HomeMy WebLinkAboutMinutes - 2020.03.31 - 32881129
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
March 31, 2020
Meeting called to order by Chairperson David Woodward at 7:03 p.m. via Teleconference.
Roll called.
PRESENT: Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert,
Woodward, Zack. (21)
EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by David Woodward.
Moved by McGillivray seconded by Spisz the minutes of the March 18, 2020 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by McGillivray seconded by Gingell the agenda be approved as presented.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda was approved.
No one addressed the Board during Public Comment.
Lisa Brown, Oakland County Clerk/Register of Deeds addressed the Board to read a communication from
David Coulter, Oakland County Executive authorizing the reappointment of the following individuals to the
terms listed below to the Oakland County Brownfield Redevelopment Authority Board of Directors:
1 Year Terms- Mike Gingell and David Woodward
2 Year Term- Peter Menna
3 Year Terms- Dan Hunter, Grant Trigger and Peter Webster
Lisa Brown, Oakland County Clerk/Register of Deeds addressed the Board to read a communication from
David Woodward, Chairperson, Oakland County Board of Commissioners stating that he has used the
authority granted under the provisions Rules of the Board, Section IX.H.(1) to approve the grant
application for the FY 2020 Michigan Small Business Relief Program submitted by the Oakland County
Economic Development and Community Affairs Division.
Lisa Brown, Oakland County Clerk/Register of Deeds addressed the Board to read a communication from
Hilarie Chambers, Oakland County Chief Deputy Executive regarding a miscellaneous resolution being
introduced tonight entitled: Board of Commissioners – Moratorium on County Hiring, Creation of New
Positions, Filling of Vacant Positions, Transfers and Promotions.
Commissioners Minutes Continued. March 31, 2020
130
Lisa Brown, Oakland County Clerk/Register of Deeds addressed the Board to read a communication from
David Woodward, Chairperson, Oakland County Board of Commissioners stating that he has used the
authority granted under the provisions Rules of the Board, Section IX.H.(1) by to approve the grant
application for the Michigan Municipal League Foundation - Be Counted 2020 Census Campaign
submitted by the Oakland County Executive Administration.
Moved by McGillivray seconded by Long that the communications be received and filed and the
appointments confirmed.
A sufficient majority having voted in favor, the communications were received and filed and the
appointments confirmed.
Moved by Zack seconded by Hoffman the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted). The vote for this motion appears on page 143. The resolutions on
this Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #20086
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: MANAGEMENT AND BUDGET - FISCAL YEAR 2020 FIRST QUARTER FINANCIAL FORECAST
AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of
Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes
budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variances between estimated revenue and projected
expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2020 First Quarter Financial Forecast Report has identified several
variances and budget amendments are recommended; and
WHEREAS a FY 2020 budget amendment totaling $235,200 is recommended to reallocate funding from
the Circuit Court General Jurisdiction Civil Mediation Payments account (10100-3010301-121150-240201).
$225,200 to the Judicial Administration's Expendable Equipment expense account to purchase
replacement furniture for various courtrooms, judicial chambers, and judicial staff office areas and $10,000
to the Judicial Administration's Professional Services expenditure account for payment to the Oakland
County Bar Association related to their assistance for case evaluation and Bench/Bar programs; and
WHEREAS a FY 2020 – FY 2022 budget amendment of $12,200 is recommended for the Prosecuting
Attorney to reallocate budgets between divisions, programs and line item expenditure accounts to more
accurately reflect the budgets with actual activity; and
WHEREAS the Sheriff's Office receipt of forfeiture/enhancement funds are recorded in separate restricted
funds that require a transfer to the General Fund for use of the monies. Transfers In from the various
restricted funds in the amount of $37,405 is being recognized for eligible personnel and training costs for
corrections officers and dispatchers; and
WHEREAS a FY 2020 – FY 2022 budget amendment totaling $872,246 is recommended for the Sheriff’s
Office to reallocate budgets between divisions, programs and line item expenditure accounts to more
accurately reflect the budgets with actual activity; and
WHEREAS a Sheriff's Office budget amendment of $389,677 for FY 2020 and $397,454 for FY 2021 - FY
2022 is recommended to reallocate the revenue budgets from Sheriff Special Deputies revenue line item
(Account 632093) to Reimburse Salaries revenue line item (Account 631869) for contracted part time law
enforcement; and
WHEREAS a Sheriff's Office budget amendment of ($13,402) for FY 2020 and ($6,800) for FY 2021 is
recommended to reflect a rate change for Dispatch Services revenue as Miscellaneous Resolution (M.R.)
#18044 Sheriff’s Office – Police and Fire Dispatch Service Agreement with the City of Auburn Hills, April 1,
2018 – March 31, 2021 reflected inaccurate rates and counts of full-time officers. M.R. #18090 Sheriff's
Office – Revised Police and Fire Dispatch Service Agreement with the City of Auburn Hills April 1, 2018 -
March 31, 2021 replaces the original agreement and corrects the rates and full-time officer count thus
Commissioners Minutes Continued. March 31, 2020
131
reducing dispatch revenue. M.R. #18090 also authorizes any necessary budget amendments to be
incorporated into a future quarterly forecast reports; and
WHEREAS a FY 2020 budget amendment is recommended for the Sheriff’s Office to recognize additional
funding from the State of Michigan Auto Theft Prevention Authority (ATPA) for the FY 2020 Auto Theft
Prevention Authority (ATPA) Grant Program Amendment #1 in the amount of $60,319 of which $36,191 is
from ATPA funds and $24,128 is the County's required grant match (40%). The additional funding will be
used to replace the License Plate Recognition (LPR) equipment. The grant amendment is less than fifteen
percent of the original grant agreement (M.R. #19305); and
WHEREAS a FY 2020 – FY 2022 budget amendment of $788 is recommended for the Sheriff’s Office due
to Transfers Out budget occurring beyond the life of budget amendment for M.R. #15186 Sheriff’s Office –
Narcotics Enforcement Team (NET) Interlocal Agreement with the City of Farmington Hills; and
WHEREAS a FY 2020 budget amendment of $3,000 is recommended for the Sheriff’s Office to accept the
grant funding from Christ Church Cranbrook Grant. Miscellaneous Resolution (M.R.) #19006 authorizes
Management and Budget to administratively process grant agreements and amendments of $10,000 or
less, after review and approval by Management and Budget, Human Resources, Risk Management and
Corporation Counsel when the grant does not require an associated interlocal agreement, there are no
position changes and the grantor does not require a separate resolution; and
WHEREAS a FY 2020 – FY 2022 budget amendment of $2,500 is recommended for the Sheriff’s Office
correcting the budget for the Transfers-In revenue line item (Account 695500). M.R. #19342 Department of
Management and Budget - FY 2019 Third Quarter Financial Forecast and Budget Amendments corrected
the budgets to the Sheriff’s Office Law Enforcement Enhancement Fund (#21341) as the funding was no
longer needed; and
WHEREAS a FY 2020 – FY 2022 budget amendment is recommended for the County Clerk/Register of
Deed’s Elections Division to reallocate $1,170 between line item expenditure accounts to more accurately
reflect the budgets with actual activity; and
WHEREAS a FY 2020 budget amendment is recommended for the Board of Commissioners to reallocate
$21,844 from Prof Serv-Annual Audit expenditure line item (Account 731435) to Expendable Equipment
expenditure line item (Account 750154) for the purchase of new furniture and workstations for the Board of
Commissioners; and
WHEREAS a budget amendment in the amount of $800 is recommended for the Management and Budget’s
Equalization Division (1020501) to reallocate the budget between accounts to reflect actual activity; and
WHEREAS for FY 2020, a one-time budget amendment totaling $200,000 is recommended for
Management and Budget Administration Division (1020101) to reallocate the budgets from Salaries and
Fringe Benefits to cover the costs for contracted services with a not to exceed amount of $200,000; and
WHEREAS a budget amendment is recommended to reallocate $150,000 currently in Human Resources
Workforce Management budget to County Executive Administration. The $150,000 was included in the
Carry Forward with the FY 2019 Year End report (MR# 19411). Funding will be used for contracted services
relating to census coordinator activities; and
WHEREAS a FY 2020 - FY 2022 budget amendment totaling $2,101,954 is recommended for the
Department of Health and Human Services Health Division to correct the Department Identification number
from 1060233 Community Health Promotion and Intervention Services (CHPIS) to 1060241 Health
Promotion Services; based on the new department established with the FY 2020 - FY 2022 Adopted
Budget; and
WHEREAS a FY 2020 – FY 2022 budget amendment is recommended for the Department of Health and
Human Services Administration Division (1060102) reallocating $4,000 from Non-Departmental
Contingency expenditure line item (Account 730359) to the division’s Travel and Conference expenditure
line item (Account 732018) relating to Michigan Department of Health and Human Services increased travel
requirements; and
WHEREAS a budget amendment in the amount of $161 is recommended to transfer funding from the
Children’s Village General Fund/General Purpose (#10100) to the Child Care Fund (#20293) to properly
account for Information Technology CLEMIS expenditures; and
WHEREAS a budget amendment totaling $3,700 is recommended for Public Service’s Animal Control
Division to accept reimbursement funding of $1,800 from the October 12, 2019 and $1,900 from the
December 14, 2019 Bissel Pet Foundation's Empty the Shelter event. M.R. #19006 authorizes
Management and Budget to administratively process grant agreements and grant amendments of $10,000
or less, after review and approval by Management and Budget, Human Resources, Risk Management and
Commissioners Minutes Continued. March 31, 2020
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Corporation Counsel when the grant does not require an associated interlocal agreement, there are no
position changes and the grantor does not require a separate resolution; and
WHEREAS a FY 2020 – FY 2022 budget amendment totaling $2,000 is recommended for the Economic
Development and Community Affair’s (EDCA) Planning and Economic Development Administration
Division (1090201) to reallocate the budget between accounts and programs to reflect actual activity; and
WHEREAS a FY 2020 – FY 2022 budget amendment of $19,000 is recommended for EDCA’s Planning
and Economic Development Planning Division (1090204) to reallocate the budget from Workshops and
Meeting expenditure line item (Account 732165) to Travel and Conference expenditure line item (Account
732018) to more accurately reflect the budgets with actual activity; and
WHEREAS a budget amendment of ($2,752) for FY 2020, $878 for FY 2021 and $4,599 for FY 2022 is
recommended for the Oakland County Sheriff's Office as well as the Divisions of Health and Homeland
Security in order to exercise the right to continue the lease for a term of two (2) additional years for the
property located at the 2470 Elizabeth Lake Road (former Quality Pontiac Dealership Building).
