HomeMy WebLinkAboutInterlocal Agreements - 2019.06.12 - 32171
August 26, 2019
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 12, 2019 the Board of Commissioners for Oakland County entered into an agreement per MR #19204 –
Department of Management and Budget/Equalization Division – 2019-2022 Equalization Division Assistance Services Contract
with Local Communities.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Township of Rose, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Donna Dyer, Corporation Counsel, Oakland County
Kimberly Hampton, Equalization Division, Oakland County
Debbie Miller, Clerk, Township of Rose
Enclosures
Memo
To: Pat Davis, Oakland County Corporation Counsel
From: Amy Norman, Oakland County Clerk’s Office – Elections Division
cc: Donna Dyer, Oakland County Corporation Counsel
Date: August 26, 2019
Re: MR #19204 – Equalization Division Assistance Services Contract -
Township of Rose
On June 12, 2019 the Oakland County Board of Commissioners adopted MR #19204
– Department of Management and Budget/Equalization Division – 2019-2022
Equalization Division Assistance Services Contract with Local Communities. Copies of
these documents are attached for your records. They have been filed with the Office
of the Great Seal.
If you have any questions, please call me at 248-858-9454.
Memo
To: Kimberly Hampton, Oakland County, Management and
Budget/Equalization Division
From: Amy Norman, Oakland County Clerk’s Office – Elections Division
cc:
Date: August 26, 2019
Re: MR #19204 – Equalization Division Assistance Services Contract –
Township of Rose
Good Morning-
I have attached copies of the documents for MR #19204 – Department of Management
and Budget/Equalization Division – 2019-2022 Equalization Division Assistance
Services Contract with Local Communities. These documents are for your records and
have been filed with the Office of the Great Seal.
If you have any questions, please call me at 248-858-9454.
Memo
To: Debbie Miller, Clerk
From: Amy Norman, Oakland County Clerk’s Office – Elections Division
cc:
Date: August 26, 2019
Re: MR #19204 – Equalization Division Assistance Services Contract -
Township of Rose
On June 12, 2019 the Oakland County Board of Commissioners adopted MR #19204
– Department of Management and Budget/Equalization Division – 2019-2022
Equalization Division Assistance Services Contract with Local Communities. Copies of
these documents are attached for your records. They have been filed with the Office
of the Great Seal.
If you have any questions, please call me at 248-858-9454.
{00304180} Page 1 ROSE TOWNSHIP BOARD OF 5.8.2019
ROSE TOWNSHIP BOARD OF TRUSTEES
REGULAR MEETING
May 8, 2019
The following residents and guests signed in as present:
Paul Englehart Jim Sackman Bill Chatfield Matt Weil
Larry Rivington Larry Barnett Doug Pickrett Jim Walters
John Kohls Linda Stouffer Pete Stouffer Gisela Lendle King
Other(s) present: John Mulvihill, Esq. (Township Attorney)
Supervisor Scheib-Snider called the regular meeting of the Rose Township Board of Trustees to order
at 7:00 p.m. at the Rose Township Hall, 9080 Mason Street, Rose Township, Michigan and led in the
Pledge of Allegiance.
Board Members Present: Miller, Gambka, Blaska, Noble, Scheib-Snider
Board Members Not Present: None
APPROVAL OF AGENDA:
A. Approval of Proposed Agenda for May 8, 2019
Moved by Noble, seconded by Miller, motion carried to approve the Agenda as presented.
Voting Yes: Gambka, Miller, Noble, Blaska, Scheib-Snider
Voting No: None
APPROVAL OF CONSENT AGENDA:
A. Approval of Regular Board Meeting Minutes of April 10, 2019
B. Receipt of Monthly Reports
- Building Department
- NOCFA
- HAYA
- Financial Report
- Treasurer’s Report
- CDBG Report
- Code Enforcement Officer Report
D. Payment of Bills
Moved by Gambka, seconded by Blaska, motion carried to approve the Consent Agenda as
presented.
