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HomeMy WebLinkAboutResolutions - 2020.04.29 - 33123REPORT.. (MISC. #20105), April 29, 2020 BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee IN RE: MR #20105 - BOARD OF COMMISSIONERS —TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2020 APPROPRIATION — CHARTER TOWNSHIP OF WATERFORD — RESURFACING OF ANDERSONVILLE ROAD — PROJECT NO. 55711 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Emergency Operations and Oversight Committee, having reviewed the above-referenced resolution on April 22, 2020, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the acceptance of the foregoing report. aj Commissioner David T. Woodward, District #19 Chairperson, Emergency Operations and Oversight Committee EMERGENCY OPERATIONS AND OVERSIGHT COMMITTEE VOTE: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #20105 BY: Commissioner Eileen Kowall, District #6 IN RE: BOARD OF COMMISSIONERS—TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2020 APPROPRIATION — CHARTER TOWNSHIP OF WATERFORD — RESURFACING OF ANDERSONVILLE ROAD — PROJECT NO. 56711 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 12, 2019, the Board of Commissioners approved Miscellaneous Resolution #19411 which designated $4,602,324 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Waterford, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Waterford and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Waterford has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2020 authorized amount of Tri -Party Road Improvement funding for Project No. 55711 in the Charter Township of Waterford is $76,667; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2020 and prior funding (account #383510) for Project No. 55711 in the amount of $76,667. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Waterford and authorizes the release of Tri -Party Road Improvement Program.funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Waterford. BE IT FURTHER RESOLVED the FY 2020 budget will be amended as follows: GENERAL FUND 4101001 FY 2020 Revenue 9010101-196030-665882 Planned Use of Balance $76,667 Total Revenue $76,667 Expenditures 9010101-153010-740135 Road Commission Tri -Party $76,667 Total Expenditures 76 6 7 Chairperson, I move the adoption of the foregoing Resolution. ssioner Eileen II District #6 Quality Life through Good Roads "We Care" —�. 1, OA® co�M�ssioiv Inter—Departmental ternorandurn PROGRAMMING DIVISION To: Thomas G. Blust, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor h F 1 1 16C 03119120 DATE: March 11, 2020 SUBJECT: PROJECT NO. 55711, ANDERSONVILLE ROAD TOWNSHIP LINE TO DIXIE HIGHWAY LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF WATERFORD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Waterford for the resurfacing of Andbrsonville Road from the township line to Dixie Highway. Construction on this project is expected to begin this summer. The iCharter Township of Waterford has elected to use the Tri -Party Program to fund the estimated total project cost of $230,000. Our share is estimated to be $76,666 and is in the FY2020 budget. The ,project is in the district of County Commissioner Eileen Kowall. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je ' Attachments Recommend eO for Board Approval as G. Blust, P.E. i`i� rector of Engineering Concrfr for C, V -- 0.3M12-0 ® DALE' CDMP1l 1D/V P71 .,Issif OUAUW LIFE THROUGH GOOD ROADS: March 19, 2020 ROAD COMMISSION FOR OARIANU COUNTY "WE CARE" Board of Road Commissioners Ronald J. Fowkes Ms. Kimberly Markee, Clerk Commissioner Charter Township of Waterford Gregory C. Jamian 5200 Civic Center Drive Commissioner Waterford, MI 48329-3773 Andrea LaLonde Commissioner Re: Project No. 55711; Andersonville Road Local Cost Participation Agreement / Tri -Party Program Dear Ms. Markee: Dennis G. Kolar, P.E. Managing Director A fully signed and executed agreement for the above-mentioned Gary Piotrowicz, P.E., P.r.O.E. project IS enclosed. Deputy Managing Director County Highway Engineer The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, March 19, 2020. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, hVlcU�n � _h Clerk of the Board Shannon J. Mi r 31001 Lahser Road Deputy -Secretary /Clerk of the Board Beverly Hills; MI 48025 /srn 248-645-200p Enclosure FAX cc: Finance Department 248-645-134i3 Engineering Department I Programming Division Lynn Sonkiss, Oakland County www.rcocweb.brg COST PARTICIPATION AGREEMENT CONSTRUCTION Andersonville Road Township Line to Dixie Highway Charter Township of Waterford 11 Board Project No, 55711 I This Agreement, made and entered into this 19thday of 'March 2020, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, herei after referred to as the BOARD, and the Charter Township of Waterford, hereinafter referred to as he COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of And4sonville Road from the township line to Dixie Highway, as described in Exhibit "A", attached heretp, and made a part hereof, which improvements involve roads under the jurisdiction of the BOAR D and within the COMMUNITY, which improvements are hereinafter referred to as the PRO)ECT; and WHEREAS, the estimated total cost of the PROJECT is $230,000; and WHEREAS, said PROJECT involves certain designated and approved Tri -Party Program funding in the amount of $230,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to aslthe COUNTY; and I WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding rega mg the cost sharing of the PROJECT and wish to commit that understanding to writing in this greement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in confc rmity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: i IJ The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 21 The PROJECT shall include total payments to the contractor. Any costs incurred by j RCOC prior to this agreement date shall be allowable. 3j The estimated total PROJECT cost of $230,000 shall be invoiced and funded in the following order: a. Tri -Party Program funding in the amount of $230,000. b. Any PROJECT costs above the Tri -Party Program funding of $230,000 will be funded first with any available Tri -Party Program Funds. If no Tri -Party Program Funds are available, any PROJECT costs above $230,000 will be funded 100% by the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $76,667 (being 100% of the COMMUNITY'S Tri -Party contribution). �. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $76,667 (being 100% of the COUNTY'S Tri - Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. I Ando onvilto Road Chad ar Township of Waterford Prole t No. 55711 2128 020 M 1N WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By l�o�/.� i t cJ /✓ �lrl�''i Its Managing Directpr CHARTER OWNSHIP OF WATERFORD By U )tfJ /1 Its �M s w/ Andersonvll a Road -3- Charter 3- Chader Tov,nship of Waterford Project No.'55711 2/28/2020 EXHIBIT A TRI -PARTY PROGRAM Andersonville Road Township Line to Dixie Highway Charter Township of Waterford Board Project No. 55711 Res6rfacing of Andersonville Road from the township line to Dixie Highway. ESTIMATED PROJECT COST I Andersnvllle Road Charter"nshlp of Walerford Project II4o, 55711 21213120: 0 Contractor Payments $230,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL JFY2�14 Tri -Party Program $12,737 $12,737 $12,737 $38,211 1FY2�15 Tri -Party Program $46,456 $46,456 $46,455 $139,367 IFY2Q16 Tri -Party Program $17,474 $17,474 $17,474 $52,422 JTOT',AL SHARES $76,667 $76,667 $76,666 $230,000 I Andersnvllle Road Charter"nshlp of Walerford Project II4o, 55711 21213120: 0 Resolution #20105 April 13, 2020 The Chairperson referred the resolution to the Emergency Operations and Oversight Committee. There were no objections. Resolution #20105 April 29, 2020 Moved by Taub seconded by Jackson the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). Discussion followed. AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). ' • . I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT T© MCL 96450A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 29, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 291h day of April, 2020. Lisa Brown, Oakland County