Miscellaneous Resolution (M.R.) #14264 authorized a three-year lease with 2470 Elizabeth Lake Road,
LLC expiring November 30, 2017, with two one-year options to renew. M.R. #17336 amended the lease
agreement and extended the lease term for another two years, expiring November 30, 2019; and
WHEREAS a budget amendment in the amount of $15,000 for FY 2020 and $20,000 for FY 2021 - FY 2022
is recommended for General Fund/General Purpose (GF/GP) Non-Department to correct the expenditure
account used in M.R. #19376 Sheriff's Office - FY 2020 Technology Enhancement Grant Acceptance; and
WHEREAS a budget amendment totaling $104,352 is recommended for General Fund/General Purpose
(GF/GP) Non-Departmental to correct the Department Number ID from Non-Departmental (9010101) to
Non-Departmental Transfers (9090101) for Capital Outlay Miscellaneous expenditures for the Sheriff
Marine Division-Dive Rescue Boat Purchase in the amount of $91,170 and Medical Examiner's Office-
furniture replacement of $13,182; and
WHEREAS a FY 2020 budget amendment is recommended for the Child Care Fund (#20293) to transfer
funds totaling $46,000 from the General Fund/General Purpose (#10100). The funding was inadvertently
omitted from the FY 2019 Year End Report (M.R. #19411) Carryforward amount of $9,224,118 as the
monies will be used to replace analog dental x-ray sensors with digital sensors in the amount of $9,000 and
$37,000 for the payment of contracted services for the Family Based Re-entry program (M.R. #19236); and
WHEREAS a FY 2020 – FY 2022 budget amendment totaling $2,860,998 is recommended to reallocate
the budgets between accounts within the Child Care Fund (#20293) for the Michigan Department of Health
and Human Service's State Pays First Program (M.R. #19240); and
WHEREAS a FY 2020 – FY 2022 budget amendment is recommended for the Child Care Fund (#20293)
to reallocate $67,500 from Psychological Testing Expenditure line item (Account 731493) to Medical
Services Physicians Expenditure line item (Account 731199) to more accurately reflect the budgets with
actual activity; and
WHEREAS a budget amendment is recommended within the Children's Village Division in the amount of
$870 to transfer funding from the Children's Village Donations Fund (#21330) to the Child Care Fund
(#20293) which properly accounts for expenditures eligible for Children's Village Donation funding; and
WHEREAS a budget amendment is recommended for the 52/2 (Clarkston) District Court’s Drug Court Fund
(#27160) to accept grant funding in the amount of $10,000 from the FY 2020 Michigan Drug Court Grant
Program agreement. The award is $1,000 less than the previous year’s award of $11,000. M.R. #19006
authorizes Management and Budget to administratively process grant agreements and grant amendments
of $10,000 or less after review and approval by Management and Budget, Human Resources, Risk
Management and Corporation Counsel when the grant does not require an associated interlocal agreement,
there are no position changes and the grantor does not require a separate resolution; and
WHEREAS a FY 2020 budget amendment is recommended to return funding totaling $226,000 from the
CLEMIS Fund (#53500) to the Byrne JAG State Fund (#27328) as the expenditure is allowed to be charged
to the grant. This amendment revises M.R. #19376 reversing the budget amendments to the CLEMIS and
Byrne JAG State Funds; and
WHEREAS a FY 2020 budget amendment is recommended for the Michigan Indigent Defense Commission
(MIDC) Fund (#20260) to reallocate $25,000 from Violation Probation Attorney Fees expenditure line item
(Account 732080) to Expert Witness Fee and Mileage expenditure line item (Account 730688) as the
incorrect account number was reflected within Miscellaneous Resolution (M.R) #20009 Corporation
Commissioners Minutes Continued. March 31, 2020
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Counsel - FY 2020 Michigan Indigent Defense Commission Grant Program Acceptance Schedule "A"
amendment; and
WHEREAS a budget amendment totaling $186,643 is recommended to the MIDC Fund (#20260) to
recognize FY 2020 Compliance Plan Amendment #1 in which the budgets are reallocated from Circuit Court
and Fiscal Services Salary and Fringe Benefits totaling ($186,643) to Defense Attorney Fees Arraignment
expenditure line item (Account 730458), $86,643 and $100,000 to Expert Witness Fees and Mileage
expenditure line item (Account 730688); and
WHEREAS a budget amendment totaling $8,886 is recommended to the MIDC Fund (#20260) to recognize
FY 2020 Compliance Plan Amendment #2 in which the budgets are reallocated from Info Tech Managed
Print Services $200, Information Technology Operations $5,876, Telephone Communications $672 and
CLEMIS Development $2,138 to Expendable Equipment for Circuit Court furniture; and
WHEREAS a FY 2020 budget amendment totaling $81,553 is recommended for the Health Division to
recognize adjustments to the FY 2020 Comprehensive Planning, Budgeting, and Contracting (CPBC)
agreement to reflect amendment #1 which is less than fifteen percent of the original agreement (M.R.
#19285); and
WHEREAS a budget amendment is recommended for Health Division to recognize additional funding in
the amount of $11,475 from the 2018 Michigan Department of Environment Great Lakes and Energy
(EGLE) grant (2018-7216) to reflect Amendment #1 which is less than fifteen percent of the original
agreement (M.R. #18300) for the purchase of a robotic pipettor; and
WHEREAS a budget amendment totaling $25,000 is recommended for the Health Division's, Health
Communities Planning Fund (#28320) to correct the Department Identification number from Community
Health Promotion and Intervention Services (CHPIS) department (1060233) to the Health Promotion
Services department (1060241) based on the new department established with the FY 2020 - FY 2022
Adopted Budget; and
WHEREAS the Economic Development Corporation (EDC) Board has approved the FY 2020 Special
Revenue Budget for the EDC Fund (#21180) in the amount of $25,900, a budget amendment of ($2,000)
is required to amend the FY 2020 budget; and
WHEREAS a FY 2020 budget amendment of $46,000 is recommended for Economic Development and
Community Affairs (EDCA) Oakland County Bicentennial Oak200 Fund (#29218) to reallocate the budget
from the State Operating Grants account to the Contributions Operating account to more accurately reflect
the source of revenues; and
WHEREAS a FY 2020 - 2022 budget amendment of $2,000 is recommended for the Fringe Benefits Fund
(#67800) to correct the Department Identification number, from 1060233 Community Health Promotion and
Intervention Services (CHPIS) to 1060241 Health Promotion Services based on the new department
established with the FY 2020 - FY 2022 Adopted Budget FY 2020 Adopted Budget; and
WHEREAS a FY 2020 budget amendment totaling $8,248 is recommended for the Water Resources
Commissioner Drain Equipment Fund (#63900) of which $7,498 will be transferred to the Motor Pool Fund
(#66100) for the replacement of an aluminum storage box for leased vehicle 13-501. Also, a FY 2021 - FY
2022 budget amendment of $1,500 is recommended for the depreciation of the replacement storage box;
and
WHEREAS a FY 2020 budget amendment is recommended for the Water Resources Commissioner to
transfer $98,407 from the Farmington Hills Sewer Fund (#57471) to the Seeley Drain Fund (#25247) to pay
for the emergency culvert replacement project authorized by the City of Farmington Hills; and
WHEREAS a FY 2020 budget amendment totaling $249,730 is recommended for Parks and Recreation
Fund (#50800) to re-appropriate FY 2019 funds to the Transfer to Municipalities expense account line item
for Normandy Oaks as part of the approved operating agreement (M.R. #19042) and to reallocate the
budgets within the Off-Road Vehicle cost center (5060722) correcting the program numbers as the incorrect
program number was referenced in M.R. 19074; and
WHEREAS a budget amendment totaling $15,237 is recommended for Parks and Recreation Fund
(#50800) removing the budgets referenced in M.R. #19399 Parks and Recreation-Position Modifications
for Enterprise Resource Planning System Software Implementation as Department ID 5060650
Independence Oaks Nature Center is no longer in use and position number 10093 already exists within
Department ID 5060805 Recreation Program Services; and
WHEREAS the Oakland County Department of Economic Development and Community Affairs has
attempted to collect funds from loan recipients for the Community Development Block Grant totaling
Commissioners Minutes Continued. March 31, 2020
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$35,768 and the Home Investment Partnership Act Accounts totaling $21,784 and recommends $57,552
be written off in uncollectible loans; and
WHEREAS the Oakland County Clerk/Register of Deeds has attempted to collect funds from customers for
using public inquiry services totaling $2,382.25 and recommends after several unsuccessful attempts the
amount to be written off as uncollectible; and
WHEREAS the Human Resources Department has requested a write-off totaling $853.20 of which $689.68
is from the period of April 1, 2019 through September 31, 2019 and $163.52 is for the period of October 1,
2019 through December 31, 2019 for uncollectible healthcare contributions due to benefit contributions
arrearages-post separation; and
WHEREAS Department of Health and Human Services, Children’s Village Division received donations for
the period of October 2019 through December 2009 totaling $29,164.98 of which $3,178.89 were cash
donations; and
WHEREAS Department of Public Services, Animal Shelter and Pet Adoption Center received donations for
the period of October 2019 through December 2019 totaling $10,413.45; and
WHEREAS Parks and Recreation Commission received donations for the period of October 2019 through
December 2019 totaling $22.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2020
First Quarter Financial Report.
