HomeMy WebLinkAboutResolutions - 2020.04.29 - 33132MISCELLANEOUS RESOLUTION #20119 April 29, 2020
BY: Commissioner David T. Woodward, Chairperson, Emergency Operations and Oversight Committee
IN RE: PUBLIC SERVICESIVETERANS' SERVICES DIVISION — FISCAL YEAR 2020 COUNTY
VETERAN SERVICE FUND (CVSF) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Veterans Affairs Agency has awarded Oakland County's Veterans' Services
Division grant funding in the amount of $363,479 for Fiscal Year 2020; and
WHEREAS this is the second year the County has been awarded the County Veteran Service Fund
Grant; and
WHEREAS the Fiscal Year (FY) 2020 grant award represents an increase of $106,873 from previous
year's award; and
WHEREAS the funding will be used to increase awareness of the benefits and resources available to
veterans and their dependents in the county through a marketing campaign; and
WHEREAS the marketing campaign will consist of advertising through radio, television, social media,
billboards and mailings; and
WHEREAS the grant also provides funding to host open house events, purchase promotional items,
purchase Wi-Fi for both Veterans' Services Division offices, send new Counseling staff for accreditation
training, and enhance veteran transportation services; and
WHEREAS a portion of the grant funds will be used to create a Risk Mitigation Fund for landlords renting
to homeless veterans. The funding will be used to reimburse landlords who have rented housing to
homeless veterans through Supportive Services for Veteran Families (SSVF) or Veterans Affairs Housing
and Urban Development/Veteran Affairs Supportive Housing (VA HUDNASH) for any damage caused to
their property by the veteran tenant. The funds will encourage landlords to rent to veterans as it will
protect them should damage occur to their property while the veteran is residing there; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with
Miscellaneous Resolution #19006; and
WHEREAS there is no County match required with this grant.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant
funding from the Michigan Veterans Affairs Agency in the amount of $363,479 for Fiscal Year 2020.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of the grant program is contingent upon future levels of grant funding.
BE IT FURTHER RESOLVED that the FY 2020 budget will be amended as follows:
VETERANS SERVICE FUND (#29252)
GR0000000872
Activity: GLB Analysis Type: GLB Budget Reference: 2020
Revenue
1070301-132050-615571
Expenditures
1070301-132050-750049
1070301-132050-732018
1070301-132050-731338
1070301-132050-732633
1070301-132080-732011
1070301-132050-730072
State Operating Grants
Total Revenues
Computer Supplies
Travel and Conference
Printing
Rental Property Maintenance
Transportation Service
Advertising
Total Expenditures
EMERGENCY OPERATIONS AND OVERSIGHT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
FY 2020
$363,479
$363 4Z3
$ 6,000
10,000
20,000
25,000
50,000
252.479
$363 479
Chairperson, on behalf of the Emergency Operations and Overs' t C mmittee, a the d ption of the
foregoing resolution.
J
Commissioner David T. Woodward, District #19
Chairperson, Emergency Operations and
Oversight Committee
GRANT REVIEW SIGN -OFF — Public Services/Veterans' Services
GRANT NAME: 2020 County Veteran Service Fund (CVSF) Grant
FUNDING AGENCY: Michigan Veterans Affairs Agency
DEPARTMENT CONTACT: Garth Wootten/(248) 858-0790
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 3/31/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
Draft resolution to be updated by Fiscal Services to reflect that all of the revenue should be recorded as State Operating
Grant revenue. Also, the project ID (grant) info needs to be updated to reflect the appropriate GR#. — Lynn Sonkiss
(3/29/20)
Human Resources:
HR Approved —No HR Implications. — Lori Taylor (3/24/20)
Risk Management:
Approved by Risk Management. — Robert Erlenbeck (3/25/20)
Corporation Counsel:
I don't see any legal issues with this grant agreement. — Sharon Kessler (3/27/20)
STATE OF MICHIGAN
GRETCHEN WHITMER DEPARTMENT OF MILITARY & VETERANS AFFAIRS
GOVERNOR LANSING
March 19, 2020
RE: County Veteran Service Fund Grant #200000001872
Dear Mr. Woodward:
BG PAUL D. ROGERS
THE ADJUTANT GENERAL AND DIRECTOR
The Michigan Veterans Affairs Agency has accepted the Oakland County application forthe 2020 County
Veteran Service Fund Grant (CVSF). Your grant project has been assigned the grant number listed above.
The grant award will be funded for up to $363,479.00 of approved costs during the grant period, effective
the date the CVSF Grant Agreement is signed by both Oakland County and the State of Michigan. The
County will receive a direct payment of $50,000, and the remaining $313,479.00 will be paid on a
reimbursement basis. The award will be carried out under the direction of Garth Wootten as stated in
the grant application.
All grant activities will be supervised by the Michigan Veterans Affairs Agency. For all communications
related to the grant, please email Marie Douville at douvillem@michiRan.aov , copy
MVAAGrants@michigan.gov and please include your Grant Number in all email communications.
As a grantee, you must be registered to do business with the State of Michigan. Registration is available
at the following website: www.michigan.gov/SIGMAVSS. Failure to register will delay payment.
To accept the grant award, please review and sign the County Veteran Service Fund Grant Agreement
and return, in its entirety, by email to MVAAGrants@mich!Ran.Rov (cc: douvillem@michigan.gov), no
later than 60 days from the date of this letter. Failure to return the signed Grant Agreement may delay
payment.
Sincerely,
Karen Rowlader
Grant and Contract Specialist
Michigan Veterans Affairs Agency
222 Washington Square North, Lansing, MI 48933
(517)284-5253
rowladerk@michigan.gov
Cc: Financial Officer
Authorized Official
3411 N. MARTIN LUTHER ICING JR. BOULEVARD • LANSING, MICHIGAN 48906-2934
www.michiean.eov • (517) 481-8000
GRANT AGREEMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF MILITARY AND VETERANS AFFAIRS, MICHIGAN VETERANS AFFAIRS
AGENCY
AND Oakland County
This Grant Agreement ("Agreement") is made between the Michigan Department of Military and Veterans
Affairs, (DMVA), Michigan Veterans Affairs Agency ("State"), and Oakland County ("Grantee"). The
parties in this agreement will be referred to as Grantor (DMVA or MVAA) and Grantee (County Recipient).
The purpose of this Agreement is to provide funding in exchange for work to be performed for the project
named below. The State is authorized to provide grant assistance pursuant to Public Act No. 514 of 2018.
This Agreement is subject to the terms and conditions specified herein.
Project Name: Oakland CVSF Grant
Amount of grant: $363,479.00
Start Date (date executed by DMVA): _
[unless alternate date specified]
GRANTEE CONTACT:
David T. Woodward,
Name/Title
Oakland County
Organization
1200 N. Telegraph Rd
Address
Pontiac, MI 48341
Address
248-858-0100
Telephone number
Board Chairman
Fax number
woodwa rdd@oa kgov.com
E-mail address
38-6004876
Federal ID number—(Required for Federal Funding)
136200362
Grantee DUNS number- (Required for Federal Funding)
Grant#200000001872
End Date: 09/30/2020
STATE'S CONTACT:
Marie Douville, Grant and Contract Analyst
Name/Title
MVAA
Division/Bureau/Office
222 N. Washington Sq. 5�' Floor
Address
Lansing, MI 48933
Address
517-284-5237
Telephone number
Fax number
douvil lem@michigan.gov
E-mail address
[Program will add a Remittance address if different than the above.]
The undersigned certify that they are duly elected and authorized officers of the Grantee and that, as such, are
authorized to accept this grant on behalf of the Grantee, to obligate the Grantee to observe all of the terms and
conditions placed on this grant, and in connection with this grant to make, execute and deliver on behalf of the
Grantee all grant agreements, representations, receipts, reports and other instruments of every kind.
FOR THE GRANTEE:
Signature Date
DAVID T. WOODWARD, BOARD CHAIRMAN
Name/Title
FOR THE GRANTOR:
Signature Date
Christine F Apostol, Chief Financial Officer
Name/Title
I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the Grantor and the
Grantee and may be modified only by written agreement between the Grantor and the Grantee.
