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HomeMy WebLinkAboutResolutions - 2020.05.13 - 33212MISCELLANEOUS RESOLUTION', #20143 May 13, 2020 BY: Commissioner Helaine Zack, Chairperson, Finance an3lnfrastructure Committee IN RE: INFORMATION TECHNOLOGY — EAF FEE WAIVER AMENDMENT FOR OUT OF COUNTY I.T. SERVICES AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan has encouraged governmental entities to share services with each other for efficiency and cost savings; and WHEREAS the Oakland County Department of Information Technology has developed numerous applications that efficiently conduct governmental operations. As a means of cost recovery, Oakland County contracts with other governmental bodies to deliver certain I.T. service applications that are designed to improve efficiency and operations; and WHEREAS the Board of Commissioners, pursuant to Miscellaneous Resolution #12153, approved the Department of Information Technology's Comprehensive I.T. Services Agreement enabling the Department to make additional technology services available to public bodies; and WHEREAS the Agreement enables the County to provide up to fifteen I.T. Services with appropriate fees, when applicable; and WHEREAS with the adoption of Miscellaneous Resolution #19007, as amended, the Board of Commissioners clarified that Agreements for public entities within Oakland County and Agreements with public bodies outside of Oakland County that are solely for Emergency Support Services and IT Security Advice may continue to be signed by the Board Chairperson, while Agreements with public bodies outside of Oakland County for all other services, shall be reviewed through the Committee process and must be approved by the Board of Commissioners before they can be signed by the Board Chairperson. WHEREAS the following public bodies located outside of Oakland County that are receiving the County's services provided in Exhibit I (Online Payments) of the I.T. Services Agreement have expressed to the County that they do not want their customers to be charged EAFs for payments utilizing the County's services provided in Exhibit I (Online Payments) and said public bodies are willing to reimburse the County for the County's Cost for Transactional Fees for these payments from 3/25/2020 through 4/30/2020 or possibly longer dependinq on the duration of the state of emergency; and Agency Name Agreement Execution Date City of Allen Park April 2, 2019 City of Battle Creek December 6, 2018 City of Charlotte May 8, 2017 County of Grand Traverse October 7, 2015 County of Saint Clair Aoril 28, 2018 NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and authorizes its Chairman of the Board to sign Amendments to the I.T. Services Agreements with the City of Allen Park, City of Battle Creek, City of Charlotte, County of Grand Traverse and County of Saint Clair. BE IT FURTHER RESOLVED that upon receipt of final, executed agreements from the designated agents or governing body of the public bodies requesting services, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into these Agreements on behalf of the County of Oakland. BE IT FURTHER RESOLVED that a copy of any such signed, fully executed, IT Services Agreement shall be provided to the Elections Division of the Oakland County Clerk for transmission to the Office of the Great Seal of Michigan. BE IT FURTHER RESOLVED that the Department of Information Technology will provide a list of all public bodies agreeing to the attached Interlocal Agreement along with its quarterly report to the Finance and Infrastructure Committee. BE IT FURTHER RESOLVED that no budget amendment is recommended at this time. FINANCE AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Markham absent. Chairperson, on behalf of the Finance and Infrastructure Committee, I move the adoption of the foregoing resolution. 4A' '/ Commissioner Helain ack, District #18 Chairperson, Finance and Infrastructure Committee AMENDMENT TOAGREEMENTFOR I.T. SERVICES This Amendment of the I.T. Services Agreement ("Amendment') is made and entered into between City of Allen Park ("Public Body") and the County of Oakland, ("County"), a Michigan Constitutional Corporation, whose address is 1200 N. Telegraph Road, Pontiac, Michigan 48341. Public Body and County shall be collectively referred to as the "Parties" and individually as a "Party." The Parties agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their I.T. Services Agreement, ("Agreement'), which was executed on April 2, 2019. 1. The Parties agree to amend the Agreement for the time period starting on March 25, 2020 through April 30, 2020, as follows: 1.1. All defined words or phrases in the Agreement between the Parties will apply equally throughout this Amendment. 1.2. Any and all other terms and conditions set forth in the Agreement between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as expressly provided in this Amendment. 1.3. The County will not collect from or charge an Enhanced Access Fee to any person or entity making a payment through the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 1.4. Public Body is responsible and shall reimburse the County for the County's Cost for Transactional Fees (as defined in Exhibit I - Online Payments) for all transactions and payments made by any person or entity utilizing the County's the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 2. The County, through the County Executive, may extend the time period of this Amendment for no longer than sixty (60) days after April 30, 2020, by providing written notice of the extension prior to April 30, 2020. 