BE IT FURTHER RESOLVED that $235,200 be transferred in FY 2020 from the Circuit Court General
Jurisdiction’s Civil Mediation Payments account (10100-3010301-121150-240201) to the following:
$225,200 to Judicial Administrations Expendable Equipment expense account to partially offset the
expenditures for the replacement of furniture for various courtrooms, judicial staff office, judicial chambers
and $10,000 to Judicial Administration’s Professional Services expenditure account for the payment to the
Oakland County Bar Association related to their assistance for case evaluation and Bench/Bar programs.
GENERAL FUND (#10100)
Revenue FY 2020
3010301-121150-630245 Circuit Court Gen Jury — Civil Mediation Payments $235,200
Total Revenue $235,200
Expenditures
3010101-121100-750154 Circuit Court Jud Admin — Expendable Equip. $225,200
3010101-121100-731458 Professional Services $ 10,000
Total Expenditures $235,200
BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of
Management and Budget and detailed in the attached schedules are authorized to be written off.
BE IT FURTHER RESOLVED that the donations be recognized in the Children’s Village Division, Animal
Shelter and Pet Adoption Center and Parks and Recreation Commission.
BE IT FURTHER RESOLVED that the FY 2020 – FY 2022 Budgets are amended pursuant to Schedules
A and B.
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the adoption of the
foregoing resolution.
DAVID WOODWARD
Copy of Correspondence from Sean Carlson, Deputy County Executive, Schedule A – Oakland County
Michigan – Fiscal Year 2020 First Quarter Amendments – General Fund/General Purpose (GF/GP),
Schedule B – Oakland County Michigan – Fiscal Year 2020 First Quarter Amendments –
Proprietary/Special Revenue Funds, County of Oakland – FY 2020 First Quarter Report – General
Fund/General Purpose Revenue and Expenditures – Summary by Department, County of Oakland –
General Fund/General Purpose Revenues – FY 2020 First Quarter Report, County of Oakland – FY 2020
First Quarter Report – Expenditures by Department, County of Oakland – FY 2020 First Quarter Report –
Non-Departmental Expenditures, FY 2020 Budget Amendments, Grants Accepted $10,000 and Under,
County of Oakland – FY 2020 First Quarter Report – Enterprise Fund – Treasurer’s Office, County of
Oakland – FY 2020 First Quarter Report – Enterprise Fund – Parks and Recreation, County of Oakland –
FY 2020 First Quarter Report – Internal Service Fund – Water Resources Commissioner, County of
Oakland – FY 2020 First Quarter Report – Internal Service Fund – Risk Management, County of Oakland
Commissioners Minutes Continued. March 31, 2020
135
– FY 2020 First Quarter Report – Internal Service Funds – Fringe Benefits Fund – County of Oakland – FY
2020 First Quarter Report – Enterprise Funds – Central Services, County of Oakland – FY 2020 First
Quarter Report – Internal Service Funds – Central Services, County of Oakland – FY 2020 First Quarter
Report – Internal Services Fund – Facilities Management, County of Oakland – FY 2020 First Quarter
Report – Internal Service Funds/Enterprise Fund – Information Technology, Oakland County Community
and Home Improvement Division – Request for Authorization to Recognize Uncollectible Home
Improvement Loans – 1st Quarter FY 2020, Oakland County Register of Deeds – FY 2020 Uncollectible
Debt Write-offs, Fringe Benefit Healthcare Contributions – FY 2019 Uncollectible Debt Write-offs, Fringe
Benefit Healthcare Contributions - FY 2020 Uncollectible Debt Write-offs, Department of Health and Human
Services – Oakland County Children’s Village – Donation Tracking: Donation Period October 2019-
December 2019, Oakland County Animal Control and Pet Adoption Center – 2020 FY First Quarter
(Donations), Oakland County Parks and Recreation Division – FY 2020 1Q Report for Contributions
(Donations) and Revenue Summary – Oakland County, Michigan – FY 2021 and FY 2022 and FY 2023
Preliminary Revenue Estimates on file in County Clerk’s office.
(The vote for this motion appears on page 143).
*MISCELLANEOUS RESOLUTION #20087
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: CENTRAL SERVICES - OAKLAND SOUTHWEST AIRPORT – RUNWAY PROTECTION ZONE
(RPZ) ANALYSIS PLANNING STUDY - 2020 GRANT PROGRAM ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract
No. 2020-0300, Federal Project No. B-26-0152-1316, for Federal funds in the amount of $72,450, and State
funds in the amount of $4,025 for the development and improvement of the Oakland Southwest Airport;
and
WHEREAS the project consists of a Runway Protection Zone (RPZ) analysis planning study at Oakland
Southwest Airport; and
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of
Transportation requires a local grant match of $4,025, which is available from the FY 2020 Airport Fund;
and
WHEREAS the Airport Committee has reviewed the project and recommends acceptance of the grant
contract; and
WHEREAS the target date for project completion is June 1, 2021; and
WHEREAS the total cost of the project is $80,500, with $72,450 of the cost from Federal funds, $4,025
from State funds, and $4,025 from the Airport Fund for the grant match; and
WHEREAS the attached contract has completed the Grant Review Process in accordance with
Miscellaneous Resolution #19006.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant
contract in an amount not to exceed $80,500 of which $72,450 is the Federal share, $4,025 is Michigan
Department of Transportation’s share and a local grant match of $4,025, which is available from the FY
2020 Airport Fund.
BE IT FURTHER RESOLVED that the acceptance of this grant does not obligate the County to any further
commitment.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract.
BE IT FURTHER RESOLVED a budget amendment is not required as funding of the local match in the
amount of $4,025 is available in the Airport Fund.
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move adoption of the
foregoing resolution.
DAVID WOODWARD
Commissioners Minutes Continued. March 31, 2020
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Copy of Michigan Department of Transportation – Oakland County – Contract for a Federal/State/Local
Airport Project Under the Block Grant Program, Exhibit 1 – Oakland/Southwest Airport – New Hudson,
Michigan – Project Budget, Attachment X – Required for All Projects – Notification of Required Federal
Program Information to Sub-recipients for Federal Funding, Attachment 5 – Supplemental Provisions for
Contracts Involving Airport Layout Plans and Master Plans, Appendix A – Prohibition of Discrimination in
State Contracts, Appendix B (Aeronautics) – Civil Rights Act of 1964, Title VI – 49 CFR Part 21 –
Contractual Requirements, Appendix C – Assurances that Recipients and Contractors Must Make,
Appendix F – General Conditions, Appendix F – Special Conditions, Appendix G – Prime Consultant
Statement of DBE Subconsultant Payments and Instructions Incorporated by Reference. Original on file in
County Clerk’s office.
(The vote for this motion appears on page 143).
*MISCELLANEOUS RESOLUTION #20088
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: INFORMATION TECHNOLOGY – CLEMIS UPGRADE DATABASE PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courts and Law Enforcement Management Information System (CLEMIS) Committee was
formally established by Miscellaneous Resolution #5986 adopted April 11, 1972; and
WHEREAS the CLEMIS database was implemented in 1982 as documented in the master plan on
Miscellaneous Resolution #82293; and
WHEREAS CLEMIS today provides state-of-the-art technology, comprised of over 20 different applications
for criminal justice and public safety agencies to communicate and share law enforcement data across
large geographic areas to reduce and solve crime; and
WHEREAS CLEMIS cooperative contains over 231 agencies across Police, Fire, and Court agencies in
Michigan across multiple Counties, Cities, Villages, and Townships; and
WHEREAS the CLEMIS Upgrade Database Project will further the stated mission of the Oakland County
Information Technology Department to be a leader in providing government services through innovative,
reliable, and responsive information technology solutions; and
WHEREAS the Oracle Database System is the backbone of the CLEMISPHERE (CLEMIS application
suite) and houses all of the data for the CLEMIS applications, and
WHEREAS the current database version is going out of support at the end of the year and is required to be
updated per Criminal Justice Information Systems (CJIS) and Department of Information Technology
standards; and
WHEREAS the existing server equipment has reached the end of useful life and new equipment is a
required prerequisite for the CLEMIS Upgrade Database Project; and
WHEREAS there is a dependency that database data will reside locally, while the images and forms will
reside in the cloud; and
WHEREAS new equipment is required for a proof of concept environment that will allow for testing of
patches and upgrades for existing and future projects; and
WHEREAS the best and most efficient way to achieve this is through the implementation of an upgrade to
the database using golden gate technology and consulting from the database vendor; and
WHEREAS it is anticipated that phase one of the project will take six months, phase two will take one year,
and phase three will take six months; and
WHEREAS funding totaling $2,182,518 is available in the CLEMIS Fund (#53500) for the CLEMIS Upgrade
Database Project; and
WHEREAS total project funding includes $1,650,347 in one time and $532,171 in on-going costs; and
WHEREAS one-time funding of $1,650,347 will be capitalized in accordance with generally accepted
accounting principles.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Information Technology CLEMIS Upgrade Database project in the amount of $2,182,518.