(A) The scope of this project is to create a county department of veterans' affairs in certain
counties, and to prescribe its powers and duties; and to transfer the powers and duties of the
soldier's relief commission in such counties (MCL 35.621 to 35.624)
(B) Grants are provided to counties for county veteran service operations. "Veteran service
operations' means assistance and programming of any kind to meet the needs of the
veterans in this state. Veteran service operations include, but are not limited to, providing
assistance, programming, and services for the purpose of assisting veterans in this state and
providing advice, advocacy, and assistance to veterans, servicemembers, dependents, or
survivors by an accredited veteran service officer to obtain United States Department of
Veterans Affairs health, financial, or memorial benefits for which they are eligible.
(C) The scope of this project is limited to the activities specified in Appendix A and such activities
as are authorized by the State under this Agreement. Any change in project scope requires
prior written approval in accordance with Section III, Changes, in this Agreement. Failure to
obtain written prior approval from the State may result in expenses not being approved or
reimbursed.
(D) By acceptance of this Agreement, the Grantee commits to complete the project identified in
Appendix A within the time period allowed for in this Agreement and in accordance with the
terms and conditions of this Agreement.
AGREEMENT PERIOD
Upon signature by the Grantor, the Agreement shall be effective from the Start Date until the End
Date on page 1. The Grantor shall have no responsibility to provide funding to the Grantee for
project work performed except between the Start Date and the End Date specified on page 1.
Expenditures made by the Grantee prior to the Grant Period Start Date or after the End Date of this
Agreement are not eligible for payment under this Agreement.
III. CHANGES
Any changes to this Agreement other than budget line item revisions less than 10% percent of the
budget line item shall be requested by the Grantee or the Grantor in writing and implemented only
upon approval in writing by the Grantor. The Grantee must submit change requests in advance
using the form provided by the Grantor. The Grantor reserves the right to deny requests for
changes to the Agreement or to the appendices. No changes can be implemented without written
approval by the Grantor. All change requests must be received by the Grantor no later than June
30, 2020.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Agreement.
(A) The Grantee must complete and submit quarterly financial and progress reports according to a
form and format prescribed by the Grantor and must include supporting documentation of eligible
project expenses. These reports shall be due according to the following:
2
Reporting Period
Due Date
October 1 — December 31
January 10, 2020
January 1 — March 31
April 10, 2020
April 1 —June 30
July 10, 2020
July 1 — September 30
October 10, 2020
Late report submissions may result in delayed payments and termination of the agreement.
The forms provided by the Grantor shall be submitted to the Grantor's contact at the address on
page 1. All required supporting documentation (invoices, proof of payment, cancelled checks,
general ledgers) for expenses must be included with the report. All expenses outside of payroll are
to be paid no later than September 30, 2020.
(B) If requested, the Grantee shall provide a final project report in a format prescribed by the Grantor.
The Grantee shall submit the final status report, including all supporting documentation for expenses,
along with the final project report and any other outstanding products within 30 days from date of the
request.
(C) The Grantee must provide copies of all products and deliverables in accordance with Appendix A.
(D) All products shall acknowledge that the project was supported in whole or in part by Michigan
Veterans Affairs Agency, MVAA, per the guidelines provided by the program. Use of the Michigan
Veterans Affairs Agency (MVAA) logo on your communications or marketing materials of any type
requires prior written approval from MVAA. The request is valid for one-time use without significant
changes. If any changes are made to the approved request, a new request will need to be
submitted. All final designs that include the MVAA logo must be sent to MVAA for review/approval
prior to distribution.
To request approval and to obtain official MVAA logo files, contact Andy Henion
at henionaBmichioan.aov. In your request, please explain the following:
• Which material(s) you will be including the MVAA logo on.
• What is the purpose of/what are your materials communicating?
• How do you plan on utilizing the MVAA logo?
• When and how long will these materials be in distribution?
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances,
and regulations in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of
this grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise
from the Grantee's receipt or execution of this grant.
(D) The Grantee needs to have internal controls in place in order to provide reasonable assurance
that administrative objectives will be met. Grantees are expected to maintain separate accounts
and records for each source of funds (e.g., Federal, State, other) used to support the project, and
to maintain separate records for matching funds and program income funds if applicable.
(E) The Grantee agrees to fulfill all matters within the grant guidance as requested and enforced.
This may include, but is not limited to, mandatory training(s) for Project Directors and Financial
Officers or designees, to learn correct reporting format.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with
the State for the purpose of obtaining this Agreement or any payment under the Agreement, and
that any such filing may subject the Grantee, its agents, and/or employees to criminal and civil
prosecution and/or termination of the grant.
VI. USE OF MATERIAL
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a portion
of its development.
The State, and federal awarding agency, if applicable, retains a royalty -free, nonexclusive and
irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any
copyrightable material or research data submitted under this grant whether or not the material is
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
VII. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations
under this Agreement to any other party without the prior written consent of the Grantor. The Grantor
does not assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
VIII. SUBCONTRACTS
The Grantor reserves the right to deny the use of any consultant, contractor, associate, or other
personnel to perform any portion of the project. The Grantee is solely responsible for all contractual
activities performed under this Agreement. Further, the Grantor will consider the Grantee to be the
sole point of contact with regard to contractual matters, including payment of any and all charges
resulting from the anticipated Grant. All subcontractors used by the Grantee in performing the
project shall be subject to the provisions of this Agreement and shall be qualified to perform the
duties required. Subcontractors shall report activities and services to the County in a form and
manner prescribed by the County. The County shall provide signed copies of all subcontracts to the
Grantor within 14 days of execution.
IX. NON-DISCRIMINATION
Under the Elliott -Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., the Persons with
Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., and Executive Directive 2019-09.
Contractor and its subcontractors agree not to discriminate against an employee or applicant for
employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter
directly or indirectly related to employment, because of race, color, religion, national origin, age,
sex (as defined in Executive Directive 2019-09), height, weight, marital status, partisan
considerations, any mental or physical disability, or genetic information that is unrelated to the
person's ability to perform the duties of a particular job or position. Breach of this covenant is a
material breach of this Contract.
Il
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA
278, as amended, MCL 423.321 et seq.
XI. LIABILITY
(A) The Grantee, not the Grantor, is responsible for all liabilities as a result of claims, judgments, or
costs arising out of activities to be carried out by the Grantee under this Agreement, if the liability is
caused by the Grantee, or any employee or agent of the Grantee acting within the scope of their
employment or agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the
Grantee, the Grantor, its agencies, or their employees as provided by statute or court decisions.
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee's Board of Directors, its employees, partner agencies, or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI -LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with OMB
Circular A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti -Lobbying Act,
which prohibits the use of all project funds regardless of source, to engage in lobbying the state or
federal government or in litigation against the Grantor. Further, the Grantee shall require that the
language of this assurance be included in the award documents of all subawards at all tiers.
If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of
Michigan's lobbying statute, MCL 4.415(2). "`Lobbying' means communicating directly with an
official of the executive branch of state government or an official in the legislative branch of state
government for the purpose of influencing legislative or administrative action." The Grantee shall
not use any of the grant funds awarded in this Agreement for the purpose of litigation against the
Grantor. Further, the Grantee shall require that language of this assurance be included in the
award documents of all subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal
debarment/suspension list at www.SAM.00v to verify that its agents, and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction, as defined in 45 CFR 1185;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen
property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection (2).
(4) Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive
orders, regulations, and policies governing this program.
XV. AUDIT AND ACCESS TO RECORDS
The Grantor reserves the right to conduct a programmatic and financial audit of the project, and the
Grantor may withhold payment until the audit is satisfactorily completed. The Grantee will be
required to maintain all pertinent records and evidence pertaining to this Agreement, including grant
and any required matching funds, in accordance with generally accepted accounting principles and
other procedures specified by the Grantor. The Grantor or any of its duly authorized representatives
must have access, upon reasonable notice, to such books, records, documents, and other evidence
for the purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such
access and inspection. All records must be maintained for a minimum of [five] years after the final
payment has been issued to the Grantee by the Grantor.
