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Home My WebLink AboutResolutions - 2020.04.29 - 33126REPORT (MISC. #20108) April 29, 2020 BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee IN RE: MR #20108 - BOARD OF COMMISSIONERS — TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2020 APPROPRIATION — TOWNSHIP OF ADDISON — SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS — PROJECT NO. 55692 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Emergency Operations and Oversight Committee, having reviewed the above -referenced resolution on April 22, 2020, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Emergency Operations and Oversight Committee, I move the acceptance of the foregoing report. 0, U Commissioner David T. Woodward, District #19 Chairperson, Emergency Operations and Oversight Committee EMERGENCY OPERATIONS AND OVERSIGHT COMMITTEE VOTE: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION#20108 BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS —TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2020 APPROPRIATION — TOWNSHIP OF ADDISON — SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS — PROJECT NO. 55692 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri -Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 12, 2019, the Board of Commissioners approved Miscellaneous Resolution #19411 which designated $4,602,324 in fund balance for the Tri -Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Township of Addison, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Township of Addison and said appropriation has been transferred to a project account; and WHEREAS the Township of Addison has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2020 authorized amount of Tri -Party Road Improvement funding for Project No. 55692 in the Township of Addison is $19,121; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri -Party 2020 and prior funding (account #383510) for Project No. 55692 in the amount of $19,121. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Addison and authorizes the release of Tri -Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Township of Addison. BE IT FURTHER RESOLVED the FY 2020 budget will be amended as follows: GENERAL FUND (#10100), FY 2020 Revenue 9010101-196030-665882 Planned Use of Balance $19,121 Total Revenue 1 121 Exoenditures 9010101-153010-740135 Road Commission Tri -Party $19,121 Total Expenditures Chairperson, I move the adoption of the foregoing Resolution. 4. Commissioner Michael Spisz District #3 Quality Life through Good Roads "We Care" A-w".A.i, OAD cv��►�ss�oiv Inter -Departmental Memorandum PROGRAMMING DIVISION To: Thomas G. Blust, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor-r4VI rF/P ars/09/2a DATE: March 20, 2020 SUBJECT: PROJECT NO. 55692, 2020 GRAVEL ROAD PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM TOWNSHIP OF ADDISON Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Township of Addison for the spreading of gravel and chloride on various roads within the township. This work is expected to be completed this summer. The Township of Addison has elected to use the Tri -Party Program to fund the estimated total project cost of $57,364. Our share is estimated to be $19,122 and is in the FY20 budget. The project is in the district of County Commissioner Michael Spisz. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval Thomas G. Blust, P.E. Director of Engineering fiINOTO 43=0AD COMMISSION rinal2 vd w � L IIah�U.YYI QUAL TY LIFE THROUGH Goan ROADS; April 9, 2020 TOAD COMMISSION FOR OAKLAND COUNTY "WE CARE." Board of Road Commissioners Dear Ms. Bennett: Ronald J. Fowkes Ms. Pauline Bennett, Clerk Commissioner Township of Addison Gregory C. Jamian 1440 Rochester Road Commissioner Leonard, MI 48367 Andrea LaLonde Commissioner Re: 2020 Gravel Road Program, Various Roads Project No. 55692 The agreement was approved and subsequently signed by Dennis G. Kolar, P. E., Managing Director at the regularly scheduled Board meeting of Thursday, April 9, 2020. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, � I - Clerk of the Board r'S//hannon J. Mi r 31001 LahSer Road Deputy -Secretary /Clerk of the Board Beverly Hills, MI 48028 /sm 248.645-2000 Enclosure FAXI cc: Finance Department 248.645-'1349 Engineering Department Programming Division Lynn Sonkiss, Oakland County www.rcoewel .org Dear Ms. Bennett: Dennis G. Kolar, P.E. Managing Director A fully signed and executed agreement for the above-mentioned Gary P.E. P.T. D.E. project Is enclosed. yManagingrowicz, Deputy Managing Dir9cfor County Highway Englheer The agreement was approved and subsequently signed by Dennis G. Kolar, P. E., Managing Director at the regularly scheduled Board meeting of Thursday, April 9, 2020. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, � I - Clerk of the Board r'S//hannon J. Mi r 31001 LahSer Road Deputy -Secretary /Clerk of the Board Beverly Hills, MI 48028 /sm 248.645-2000 Enclosure FAXI cc: Finance Department 248.645-'1349 Engineering Department Programming Division Lynn Sonkiss, Oakland County www.rcoewel .org COST PARTICIPATION AGREEMENT 2020 GRAVEL ROAD PROGRAM Township of Addison Board Project No. 55692 This Agreement, made and entered into this_day ofi{hN7l , 2020, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Township of Addison, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $57,364; and WHEREAS, the PROJECT involves certain designated and approved Tri -Party Program funding n the amount of $57,364 which amount shall be paid through equal contributions by the BOARD the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agrement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $57,364 shall be funded and invoiced in the following order: a. Tri -Party Program funding in the amount of $57,364. b. Any PROJECT costs above the Tri -Party Program funding of $57,364 will be funded first with any available Tri -Party Program funds. If no Tri -Party Program funds are available, any PROJECT costs above $57,364 will be funded 100% by the COMMUNITY. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $19,121 (being 100% of the COMMUNITY'S Tri -Party contribution). 5t Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $19,121 (being 100% of the COUNTY'S Tri -Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 2020 Gravel Road Program Township of Addison Project No, 55692 2/27/2020 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By /Dol n� JV 4 Its Mananinia Director TOWNSHIP OF ADDISON Its d .�+sp,e✓ssi�v 2020 Gravel Road Program Township c f Addison Project No. 55692 2/2712020 EXHIBIT A TRI -PARTY PROGRAM 2020 Gravel Road Program Township of Addison Board Project No. 55692 Spreading of gravel and chloride on various roads within the township. ESTIMATED PROJECT COST Contractor Payments $57,364 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL IFY2020 Tri -Party Program $19,121 $19,121 $19,122 $57,364 ITOTML SHARES $19,121 $19,121 $19,122 $57,364 2020 Gm R d Program -4- TOwnsh1p of A 15on Projecl No. 556 2 212712020 Resolution #20108 April 13, 2020 The Chairperson referred the resolution to the Emergency Operations and Oversight Committee. There were no objections. Resolution #20108 April 29, 2020 Moved by Taub seconded by Jackson the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). Discussion followed. AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). uW `� I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 29, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 29th day of April, 2020. 11A� 4po zr Lisa Brown, Oakland County