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HomeMy WebLinkAboutResolutions - 2020.07.02 - 33392MISCELLANEOUS RESOLUTION #20229 July 2, 2020 BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — 2019 HOMELAND SECURITY GRANT PROGRAM INTERLOCAL AGREEMENT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen. WHEREAS funding was released from the United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) to the State of Michigan for the 2019 Homeland Security Grant Program (HSGP), and WHEREAS the State of Michigan has awarded a 2019 Homeland Security Grant to Region 2 which includes, but is not limited to, the City of Detroit and the counties of Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne; and WHEREAS the Michigan Homeland Protection Board created Regional Homeland Security Planning Boards throughout the State to identify and prioritize how the grant funds will be used; and WHEREAS the Regional Homeland Security Planning Board for Region 2, Urban Area Security Initiative (UASI) Board, is comprised of the representatives from the above -listed political subdivisions, and WHEREAS Macomb County was voted and approved to act as the Fiduciary Agent and Subgrantee for the Region 2 Homeland Security Planning Board for the Fiscal Year (FY) 2019 HSGP; and WHEREAS Macomb County has entered into a grant agreement with the State of Michigan as the subgrantee; and WHEREAS in the previous FY, Oakland County was awarded $46,081 from the State Homeland Security Program (SHSP), $506,422 from the UASI and $130,000 for regional projects for a total award of $682,503; and WHEREAS in the current FY, Oakland County is awarded $40,919 from the SHSP and $511,008 from the UASI for a total award of $551,927; and WHEREAS due to COVID-19, no action has been taken by the UASI Board for the regional allocation; and WHEREAS an amendment to this agreement will be brought forward when the regional allocation is made; and WHEREAS the grant funding will continue two (2) Special Revenue (SR) funded full-time eligible (FTE) Homeland Security — Regional SAP positions within the Homeland Security Division (#1060601-10296 and 10520) and one (1) SR FTE Intelligence Analyst position within the Sheriff's Office Emergency Response and Preparedness Administration Division (#4030501-11083); and WHEREAS Oakland County Corporation Counsel has reviewed and approved the attached Memorandum of Understanding (MOU) — Transfer/Acceptance of Equipment for all purchased equipment by Oakland County to be used for the 2019 HSGP; and WHEREAS the MOU will be signed every time a piece of equipment is given to an Oakland County special response team or community to use under the scope and intent of the grant; and WHEREAS Corporation Counsel has reviewed and approved the Terms of 2019 HSGP Funding document for all training, conferences or related expenses; and WHEREAS the Terms of 2019 HSGP funding will be signed by a special response team or community once a year for all training, conference or related expenses funded by the grant; and WHEREAS the MOU — Transfer/Acceptance of Equipment and the Terms of 2019 HSGP Funding documents will be kept on file with the required grant reimbursement paperwork within the Homeland Security Division; and WHEREAS Corporation Counsel has reviewed and approved the Interlocal Grant Agreement; and WHEREAS the grant agreement has completed the Grant Review Process in accordance with Miscellaneous Resolution #19006. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the 2019 Homeland Security Grant Program Interlocal Grant Agreement for the period of September 1, 2019 through May 31, 2022 in the amount of $551,927 and authorizes its Chairperson to execute the Agreement and all other related documents between Macomb County and Oakland County. BE IT FURTHER RESOLVED to continue two (2) SR funded FTE Homeland Security — Regional SAP positions within the Homeland Security Division (#1060601-10296 and 10520) and one (1) SR funded HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Miller absent. FTE Intelligence Analyst position within the Sheriff's Office Emergency Response and Preparedness Administration Division (#4030501-11083). BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the attached Memorandum of Understanding — Transfer/Acceptance of Equipment for all purchased equipment by Oakland County to be used for the 2019 HSGP. BE IT FURTHER RESOLVED that the Manager or Chief of the Homeland Security Division is authorized to approve each Memorandum of Understanding and Terms of 2019 Homeland Security Grant Program Funding issued to a community or special response team. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the Interlocal Agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of any special revenue positions in the grant is contingent upon future levels of grant funding. BE IT FURTHER RESOLVED that the FY 2020-2022 Special Revenue Budget is amended as follows to reflect the 2019 Homeland Security Grant Program award DOMESTIC PREPAREDNESS EQUIPMENT FUND (#29340) Budget Reference 2018 / GR0000000912 Activity. GLB Analysis: GLB Revenue 1060601-115125-610313 1060601-115127-610313 4030501-110110-610313 Exnenditures 1060601-115125-702010 1060601-115125-722740 1060601-115125-774636 1060601-115125-750567 1060601-115125-760126 4030501-110110-702010 4030501-110110-722740 4030501-110110-731346 4030501-110110-732018 Federal Operating Grants Federal Operating Grants Federal Operating Grants Total Revenue Salaries Fringe Benefits Info Tech Operations Training -Educational Supplies Capital Outlay Miscellaneous Salaries Fringe Benefits Personal Mileage Travel and Conference Total Expenditures DOMESTIC PREPAREDNESS EQUIPMENT FUND (#29340) Budget Reference 2019 / GR0000000932 Activity. GLB Analysis: GLB Revenue 1060601-115125-610313 Expenditures 1060601-115125-702010 1060601-115125-722740 1060601-115125-774636 1060601-115125-750567 1060601-115125-760126 Federal Operating Grants Total Revenue Salaries Fringe Benefits Info Tech Operations Training -Educational Supplies Capital Outlay Miscellaneous Total Expenditures FY 2020 — FY 2022 ( 552,503) ( 40,000) ( 90.000) ($ 682 ( 114,812) ( 77,122) ( 5,600) ( 28,000) ( 351,918) ( 63,108) ( 26,943) ( 3,000) ( 12.000) (R 6�1 FY 2020 — FY 2022 551.927 $ 551,927 114,812 73,631 5,600 28,000 329,88 Chairperson, on behalf of the Health, Safety and Human Services Committee, I move the adoption of the foregoing resolution. Commissioner 4! enny Luebs, District #16 Chairperson; health, Safety and Human Services Committee GRANT REVIEW SIGN -OFF — Health & Human Services/Homeland Security Division GRANT NAME: 2019 l lomelaud Security Grant Program (HGP) Interlocal Agreement FUNDING AGENCY: Macomb County as Fiduciary DEPARTMENT CONTACT: Thomas Hardesty/(248) 4S2-9578 STATUS: Grant Acceptance (Greater than $10,000) DATE: 6/15/20 Please be advised the captioned grant materials have completed internal grant review. Below are the returned conunents. The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign - off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda) s) of the appropriate Board of Commissioners' committee(,) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget Approved by M &C B. The draft resolution Will need to be updated to include the budgetary impact statement and any necessary budget amendments. Also, looks lilac the resolution resolve statement on the authorized signatory is intended for the Manager or Chief to be able to sign (correct "of' to "or"): BE ff FURTI IER RESOLVED that the Manager of or Chief of the Homeland Security Division are authorized to approve each Memorandum of Understanding and Terms of 2019 1lomcland Security Grant Program Funding issued to a community, or special response team. — Lynn Sonkiss (6/10/20) [Change madel Human Resources: HR Approved --No HR Implications -- Continues Positions See below on resolution, please ensure that HR can have input into resolution. In the BIFR that addresses the continuation of the positions, the department number for the Intelligence Analyst is wrong. Thev have it correct in the WIIEREAS but in the BIFR they have 4060501 instead of 4030501. They also refer to it as a I Init in the WHEREAS and a Division in the BIFR. It should be refereed to consistently as a Division. The), also refer to the department for the Homeland Security positions differently in the WHEREAS and the BIER. — Lori Taylor (6/8/20) [I IR Reviewed/Changes made] Risli Management: Approved by Risk Management. — Robert Erlenbeck (6/8/20) Corporation Counsel: I worked with Thom to update the attached forms (Perms of 2019 Homeland Security Grant Program (HS(JP) & 2019 HSGP — Equipment MOU) , which should replace the current forms. Also, I don't see that Exhibit B is marked in The interlocal agreement. Based on the above, there are no further legal issues with this grant agreement. — Sharon Kessler (6/10/20) [Exhibit B labeled] 2019 HOMELAND SECURITY GRANT PROGRAM INTERLOCAL FUNDING AGREEMENT BETWEEN MACOMB COUNTY AND OAKLAND COUNTY This Interlocal Funding Agreement ("the Agreement") is made between Macomb County, Michigan Municipal Corporation, I S. Main, NIL Clemens, NII 48043 ("Fiduciary" ), and Oakland County, 1200 North Telegraph, Pontiac, Mt 48341 ("POlilical Subdivision"). in this Agreement the Fiduciary and the Political Subdivision may also be referred to individually as "Party" orjointly as "Parties." PURPOSE OF AGREEMENT. Pursuant to the Urban Cooperation Act of] 967. 