All grant recipients will be subject to grant monitoring of performance, including data collection.
Standardized templates will be provided with the Grant Award letter. Budget, Progress and Activity
Reports will be required quarterly. Grant and performance monitoring will be conducted by the
Michigan Veterans Affairs Agency. If the Grantor determines, by audit or otherwise, that a county
expended the grant funds received for purposes other than veteran service operations, the Grantor
shall reduce the grant disbursement provided to the county in the succeeding fiscal year by an
amount equal to the total of all amounts improperly expended. The Grantor reserves the right to
require payment of misspent funds if funds are not appropriated, or the county does not apply for
appropriated grant funding, in the subsequent year.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may
arise from the Grantee's actions under this Agreement.
(B) The Grantee must comply with applicable workers' compensation laws while engaging in
activities authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the Grantor under this
Agreement must not be financed by any source other than the Grantor under the terms of this
Agreement. If funding is received through any other source, the Grantee agrees to delete from
Grantee's billings, or to refund to the Grantor, within 14 business days, the total amount
representing such duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The Grantor will
pay the Grantee a total amount not to exceed the amount on page 1 of this Agreement, in
accordance with Appendix A, and only for expenses incurred and paid. All other costs necessary to
complete the project are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement
are not allowed under the Agreement, unless otherwise specified in Appendix A.
(C) The Grantor will approve payment requests after approval of reports and related documentation as
required under this Agreement.
(D) The Grantor reserves the right to request additional information necessary to substantiate
payment requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The
Grantee may register to receive payments by EFT at the Contract & Payment Express Web Site
(hftp://www.cpexpress.state.mi.us).
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the Grantor after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the Grantor of all claims
against the Grantor arising under this Agreement. Unless otherwise provided in this Agreement or
by State law, final payment under this Agreement shall not constitute a waiver of the Grantor claims
against the Grantee.
(C) The Grantee shall refund to the Grantor any funds allowed by this Agreement that remain
unspent by September 30, 2020 within 14 days of the Grantor demand.
XX. CANCELLATION
This Agreement may be canceled by the Grantor, upon 30 days written notice, due to Executive
Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual
agreement by the Grantor and Grantee. The Grantor may honor requests forjust and equitable
compensation to the Grantee for all satisfactory and eligible work completed under this Agreement
up until 30 days after written notice, upon which time all outstanding reports and documents are
due to the Grantor and the Grantor will no longer be liable to pay the grantee for any further
charges to the grant.
XXI. TERMINATION
(A) This Agreement may be terminated by the Grantor as follows
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the
requirements of the authorizing legislation cited on page 1, or the rules promulgated
thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the Grantor for the
purpose of obtaining this Agreement or any payment under this Agreement.
c. If the Grantor finds that the Grantee, or any of the Grantee's agents or representatives,
offered or gave gratuities, favors, or gifts of monetary value to any official, employee, or
agent of the Grantor in an attempt to secure a subcontract or favorable treatment in
awarding, amending, or making any determinations related to the performance of this
Agreement.
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in
the register of persons engaging in unfair labor practices that is compiled by the
Michigan Department of Licensing and Regulatory Affairs or its successor.
e. During the 30 -day written notice period, the Grantor shall withhold payment for any
findings under subparagraphs a through d, above and the Grantee will immediately
cease charging to the grant and stop earning match for the project (if applicable).
(2) Immediately and without further liability to the Grantor if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a State,
public, or private contract or subcontract;
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving
stolen property, or attempting to influence a public employee to breach the ethical
conduct standards for State of Michigan employees;
c. Convicted under State or federal antitrust statutes; or
d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects
on the Grantee's business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the Grantor reserves the right to require the Grantee to repay all or a
portion of funds received under this Agreement.
(C) Termination for Non -Appropriation - The County acknowledges that continuation of the grant
is subject to appropriation or availability of funds for the grant. If funds are not appropriated or
otherwise made available, the Grantormust terminate the grant.
XXIL IRAN SANCTIONS ACT
By signing this Agreement, the Grantee is certifying that it is not an Iran linked business, and that
its contractors are not Iran linked businesses, as defined in MCL 129.312.
PROGRAM -SPECIFIC BOILERPLATE
XXIII. DISCLOSURE OF INFORMATION
All reports and other printed or electronic material prepared by or for the Grantee under the
Agreement will not be distributed without the prior written consent of the Grantor except for items
disclosed in response to a Freedom of Information Act request, Court Order or subpoena.
PROJECT -SPECIFIC REQUIREMENTS —APPENDIX A
Standard Language
• Oakland County will receive an initial up -front payment of $50,000 for the CVSF Grant.
The remaining balance of $313,479.00 will be paid on a reimbursement basis.
• If there are funds remaining from the initial $50,000 payment at the end of the Fiscal Year
(September 30, 2020) the County will return those to the State upon demand.
The County will provide verification of funds spent down from the original $50,000 with the
Quarterly Reports in the form of certified time sheets, copies of original itemized receipts,
invoices, and evidence of proof of payment, or other appropriate documentation to support
and verify expenditures.
Progress Reports and Quarterly Financial Reports will be due according to the schedule
listed on page 2.
• All reports will be submitted on the Reporting Templates provided by the MVAA — see
attached.
• Failure to properly complete progress reports, financial reports, and claims reports may
delay payments.
• Travel rates, lodging, meals, and mileage reimbursement will be paid up to the allowable
State of Michigan travel rates (see attached). Expenses above the State of Michigan rates
will be the sole responsibility of the County. *Be cautious of using travel sites such as
Expedia: if the site cannot provide a detailed invoice for hotel, airfare, car, the expense will
not be reimbursed.
O Expenses occurred prior to the Grant Award period not authorized by MVAA will not be
reimbursed.
• FY2020 funds may not be used to support contracts, services or purchases beyond
September 30, 2020.
• All purchases must be paid for no later than September 30, 2020, with the exception of
payroll charged to the grant.
Provide proof of PIV card by September 24, 2020.
As the Grantee, it is vour responsibility to review the followina reportina criteria and
supply appropriate supportina documents as it applies to vour arant.
Reporting Requirements
Transportation:
Air Travel:
Airline Tickets — Air travel is limited to commercial coach fare only. Additional costs incurred due to
changing travel arrangements for the benefit of passenger preference is at the expense of the
County. Air travel must be at the lowest available airfare.
Baggage Fee Reimbursement: Reimbursement of baggage feel for one piece of personal luggage
is allowed; reimbursing overweight or additional bag fees is not.
Ground Transportation:
The cost of transportation from the traveler's home or official work station, whichever is closer, to
and from a training, station or terminal is reimbursable. Travelers must use the most cost-effective
option considering total costs including mileage, parking and tolls. Receipts are required for all
cash fares claimed as reimbursable items such as taxis, shuttles, ferries, buses, and other public
transportation.
Mileage reimbursement for privately -owned vehicles for business is based on actual miles traveled.