BE IT FURTHER RESOLVED that the budget is amended as follows:
Commissioners Minutes Continued. March 31, 2020
137
CLEMIS FUND (#53500) FY 2020 FY 2021 FY 2022
Revenue
1080305-116020-665882 Planned Use of Balance $ 201,161 $163,509 $167,501
Total Revenue $ 201,161 $163,509 $167,501
Expenses
1080305-116020-731780 Software Support Maintenance $ 201,161 $ 163,509 $167,501
Total Expenses $ 201,161 $ 163,509 $167,501
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move adoption of the
foregoing resolution.
DAVID WOODWARD
(The vote for this motion appears on page 143).
*MISCELLANEOUS RESOLUTION #20089
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: INFORMATION TECHNOLOGY – CLEMIS JAIL MANAGEMENT SYSTEM REPLACEMENT
PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courts and Law Enforcement Management Information System (CLEMIS) Committee was
formally established by Miscellaneous Resolution #5986 adopted April 11, 1972; and
WHEREAS the CLEMIS database was implemented in 1982 as documented in the master plan on
Miscellaneous Resolution #82293; and
WHEREAS CLEMIS today provides state-of-the-art technology, comprised of over 20 different applications
for criminal justice and public safety agencies to communicate and share law enforcement data across
large geographic areas to reduce and solve crime; and
WHEREAS the CLEMIS cooperative contains over 231 agencies including Police, Fire, and Court agencies
in Michigan across multiple Counties, Cities, Villages, and Townships; and
WHEREAS the CLEMIS Jail Management System Replacement Project will further the stated mission of
the Oakland County Department of Information Technology to be a leader in providing government services
through innovative, reliable, and responsive information technology solutions; and
WHEREAS the solution is required to be on the latest technology per Criminal Justice Information Systems
(CJIS) and Department of Information Technology standards; and
WHEREAS the existing Jail Management System has reached end of life, has not met expectations of
security requirements of the Oakland County Sheriff’s Office, and would require a large capital investment
to make compliant; and
WHEREAS the software has reached Oakland County Purchasing’s mandatory five-year window to explore
what is on the market today, which caused a request for proposal to be released; and
WHEREAS a replacement system was competitively bid, evaluated by a team of jail management system
users and County administrators, to develop a jail operation software from intake through release; and
WHEREAS the new Jail Management System will integrate into the CLEMISPHERE (CLEMIS suite of
applications) footprint; and
WHEREAS the best and most efficient way to achieve this is through the implementation of a new Jail
Management System built from the ground up and integrable into CLEMIS; and
WHEREAS it is anticipated that the project will take two years to complete and be performed in three phases
which will be based on agency size; and
WHEREAS project funding totaling $2,302,951 is available in the CLEMIS fund (#53500) for the CLEMIS
Jail Management System Replacement Project; and
WHEREAS total project funding includes $2,242,577 in one-time and $60,374 in ongoing costs; and
WHEREAS total project funding includes $1,866,000 in professional services which will be capitalized in
accordance with generally accepted accounting principles.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
CLEMIS Jail Management System Replacement Project in the amount of $2,302,951.
BE IT FURTHER RESOLVED that the budget is amended as follows:
Commissioners Minutes Continued. March 31, 2020
138
CLEMIS FUND (#53500) FY 2020 FY 2021 FY 2022
Revenue
1080305-116020-665882 Planned Use of Balance $112,246 $176,220 $148,485
Total Revenue $112,246 $176,220 $148,485
Expenses
1080305-116075-773630 Info Tech Development $112,246 $176,220 $148,485
Total Expenses $112,246 $176,220 $148,485
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move adoption of the
foregoing resolution.
DAVID WOODWARD
(The vote for this motion appears on page 143).
*MISCELLANEOUS RESOLUTION #20090
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: INFORMATION TECHNOLOGY – AUTHORIZATION OF THE MICHIGAN PUBLIC SAFETY
COMMUNICATIONS SYSTEM SUBSCRIBER AGREEMENT BETWEEN THE COUNTY OF OAKLAND
AND STATE OF MICHIGAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS for over a decade the County has operated and maintained an interoperable public safety radio
communications system for the benefit of its residents on behalf of and for local law enforcement, fire
services, emergency medical services, hospitals, homeland security; and
WHEREAS the County constructed, operates, and maintains this public safety radio communications
system with funds from the County 9-1-1 charge (fee) on devices, as permitted by and defined in the
Emergency 9-1-1 Service Enabling Act, Michigan Public Act 32 of 1986, MCL §484.1101 et seq., as
amended (the “Act”); and
WHEREAS the current public safety radio system is nearing its end of useable life, and is no longer
supported by the vendor; and
WHEREAS a replacement system was competitively bid, evaluated by a team of public safety users and
County administrators, and awarded to Motorola, for a standards-based P-25 trunked radio system with
high standards for coverage and capacity; and
WHEREAS the State of Michigan owns and operates the Michigan Public Safety Communications System
(MPSCS) utilized by public safety and other users in and around Oakland County; and
WHEREAS it is desirable to develop a limited sharing arrangement between the new Oakland County P-
25 Radio System and the MPSCS for interoperability with public safety partners in adjacent counties, and
for potential cost savings for future maintenance and support; and
WHEREAS the CLEMIS Radio Communications Oversight Committee (comprised of law enforcement, fire,
medical, administration, and other representatives) and the CLEMIS Advisory Committee supported the
award of the replacement system to Motorola and the development of a limited sharing arrangement with
MPSCS; and
WHEREAS the development of the limited sharing arrangement will require several written agreements
between the State of Michigan and the County detailing the respective responsibilities and costs; and
WHEREAS the County and the State of Michigan executed the Pre-Integration Agreement - Part I, which
was approved in Miscellaneous Resolution #19355; and
WHEREAS the purpose of the Pre-Integration Agreement was to conduct a technical review process prior
to Oakland County integrating into the MPSCS and becoming a member in the MPSCS; and
WHEREAS the County completed the technical review process set forth in the Pre-Integration Agreement
and completed the Detailed Design Review process with Motorola and MPSCS; and
WHEREAS the attached Subscriber Agreement is required to provide for the County’s membership in the
MPSCS; and
WHEREAS the Departments of Information Technology and Corporation Counsel have reviewed and
approved the attached Subscriber Agreement; and
WHEREAS the County’s limited sharing arrangement with and membership in the MPSCS will require
various license agreements for equipment placement with other entities for operation of the new Radio
System; and
Commissioners Minutes Continued. March 31, 2020
139
WHEREAS it is requested that the Department of Information Technology Director be authorized to sign
these license agreements and license agreements for co-location of equipment on County-owned
structures, which authority is consistent with the authority of the Director of State Technology, Management
& Budget Department for the MPSCS, MCL 28.281, et seq.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Subscriber Agreement and authorizes and directs the Chairperson of the Board to execute the
attached Agreement with the State of Michigan.
BE IT FURTHER RESOLVED that the Director of the Department of Information Technology is authorized
to sign license agreements with other entities for equipment placement for the operation of the new Radio
System and to sign license agreements for co-location of equipment on County-owned structures.
BE IT FURTHER RESOLVED that all license agreements associated with the Radio System by kept by
Radio Communication in the Department of Information Technology.
BE IT FURTHER RESOLVED no budget amendment is required at this time.
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the adoption of the
foregoing resolution.
DAVID WOODWARD
Copy of Michigan’s Public Safety Communications System (MPSCS) Member Subscriber Agreement and
Exhibit A – Member’s Liaison Officer and Billing Contact for MPSCS”s Invoice and Fee Payments
Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 143).
