BY:
NAME:
TITLE:
DATE:
MISCELLANEOUS RESOLUTION #19xxx July 31, 201 9 BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee
IN RE: ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS/COMMUNITY AND HOME
IMPROVEMENT DIVISION -2019 PROGRAM YEAR (PY) ANNUAL ACTION PLAN AND
CONSOLIDATED GRANT APPLICATION TO THE UNITED ST ATES DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT (HUD) FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME
INVESTMENT PARTNERSHIP GRANT (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Economic Development and Community Affairs / Community and Home
Improvement Division (C&HI) plans to submit a Program Year (PY) 2019 Annual Action Plan to the United
States Department of Housing and Urban Development (HUD); and
WHEREAS the PY 2019 Annual Action Plan contains a consolidated Federal grant application for activities
designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG)
Program, HOME Investment Partnerships Act (HOME) Program and the Emergency Solutions Grants
(ESG) Program; and
WHEREAS Oakland County has received funding from these grants since its inception; and
WHEREAS the U.S. Department of Housing and Urban Development (HUD) requires Oakland County to
estimate Community Development Block Grant (CDBG) Home Improvement Program (HIP) Revolving
Loan Fund {RLF) and HOME Investment Partnerships Act Grant Program Income (Pl) at the time of each
Annual Action Plan application and Oakland County reconciles actual RLF and Pl at the end of each
program year and at grant acceptance; and
WHEREAS the PY 2019 Annual Action Plan estimates Community Development Block Grant (CDBG)
Home Improvement Program (HIP) Revolving Loan Fund (RLF) at $950,000 and HOME Investment
Partnerships Act Grant Program Income (Pl) at $1,632,119; and
WHEREAS HUD by letter dated April 15, 201 9 transmitted to the Community & Home Improvement Division
a PY 2019 consolidated allocation of $8,417,966 including $5,311,554 for CDBG, $2,772,518 for HOME
and $333,894 for ESG, for the program year period of July 1, 2019 through June 30, 2020; and
WHEREAS total program revenue for the PY 2019 CDBG Program is $6,261,554 including $5,311,554
grant allocation and $950,000 in estimated CDBG Revolving Loan Funds; and
WHEREAS the CDBG grant is 100% federally funded and no County funds are required; and
WHEREAS total program revenue for the PY 2019 HOME Program is $4,993,798 including $2,772,518
HOME grant allocation, $589,161 grant match and $1,632,119 in estimated HOME Program Income; and
WHEREAS the HOME program requires a 25% match for all housing activities; and
WHEREAS funding for the HOME program match is appropriated in the FY 2020 through FY 2022 County
Executive's Recommended Budget; and
WHEREAS total program revenue for the PY 2019 ESG Program is $333,894; and
WHEREAS the ESG grant requires a 100% match as volunteer services, donation or cash contributions
which are met by the ESG service agencies with no County funds required; and
WHEREAS this grant will continue to fund the following twenty-two (22) Special Revenue (SR) positions in
the Economic Development & Community Affairs/Community & Home Improvement Division (1090611):
one (1) C&HI Assistant position #5413; one (1) Grant Compliance & Program Coordinator position #1370;
four (4) C&HI Coordinator positions #1279, #3231, #3430, #6098; one (1) Supervisor C&HI Administrative
Services position #1371; two (2) C&HI Technician positions #3230, #1768; tw o (2) Supervisor C&HI
positions #0999, #3182; three (3) Senior C&HI Specialist positions #3567, #10806, #0730; one (1) Housing
Counseling & Homeless Services Supervisor position #3354; tw o (2) C&HI Field Technician positions
#1457, #9578; one (1) Chief C&HI position #1708; one (1) Manager C&HI position #0993; two (2) Senior
C&HI Field Technician positions #2426, #9522; and one (1) Student position #5341; and
WHEREAS grant funding for one (1) General Fund/General Purpose (GF/GP) Accountant Ill position
(#1020615-02558) in the Management & Budget/Fiscal Services Division for grant accounting services will
increase from fifty percent (50%) to eighty percent (80%); and
WHEREAS at the time of grant award HUD requires Oakland County to have annual Agreements with each Subrecipient with the purpose and intent to pass those responsibilities to each Subrecipient to carry out the
project(s) described in the CDBG application; and
ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
RETURN TO AGENDA
WHEREAS the grant application has completed the Grant Review Process in accordance with Board of
Commissioners Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
submission of PY 2019 Annual Action Plan application totaling $11,589,246 including $5,311,554 for
CDBG, $2,77 2,518 for HOME, $333,894 for ESG, $950,000 in estimated CDBG Revolving Loan Funds,
$589,161 grant match and $1,632,119 in estimated HOME Program Income to the United States
Department of Housing and Urban Development designed to accomplish the goals and objectives for the
Community Development Block Grant (CDBG) Program, HOME Investment Partnerships Act (HOME)
Program and the Emergency Solutions Grants (ESG) Program.
BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes both the Board of
Commissioners Chairperson and the County Executive to execute this application.
BE IT FURTHER RESOLVED this grant will continue to fund twenty-two (22) Special Revenue (SR)
positions in the Economic Development & Community Affairs/Community & Home Improvement Division
(1090611).
BE IT FURTHER RESOLVED this grant will fund 80% of one (1) General Fund/General Purpose (GF/GP)
Accountant Ill position (10206 15-02558) in the Management & Budget/Fiscal Services Division for grant
accounting services.
BE IT FURTHER RESOLVED the application of this grant does not obligate the county to any future
commitment and conti nuation of the grant is contingent upon future levels of grant funding.
BE IT FURTHER RESOLVED that no budget amendment is required at this time.
Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the adoption of the
foregoing resolution.
Commissioner William Miller, District #14
Chairperson, Economic Growth and
Infrastructure Committee
GRANT REVIEW SIGN-OFF-Community & Home Improvement
ASS[ST ANT SECRETARY FOR COMMUNITY PLANNlNG AND DEVELOPMENT
MISCELLANEOUS RESOLUTION #19xxx July 31, 2019
BY: Finance Committee, Helaine Zack, Chairperson
IN RE: MANAGEMENT AND BUDGET/EQUALIZATION DIVISION -2019 -2022 EQUALIZATION
DIVISION ASSISTANCE SERVICES CONTRACTS WITH LOCAL COMMUNITIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division provides a number of services to local units of government including
original assessments, reappraisals, and file maintenance; and
WHEREAS these services are provided under contract with the local units as approved by the Board of
Commissioners; and
WHEREAS the service contract renewals and rates were already included in the FY 2020 through FY 2022
preliminary revenue estimates presented to the Finance Committee in March 2019 and will be reflected
with the FY 2020 through FY 2022 County Executive Budget Recommendation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
entering into the attached Contract for Oakland County Equalization Division Assistance Services covering
the term July 1, 2019 through June 30, 2022, with the Charter Townships of Commerce and Orion; the
Townships of Groveland, Holly and Novi; and the Cities of Berkley, Bloomfield Hills, Clawson, Farmington,
Pontiac and Rochester, which have been signed by their authorized signatories.
BE IT FURTHER RESOLVED that upon receipt of final, executed contracts from the designated agents or
governing body of the public bodies requesting services, the Oakland County Board of Commissioners
authorizes its Chairperson to execute and enter into these contracts on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contract
with the concerned unit of government as required by law.
BE IT FURTHER RESOLVED no budget amendment is required.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE VOTE:
Commissioner Helaine Zack, District #18
Chairperson, Finance Committee
Motion carried unanimously on a roll call vote with Miller absent.
RETURN TO AGENDA
MISCELLANEOUS RE SOLUTION #19xxx July 31, 2019
BY: Commissioner Penny Luebs, Chairperson, Healthy Communities and Environment Committee
IN RE: HEALTH AND HUMAN SER VICES/HEALTH DIVISION -2019 BEACH MONITORING
PROGRAM GRANT CONTRACT WITH THE DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND
ENERGY (EGLE)-PROJECT NUMBER 2019-7210
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Environment, Great Lakes and Energy (EGLE) has awarded the
Oakland County Health Division continued funding for the Beach Monitoring Program for the period of April
1, 2019 through December 31, 2020; and
WHEREAS the 2019 through 2020 Beach Monitoring Program award totaling $89,233.33 consists of
$66,925 in grant funding and a required local in-kind match of $22,308.33; and
WHEREAS the required local in-kind match of $22,308.33 includes salaries, fringe benefits, materials and
lab supplies; and
WHEREAS these services are on-going, and no personnel changes are required to administer this program;
and
WHEREAS the 2019 through 2020 Beach Monitoring Program award has completed the Grant Review
Process in accordance with the Board of Commissioners Grant Acceptance Procedures and is
recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts
the 2019 through 2020 EGLE Beach Monitoring Program award totaling $89,233.33, which consists of
$66,925 in grant funding and a required local in-kind match of $22,308.33 for the period of April 1, 2019
through December 31, 2020.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement
and approve changes and extensions not to exceed fifteen percent (15%).