Voting Yes: Blaska, Noble, Miller, Gambka, Scheib-Snider
Voting No: None
{00304180} Page 2 ROSE TOWNSHIP BOARD OF 5.8.2019
PRESENTATION(S):
None.
BRIEF PUBLIC COMMENTS/AGENDA ITEMS ONLY (limit comments to 3 minutes each item):
Bill Chatfield, Resident, Mallards Landing Private Road, Chairman of Lake Braemar management
committee/volunteers (elected by SAD members). There is a process in place for the management of
the lake, guidelines/expectations. Attempts have been made to put legal restrictions on the lake and it
was determined not in the best interest of the lake residents to do so. Would like to make sure that
marketing/promotion of the Mallards Landing lots do not indicate the lake as “All Sports”, it is a low
impact, recreational lake (non-sports). Asking that the Board take these facts into consideration when
making their “approval”.
Unidentified Resident/Vice-President of “Association” asks how much money is in the performance
bond. Board response $100,000.00. Resident confirms that any Mallards Landing residents will be
included in the special land use.
Jim Walters, Resident, lives on Tamryn Blvd. and thanks the Board for stipulating that the extension
will not extend all the way to Parker Road. Resident reminds the Board that the lake has not been
used as all-sports. Would like to entertain meeting with Mallards’ Landing representatives to discuss
existing guidelines/restrictions in order to develop a harmonious relationship from the onset.
UNFINISHED BUSINESS:
A. Beebe Cemetery Fence
Rose Township Cemetery Committee wishes to accept the low bid of Milford Fence in the amount of
$27,948.00. The board will allocate $32,000.00 into the budget for July 1 Fiscal Year 2020.
Moved by Scheib-Snider, seconded by Blaska, motion carried to award Milford Fence the bid,
$32,000.00 to be allocated into the budget for July 1/Fiscal year 2020.
Voting Yes: Miller, Gambka, Blaska, Noble, Scheib-Snider
Voting No: None
B. Recreational Marijuana Business Establishment Opt-Out Ordinance
Moved by Noble, seconded by Gambka, motion carried to approve ordinance as corrected.
Voting Yes: Miller, Gambka, Blaska, Noble, Scheib-Snider
Voting No: None
C. Clerk’s Election Specialist/Deputy Clerk – Clarification of Wages and Hours
Board discusses Election Specialist position, concerned that the salary is more than current deputy
positions. Miller explains that the current deputies receive benefits and this person is part-time with no
benefits, the position is necessary and specialized.
{00304180} Page 3 ROSE TOWNSHIP BOARD OF 5.8.2019
NEW BUSINESS:
A. Private Road Mallards Landing at Lake Braemar
Larry Rivington discusses past crime at Lake Braemar and road extension. Overall site plan
submitted, showing extension, wet land impact, cul de sac added, including an “eyebrow” to
accommodate turnaround in the middle. Dry hydrants. No intention of promoting this as all sports
lake sites, promoting as large lots with some waterfront. Wants the best for the lake and would
consider participating in any lake boards. Requesting that the road extension be approved.
Moved by Noble, seconded by Gambka, motion carried to approve preliminary drawings titled
Mallards Landing at Lake Braemar, drawings sheet 1-9, dated 2/15/2019, as recommended by
the Rose Township Planning Commission with the following conditions:
Planning Commission meeting, March 7, 2019:
1. A 66’ right of way; 2. $100,000.00 Performance bond for replacement of the ‘existing Tamryn
Blvd. pavement damaged from Mallards at Lake Braemar private road construction.
Damage/replacement of existing Tamryn Blvd. surface to be determined by Township Engineer
based on commercial videotaping of pre and post construction; Delete/remove a notation on
the plans “10x930 private easement for future road connection to private road known as
Appomattox Rd. to be dedicated to the Township” from all drawings.
2. Rose Township Code: Land Division and Development, Division 4-6 Private Roads:
Permits; construction and environmental; private road performance guarantee; competition
bond amount by Township Engineer; maintenance agreements for private road and ‘onsite
water systems; NOCFA well; private road easement sand other easement noted on the
drawings.