*MISCELLANEOUS RESOLUTION #20091
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL OF LEASE AGREEMENT WITH
MIDFIELD MANAGEMENT, LLC, FOR USE OF HANGAR SPACE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution (M.R.) #00211 and #01315 the Oakland County Sheriff's
Office acquired two helicopters for the purposes of providing public safety and patrol support services
throughout Oakland County; and
WHEREAS the two helicopters are presently housed at the Oakland County International Airport (OCIA)
with Midfield Management, LLC (M.R. #14079); and
WHEREAS the current lease with Midfield Management, LLC expires March 31, 2020; and
WHEREAS it is the desire of the Sheriff’s Office to keep the helicopters operating at the Oakland County
International Airport (OCIA); and
WHEREAS the Department of Facilities Management has worked with the Purchasing Division to obtain
bids for hangar storage, office space and fuel for the aircraft from interested companies at the airport that
provide Fixed Base Operator (FBO) services; and
WHEREAS Midfield Management, LLC was one of the bidders; and
WHEREAS Midfield Management, LLC was selected as they were the lowest bidder and have the available
space to house the two helicopters; and
WHEREAS under the terms and conditions of the attached Hangar Lease Agreement, Midfield
Management LLC, will provide adequate storage space for two helicopters at a rental rate of $425.00 per
month per helicopter ($10,200 annually), fuel for $0.55/gallon above the owner's cost, and 450 sq. ft. of
office space with additional 100 sq. ft. of floor space in hangar for storage cabinets (included) at a rental
rate of $300.00 per month ($3,600 annually) for a term of three years commencing April 1, 2020; and
WHEREAS under the terms and conditions of the attached Hangar Lease Agreement, the County has the
option to extend the initial term of the lease an additional two years; and
WHEREAS the Sheriff’s Office, Department of Facilities Management and Corporation Counsel have
reviewed and/or prepared all necessary documents related to the attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Hangar Lease Agreement for use of space at Midfield Management LLC, 6544
Highland Road at the Oakland County International Airport, Waterford, Michigan.
Commissioners Minutes Continued. March 31, 2020
140
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Hangar Lease Agreement and all other related
documents between the County and Midfield Management, LLC, which may be required.
BE IT FURTHER RESOLVED a budget amendment is not required as the associated expenditures are
included in the existing FY 2020 – FY 2022 budgets.
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the adoption of the
foregoing resolution.
DAVID WOODWARD
Copy of Hangar Lease Agreement – Final Lease Agreement, Schedule A – Survey of Airport Hangar, Hangar
Lease Agreement – Schedule B, Aircraft Services – Schedule C and Use Regulations – Schedule D
Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 143).
*MISCELLANEOUS RESOLUTION #20092
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL OF TRAINING CENTER
LEASE AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff’s Office has performed and/or currently performs deputy and officer training in the
Trusty Camp Inmate Housing (Greenan) and Boot Camp buildings located on Brown Road in Auburn Hills;
and
WHEREAS the property located on Brown Road in Auburn Hills is currently for sale; and
WHEREAS the Sheriff’s Office has identified another facility, a former school owned by BLB Enterprises
located at 300 South Street, Ortonville, in which the Sheriff’s Office can perform deputy and officer training;
and
WHEREAS the Sheriff’s Office and the Department of Facilities Management, with the assistance of
Corporation Counsel have negotiated the terms and conditions of the attached Lease Agreement with BLB
Enterprises; and
WHEREAS it is the recommendation of the Sheriff’s Office and Facilities Management that the Oakland
County Board of Commissioners accepts and approves the terms and conditions of the attached Lease
Agreement; and
WHEREAS under the terms and conditions of the attached Lease Agreement with BLB Enterprises, the
County would lease the property for a term of one year commencing April 1, 2020, with the option to renew
the initial one-year term of the lease for one additional year; and
WHEREAS the County will lease the property at a rental rate of $6,000.00 per month, with the County
paying 50% of the cost for the gas and electric utilities; and
WHEREAS the landlord will be responsible for maintenance and services to the premises; and
WHEREAS the Sheriff’s Office, Department of Facilities Management, and Corporation Counsel have
reviewed and/or prepared all necessary documents related to the attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Lease Agreement for use of the former school owned by BLB Enterprises
located at 300 South Street, Ortonville as a training center for the lease term beginning April 1, 2020 through
March 31, 2021.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Lease Agreement and all other related documents
between the County of Oakland and BLB Enterprises, which may be required.
BE IT FURTHER RESOLVED that the FY 2020 and FY 2021 budgets are amended as follows to reflect
the lease from April 1, 2020 through March 31, 2021:
GENERAL FUND (#10100) FY 2020 – FY 2021
Expenditures
4030301-112620-731402 Prisoner Housing-Outside Co ($10,000)
4030501-110005-750070 Deputy Supplies ($10,000)
4030501-116240-731304 Officers Training ($10,000)
Commissioners Minutes Continued. March 31, 2020
141
4030601-116180-730653 Equipment Rental ($25,000)
4030501-110110-730562 Electrical Service 11,000
4030501-110110-731269 Natural Gas 8,000
4030501-110110-731626 Rent 36,000
Total Expenditures $ 0
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the adoption of the
foregoing resolution.
DAVID WOODWARD
Copy of Lease of Property for Sheriff’s Office Training Facility at 300 South Street, Ortonville, Michigan, Exhibit
A – Assessor’s Plat No. 3 (Ortonville) and Exhibit B – Diagram of 300 South St., Ortonville, MI 48462
Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 143).
*MISCELLANEOUS RESOLUTION #20093
BY: Commissioner David T. W oodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: FACILITIES PLANNING AND ENGINEERING – SOUTH OAKLAND OFFICE BUILDING FIRE
ALARM SYSTEM ENHANCEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the safety of employees and the public, at County owned buildings, involve many building
systems and features, including an up-to-date fire alarm system; and
WHEREAS standard protocol, from the ongoing building security enhancements projects, require that
certain interior doors be kept locked; and
WHEREAS in some cases, these doors are in fire egress paths; and
WHEREAS in compliance with building codes and approval by local Building Departments, these doors can
be locked if they are also linked to fire alarm system panels so that the doors automatically unlock when an
alarm is activated; and
WHEREAS the fire alarm system at the South Oakland Office Building is too old and small (insufficient
connection ports) to link the required doors; and
WHEREAS the total project cost is $57,885, including $50,385 for fire alarm installation from DoubleJack
Electric, an annual (competitively bid and selected) contractor and $7,500 for contingency (see attached
project estimate); and
WHEREAS funding in the amount of $57,885 is available for transfer from the FY 2020 Capital Improvement
Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the South Oakland Office
Building Fire Alarm System Enhancement Project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
South Oakland Office Building Fire Alarm System Enhancement Project in the amount of $57,885.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the
South Oakland Office Building Fire Alarm System Enhancement Project (#100000003115) in the amount
of $57,885 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund
(#40400) as detailed below:
FY 2020
BUILDING IMPROVEMENT FUND (#40100)
1040801-148020-788001-40400 Transfer Out ($ 57,885)
Project Work Order Fund (#40400)
Project ID 100000003115, Activity PROJ
1040801-148020-695500-40100 Transfer In $ 57,885
$ -0-
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the adoption of the
foregoing resolution.
DAVID WOODWARD
Commissioners Minutes Continued. March 31, 2020
142
Copy of Facilities Management – Project Estimate – Project 049-South Oakland Office Building – Fire Alarm
Replacement on file in County Clerk’s office.
(The vote for this motion appears on page 143).
*MISCELLANEOUS RESOLUTION #20094
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: COMPLIANCE OFFICE – UNIVERSAL ADMINISTRATION OF PROCUREMENT POLICIES AND
PROCEDURES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Government is committed to the uniform administration of centralized
purchasing policies and procedures for all goods, equipment and services purchased with public funds,
irrespective of its source; and
WHEREAS authority for centralized purchasing is invested in the office of Oakland County Executive, as
outlined in MCL 45.563(b), “purchase supplies and equipment required by county departments and perform
all investment, borrowing, and debt management functions except as done by the county treasurer.”; and
WHEREAS the Oakland County Executive has delegated the authority for administration of procurement
to the Compliance Office Division, Purchasing Unit; and
WHEREAS under current practices, some officers and appointees of the County of Oakland have been
exempted from centralized administration and oversight by the Purchasing Unit and not required to comply
with the provisions of the Oakland County’s Purchasing Policies and Procedures; and
WHEREAS the Board of Commissioners has adopted a series of Fiscal Services Policies, establishing
adherence to the accounting and management practices set by the Governmental Accounting Standards
Board (GASB) and Government Finance Officers Association (GFOA) in the conduct of accounting,
management practices, financial reporting and budgeting; and
WHEREAS MCL 129.12 (3) states, “A treasurer of a local public entity may recommend to the governing
body of that local public entity 1 or more financial institutions that meet the requirements of subsection (2)
for designation as a depository of public money, using a procurement process that is consistent with best
practices for procurement of banking services by that type of local public entity, including, but not limited
to, the practices established by the Government Finance Officers Association or the Association of Public
Treasurers of the United States and Canada.”; and
WHEREAS the County of Oakland has not adopted a measure amending its Purchasing Policy and
Procedure to incorporate the Government Finance Officers Association (GFOA) best practices and
standards for the procurement of banking and financial services; and
WHEREAS uniform and universal administration of a centralized purchasing process uses full and open
competition to foster transparency and fairness among bidders with the objective of obtaining the best
overall value for the citizens of Oakland County. All officers, employees, administrators, appointees, and
agents of county government responsible for the expenditure of public funds, regardless of their source,
should be subject to the oversight of the county’s purchasing administrators and governed by its Purchasing
Policies and Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby amends
Section 1000 of the Oakland County Purchasing Policies and Procedures to add the following:
Section 1000: Governing Authority
The purchasing function is vital to governmental agencies, private business and citizens concerned with
the prudent expenditure of public funds. Procurement activities undertaken by employees charged with that
responsibility are binding upon the County, within the limits of authority. These activities can be equally
binding when the buyer exceeds his authority. It is important that all individuals involved in procurement
activities are familiar with the laws and resolutions governing the procurement of goods and services on
behalf of the County of Oakland.
