HomeMy WebLinkAboutResolutions - 2020.04.29 - 33124REPORT (MISC. #20106) April 29, 2020
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: MR #20106 - BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2020 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD — RESURFACING
VARIOUS ROADS — PROJECT NO. 55662
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Emergency Operations and Oversight Committee, having reviewed the above -referenced resolution
on April 22, 2020, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the acceptance of
the foregoing report. aj
Commissioner David T. Woodward, District #19
Chairperson, Emergency Operations and
Oversight Committee
EMERGENCY OPERATIONS AND OVERSIGHT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #20106
BY: Commissioner Shelley Taub, District #12; Marcia Gershenson, District #13
IN RE: BOARD OF COMMISSIONERS —TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2020 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD — RESURFACING VARIOUS
ROADS — PROJECT NO. 55662
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County (RCOC); and
WHEREAS on December 12, 2019, the Board of Commissioners approved Miscellaneous Resolution
#19411 which designated $4,602,324 in fund balance for the Tri -Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the Charter Township of Bloomfield, along with the RCOC, has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter
Township of Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its one-third (1/3)
share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2020 authorized amount of Tri -Party
Road Improvement funding for Project No. 55662 in the Charter Township of Bloomfield is $118,908; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2020 and prior
funding (account #383510) for Project No. 55662 in the amount of $118,908.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Bloomfield and authorizes the release of Tri -Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Bloomfield.
BE IT FURTHER RESOLVED the FY 2020 budget will be amended as follows:
GENERAL FUND 410100) FY 2020
Revenue
9010101-196030-665882 Planned Use of Balance $118,908
Total Revenue 18 908
Exoenditures
9010101-153010-740135 Road Commission Tri -Party $118,908
Total Expenditures
Chairperson, I move the adoption of the foregoing Resolution.
Com!missio r Sfiellee Taub Commissioner Marcia Gershenson
District #12 District #13
Quality Life through Good Roads "We Care"
Cid SON
Inter -Departmental Memorandum
PROGRAMMING DIVISION
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor -1-41A
F / L 16B
03119120
DATE: March 6, 2020
SUBJECT: PROJECT NO. 55662, 2020 RESURFACING
EXETER ROAD FROM ANDOVER ROAD TO TELEGRAPH ROAD
WING LAKE ROAD FROM 14 MILE ROAD TO MAPLE ROAD
WABEEK LAKE DRIVE FROM BENT TREE TRAIL TO LONG LAKE ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF BLOOMFIELD
Attalhed for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Bloomfield for the resurfacing of
Exeter Road from Andover Road to Telegraph Road, Wing Lake Road from 14 Mile Road
to Maple Road, and Wabeek Lake Drive from Bent Tree Trail to Long Lake Road.
Construction on this project is expected to begin this summer.
The Charter Township of Bloomfield has elected to use the Tri -Party Program along with
a contribution of $28,277 to fund the estimated total project cost of $385,000. Our share
is estimated to be $118,907 and is in the FY20 budget.
The project is in the districts of County Commissioners Shelley Goodman Taub and
Marcia Gershenson. The agreement is in our standard approved format, and I
recommend Board approval and authorize the Managing Director to execute the
agreement on behalf of the Board.
/je
Attachments
Recom end for Board Approval
_2'1 emas G. Blust, P.E.
(rector of Engineering
==40AD
Mivah_IA we n l rzk� 91L ,9A)
QUALITY LIFE THROUGH GOOD ROADS: March 19, 2020
ROAD COMMISSION FOR OAKL DCOUNTY
"WE CARE."
Board of Road Commissioners
Ronald J. Fowkes
Mrs. Janet Roncelli, Clerk
Commissioner
Charter Township of Bloomfield
Gregory C. Jamian
P.O. Box 489
Commissioner
Bloomfield Hills, MI 48303-0489
Andrea LaLonde
Commissioner
Re: 2020 Resurfacing; Project No. 55662
Local Cost Participation Agreement i Tri -Party Program
Dear Mrs. Roncelli:
Dennis G. Kolar, P.E.