Requests for fuel purchase will be denied (exception only for rental vehicles)
Training:
Receipt for training/conference
Agenda
Meals:
Reimbursement for actual costs of meals cannot exceed the applicable maximum published state
rate including tax and gratuities
When the duration of travel includes a partial day, the following schedule determines eligibility for
meal reimbursements
irti�Fzur���f�I�JN�a�I _ �� �avtifb��tal�.i�afQ�r� .�`�f1d°tKav�t'eztettclspas
Breakfast 6:00 am 8:30 am
Lunch 11:30 am 2:00 pm
Dinner 5:30 pm 8:00 pm
Receipts must be itemized
Dated
Restaurant name imprinted on receipt (hand-written receipts are not acceptable)
Meals — Meetings:
Must follow state rates for pre -approved group meals
Must provide Agenda
Must provide sign in sheet for both attendance and meals
Wartime/Peacetime Era Relief:
Name of Veteran
Dates of Service
Character of Discharge
Cost of services being paid for through fund
Date of service provided
Members of Review Panel
10
Appeal Process if case is denied
Proof of Need
Dental/Medical/Psychological Care:
Patient Name and DOB
Date(s) of Service and service(s) provided
Grant funds should be used as funds of last resort
Advertising:
Copy of sub-contract(s) for advertising services
Receipts/Invoices/Proof of payment for services
Proof of advertisements ADA Compliance
Proof of payment
Vehicle/Trailer Purchase:
Copy of title/registration
Proof of payment
Veteran Treatment Court Fees:
Copy of the Order of Probation
Copy of Register of Actions showing payment history
Copy of receipt for payment to include defendant name, date paid, and amount paid
Status or determination of defendant's ability to pay Court fees
Travel Services for Veterans:
Veteran Name
Date of Transport
Mode of transportation
If contracting service must include copy of subcontract, travel logs supported with Mapquest or
similar mapping tool
Proof of payment
Service Animals:
Description of Program to include how veterans are picked for program and appeal process if
denied
Name of veteran
Copy of sub-contract(s)
Personal Services for Veterans:
Subcontract with provider
Copy of original receipt to include type of service
Proof of payment
Vouchers/Gift Cards/Gas Cards to Veterans:
Copy of original receipt for purchase of gift/gas cards
Copy of itemized receipt(s) of purchases made with gift/gas cards (veterans must return receipts
for purchases with gift/gas cards)
Detailed itemized receipts to support purchases made with vouchers
Store name and date imprinted on receipt
Proof of dependency for vouchers/gift cards/gas cards provided each dependent
11
Fiscal Year 2020
County Veteran Service Fund Grant
Reimbursement Request
One initiative per page. Make additional sheets for each initiative.
Applicant County I Grant Number SIGMA Vendor Code
I. Project / Initiative Name
11. Project Total
111. Expenditure Details
MVAA USE ONLY
Line Item Date Item / Service Description Cost Per Unit Quantity Cost
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total $0.00
IV. Authorization and Certification
I certify that this is a true and correct statement of expenditures for the above named items during the listed reporting period and that the
documentation to support these expenditures is available for review.
Prepared By Date
Email Address (Signature
(Phone Number
*Please number each receipt clearly to identify with the line item it represents*
Name:
Address of Official Work Station:
Reason for Travel:
Conference Registration Fee
Airline Ticket
Mileage
Hotel
Baggage Fee
Ground Transportation
Parking
Tolls
Breakfast
Lunch
Dinner
Breakfast
Lunch
Dinner
Breakfast
Lunch
Dinner
Breakfast
Lunch
Dinner
Breakfast
Lunch
Dinner
Total Reimbursement Request
MVAA Training and Travel Reimbursement Form
(Date: SIGMA Vendor Code: (Grant Number:
Organization:
Destination:
Departure
Date(s) Time Arrival Time Quantity Rate Total ['VT`..-'`,' LSE ON
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
MR
$0.00
County Veteran Service Fund Grant - Employee Time Sheet
Employee:
County:
Pay Period Dates:
Date -CVSFHours
Week 1:,Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Week 2:, Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Activities Performed - specific duties each day
TOTAL PERFORMED HOURS: -
By signature, I certify that the data recorded on this timesheet is true and accurate and the hours used were in support of the County Veteran Service Fund Grant
Employee Signature
Supervisor Signature
FOR BILLING PURPOSES:
State of Michigan
SIGMA Vendor I.D.:
(ex., CV0012300)
BILLING ADDRESS:
Date
Date
Attachment C
Michigan Veterans Affairs Agency
County Veteran Service Fund
Progress Report
Grant No: Grantee/ Name: Budget Period: Project Director: Email Address:
[GrantNumberj [Grantee] [ProjectDirectorj [PDEmailj
SIGMA Address Code: SIGMA Vendor Code:
Use Additional Sheets if Necessary
Major Tasks Completed During Reporting Period
Work to Be Completed in Upcoming Reporting Period
List any challenges to fulfilling the terms of the grant application. Write NA if not applicable
Number of increased VSO hours paid for by Grant Funds
Number of Trust Fund Applications Completed by staff funded through the Grant
ITOTAL Appeal Process
Support Services
Michigan Veteran Trust Fund Applications
(Soldiers/Sailors Relief Fund Applications
County Bur ial Allowance
Home Loan Guarantee Certificate of EIIgibllty
ICHAMPVA
(Healthcare Enrollment Apps
(Other Support Services
(Total Support Services
Other Activities
Personal Interviews
File Reviews
Claim Status Checks
Additional forms completed include but are not limited to VA Forms 21-686c, 21-8470, 21-4142, 21-4132, 21-2680, 29-3361, 29-4125. Support services include but
are not limited to requests for medal replacement, military records or correcting military records.
FY2O County Quarterly Activity Report
Oct-Dec Jan-Mar Apr-Jun Jul-Sep Cumulative Total of Hours
IGrant Funded Hours
jClaims Activity
Oct-Dec Jan-Mar Apr-Jun Jul-Sep Sent to VA Sent to VSO
(Federal Burial Allowance
(Clothing Allowance
(Survivors Pension
Death Indemnity Compensation
Educational Claims
Non -Service Connected Pension
(Special Adapted Automotible
(Special Adapted Housing
(Service Connected Compensation
(Additional Forms Completed
(TOTAL Claims
lAppeals Process
Form 9
Notice of Disagreement
Supplemental Claims
Higher Level Reviews
(Board of Veterans Appeals
Board of Veterans Appeals Hearings
ITOTAL Appeal Process
Support Services
Michigan Veteran Trust Fund Applications
(Soldiers/Sailors Relief Fund Applications
County Bur ial Allowance
Home Loan Guarantee Certificate of EIIgibllty
ICHAMPVA
(Healthcare Enrollment Apps
(Other Support Services
(Total Support Services
Other Activities
Personal Interviews
File Reviews
Claim Status Checks
Additional forms completed include but are not limited to VA Forms 21-686c, 21-8470, 21-4142, 21-4132, 21-2680, 29-3361, 29-4125. Support services include but
are not limited to requests for medal replacement, military records or correcting military records.
Fiscal Year 2020 County Veteran Service Fund Grant Attachment A
Staff Budget Quarterly Report
One staff member per page. Make additional sheets for each staff member.
Applicant County Grant Number I SIGMA Vendor Code
I OR IVIVAA IJSG ONLY
11, Project / Initiative Name
III, Project Total (Salary and / or fringes for this initiative)
III. Expenditure Details
Name I Position
Fringe Benefits Hourly Rate
Employer FICA
Retirement
Hospital insurance
Dental insurance
Vision Insurance
Unemployment
Workers Compensation
Life Insurance
Insurance Waiver
State Taxes
City Taxes
Health Care Savings
Child Care Savings
Medical
Other
Other
Other
Other
# of
Hourly Rate Hours Per Week I weeks
Percentage Hours Worked
Total
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Salary Total
$0.00
Fringe Benefits Total
$0.00
Total Salary
$0.00
Michigan Veterans Affairs Agency
_ County Veteran Service Fund Grant I
Change Notice #1
Project/ Budget Amendment
Grant No: Grantee: Budget Period
(Grant Number) ' (Grantee)
Project Director: lEmail Address: ( SIGMA Vendor Code
(Project Director) I (Project Director email address
This form is required for requesting any changes to grant activities that differ from those outlined in the signed grant
agreement. Activities include, but are not limited to, focus areas, budget items, staffing, etc. Activities that differ from those
stated in the signed agreement will not be covered under the grant agreement until the change form has been submitted,
signed, and returned to the Grantee by the Michigan Veterans Affairs Agency Program Manager.
Complete all questions below as thoroughly as possible. If necessary, submit any supporting documentation that may support
your change request.
1. Describe, in detail, the area of your grant agreement you are requesting to change.
Provide an updated budget for your request(s).