The procurement function was originally prescribed and defined as part of the responsibilities of the finance
department (Department of Management and Budget) in 1973 PA 139 Section 13; more commonly known
as the “Unified Form of County Government Act.” Augmenting this Act are several laws and resolutions that
regulate and define the activities of the Purchasing Division both generally and for specific areas. These
laws and resolutions are incorporated herein as developed by the Purchasing Division.
Commissioners Minutes Continued. March 31, 2020
143
The Purchasing Unit is responsible for the procurement of all goods and services for the County of
Oakland, including but not limited to County offices, departments, elected officers, appointees,
employees, boards, commissions, and authorities, except as otherwise provided by law. All County
offices, departments, elected officers, appointees, employees, boards, commissions, and
authorities are subject to policies and procedures contained herein, except as otherwise provided
by law. The County shall not be responsible for the costs of goods and services ordered or
purchased by any County official or employee that are not obtained in accordance with this Policy.
Contracts for goods or services negotiated outside of this Policy will be considered invalid and
non-binding.
BE IT FURTHER RESOLVED that the Compliance Office Division, Purchasing Unit are charged with
developing and implementing a procurement policy for banking and financial services consistent with the
best practices for the Procurement of Financial Services as published by the Government Finance Officers’
Association (GFOA).
BE IT FURTHER RESOLVED the preceding Policies and Procedures apply to contracts for the
procurement of goods, supplies, services, and construction entered into by the County after the effective
date of this resolution.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
DAVID WOODWARD
Commissioner Taub addressed the Board to request Consent Agenda item i. entitled: MR #20058 – Board
of Commissioners – Adoption of the Eric Overall Memorial Death Benefit Policy for Oakland County be
moved from the Consent Agenda to the Regular Agenda.
Without objection Consent Agenda item i. entitled: MR #20058 – Board of Commissioners – Adoption of
the Eric Overall Memorial Death Benefit Policy for Oakland County was moved from the Consent Agenda
to the Regular Agenda.
Vote on Consent Agenda, as amended:
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted
(with accompanying reports being accepted).
There were no items to report on the Regular Agenda for the Economic Growth and Infrastructure
Committee.
REPORT (MISC. #20058)
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: BOARD OF COMMISSIONERS – ADOPTION OF THE ERIC OVERALL MEMORIAL DEATH
BENEFIT POLICY FOR OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Emergency Operations and Oversight Committee, having reviewed the above-referenced resolution
on March 30, 2020, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the acceptance of
the foregoing report.
DAVID WOODWARD
MISCELLANEOUS RESOLUTION #20058
BY: Commissioner Penny Luebs, District #16; Michael Gingell, District #1; Marcia Gershenson, District #13;
Eileen Kowall, District #6; Kristen Nelson, District #5; William Miller, District #14; Helaine Zack, District
#18;Shelley Taub, District #12; Christine Long, District #7; Philip Weipert, District #8; Bob Hoffman, District
#2
Commissioners Minutes Continued. March 31, 2020
144
IN RE: BOARD OF COMMISSIONERS — ADOPTION OF THE ERIC OVERALL MEMORIAL DEATH
BENEFIT POLICY FOR OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County values their employees, their contributions of service and the sacrifices they
make; and
WHEREAS on November 23, 2017, the ultimate sacrifice was given when Oakland County Sheriff Deputy
Eric Overall lost his life in the line of duty, a profound sadness for all; and
WHEREAS Oakland County’s aspiration is to honor an employee whose death occurs while performing
their job duties or as a result of an injury incurred while performing their job duties; and
WHEREAS to honor Oakland County Sheriff Deputy Eric Overall, Oakland County desires to create the
Eric Overall Memorial Death Benefit (“Death Benefit”); and
WHEREAS the purpose of the Death Benefit is to commemorate an employee’s sacrifice, contributions and
preserve their memory; and
WHEREAS the loss of one’s life is beyond understanding for the family, friends and colleagues of the one
who died; and
WHEREAS the emotional and financial strain on the family may be as traumatic as the loss of their loved
one; and
WHEREAS Oakland County will honor employees who lost their life by offering a one-time $5,000 Death
Benefit disbursement as described in Attachment A; and
WHEREAS the Death Benefit is to support the employee’s family by defraying the costs associated with
the employee’s death, such as funeral and burial expenses; and
WHEREAS funding for the Death Benefit will be provided by the Fringe Benefit Fund and such payment
will be subject to applicable tax withholding requirements; and
WHEREAS the Oakland County Executive and the Oakland County Board of Commissioners strive to
provide a safe, protective work environment and community living in Oakland County for all employees and
residents, today and in the future.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
approve Attachment A, the “Eric Overall Memorial Death Benefit Policy”.
BE IT FURTHER RESOLVED that the Eric Overall Memorial Death Benefit Policy shall be incorporated
into the Merit System Rules by the Human Resources Department as a fringe benefit.
BE IT FURTHER RESOLVED that changes to the Merit System Rules be cross referenced by the
appropriate Board of Commissioners’ Resolution number authorizing such change.
BE IT FURTHER RESOLVED that the Department of Human Resources shall be responsible for the
implementation of the policy and administration of the benefit.
BE IT FURTHER RESOLVED that Oakland County bequeath a retroactive Death Benefit for Deputy Eric
Overall pursuant to Attachment A.
BE IT FURTHER RESOLVED that funding for the Death Benefit will be provided by the Fringe Benefit Fund
and payments under this benefit will be subject to applicable tax withholding requirements.
BE IT FURTHER RESOLVED that no budget amendment is required at this time.
Chairperson, we move the adoption of the foregoing resolution.
PENNY LUEBS, DAVID WOODWARD, WILLIAM
MILLER, JANET JACKSON, NANCY QUARLES,
GWEN MARKHAM, HELAINE ZACK, KRISTEN
NELSON, GARY MCGILLIVRAY, ANGELA
POWELL, PHILIP WEIPERT, MARCIA
GERSHENSON, TOM MIDDLETON,
CHRISTINE LONG, BOB HOFFMAN, MICHAEL
GINGELL, EILEEN KOWALL
Copy of Attachment A – Eric Overall Memorial Death Benefit Policy on file in County Clerk’s Office.
Moved by Luebs seconded by Powell the resolution be adopted.
Discussion followed.
Commissioners Minutes Continued. March 31, 2020
145
AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray,
Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson,
Gingell. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #20095
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: FACILITIES PLANNING AND ENGINEERING/52-4 TROY DISTRICT COURT FIRE ALARM
SYSTEM ENHANCEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS per Miscellaneous Resolution (MR) #96263 and subsequent amendment per MR #17269, the
city of Troy leases the City’s Community Center, located on West Big Beaver Road, for use as a courthouse
for the 52-4 District Court; and
WHEREAS the safety of employees and the public, at County owned buildings, involve many building
systems and features, including an up-to-date fire alarm system; and
WHEREAS standard protocol from the ongoing building security enhancements projects require that certain
interior doors be kept locked; and
WHEREAS in some cases, these doors are in fire egress paths; and
WHEREAS in compliance with building codes and approval by local Building Departments, these doors can
be locked if they are also linked to fire alarm system panels so that the doors automatically unlock when an
alarm is activated; and
WHEREAS the fire alarm system at the courthouse for the 52-4 District Court is too old and small
(insufficient connection ports) to link the required doors; and
WHEREAS the City of Troy purchased and installed a new Siemens (which is also an annual County
contractor) fire alarm system for a total cost of $58,763 for the 52-4 District Court; and
WHEREAS Facilities Planning & Engineering (FPE) will reimburse the City of Troy for fifty percent of the
base cost of this new fire alarm system; and
WHEREAS the County has requested that an emergency voice annunciator be included with this new fire
alarm system; and
WHEREAS the total project cost is $43,545, including $29,382 which is fifty percent reimbursement of the
base cost for the new fire alarm system; $8,463 for the addition of an emergency voice annunciator; and
$5,700 for contingency; and
WHEREAS funding in the amount of $43,545 is available for transfer from the FY 2020 Capital Improvement
Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the 52-4 District Court (Troy)
Fire Alarm System Enhancement Project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
52-4 District Court (Troy) Fire Alarm System Enhancement Project in the amount of $43,545.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the
52-4 District Court (Troy) Fire Alarm System Enhancement Project (#100000003114) in the amount of
$43,545 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund
(#40400) as detailed below:
FY 2020
BUILDING IMPROVEMENT FUND (#40100)
1040801-148020-788001-40400 Transfer Out ($ 43,545)
PROJECT WORK ORDER FUND (#40400)
Project ID 100000003114, Activity PROJ
1040801-148020-695500-40100 Transfer In $ 43,545
$ -0-
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the adoption of the
foregoing resolution.
DAVID WOODWARD
Commissioners Minutes Continued. March 31, 2020
146
Copy of Facilities Management – Project Estimate – Project 429 – Troy District Court 52/4 – Fire Alarm
Replacement on file in County Clerk’s office.
Moved by Gershenson seconded by Miller the resolution be adopted.
Discussion followed.