3. Other conditions: performance bond shall run to/list Rose Township as holders.
Voting Yes: Noble, Miller, Gambka, Blaska, Scheib-Snider
Voting No: None
B. Fireworks Permit for Lake Braemar
Moved by Noble, seconded by Scheib-Snider, motion carried to approve the fireworks permit
application.
Voting Yes: Miller, Gambka, Blaska, Noble, Scheib-Snider
Voting No: None
C. Regulate Peddling and Solicitation Ordinance
Correct error, should read “The license shall not be issued for a period of time in excess of one (1)
month”
Moved by Scheib-Snider, seconded by Blaska, motion carried to hold a public hearing and
consider adoption of ordinance at July 2019 meeting.
Voting Yes: Gambka, Blaska, Scheib-Snider
Voting No: Miller, Noble
{00304180} Page 4 ROSE TOWNSHIP BOARD OF 5.8.2019
D. Solar Energy Systems Ordinance
Commercial and grounded mounted systems only. Residential applications will fall under jurisdiction
of the building department.
Moved by Noble, seconded by Scheib-Snider, motion carried to adopt the solar energy systems
ordinance resolution as developed by the Planning Commission.
ROSE TOWNSHIP BOARD OF TRUSTEES 2019-05
RESOLUTION
To Adopt Solar Energy Systems Ordinance
WHEREAS, the Rose Township Planning Commission has prepared an amended ordinance to the
Township Zoning Ordinance to include Solar Energy Systems; and
WHEREAS, Rose Township Planning Commission has caused a notice of public hearing to be
published in a newspaper of general circulation throughout the township; and
WHEREAS, in accordance with the Michigan Planning Enabling Act, the Planning Commission held
a public hearing on April 4th, 2019 to receive comments from the public; and
WHEREAS, the Rose Township Planning Commission on April 4th, 2019 approved the amended
Zoning Ordinance to include Solar Energy Systems; and
WHEREAS, the Rose Township Board has determined that the amended Zoning Ordinance to include
Solar Energy Systems has addressed the concerns and issued that had made the previous Zoning
Ordnance lacking in its direction in regards to Solar Energy Systems;
NOW, THEREFORE BE IT RESOLVED, that the Rose Township Board of Trustees hereby adopts
the Rose Township amended Zoning Ordinance to include Solar Energy Systems as presented at the
regular Township Board meeting of May 8th, 2019.
Voting Yes: Miller, Gambka, Blaska, Noble, Scheib-Snider
Voting No: None
{00304180} Page 5 ROSE TOWNSHIP BOARD OF 5.8.2019
E. Property Maintenance Code Ordinance Amendment
Moved by Noble, seconded by Blaska, motion carried to adopt the amended Property
Maintenance Code Ordinance.
ROSE TOWNSHIP BOARD OF TRUSTEES 2019-06
RESOLUTION
To Adopt Amended Property Maintenance Code Ordinance
WHEREAS, the Rose Township Planning Commission has prepared an update to the Township
Property Maintenance Code Ordinance; and
WHEREAS, Rose Township Planning Commission has caused a notice of public hearing to be
published in a newspaper of general circulation throughout the township; and
WHEREAS, in accordance with the Michigan Planning Enabling Act, the Planning Commission held
a public hearing on April 4th, 2019 to receive comments from the public; and
WHEREAS, the Rose Township Planning Commission on April 4th, 2019 approved the amended
Property Maintenance Code; and
WHEREAS, the Rose Township Board has determined that the amended Property Maintenance Code
Ordinance has addressed the concerns and issued that had made the previous Property Maintenance
Code Ordnance antiquated;
NOW, THEREFORE BE IT RESOLVED, that the Rose Township Board of Trustees hereby adopts
the Rose Township amended Property Maintenance Code Ordinance as presented at the regular
Township Board meeting of May 8th, 2019.