Project Name
1(i.e. reducing Project X by $500)
Project Director Printed Name and Signature (Grantee)
Authorizing Official Printed Name and Signature (Grantee)
MVAA Program Manager Printed Name and Signature
Project Name
�(i.e. increasing Project Y by $500 for food services)
Date
Date
Date
Chief Financial Officer, Department of Military and Veterans Affairs Date
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
VEHICLE AND TRAVEL SERVICES (VTS)
SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED
EMPLOYEES
Effective January 1, 2020
MICHIGAN SELECT CITIES
Individual Group Meeting pre -arranged and approved
Lodging** $85.00 $85.00
Breakfast $10.25 $13.25
Lunch $10.25 $13.25
Dinner $24.25 $27.25
MICHIGAN IN-STATE ALL OTHER
OUT-OF-STATE SELECT CITIES *
Individual Group Meeting pre -arranged and approved
Lodging** Contact Conlin Travel Contact Conlin Travel
Breakfast $13.00 $16.00
Lunch $13.00 $16.00
Dinner $25.25 $28.25
OUT-OF-STATE ALL OTHER
Individual
Group Meeting pre -arranged and approved
Lodging`*
$85.00
$85.00
Breakfast
$ 8.50
$11.50
Lunch
$ 8.50
$11.50
Dinner
$19.00
$22.00
Per Diem
$87.00
$10.25
Lodging
$51.00
Incidental Costs
Breakfast
$ 8.50
Lunch
$ 8.50
Dinner
$19.00
OUT-OF-STATE SELECT CITIES *
Individual Group Meeting pre -arranged and approved
Lodging** Contact Conlin Travel Contact Conlin Travel
Breakfast $13.00 $16.00
Lunch $13.00 $16.00
Dinner $25.25 $28.25
OUT-OF-STATE ALL OTHER
Group Meeting pre -arranged and approved
Contact Conlin Travel
$13.25
$13.25
$26.50
Mileage Rates
Premium Rate $0.575 per mile
Standard Rate $0.340 per mile
*See Select High Cost City Listing
**Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www,somtravel.com
Individual
Lodging**
Contact Conlin Travel
Breakfast
$10.25
Lunch
$10.25
Dinner
$23.50
Per Diem
$97.00
Lodging
$51.00
Breakfast
$10.25
Lunch
$10.25
Dinner
$23.50
Incidental Costs
(per overnight stay) $5.00
Group Meeting pre -arranged and approved
Contact Conlin Travel
$13.25
$13.25
$26.50
Mileage Rates
Premium Rate $0.575 per mile
Standard Rate $0.340 per mile
*See Select High Cost City Listing
**Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www,somtravel.com
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
VEHICLE AND TRAVEL SERVICES (VTS)
SELECT HIGH COST CITY LIST
TRAVEL RATE REIMBURSEMENT FOR CLASSIFIED and UNCLASSIFIED EMPLOYEES EFFECTIVE
October 1, 2019
Michigan Select Cities / Counties
Cities
Ann Arbor, Auburn Hills, Detroit, Grand Rapids,
Holland, Leland, Mackinac Island, Petoskey,
Pontiac, South Haven, Traverse City
Out of State Select Cities / Counties
State City / County
Counties
Grand Traverse
Oakland
Wayne
State City / County
Arizona
Phoenix, Scottsdale, Sedona
Maryland
Baltimore City, Ocean City (Counties of
Montgomery & Prince Georges)
California
Los Angeles (Counties Los Angeles,
Orange, Mendocino & Ventura)
Massachusetts
-Boston (Suffolk County), Burlington
Edwards AFB, Arcata,
Cambridge, Woodburn Martha's
McKinleyville, Mammoth Lakes,
Vineyard
Mill Valley, San Rafael, Novato,
Monterey, Palm Springs, San Diego,
Minnesota
Duluth, Minneapolis/St. Paul (IJennepin
San Francisco, Santa Barbara, Santa
and Ramsey Counties)
Monica, South Lake Tahoe,
Truckee, Yosemite National Park
Nevada
Las Vegas
Colorado
Aspen, Breckenridge, Grand Lake,
New Mexico
Santa Fe
Silverthorne, Steamboat Springs,
Telluride, Vail
New York
Lake Placid, Manhattan (boroughs of
Manhattan, Brooklyn, Bronx, Queens
Connecticut
Bridgeport, Danbury
and Staten Island), Melville, New
Rochelle, Riverhead, (Suffolk County),
DC
Washington DC, Alexandria, Falls
Ronkonkoma, Tarrytown, White Plaines
Church, Fairfax (Counties of
Arlington & Fairfax in Virginia)
Ohio
Cincinnati
(Counties of Montgomery & Prince
George's in Maryland)
Pennsylvania
(Bucks County) Pittsburgh
Florida
Boca Raton, Debay Beach, Fort
Rhode Island
Bristol, Jamestown, Middletown,
Lauderdale, Jupiter, Key West
Newport (Newport County), Providence
Georgia
Brunswick, Jekyll Island
Texas
Austin, Dallas, Houston, LB Johnson
Space Center
Idaho
Ketchum, Sun Valley
Utah
Park City (Summit County)
Illinois
Chicago (Cook & Lake Counties)
Vermont
Manchester, Montpelier, Stowe
Kentucky
Kenton
(Lamoile County)
Louisiana
New Orleans
Virginia
Alexandria, Falls Church, Fairfax
Maine
Bar Harbor, Kennebunk, Kittery,
Washington
Port Angeles, Port Townsend, Seattle
Rockport, Sanford
Wyoming
Jackson, Pinedale
4; . vET�P
FY2020 COUNTY VETERAN SERVICE FUND GRANT
7' v>
GRANT APPLICATION TEMPLATE
\y�'S AG
Use this template in submitting the County Veteran Service Fund grant request.
Definitions to determine the proper individual to list as a contact can be found in the Grant Guidance. Your Authorizing
Official is the personable to accept funds and enter the County into agreements and contracts. This is usually the
Chairperson of the Board of Commissioners.
CONTACT INFORMATION
Applicant County
Oakland
Grant Amount
$363,479.00
Requested
�
SIGMA Vendor Code
CV0048080
SIGMA Address Code
1 130
Project Director Garth Wootten
Mailing 1200 N Telegraph Rd,Pontiac MI 48341
- Phone 248-858-0785
Email Address wootteng@oakgov.com
Financial Officer Jlnjun (Jenny) Zhou
Mailing Address 2100 Pontiac Lake Rd, Waterford Twp, MI 48328
Phone 248-858-4920
Email Address zhouj@oakgov.com
Authorized Official David T. Woodward
Mailing Address 1200 N. Telegraph Rd, Pontiac, MI 48341
Phone 248-858-0100
Email Address woodwardd@oakgov.com
Each assistance, programming, and service initiative needs a separate and detailed project and budget narrative, and
spreadsheet. Please duplicate the Project Detail, Budget Narrative, and Excel spreadsheets as needed for each initiative
your county is seeking funding. Attach pages as needed.
Page 1 of 4
Project TitleVeterans Services' Marketing Project
Grant Focus Area Veterans Services' Outreach
Detailed project narrative must be provided below.
Oakland County Veterans' Services has an established Veterans' Services Division under PA 139 of 1973.
We have 8 VA Accredited Veterans Service Officers who have PIV cards and VA remote access. We have 4
newer Veterans Service Officers who are in the process of receiving accreditation. We also have a
Transportation Program which transported 424 veterans to VAMC Detroit and Ann Arbor.
The goal of this project is to increase awareness of the benefits and resources available to veterans and
their dependents in Oakland County. The marketing campaign will direct them to Oakland County Veterans'
Services so that our VA accredited benefits counselors can advise, assist and advocate for them to receive
the veterans benefits to which they are entitled.
We will use various forms of outreach and advertising to reach our goal of Increasing visits to our offices by
at least 10%.