AYES: Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton,
Miller, Nelson, Powell, Quarles, Spisz, Weipert, Woodward, Zack, Gershenson, Gingell,
Hoffman. (20)
NAYS: Taub. (1)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #20096
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - RESOLUTION APPROVING THE
MICHIGAN ECONOMIC DEVELOPMENT CORPORATION GRANT AND CREATION OF THE
OAKLAND COUNTY SMALL BUSINESS STABILIZATION FUND
To the Oakland County Board of Commissioners
Ladies and Gentlemen:
WHEREAS the COVID-19 outbreak and numerous Executive Orders by the Governor of the State of
Michigan have caused significant economic distress in the business community, and
WHEREAS the Economic Development and Community Affairs department has been working with the
Michigan Economic Development Corporation to obtain a grant; and
WHEREAS the 2020 grant will provide working capital to small businesses which were hardest hit by
Governor Whitmer’s Executive Order 2020-9; and
WHEREAS the 2020 grant program period is March 27, 2020 to December 31, 2020; and
WHEREAS the 2020 grant application requested $2,100,000 of which $1,150,000 was awarded; and
WHEREAS this grant application has completed the Grant Review Process in accordance with
Miscellaneous Resolution #19006; and
WHEREAS the Department of Economic Development and Community Affairs is requesting funding in the
amount of $1,850,000 to create the Oakland County Small Business Stabilization Fund; and
WHEREAS $1,150,000 of the requested $1,850,000 will be used for a dollar-for-dollar match to provide
additional relief beyond the monies awarded from the Michigan Economic Development Corporation; and
WHEREAS the distribution of match dollars will follow the same application process as outlined in the
awarded grant; and
WHEREAS $700,000 of the requested $1,850,000 will be awarded to small businesses in Oakland County
that have the capability of immediately producing or converting their current operations to produce personal
protective equipment; and
WHEREAS the COVID-19 outbreak has created a shortage of critical personal protective gear such as
gowns, gloves, and N95 respirator masks for healthcare workers and first responders; and
WHEREAS the requested $700,000 could provide an immediate cash flow injection to begin personal
protective gear production where traditional financing methods will not arrive quickly enough; and
WHEREAS the production of personal protective equipment by small businesses could help them offset
the losses incurred by the COVID-19 outbreak; and
WHEREAS the production of personal protective equipment by small businesses could provide a pathway
to a long-term diversification strategy; and
WHEREAS the production of personal protective equipment by small businesses could help to slow the
spread of COVID-19 and potentially save lives; and
WHEREAS funding is available in the General Fund (#10100) Assigned Fund Balance Revolving Fund –
Local Sustainability Effort account (GL #383487) to cover the requested amount of $1,850,000 to create
the Oakland County Small Business Stabilization Fund; and
WHEREAS the Oakland County Small Business Stabilization Fund would total $3,000,000 combining the
requested $1,850,000 and the Michigan Economic Development Corporation’s grant of $1,150,000.
Commissioners Minutes Continued. March 31, 2020
147
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
grant acceptance of the $1,150,000 grant from the Michigan Economic Development Corporation.
BE IT FURTHER RESOLVED that the Board of Commissioners approves the one-time appropriation of
$1,850,000 from the General Fund (#10100) Assigned Fund Balance Revolving Fund – Local Sustainability
Effort account (GL #383487) to further support the effort and bring the total funding in the Oakland County
Small Business Stabilization Fund to $3,000,000.
BE IT FURTHER RESOLVED that this grant does not obligate the County to any future commitment and
the program shall end once the granted funds are fully disbursed.
BE IT FURTHER RESOLVED that the FY 2020 budget is amended as follows:
GENERAL FUND (#10100) FY 2020
Revenue
9010101-196030-665882 Planned Use of Balance $1,850,000
Total Revenue $1,850,000
Expenditures
9010101-196030-788001-29425 Transfers Out $1,850,000
Total Expenditures $1,850,000
MICHIGAN ECONOMIC DEVELOPMENT (#29245) FY 2020
GR0000000923 Activity: GLB Analysis: GLB Budget Ref: 2020
Revenue
1090101-115090-615571 State Operating Grants $ 1,150,000
1090101-115090-695500-10100 Transfers In 1,850,000
Total Revenue $ 3,000,000
Expenditures
1090101-115090-731598 Regranting Program $ 3,000,000
Total Expenditures $ 3,000,000
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move adoption of the
foregoing resolution.
DAVID WOODWARD
Copy of Grant Review Sign-Off – Economic Development and Community Affairs – Michigan Small
Business Relief Program, Michigan Small Business Relief Program Grant Agreement, Exhibit A – Defined
Terms, Exhibit B – Grant Disbursement Request and Compliance Certificate, Exhibit C – State Required
Terms, Correspondence from John Hundt, Executive Vice President and Chief Business Development
Officer, Michigan Economic Development Corporation, Michigan Strategic Fund – Resolution 2020-,
Approval of the Michigan Small Business Relief Program, Funding Allocation and Guidelines and Exhibit A
– Small Business Relief Program Guidelines Incorporated by Reference. Original on file in County Clerk’s
office.
Moved by Gershenson seconded by Miller the resolution be adopted.
Moved by Miller seconded by Nelson the resolution be amended as follows:
Add the following after the second BE IT FURTHER RESOLVED, add:
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes disbursement of
funds to grantees from the Oakland County Small Business Stabilization Funds contingent
upon the implementation of policies and procedures agreed upon by the County Executive,
or his designee, and the Chairperson of the Board of Commissioners.
Commissioners Minutes Continued. March 31, 2020
148
Vote on amendment:
AYES: Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller,
Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman,
Jackson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
Discussion followed.
Vote on resolution, as amended:
AYES: Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell,
Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson,
Kochenderfer. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #20097
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: COUNTY EXECUTIVE – ADDITIONAL EMERGENCY FUNDING FOR CORONAVIRUS
PANDEMIC RESPONSE MEASURES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Coronavirus Disease 2019 (COVID-19) is a respiratory illness that can spread from person
to person. The virus that causes COVID-19 is a novel coronavirus that was first identified during an
investigation into an outbreak in Wuhan, China and has now been detected in more than 100 locations
internationally, including the United States; and
WHEREAS on March 10, 2020, the Governor of the State of Michigan declared a State of Emergency due
to the outbreak of COVID-19; and
WHEREAS on March 11, 2020, the World Health Organization publicly characterized COVID-19 as a
pandemic; and
WHEREAS on March 13, 2020, the President of the United States declared the COVID-19 outbreak a
national emergency; and
WHEREAS Oakland County Executive Dave Coulter declared a State of Emergency in Oakland County on
March 13, 2020 due to the local outbreak of COVID-19; and
WHEREAS the Governor has issued a series of Executive Orders in response to COVID-19 pandemic; and
WHEREAS Oakland County’s Health Officer has issued a series of Public Health Orders for the purpose
of protecting the public, reducing the occurrence and threat of widespread or severe injury or loss of life
from the known transmission of COVID-19 within Oakland County; and
WHEREAS the Board of Commissioners appropriated $500,000 on March 5, 2020 and an additional
$1,000,000 on March 18, 2020 to support preparedness and response measures in anticipation of the fast-
emerging public health threat of COVID-19 to the people of Oakland County; and
WHEREAS the challenges continue as the number of cases and the resource demands continue to
escalate in Oakland County; and
WHEREAS the County Executive recommends an additional appropriation of $5,000,000 to further address
the COVID-19 response to protect the residents of Oakland County and our health systems and healthcare
workers in Oakland County; and
WHEREAS funding for this $5,000,000 appropriation is available from the General Fund (#10100) Assigned
Fund Balance for Catastrophic Claims (GL #383345).
NOW THEREFORE BE IT RESOLVED the Board of Commissioners authorizes the additional one-time
appropriation of $5,000,000 from the General Fund (#10100) Assigned Fund Balance for Catastrophic
Claims (GL #383345) to the Non-Departmental General Fund Provisions line item for emergency response
related to the outbreak of the Coronavirus Disease 2019 (COVID-19).
Commissioners Minutes Continued. March 31, 2020
149
BE IT FURTHER RESOLVED that authorization of any amount in excess of the first $1,000,000 in
expenditures from this appropriation is contingent upon an affirmative vote of the Emergency Operations
and Oversight Committee. The Committee, at its discretion, shall release additional funds authorized within
this appropriation.
BE IT FURTHER RESOLVED that the Board of Commissioners designates the Deputy County Executive
responsible for oversight of the Department of Management and Budget, or another designee of the County
Executive, to be responsible for the administration of the appropriated funds, for purposes related to the
emergency response due to the Coronavirus Disease 2019 (COVID-19) outbreak.
BE IT FURTHER RESOLVED that a monthly report on the County’s financial response to the Coronavirus
Disease 2019 (COVID-19) outbreak shall be presented to the Finance Committee as a communication item.
BE IT FURTHER RESOLVED the FY 2020 budget will be amended as follows:
GENERAL FUND (#10100) FY 2020
Revenue
9010101-196030-665882 Planned Use of Balance $5,000,000
Total Revenue $5,000,000
Expenditures
9010101-133095-750462 Provisions $5,000,000
Total Expenditures $5,000,000
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the adoption of the
foregoing resolution.
DAVID WOODWARD
Copy of Status Update 3/27/20 on Pandemic Response Appropriation and Departmental Cost Related to
COVID-19 on file in County Clerk’s office.