Voting Yes: Noble, Miller, Gambka, Blaska, Scheib-Snider
Voting No: None
F. Consumers Energy Standard Lighting Contract
Changing all mercury vapor to LED bulbs, free of charge to the Township.
Moved by Scheib-Snider, seconded by Noble, motion carried to allow Supervisor to sign the
Consumer Energy lighting contract.
Voting Yes: Blaska, Noble, Miller, Gambka, Scheib-Snider
Voting No: None
{00304180} Page 6 ROSE TOWNSHIP BOARD OF 5.8.2019
G. Treasurer – Michigan State University Federal Credit Union Depository Approval
Gambka is seeking Board approval to open an account in order to purchase CD’s on behalf of the
Township.
Moved by Noble, seconded by Scheib-Snider, motion carried to approve the Treasurer opening
an account at Michigan State University Federal Credit Union.
Voting Yes: Gambka, Blaska, Noble, Miller, Scheib-Snider
Voting No: None
H. Assessing Services Contract
Moved by Noble, seconded by Blaska, motion carried to approve the Oakland County
Assessing Contract.
Voting Yes: Miller, Gambka, Blaska, Noble, Scheib-Snider
Voting No: None
I. RFP Removal of Bushes at Beebe Cemetery
No RFP necessary. Clerk will obtain three (3) bids.
J. House Bill 4095 Update
This House Bill, if enacted, would amend the Michigan Zoning Enabling Act to allow 7 to 10 individuals
to receive 24-hour care at a state licensed residential facility, as long as it is located on a parcel of at
least 20 acres and a minimum of 1 mile aware from another licensed facility. It would preempt local
zoning authority. Scheib-Snider states residents should contact their representatives as it greatly
affects the Township in the future.
K. Supervisor to Enter into Agreement for Property Line Adjustment.
Noble states a review of the survey has discovered several encroachments that are being investigated
and remedied.
Moved by Noble, seconded by Gambka, motion carried to authorize Supervisor to negotiate
and proceed with the agreement for the transfer of property pieces due to encroachment by the
Township and by the property owner.
Inserted Legal Description: 258 Franklin Street Holly, Rose Township, Oakland County
Michigan 48442 (parcel ID # 06-22-329-006 Lots # 4,5,6,7 & parcel ID 06-22-329-002 Lot
#3) and 204 Franklin Street, Holly, Rose Township, Oakland County Michigan 48442
(parcel ID 06-22-329-003 Lots 1,2 & Parcel ID 06-22-329-005 Lot #8 )
Voting Yes: Gambka, Blaska, Noble, Miller, Scheib-Snider
Voting No: None
{00304180} Page 7 ROSE TOWNSHIP BOARD OF 5.8.2019
L. Closed Session with Attorney Pursuant to MCL 15.268(d) to Discuss Purchase of Real
Property and Closed Session to Consult with Counsel to Discuss Trial or Settlement
Strategy in Connection with Rose Township v. Hutchinson, Case No. 18-016830-CH,
OCCC Pursuant to MCL 15.268(e)
Moved by Scheib-Snider, seconded by Blaska, motion carried to go into closed session at 8:34
p.m.
Voting Yes: Miller, Gambka, Blaska, Noble, Scheib-Snider
Voting No: None
Moved by Scheib-Snider, seconded by Miller, motion carried to resume open session at 8:34
p.m.
Voting Yes: Gambka, Miller, Noble, Blaska, Scheib-Snider
Voting No: None
Moved by Blaska, seconded by Noble, motion carried to authorize the Supervisor to make an
offer to the current or future owner of the property as discussed in closed session not to
exceed the amount agreed upon and consistent with the terms discussed in closed session.