Areas of outreach/ marketing will include:
Social media display ads
Television Advertisements
Radio Advertisements
Professionally produced videos for use on Facebook and YouTube
Promotion of posts on our Facebook page
Freeway billboard advertisements
Increased marketing materials for outreach events
An open house event at our offices in Troy and Pontiac
In addition to the marketing project, we would like to use a portion of the grant funding to send 4 of our
counseling staff to the National Association of County Veterans Service Officers (NACVSO) training in
Atlanta, Georgia. This will provide them with the training and testing necessary to obtain accreditation with
the U.S. Department of Veterans Affairs.
We will also use a portion of our grant funding to create a Risk Mitigation Fund for landlords renting to
homeless veterans. The funds will encourage landlords to rent to veterans as it will protect them should
damage occur to their property while the veteran is residing there. This should help alleviate the housing
shortage that is encountered when trying to find suitable housing for homeless veterans under the SSVF or
HUD/VASH programs
We will also use a portion of our grant funding to enhance our Transportation Program. We will partner with
a transportation provider to allow veterans to receive free transportation to our Pontiac and Troy offices. This
will eliminate any transportation barrier that veterans may be encountering when trying to access their
benefits.
Finally, we will also use a portion of the grant funds to install WIFI in our Pontiac and Troy offices. This will
enable us to collaborate with partner agencies such as VA Vocational Rehab, SSVF Providers, Lakeshore
Legal Aid and others. This has been identified as an area of need as those agencies would like to be able to
have access to information via WiFi connection.
Page 2 of 4
BUDGET NARRATIVE/JUSTIFICATION
Budget Narrative/justification must be provided below. In addition, an itemized list of all expenditures, including salary
if applicable, must be provided in the Excel budget templates provided. Add Excel spreadsheets as an attachment for
each initiative, titled 'Attachment A'.
Cable Advertising: $55,280,00
We will purchase ad space on local cable for our 15 and 30 second commercials. This medium should
appeal to a broad cross section of veterans and dependents.
Radio Advertising: $94,090.00
We will purchase air time for radio commercials in the Oakland County area. This should appeal to our
older veterans who are more likely to listen to radio programming as opposed to internet or social media.
Billboards/Digital Advertising/Social Media: $87,630.00
We will rent the use of billboards on major freeways within Oakland County. This should appeal to a
broad cross section of veterans especially those who may not be tech savvy. We will utilize digital
advertising for those who utilize the internet. Hopefully this will attract more interest from our younger
veterans. We will also develop and implement a plan to increase our social media presence.
Open House events: $10,000.00
We will host open house events at our Troy and Pontiac locations. Hopefully this will attract interest from
veterans or dependents who were unaware of our services. We will have catered food for the events to
attract interest.
Promotional items: $5,479.00
We will purchase promotional items with our name and phone number such as pens, post it notes, chip
clips etc. that we can hand out at community events. Hopefully these will encourage individuals receiving
the items to contact our office.
Printing: $20,000.00
We will create and purchase brochures and informational pamphlets to distribute in our offices and at
community events. These will encourage individuals to contact our office for more details.
Training Conference: $10,000.00
We will send 4 of our employees to the National Association of County Veterans Service Officer Training
Conference in Atlanta, Georgia. This will allow them to test for accreditation or obtain updates and training
on areas vital to County Veterans Service Officers. The cost based on prior conferences should be about
$2,500.00 per person which includes registration, airfare, lodging, meals and ground transportation.
Wfl for both offices: $6,000.00
We will install WiFi in our Pontiac and Troy offices. This will allow us to partner more efficiently with
collaborative agencies who are interested in utilizing office space at our Pontiac and Troy offices.
Risk Mitigation Fund: $25,000.00
We will create a Risk Mitigation Fund which will reimburse landlords who have rented housing to
homeless veterans through SSVF or VA HUD/VASH funding for any damage caused to their property by
the veteran tenant.
Transportation Program Enhancement: $50,000.00
We currently run a transportation program which transport veterans from our office locations to the VA
Medical Center Detroit and the VA Ann Arbor Health System. We will partner with a transportation
provider to enable veterans to get free travel to our Pontiac and Troy offices to receive benefits
counseling and also to connect with our transportation program for travel to the VA Medical Centers.
Page 3 of 4
Type an X in the box for confirmation of the following statements.
Signatur
I understand that my County must become registered to do business with the State of X
Michigan prior to receiving any grant funding. Registration is available at the following
website: www.michigan.Rov/SIGMAVSS.
I understand that the grant agreement must be signed by the Authorizing Official before v
grant funds can be expended. X
I have included Attachment A: Itemized Budget. )(
I have included Attachment B: County FY19 Budget for the organization structure that v
provides assistance to veterans and/orfamily members. X
I understand that I should receive an email confirmation of submission of my application X
within 24 business hours, and if I do not receive an email confirmation, I should contact
the agency for confirmation.
I understand that remote access to the United States Department of Veterans Affairs X
computing systems to obtain PIV cards for county veteran services officers must be
established no later than September 24, 2020.
David T. Woodward
Chairman
Oakland County Board of Commissioners
Date:
Page 4 of 4
One initiative per page. Make additional sheets for each initiative.
Applicant County Grant Number SIGMA Vendor Code
Oakland I FOR IVIVAA UE ONLY CV0048080
II. Project / Initiative Name
(Oakland County Marketing Project
III. Project Total (Amount requested for this initiative)
Jill. Expenditure Details
Item / Service Description
Cable Advertising
Radio Advertising
$363,479.00
Cost Per
Quantity Unit Cost
1 $55,280.00 $ 55,280.001
1 $94,090.00 $ 94,090.00
Billboards/Digital Advertising/Social Media
1
Open House Events
1
Risk Mitigation Fund
1
Promotional items
1
Printing
1
Training Conference attendance
1
Wifi installation
1
Transportation Program Enhancement
I
1
I
I
'V,:. ,
I'•
$87,630.00 $
$10,000.00 $
$25,000.00 $
$5,479.00 $
$20,000.00 $
$10,000.00 $
$6,000.00 $
$50,000.00 $
Total
87,630.00
10,000.00
25,000.00
5,479.00
20,000.00
10,000.001
6,000.00 I
50,000.00 I
0.001
0.001
mol
0.001
0.001
0.001
0.001
0.00!
0.00
0.001
0.001
0.001
0.001
0.001
0.001
0.001
0.001
0.0011
0.001
0.001
0.001
0.001
0.00
0.001
0.001
$363,479.00 1
From:
Douville Marie MVA)
To:
Rowlader. Karen MVA)
Subject:
FW: Oakland County CVSF Grant
Date:
Tuesday, March 3, 2020 8:43:09 AM
Attachments:
PC.V9 Marketinn Camnatan Report.pd
Tr4nsnnrtation hrorpure.o-df
Risk mltloatIon fund overview ndf
Please see attached for Oakland.
Marie bouville
Cell: 517.242.3114
dauvilleMPrnichioanQoov
From: Wootten, Garth E <wootteng@oakgov.com>
Sent: Friday, February 28, 2020 9:55 AM
To: Douville, Marie (DMVA) <DouvilleM@michigan.gov>
Subject: Oakland County CVSF Grant
Marie,
Attached and below is some additional information regarding the Oakland County CVSF Grant.
With regard to the marketing items, I have attached a presentation which was presented to our
leadership regarding last years' campaign. We intend to utilize the same marketing firm and hope to
maintain the momentum from last years' campaign. As costs are negotiated after the grant award,
we are estimating based on last years campaign.
With regard to the NACVSO attendance we intend to take 4 new hires for accreditation. The cost will
be approximately $2,500.00 per person. It should be noted that costs are estimated based on prior
NACVSO Conference travel. Obviously, reimbursement will only be for costs actually incurred in
accordance with state travel guidelines. The cost estimate is broken down as:
Registration -$400.00
Airfare -$600.00
Meals -$500.00
Lodging -$850.00
Baggage/ground transportation -$150.00
The Transportation Program enhancement is intended to get veterans into our offices so that they
can access VA benefits or to utilize our current transportation program to get to one of the VA
Medical Centers. We will partner with regional transportation providers (SMART and others) to
provide transportation into our offices. We will reimburse the transportation provider for getting the
veterans into our office. I have attached a transportation flyer which highlights our current
transportation program.