BE IT FURTHER RESOLVED the FY 2019 and FY 2020 budgets are amended as follows:
GENERAL FUND (#10100)
Revenues:
1060220-134185-615571-100000002640
9010101-196030-665882
State Operating Grants
Planned Use of Balance
Total Revenues
FY 2019
$ 33.462
( 33,462)
$ 0
FY 2020
$ 33,463
( 33,463) $ 0
Chairperson, on behalf of the Healthy Communities and Environment Committee, I move the adoption of
the foregoing resolution.
Commissioner Penny Luebs, District #16
Chairperson, Healthy Communtties and
Environment Committee
HEAL THY COMMUNITIES AND ENVIRONMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
RETURN TO AGENDA
GRANT REVIEW SIGN-OFF -Health & Human Services/Health Division GRANT NAME: 2019 EGLE -Beach Monitoring Program Grant
FUNDING AGENCY: Michigan Department of Environment, Great Lakes, and Energy (EGLE)
DEPARTMENT CONTACT PERSON: Rachel Shymkiw I (248) 452-2151 STATUS: Grant Acceptance (Greater than $10,000)
DATE: 7/8/19
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison
Committee Resolution, the grant agreement/contract, and this Sign-Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved. -Laurie Van Pelt (6/24/19)
Human Resources: HR Approved no HR Implications -Lori Taylor (6/25/19)
Risk Management:
Approved by Risk Management. -Robert Erlenbeck (6/25/19)
Corporation Counsel: There are no legal issues with this grant agreement. -Sharon Barnes (6/26/19)
__ MJCHIC3AN DS:-ARTMe-n:__of �l�NM�,.G�T ':AKES! & ENERGY
WA,.T.ER RESO�RCES DIVISION
PRO..!�T B�DGEr FORM -_ (��!ho�i��d _b�(!hE! C_lean �a_!�� �c�; cornpleti�n_ is �-e�u!r��-t�. �btain JJ:�yment)
Grantee Name: Oakland County Health Division
Project Name: Oakland Countv Beach Monitoring Program
Tracking Code Number: 2019�7210
GRANT LOCAL MATCH
AMOUNT AMOUNT TOTAL
Staffina $ 37,282.00 $ 15,658.00 $ 52,940.00
Frinaes (not to exceed 40%l $ 11,523.00 $ 969.00 $ 12,492.00
STAFFING AND FRINGE BENEFITS Subtotal $ 48,805.00 $ 16,627.00 $ 65,432.00
HOURS or RATE or
CONTRACTUAL SERVICES UNITS TOTAL
MEHA AEC Reoistration 2019 or 2020 2 $ 175.00 $ 350.00 $ -$ 350.00
GLBA Renistration 2019 2 $ 175.00 $ 350.00 $ -$ 350.00
$ -$ -$ -$ .
CONTRACTUAL SERVICES Subtotal $ 700.00 $ -$ 700.00
SUPPLIES, MATERIALS AND EQUIPMENT
SUPPLIES & MATERIALS (iterrize\ QUANTITY COST
QPCR Supplies (Mastermix, filters, pipets, probe,
lnrimer, PBS, nlates, buffer, class beads, etcl 1 $ 7,041.33 $ 6,560.00 $ 481.33 $ 7,041.33
$ . $ .
$ . $ . $ -$ .
SUPPLIES AND MATERIALS Subtotal $ 6,560.00 $ 481 .33 $ 7,041.33
EQUIPMENT {anv itemover$1000)
Beach notification siQns 801 $ 65.00 $ 5,200.00 $ 5,200.00
I $ . $ .
EQUIPMENT Subtotal $ -$ 5,200.00 $ 5,200.00
SUPPLIES, MATERIALS AND EQUIPMENT Subtotal $ 6,560.00 $ 5,681.33 $ 12,241.33
TRAVEL
MILEAGE $ 9,860.00 $ . $ 9,860.00
LODGING $ 800.00 $ . $ BOO.DO
MEALS $ 200.00 $ . $ 200.00
OTHER TRAVEL {itemize)
$ . $ -$ . $ .
$ . $ . $ . $ .
TRAVEL Subtotal $ 10,860.00 $ . $ 10,860.00
PROJECT Subtotal $ 66,925.00 I $ 22,308.33 $ 89,233.33
INDIRECT RA TE rnot to exceed 20% Staffino and Frinrie Benefits) I RATE
INDIRECT COSTS (Summarize Below) $ . $ . $ .
TOTAL GRANT AND MATCH BUDGET $ 66,925.00 $ 22,308.33 $ 89,233.33
Proiect Percentaae Solit 75.00% 25.00%
SUMMARY OF INDIRECT CHARGES: I
Admin costs include accountinn fnavroll ourchasina. accounts navable)
16
RETURN TO AGENDA