3. Upon expiration of this Amendment, any and all terms and conditions set forth in the Agreement and the selected Exhibits shall resume and continue infullforce and effect. The undersigned hereby execute this Amendment on behalf of Public Body and County and by doing so legally obligate and bind Public Body and County to the terms and conditions of this Amendment. IN WITNESS WHEREOF, Maureen Armstrong hereby acknowledges that he/she has been authorized by a resolution of the Public Body a certified copy of which is attached, or by approval of the Chief Judge if the Public Body is a Court, to execute this Amendment on behalf of Public Body and hereby accepts and binds Public Body to the terms and conditions of this Amendment. EXECUTED: DATE: Maureen Armstrong, Treasurer WITNESSED: DATE: IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment. EXECUTED: DATE: David T. Woodward, Chairperson Oakland County Board of Commissioners WITNESSED: DATE: County Board of Commissioners AMENDMENTTOAGREEMENTFOR I.T. SERVICES This Amendment of the I.T. Services Agreement ("Amendment") is made and entered into between City of Battle Creek ("Public Body") and the County of Oakland, ("County"), a Michigan Constitutional Corporation, whose address is 1200 N. Telegraph Road, Pontiac, Michigan 48341. Public Body and County shall be collectively referred to as the "Parties" and individually as a "Party." The Parties agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their I.T. Services Agreement, ("Agreement"), which was executed on December 6, 2018. 1. The Parties agree to amend the Agreement for the time period starting on March 25, 2020 through April 30, 2020, as follows: 1.1. All defined words or phrases in the Agreement between the Parties will apply equally throughout thisAmendment. 1.2. Any and all other terms and conditions set forth in the Agreement between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as expressly provided in this Amendment. 1.3. The County will not collect from or charge an Enhanced Access Fee to any person or entity making a payment through the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 1.4. Public Body is responsible and shall reimburse the County for the County's Cost for Transactional Fees (as defined in Exhibit I - Online Payments) for all transactions and payments made by any person or entity utilizing the County's the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 2. The County, through the County Executive, may extend the time period of this Amendment for no longer than sixty (60) days after April 30, 2020, by providing written notice of the extension prior to April 30, 2020. 3. Upon expiration of this Amendment, any and all terms and conditions set forth in the Agreement and the selected Exhibits shall resume and continue in full force and effect. The undersigned hereby execute this Amendment on behalf of Public Body and County and by doing so legally obligate and bind Public Body and County to the terms and conditions of this Amendment. IN WITNESS WHEREOF, Rebecca Fleury hereby acknowledges that he/she has been authorized by a resolution of the Public Body a certified copy of which is attached, or by approval of the Chief Judge if the Public Body is a Court, to execute this Amendment on behalf of Public Body and hereby accepts and binds Public Body to the terms and conditions of this Amendment. EXECUTED: DATE: Rebecca Fleury, City Manager WITNESSED: DATE: IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment. EXECUTED: DATE: David T. Woodward, Chairperson Oakland County Board of Commissioners WITNESSED: DATE: County Board of Commissioners AMENDMENTTOAGREEMENTFOR I.T. SERVICES This Amendment of the I.T. Services Agreement ("Amendment") is made and entered into between City of Charlotte ("Public Body") and the County of Oakland, ("County"), a Michigan Constitutional Corporation, whose address is 1200 N. Telegraph Road, Pontiac, Michigan 48341. Public Body and County shall be collectively referred to as the "Parties" and individually as a "Party." The Parties agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their I.T. Services Agreement, ("Agreement"), which was executed on May 8, 2017. 1. The Parties agree to amend the Agreement for the time period starting on March 25, 2020 through April 30, 2020, as follows: 1.1. All defined words or phrases in the Agreement between the Parties will apply equally throughout this Amendment. 1.2. Any and all other terms and conditions set forth in the Agreement between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as expressly provided in this Amendment. 1.3. The County will not collect from or charge an Enhanced Access Fee to any person or entity making a payment through the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 1.4. Public Body is responsible and shall reimburse the County for the County's Cost for Transactional Fees (as defined in Exhibit I - Online Payments) for all transactions and payments made by any person or entity utilizing the County's the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 2. The County, through the County Executive, may extend the time period of this Amendment for no longer than sixty (60) days after April 30, 2020, by providing written notice of the extension prior to April 30, 2020. 3. Upon expiration of this Amendment, any and all terms and conditions set forth in the Agreement and the selected Exhibits shall resume and continue in full force and effect. The undersigned hereby execute this Amendment on behalf of Public Body and County and by doing so legally obligate and bind Public Body and County to the terms and conditions of this Amendment. IN WITNESS WHEREOF, Ginger Terpstra hereby acknowledges that he/she has been authorized by a resolution of the Public Body a certified copy of which is attached, or by approval of the Chief Judge if the Public Body is a Court, to execute this Amendment on behalf of Public Body and hereby accepts and binds Public Body to the terms and conditions of this Amendment. EXECUTED: DATE: Ginger Terpstra, City Clerk/Treasurer WITNESSED: DATE: IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment. EXECUTED: DATE: David T. Woodward, Chairperson Oakland County Board of Commissioners WITNESSED: DATE: County Board of Commissioners 2 AMENDMENTTOAGREEMENTFOR I.T. SERVICES This Amendment of the I.T. Services Agreement ("Amendment") is made and entered into between County of Grand Traverse ("Public Body") and the County of Oakland, ("County"), a Michigan Constitutional Corporation, whose address is 1200 N. Telegraph Road, Pontiac, Michigan 48341. Public Body and County shall be collectively referred to as the "Parties" and individually as a "Party." The Parties agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their I.T. Services Agreement, ("Agreement"), which was executed on October 7, 2015. 