The Landlord Risk Mitigation Fund is intended to encourage landlords to rent to homeless veterans.
Through discussions with SSVF providers and other homelessness experts, it is understood that
affordable housing is one of the major barriers to ending veteran homelessness in Oakland County.
Landlords would be more willing to rent to homeless veterans who are perceived as high risk if they
are aware that they may be reimbursed for any damages caused to their property by the tenant. I
have attached a risk mitigation fund overview. This will be used as a template for our program which
will be specific to homeless veterans renting using SSVF or HUD/VASH funds.
I hope this information is helpful in your review of Oakland County's application. Should you have
any questions or require additional information, please do not hesitate to ask.
Garth E. Wootten
Division Manager
Oakland County Veterans' Services
President, Michigan Association of County Veterans Counselors
President, Great Lakes National Cemetery Advisory Council
(248) 858-0785
tt : /www face hookrom/Oa kGov.VS
We provide barrier -free transportation to
the US Department of Veterans Affairs
Medical Centers in Detroit and Ann Arbor
for veterans seeking treatment.
Schedule
Day Ride 1
Ride 2
Tuesday Pontiac
Troy
Wednesday Pontiac
Southfield
Thursday Pontiac
Walled Lake
Friday Pontiac
Troy
Riders must be in the lobby of the
pick-up office before 8:30am to
get a ride for that day.
Pontiac Office
j North Office Building 26E
OAKLAND
COUNTY
M I C H I G A N
ALUANC F rou HOUSN; G
Risk Mitigation Fund (RMF) Overview
Program Overview
We all need a safe place to call home. Yet that basic need is increasingly out of reach for many
people. The Alliance for Housing recognizes the investment of landlords willing to help
homeless individuals. Yet while over 90% of the homeless individuals housed through our
programs are successful, we know some landlords may be wary of renting to someone who does
not have a credit history or landlord reference. The RMF addresses this issue by offering
participating landlords reimbursement for minor unit repairs when they rent their home or
apartment to a homeless individual with a housing voucher. The RMF helps preserve the
investment of a participating landlord while ensuring safe, affordable housing for someone in
need.
Eligibility Requirements
To be eligible for the RMF the Landlord must:
Agree there will be an attempt to resolve tenant issues with the Case Manager prior to
making a claim or initiating the eviction process (The RMF should only be used as a
last resort when no alternative method can be identified to address the issue with the
tenant);
Rent to a homeless individual that is seeking housing between 1/01/2020 and
12/31/2020; and
Enter into a Housing Assistance Payment (HAP) Contract with the Alliance and be in
good standing with that contract.
Qualified Damages
The RMF can cover damages pursuant to the following conditions:
When tenant caused damages exceed the security deposit, or tenant caused damages are
identified on an HQS inspection and will lead to eviction;
Property damage was caused as a result of a tenant's occupancy, while under a rental
agreement at the time the damage was incurred;
Damage to property exceeds normal wear and tear; and
The tenant's occupancy in the unit has not exceeded eighteen months.
Reimbursement Process
When an eligible landlord identifies that there are qualified damages to their property they al e
able to submit for reimbursement. A landlord may only submit one claim per tenant, and the
reimbursement amount is capped at a maximum of $1,000. All claims will be verified prior to
;
approval and are based on actual expenses incurred. Approved claims will be paid within 30
days of submission.
In order to submit a claim, the following steps must be followed:
Contact the RMF Manager to confirm participation in the program and obtain a
Reimbursement Claim Form
2. The following documents must be attached with the claim form:
a. Documentation of efforts to resolve tenant issues with the Case Manager or RMF
Manager;
b. Move out inspection docmnenting the damages, or copy of the failed HQS
inspection notice;
c. Tenant ledger showing amounts charged for damages;
d. Invoices/receipts confirming the amounts requested
Claim forms must be submitted to the RMF Manager:
a. within the first 30 days after the landlord takes possession of the m%it; or
I
b, within 30 days of repairing tenant caused damages on a failed HQSI inspection
that would otherwise lead to eviction
Department: Public Services
OAKLAND COUNTY, MICHIGAN
Organizatio10703 -Veterans Services
n:
I
Fund: 10100 -General
FY2018 AND
FY2019 AND
FY2020 Adopted
Budget
FY 2016
FY 17
FY 2018
FY 19
FY 20
! Actual i
Amended
I
Estimated i
Adopted I
Adopted I
Adopted
Account Number/Description
Budget
As Of 6/30 I
A Actual
Revenues
Revenue
State Grants
615571 State Operating Grants
0
0
20,000
20,000
0
0
0 _
0
0
20,000
20,000
0
0
0
Planned Use of Fund Balance
_
0
0
0
0
0
0
0
Revenue
0
0
20,000
20,000
0
0
0
Grand Total Revenues
0
0
20,000
20,000
0
0
0
'Expenditures I
Personnel
Salaries
702010 Salaries Regular
743,164
941,885
941,885
929,200
982,813
982,813
982,813
702030 Holiday
39,383
0
0
0
0
0
0
702050 Annual Leave
59,109
0
0
0
0
0
0
702073 Parental Leave
7,731
0
0
0
0
0
0
702080 Sick Leave
16,830
0
0
0
0
0
0
702200 Death Leave
971
0
0
0-
0
0
0
712020 Overtime
374
0
0
0
0
0
0
867,563
941,885
941,885
929,200
982,813
982,813
982,813
Fringe Benefits
722750 Workers Compensation
3,264
3,518
3,518
3,518
3,731
3,731
3,731
722760 Group Life
1,851
2,048
2,048
2,048
2,134
2,134
2,134
722770 Retirement
236,693
298,101
261,392
261,392
307,736
307,736
307,736
722780 Hospitalization
256,866
284,527
284,527
284,527
292,609
292,609
292,609
722790 Social Security
63,280
72,053
72,053
72,053
75,184
75,184
75,184
722800 Dental
19,465
20,944
20,944
20,944
22,039
22,039
22,039
722810 Disability
12,830
14,652
14,652
14,652
15,287
15,287
15,287
722820 Unemployment Insurance
1,821
1,980
1,980
1,980
1,574
1,574
1,574
722850 Optical
1,757
1,981
1,981
1,981
2,111
2,111
2,111
597,828
699,804
663,095
663,095
722,405
722,405
722,405
Personnel
1,465,391
1,641,689
1,604,980
1,592,295
1,705,218
1,705,218
1,705,218
ODeratino Expenses
Contractual Services
730072 Advertising
1,039
1,000
1,000
1,000
1,000
1,000
1,000
Department:
Public Services
OAKLAND COUNTY, MICHIGAN
Organization:
10703 -Veterans Services
Fund:
10100 -General
FY2018 AND
FY2019 AND
FY2020 Adopted
Budget
FY 2017
I
FY
Amended
Estimated
I
FY 2018
I
FY 19
I
FY 20
Account Number/Description
Actual
As
Budget
I O/30get I
A tual
Adopted
Adopted
Adopted
730646
Equipment Maintenance
0
600