Managing Director
A fully signed and executed agreement for the above-mentioned
Gary Piotrowicz, RE,, P.T.o.E. project IS enclosed.
Deputy Managing Director p r01
County Highway Engineer
The agreement was approved and subsequently signed by Dennis
G. Kolar, P.E., Managing Director at the regularly scheduled Boarc
meeting of Thursday, March 19, 2020.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
Clerk of the Bpard , Shannon J. Mi r
31001 Lahser Road Deputy -Secretary /Clerk of the Board
Beverly Hills! MI
46025 ism
248-645.2000 Enclosure
FAX cc: Finance Department
248-646-1349 Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
www.rcacwek.org
COST PARTICIPATION AGREEMENT
CONSTRUCTION
2020 Resurfacing
Exeter Road from Andover Road to Telegraph Road
Wing Lake Road from 14 Mile Road to Maple Road
Wabeek Lake Drive from Bent Tree Trail to Long Lake Road
Charter Township of Bloomfield
Board Project No. 55662
This Agreement, made and entered into this 19th day of MaYCh , 2020, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Bloomfield, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of
Exeter Road from Andover Road to Telegraph Road, Wing Lake Road from 14 Mile Road to Maple
Road, and Wabeek Lake Drive from Bent Tree Trail to Long Lake Road, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $385,000; and
WHEREAS, said PROJECT involves certain designated and approved Tri -Parry Program
funding in the amount of $356,723, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred
to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by
RCOC prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $385,000 shall be invoiced and funded in the
following order:
a. Tri -Party Program funding in the amount of $356,723.
b. The COMMUNITY shall contribute $28,277 toward the PROJECT.
c. Any PROJECT costs above $385,000 will be funded 100% by the COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $147,185 (being 100% of the COMMUNITY'S Tri -Party
contribution and 100% of their $28,277 contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $118,908 (being 100% of the COUNTY'S
Tri -Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. I Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
2020 Resu acing -2-
Charter To nship of Bloomfield
Project No, 55662
211412020
I� WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
2020 Resprfecing
Charter Tdwnship of Bloomfield
Project Nc, 55662
211412020
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its Managing Director
CHARTER TOWNSHIP O LOOMFIELD
By Lia e'l� e
Its S(4)QeR- V, Soz
-3-
EXHIBIT A
TRI -PARTY PROGRAM
2020 Resurfacing
Charter Township of Bloomfield
Board Project No. 55662
Resurfacing of Exeter Road from Andover Road to Telegraph Road, Wing Lake Road from
14 Mile Road to Maple Road, Wabeek Lake Drive from Bent Tree Trail to Long Lake Road.
I ESTIMATED PROJECT COST
Contractor Payments
COST PARTICIPATION BREAKDOWN
$385,000
2020 Resu facing " 4
Charter To Nnship of Bloomfield
Project No, 55662
211 412 02 0
COMMUNITY)
COUNTY
BOARD
TOTAL
IFY2019 Tri -Party Program
$27,090 I
$27,089
$27,089
$81,268
IFY2020 Tri -Party Program
$91,818 I
$91,819
$91,818
$275,455
IContriibution
$28,277
$0
$0
$28,2771
ITOTA'L SHARES
$147,185 I
$118,908
$118,907
$385,000
2020 Resu facing " 4
Charter To Nnship of Bloomfield
Project No, 55662
211 412 02 0
Resolution #20106
April 13, 2020
The Chairperson referred the resolution to the Emergency Operations and Oversight Committee. There
were no objections.
Resolution #20106
April 29, 2020
Moved by Taub seconded by Jackson the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
Discussion followed.
AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray,
Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson,
Gingell. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
1 HERE13Y APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 29, 2020,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 29th day of April, 2020.
Lisa Brown, Oakland County