1. The Parties agree to amend the Agreement for the time period starting on March 25, 2020 through April 30, 2020, as follows: 1.1. All defined words or phrases in the Agreement between the Parties will apply equally throughout thisAmendment. 1.2. Any and all other terms and conditions set forth in the Agreement between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as expressly provided in this Amendment. 1.3. The County will not collect from or charge an Enhanced Access Fee to any person or entity making a payment through the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 1.4. Public Body is responsible and shall reimburse the County for the County's Cost for Transactional Fees (as defined in Exhibit I - Online Payments) for all transactions and payments made by any person or entity utilizing the County's the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 2. The County, through the County Executive, may extend the time period of this Amendment for no longer than sixty (60) days after April 30, 2020, by providing written notice of the extension prior to April 30, 2020. 3. Upon expiration of this Amendment, any and all terms and conditions set forth in the Agreement and the selected Exhibits shall resume and continue in full force and effect. The undersigned hereby execute this Amendment on behalf of Public Body and County and by doing so legally obligate and bind Public Body and County to the terms and conditions of this Amendment. IN WITNESS WHEREOF, Heidi Scheppe hereby acknowledges that he/she has been authorized by a resolution of the Public Body a certified copy of which is attached, or by approval of the Chief Judge if the Public Body is a Court, to execute this Amendment on behalf of Public Body and hereby accepts and binds Public Body to the terms and conditions of this Amendment. EXECUTED: DATE: Heidi Scheppe, Treasurer WITNESSED: DATE: IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment. EXECUTED: DATE: David T. Woodward, Chairperson Oakland County Board of Commissioners WITNESSED: DATE: County Board of Commissioners 2 AMENDMENTTOAGREEMENTFOR I.T. SERVICES This Amendment of the I.T. Services Agreement ("Amendment") is made and entered into between County of St. Clair ("Public Body") and the County of Oakland, ("County"), a Michigan Constitutional Corporation, whose address is 1200 N. Telegraph Road, Pontiac, Michigan 48341. Public Body and County shall be collectively referred to as the "Parties" and individually as a "Party." The Parties agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their I.T. Services Agreement, ("Agreement"), which was executed on April 28, 2018. 1. The Parties agree to amend the Agreement for the time period starting on March 25, 2020 through April 30, 2020, as follows: 1.1. All defined words or phrases in the Agreement between the Parties will apply equally throughout this Amendment. 1.2. Any and all other terms and conditions set forth in the Agreement between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as expressly provided in this Amendment. 1.3. The County will not collect from or charge an Enhanced Access Fee to any person or entity making a payment through the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 1.4. Public Body is responsible and shall reimburse the County for the County's Cost for Transactional Fees (as defined in Exhibit I - Online Payments) for all transactions and payments made by any person or entity utilizing the County's the I.T. Services provided to Public Body in Exhibit I (Online Payments) of the Agreement. 2. The County, through the County Executive, may extend the time period of this Amendment for no longer than sixty (60) days after April 30, 2020, by providing written notice of the extension prior to April 30, 2020. 3. Upon expiration of this Amendment, any and all terms and conditions set forth in the Agreement and the selected Exhibits shall resume and continue in full force and effect. The undersigned hereby execute this Amendment on behalf of Public Body and County and by doing so legally obligate and bind Public Body and County to the terms and conditions of this Amendment. IN WITNESS WHEREOF, Karry Hepting hereby acknowledges that he/she has been authorized by a resolution of the Public Body a certified copy of which is attached, or by approval of the Chief Judge if the Public Body is a Court, to execute this Amendment on behalf of Public Body and hereby accepts and binds Public Body to the terms and conditions of this Amendment. EXECUTED: DATE: Karry Hepting, County Administrator/Controller WITNESSED: DATE: IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment. EXECUTED: DATE: David T. Woodward, Chairperson Oakland County Board of Commissioners WITNESSED: DATE: County Board of Commissioners Resolution #20143 May 13, 2020 Moved by Spisz seconded by McGillivray the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). Discussion followed. Vote on Consent Agenda: AYES: Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). I HEREBYAPPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 13, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 13th day of May, 2020. Lisa Brown, Oakland County