600
150
600
600
600
730709
Fees - Per Diems
1,020
1,288
1,288
825
1,288
1,288
1,288
731213
Membership Dues
1,430
1,500
1,500
0
1,500
1,500
1,500
731241
Miscellaneous
314
700
700
700
700
700
700
731339
Periodicals Books Pub[ Sub
0
0
0
567
0
0
0
731346
Personal Mileage
3,299
3,758
3,758
2,500
3,758
3,758
3,758
731388
Printing
3,266
3,208
3,208
3,500
3,208
3,208
3,208
731794
Soldier Burial
98,483
118,629
118,629
84,000
118,629
118,629
118,629
731801
Soldier Relief
21,539
30,932
30,932
21,500
30,932
30,932
30,932
731818
Special Event Program
5,160
6,165
6,165
6,880
6,165
6,165
6,165
732018
Travel and Conference
7,420
8,000
8,000
10,000
8,000
8,000
8,000
732020
Travel Employee Taxable Meals
1,990
2,000
2,000
2,000
2,000
2,000
2,000
144,959
177,780
177,780
133,622
177,780
177,780
177,780
Commodities
750049
Computer Supplies
580
518
518
0
518
518
518
750392
Metered Postage
4,091
5,114
5,114
3,200
5,114
5,114
5,114
750399
Office Supplies
7,113
7,500
7,500
7,500
7,500
7,500
7,500
11,784
13,132
13,132
10,700
13,132
13,132
13,132
Operating Expenses
156,743
190,912
190,912
144,322
190,912
190,912
190,912
Internal SUDDort
Internal Services
770631
Bldg Space Cost Allocation
93,682
91,041
91,041
91,041
99,182
106,356
106,761
773630
Info Tech Development
2,130
0
1,078
1,078
0
0
0
774636
Info Tech Operations
62,709
63,902
63,902
63,902
66,657
66,657
66,657
774637
Info Tech Managed Print Svcs
5,383
5,581
5,581
5,581
5,087
5,087
5,087
774677
Insurance Fund
1,209
13,611
13,611
11,100
3,442
3,442
3,442
775754
Maintenance Department Charges
2,768
0
3,419
3,419
0
0
0
776659
Motor Pool Fuel Charges
2,186
3,500
3,500
2,200
4,500
4,500
4,500
776661
Motor Pool
17,248
13,300
13,300
13,300
16,000
16,000
16,000
778675
Telephone Communications
10,772
11,294
11,294
11,294
10,972
10,972
10,972
198,086
202,229
206,726
202,915
205,840
213,014
213,419
Internal Support
198,086
202,229
206,726
202,915
205,840
213,014
213,419
Grand Total Expenditures
1,820,220
2,034,830
2,002,618
1,939,532
2,101,970
2,109,144
2,109,549
ces
Depart m ti" Public Serviran OAKLAND COUNTY, MICHIGAN
Organization: 10703 •Veterans Services
Fund: 10100 - General FY2021 AND FY2022 AND FY2023 Adopted Budget
IFY 201FY 2020
FY 2021 IFY 222 FY 2023
Account Number/Description ! Actua9 i Budget I doptedAAs Of 6/30 endedget1 EA tual d ( Adopted I Ad peed I Adopted
Revenues
Revenue
State Grants
615571
State Operating Grants
3,879
0
0
0
0
0
0
3,879
0
0
0
0
0
0
Revenue
3,879
0
0
0
0
0
0
Grand Total Revenues
_ 3,879
0
0
0
0
0
0
Expenditures'
Personnel
Salaries
702010
Salaries Regular
756,038
987,168
987,168
987,168
987,168
987,168
987,168
702030
Holiday
39,165
0
0
0
0
0
0
702050
Annual Leave
59,580
0
0
0
0
0
0
702080
Sick Leave
23,915
0
0
0
0
0
0
702110
Per Diem
1,455
3,500
3,500
3,500
3,500
3,500
3,500
702200
Death Leave
2,670
0
0
0
0
0
0
712020
Overtime
766
0
0
0
0
0
0
883,588
990,668
990,668
990,668
990,668
990,668
990,668
Frinae Benefits
722750
Workers Compensation
2,896
3,887
3,887
3,887
3,887
3,887
3,887
722760
Group Life
1,930
2,104
2,104
2,104
2,104
2,104
2,104
722770
Retirement
238,031
279,141
279,141
279,141
279,141
279,141
279,141
722780
Hospitalization
256,527
276,180
276,180
276,180
276,180
276,180
276,180
722790
Social Security
67,044
74,041
74,041
74,041
74,041
74,041
74,041
722800
Dental
19,516
19,321
19,321
19,321
19,321
19,321
19,321
722810
Disability
13,009
15,268
15,268
15,268
15,268
15,268
15,268
722820
Unemployment Insurance
1,411
1,455
1,455
1,455
1,455
1,455
1,455
722850
Optical
1,808
1,978
1,978
1,978
1,978
1,978
1,978
722900
Fringe Benefit Adjustments
0
6,928
6,928
6,928
6,928
6,928
6,928
602,172
680,303
680,303
680,303
680,303
680,303
680,303
Personnel
1,485,760
1,670,971
1,670,971
1,670,971
1,670,971
1,670,971
1,670,971
Ooeratina Exoenses
Contractual Services
730072
Advertising
1,085
1,000
1,000
1,000
1,000
1,000
1,000
730646
Equipment Maintenance
0
600
600
600
600
600
600
Department:
Public Services
OAKLAND COUNTY, MICHIGAN
Organization:
10703 - Veterans Services
+Fund:
10100 -General
FY2021 AND
FY2022 AND
FY2023 Adopted
Budget
IFY 2020
I
FY 2019
i
Amended
Estimated
I
I
FY 22
I
FY 2023
Account Number/Description
Actual
Budget I
AsOf6 30- I
Actual
t
AdopIFY ted
Adop21
ted
Adopted
730709
Fees - Per Diems
686
0
0
0
0
0
0
731213
Membership Dues
1,125
1,500
1,500
1,500
1,500
1,500
1,500
731241
Miscellaneous
10
700
700
700
700
700
700
731339
Periodicals Books Pub[ Sub
220
0
0
0
0
0
0
731346
Personal Mileage
2,904
3,758
3,758
3,758
3,758
3,758
3,758
731388
Printing
2,597
3,208
3,208
3,208
3,208
3,208
3,208
731794
Soldier Burial
59,963
113,629
113,629
113,629
113,629
113,629
113,629
731801
Soldier Relief
19,886
30,932
30,932
30,932
30,932
30,932
30,932
731818
Special Event Program
0
6,165
6,165
6,165
6,165
6,165
6,165
732018
Travel and Conference
12,198
13,000
13,000
13,000
13,000
13,000
13,000
732020
Travel Employee Taxable Meals
2,301
2,000
2,000
2,000
2,000
2,000
2,000
102,975
176,492
176,492
176,492
176,492
176,492
176,492
Commodities
750049
Computer Supplies
0
518
518
518
518
518
518
750392
Metered Postage
3,263
5,114
5,114
5,114
5,114
5,114
5,114
750399
Office Supplies
8,008
7,500
7,500
7,500
7,500
7,500
7,500
11,271
13,132
13,132
13,132
13,132
13,132
13,132
Operating Expenses
114,245
189,624
189,624
189,624
189,624
189,624
189,624
Internal SuDoort
Internal Services
770631
Bldg Space Cost Allocation
93,960
107,957
107,957
107,957
105,420
105,830
105,830
773630
Info Tech Development
15,056
0
10,667
10,667
0
0
0
774636
Info Tech Operations
68,735
72,619
72,619
72,619
72,619
72,619
72,619
774637
Info Tech Managed Print Svcs
6,069
7,329
7,329
7,329
7,329
7,329
7,329
774677
Insurance Fund
3,585
4,012
4,012
4,012
4,012
4,012
4,012
775754
Maintenance Department Charges
5,455
0
576
576
0
0
0
776659
Motor Pool Fuel Charges
3,237
3,400
3,400
3,400
3,400
3,400
3,400
776661
Motor Pool
13,840
14,500
14,500
14,500
14,500
14,500
14,500
778675
Telephone Communications
9,988
11,622
11,622
11,622
11,622
11,622
11,622
219,925
221,439
232,682
232,682
218,902
219,312
219,312
Internal Support
219,925
221,439
232,682
232,682
218,902
219,312
219,312
Grand Total Expenditures
1,819,930
2,082,034
2,093,277
_ 2,093,277
2,079,497
2,079,907
2,079,907
Resolution #20119
April 29 2020
Moved by Taub seconded by Jackson the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
Discussion followed.
AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray,
Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson,
Gingell. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
HEREBY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 29, 2020,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 291h day of April, 2020,
Lisa Brown, Oakland County