Moved by Gershenson seconded by Weipert the resolution be adopted.
Moved by Spisz seconded by Kowall the resolution be amended as follows:
Amend the BE IT FURTHER RESOLVED, change the following:
BE IT FURTHER RESOLVED that a weekly monthly report on the County’s financial response to
the Coronavirus Disease 2019 (COVID-19) outbreak shall be sent to all members of the Board
of Commissioners via e-mail, including a description of amounts expended from the total
$6,500,000 in appropriations referenced above (collectively, “COVID-19 Appropriations”).
presented to the Finance Committee as a communication item.
Add the following BE IT FURTHER RESOLVED clauses following the second:
BE IT FURTHER RESOLVED that any amounts Oakland County receives from any
governmental entity for reimbursement of amounts expended from the COVID-19
Appropriations will be allocated to the Assigned Fund Balance line items from which the
respective COVID-19 Appropriations were appropriated.
Delete the following BE IT FURTHER RESOLVED clauses:
BE IT FURTHER RESOLVED that authorization of any amount in excess of the first $1,000,000 in
expenditures from this appropriation is contingent upon an affirmative vote of the Emergency
Operations and Oversight Committee. The Committee, at its discretion, shall release additional
funds authorized within this appropriation.
Discussion followed.
Commissioners Minutes Continued. March 31, 2020
150
Vote on amendment:
AYES: Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles,
Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
Kowall. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz,
Taub, Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall,
Kuhn. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #20098
BY: Commissioners Kristen Nelson, District #5; Nancy Quarles, District #17; Penny Luebs, District #16;
David Woodward, District #19; Gary McGillivray, District #20; Philip Weipert, District #8; Shelley Taub,
District #12; Marcia Gershenson, District #13; Thomas Middleton, District #4; Eileen Kowall, District # 6;
Bob Hoffman, District #2
IN RE: BOARD OF COMMISSIONERS – DESIGNATION OF APRIL 2, 2020 AS WORLD AUTISM DAY
IN OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS April 2, 2020 is National Autism Awareness Day, promoting acceptance for individuals on the
autism spectrum; and
WHEREAS according to the Centers for Disease Control and Prevention (CDC), 1 in 54 children are
identified with Autism Spectrum Disorders; autism is the fastest growing developmental disability in the
United States; and
WHEREAS persons with autism form an incredibly diverse community with vastly different strengths,
limitations, and preferences from individual to individual; and
WHEREAS there are fundamental characteristics associated with autism, including difficulty understanding
social interactions and norms, an intense reliance on routine or sameness, and repetitive behaviors that
manifest themselves differently in each person; and
WHEREAS many individuals on the autism spectrum find certain challenges an insurmountable obstacle
when trying to find or maintain employment on their own; and
WHEREAS young adults on the autism spectrum demonstrate the lowest employment rates among people
with disabilities; and
WHEREAS over 70% of adults with autism want to work but are either unemployed or underemployed; and
WHEREAS individuals on the autism spectrum have amazing strengths and skills that often go untapped
when the proper supports are not in place, which may include superior attention to detail, intense knowledge
on a topic, or good long-term memory; and
WHEREAS hiring individuals with autism goes a long way towards achieving diversity on a worksite
because each person with autism offers a valuable perspective that is unique from those of neurotypical
individuals; and
WHEREAS existing incentives or strategies for businesses to hire persons with autism are currently under-
utilized or unknown; and
WHEREAS modifying hiring practices to accommodate persons with autism, taking advantage of Work
Opportunity Tax Credits, partnering with a non-profit resource provider, and working with a job coach have
all proven to be effective in supporting persons with autism and their employers; and
WHEREAS the positivity and motivation of persons with autism in the face of great adversity is an inspiring
lesson to us all.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners celebrates April
2, 2020 as Autism Awareness Day and encourages all citizens to exercise respect and compassion for our
relatives, friends, co-workers, neighbors, and fellow Americans on the autism spectrum.
Commissioners Minutes Continued. March 31, 2020
151
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners believes it is important to
level the playing field so everyone has a chance at success and encourages businesses and employers to
utilize existing incentives or strategies to assist them in hiring persons with autism.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners encourages our elected
officials at the local, state, and federal level to adopt policies that promote acceptance and facilitate greater
access to employment for individuals on the autism spectrum.
Chairperson, we move the adoption of the foregoing resolution.
KRISTEN NELSON, NANCY QUARLES, MACIA
GERSHENSON, PENNY LUEBS, BOB
HOFFMAN, DAVID WOODWARD, EILEEN
KOWALL, GARY MCGILLIVRAY, PHILIP
WEIPERT, SHELLEY TAUB, TOM MIDDLETON
Moved by Nelson seconded by Long to suspend the rules and vote on Miscellaneous Resolution #20098 –
Board of Commissioners – Designation of April 2, 2020 as World Autism Day in Oakland County.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolution #20098 – Board of Commissioners – Designation of April 2, 2020 as World Autism Day in
Oakland County carried.
Moved by Nelson seconded by Long the resolution be adopted.
Vote on resolution:
AYES: Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub,
Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn,
Long. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #20099
BY: Commissioners Helaine Zack, District #18; Michael J. Gingell, District #1; Shelley Taub, District #12;
Penny Luebs; District #16; David Woodward, District #19; Christine Long, District #7; Eileen Kowall #6;
Philip Weipert, District #8; Adam Kochenderfer, District #15; Tom Middleton, District #4; Thomas Kuhn,
District #11
IN RE: BOARD OF COMMISSIONERS – MORATORIUM ON COUNTY HIRING, CREATION OF NEW
POSITIONS, FILLING OF VACANT POSITIONS, TRANSFERS AND PROMOTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the COVID-19 pandemic has greatly impacted Oakland County and the duration of its impact
is currently unknown; and
WHEREAS Oakland County is committed to take the necessary actions to protect its residents and to
provide all possible support to those fighting the pandemic; and
WHEREAS Oakland County is likely to commit to unplanned spending to defeat the virus and recognizes
that COVID-19 pandemic may have a longer term impact on Oakland County's revenues and operations;
and
WHEREAS on March 30, 2020, Governor Gretchen Whitmer released Executive Directive 2020-4 to
institute a freeze on hiring, creation of new positions, filling of vacant positions, transfers and promotions
for the State of Michigan; and
WHEREAS Oakland County is operating with essential employees.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners implements a
freeze on hiring, creation of new positions and filling of vacant positions until June 30, 2020.
BE IT FURTHER RESOLVED that exceptions to the freeze includes cases where employees are
required to fill positions as part of COVID-19 response, 24/7 operations, federal and state mandates,
grant funded programing and part-time non-eligible personnel. Hiring outside of these parameters will be
on a case by case basis.
Commissioners Minutes Continued. March 31, 2020
152
BE IT FURTHER RESOLVED that during the local state of emergency authorized pursuant to the
provisions of Section 10 of Public Act 390 of 1976, MCL 30.410, the County Executive, or their designee,
shall have the authority to grant exceptions to this policy.
BE IT FURTHER RESOLVED that following the conclusion of the local state of emergency period
authorized pursuant to the provisions of Section 10 of Public Act 390 of 1976, MCL 30.410, exceptions
to the hiring freeze may be granted upon on affirmative vote of the appropriate Board of Commissioners
Committee and/or the full Board of Commissioners.
BE IT FURTHER RESOLVED that a monthly report on positions filled due to the exception parameters
as part of the COVID-19 response be presented to the Emergency Operations and Oversight Committee
during the duration of the local state of emergency authorized by the Board of Commissioners.
Chairperson, we move the adoption of the foregoing resolution.
HELAINE ZACK, MICHAEL GINGELL,
SHELLEY TAUB, DAVID WOODWARD, EILEEN
KOWALL, PENNY LUEBS, CHRISTINE LONG,
THOMAS KUHN
The Chairperson referred the resolution to the Emergency Operations and Oversight Committee. There
were no objections.
There were no items to report on the Regular Agenda for the Finance Committee.
There were no items to report on the Regular Agenda for the Healthy Communities and Environment
Committee.
There were no items to report on the Regular Agenda for the Legislative Affairs and Government Operations
Committee.
There were no items to report on the Regular Agenda for the Public Safety and Social Justice Committee.
Commissioner Gingell addressed the Board and stated that he is working on a resolution for Debt
Consolidation and Relief Funds.
Commissioner Kowall addressed the Board to request that she be added as a co-sponsor to MR #20099 -
Board of Commissioners – Moratorium on County Hiring, Creation of New Positions, Filling of Vacant
Positions, Transfers and Promotions.
Chairperson David Woodward addressed the Board to introduce Dan Stencil, Executive Officer, Oakland
County Parks and Recreation and Melissa Prowse, Supervisor, Oakland County Parks and Recreation.
Dan Stencil, Executive Officer, Oakland County Parks and Recreation and Melissa Prowse, Supervisor,
Oakland County Parks and Recreation addressed the Board to give a presentation entitled: “2020 Millage
Initiative”.
Discussion followed.
Commissioner Jackson addressed the Board regarding Census Day on April 1, 2020 and how the Complete
Count Committee is re-grouping and organizing virtual events.
Discussion followed.
The Board adjourned at 8:59 p.m. to the call of the Chair or April 7, 2020, at 9:30 a.m.
LISA BROWN DAVID WOODWARD
Clerk Chairperson