Voting Yes: Blaska, Noble, Miller, Gambka, Scheib-Snider
Voting No: None
ANNOUNCEMENTS:
A. Next Regular Planning Commission Meeting – June 6, 2019 – 7:00 p.m.
B. Zoning Board of Appeals Meeting, June 4, 2019 at 7:00 p.m.
C. NOCFA Board Meeting – May 16, 2019 at 3:00 p.m. – Holly Station #1
D. Assessing Office – 2nd Tuesday every month – 9:00 a.m. – 4:00 p.m. – Rose Township
E. Next Township Regular Board Meeting – June 12, 2019 at 7:00 p.m.
F. No-Haz – June 22, 2019 - 8:00 a.m.-2:00 p.m., Oakland University
G. Township Clean-Up Day – Saturday, May 11, 2019, 8:00 a.m. – 4:00 p.m.
MISCELLANEOUS REPORTS:
A. NOCFA – Gambka states discussion continues on budget, moved meeting times for fiscal year
2019/2020 from 3:00 p.m. to 7:00 p.m., pension plan discussion, assessment district
discussion. Noble compliments the tabling of pension matter due to cost to taxpayers.
B. Planning Commission – None.
C. Holly Area Youth Assistance (HAYA) – Car shows in Holly every Wednesday, 5:30 p.m. –
8:30 p.m., popcorn sales.
D. Cemetery Committee – Made fence selection.
E. Parks and Recreation – None.
F. Heritage Committee – Planning 2019-2020 events, bicentennial events partnering with
Oakland County.
G. Supervisor’s Report – Native plant sale, Headwaters 10-4. Received scholarship for grant
management courses (grant writing courses, part 2). Attended meeting with OCRC regarding
the issues with re-surface on Milford Road, Davisburg Road, discussed approach at Munger
(possible spring issue). Engineers have been out to investigate. Grading and chloride
applications began. Fire Department has free of charge carbon monoxide detectors for
residents, they will install. The fire department will also come out to a residence and determine
what is needed.
{00304180} Page 8 ROSE TOWNSHIP BOARD OF 5.8.2019
BRIEF PUBLIC COMMENT – General Items NOT on Agenda (limit comments to 3 minutes each
item):
Unidentified Resident asks as township is moving forward regarding wells, etc., Tamryn Blvd. will have
a high performance well. Township should have ownership.
Gisela Lendle King, Resident, Consumers Energy has proposed construction of a building, lighting
solutions discussed, sky darkening lighting. Concerned as to the brightness caused by LED lights.
Asks the board to consider the impact and how it would light up the sky.
ADJOURNMENT:
Meeting adjourned at 9:15 p.m.
Approved/Corrected
Resolution #/Title
Interlocal/
Intergovernmental
Agreement Title Juris./ County
Date County
sent
Agreement to
Local Clerk
with Letter
Date BOC
Chairperson
Signed
Agreement
Date copy of
Signed
Agreement,
Local Res. &
BOC Res.
mailed to
Great Seal
with Letter
Date
SCANNED
Signed
Agreement,
Local Res.,
BOC Res. &
Letter to Great
Seal E-MAILED
to Corp
Counsel (Pat
Davis &
Deanna Fett)
with Memo
Date Fully
Executed
Original
Agreement,
copy of letter
to Great Seal,
and copy of
BOC Res. sent
to Local Unit
with Memo
Date Copy of
Fully Executed
Agreement,
Copy of Local
Res., Copy of
Letter to Great
Seal & Copy of
BOC Res. sent
to County
Department
with Memo
Update Sire
w/local
resolution,
Agreement,
Great Seal letter,
Corp Counsel,
Department and
Local Memo and
BOC Misc Res
MR #19204 - Department
of Management and
Budget/Equalization
Division - 2019-2022
Equalization Division
Assistance Services
Contracts with Local
Communitites
Contract for Oakland
County Equalization
Division Assistance
Services with the
Charter Township of
Rose
Township of
Rose
Previously Sent 7/20/2019 8/26/2019 8/26/2019 8/26/2019 8/26/2019
BOC MEETING DATE: June 12, 2019
(REMEMBER TO SCAN SIGNED AGREEMENT, SAVE IN AGREEMENT FOLDER)J:\BOC\PreBoard\CLERK\Agreements\19204 - Equalization Division\Rose Twp\Copy of MASTER SPREADSHEET