1967 PA 7, MCL 124.50 1, et seq., the Fiduciary and the Political Subdivision enter into this Agreement for the purpose of passing through 2019 Homeland Security Grant Program (Grant Program) funds to the Political Subdivision; delineating the relationship and responsibilities among the Fiduciary, the Political Subdivision, and the Region 2 Planning Board regarding the Grant Program; and addressing use of Grant Program funds, including but not limited to, the purchase, use, and tracking of equipment purchased with Grant Program funds, purchase or reimbursement of services with Grant Program runds, and/or reimbursement for certain salaries and/or overtime with Grant Program funds. Macomb County, Michigan was elected and appointed Fiduciary for the 2019 Homeland Security Grant Program by Region 2 Planning Board at its May 29, 2019 meeting. Macomb County accepted the position of Fiduciary and as a result entered into the 2019 Homeland Security Grant Program Agreement with the State of Michigan and became the Subgrantee for the Grant Program. In consideration of the mutual promises, obligations, representations, and assurances in this Agreement, the Parties agree to the following: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, within or without quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as Follows. 1. L Agreement means the terms and conditions of this Agreement, the Exhibits attached hereto, and any other nuttually agreed to written and executed modification, amendment, or addendum. 12. Claim means any alleged loss, claim. complaint, demand for relief or damages, cause of action, proceeding,judgment, deficiency, liability, penalty, tine. Iitigation, costs. and/or expenses, including. but not limited to, reimbursement for attorney fees, witness fees, court costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined herein, whether such claim is brought in law or equity, tort, contract, or otherwise. Page 1 2019 Homeland Security Grant Program Funding Agreement — 03112020 1.3. Day metals any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. 1 A Fiduciary means Macomb County, a Michigan Municipal Corporation including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, directors, board members, council members, commissioners. authorities, committees, employees, agents, and/or any such persons successors. 1.5. Political Subdivision means a Michigan Municipal Corporation including, but not limned to, it's Council, Board, any and all of its departments, its divisions, elected and appointed officials, directors, board members, council members, coin inissioners, authorities, committees, employees, agents, subcontractors, attorneys, and/or any such person's successors. 1.6. Region means the area comprised of the City of Detroit and Macomb. Monroe, Oakland. St. Clair, Washtenaw, and Wayne Counties, This Region mirrors the existing State emergency management district and the Office of Public I lealth Preparedness bio -defense network region. 1.7. Region 2 Homeland Security Planninu Board ("Region 2 Planning Board") means the Regional I lomeland Security Planning Board for Region 2, as created by the Michigan Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe, Oakland, St Clair, Washtenaw, and Wayne Counties. The Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio -defense network region. 1.9. 2019 Homeland Security Grant Program ("Grant Program"), means the grant program described and explained in Exhibit B which began September I, 2019 and ends May 31, 2022. The Grant Program is a primary funding mechanism, administered by the United States Department of I lomeland Security (DHS) and plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient nation. 2. AGREEMENT EXHIBITS. The Exhibits listed Below and their properly promulgated amendments are incorporated and are part of this Agreement. 2.1, Exhibit A — Region 2 Homeland Security Planning Board meeting minutes from May 29, 2019; re: 2019 Homeland Security Grant Program Fiduciary; 2.2. Exhibit B — 2019 Homeland Security Grant Program Agreement between the Fiduciary aid the State; 3. FIDUCIARV 12ESPONSIBILITIES. 3.1. The Fiduciary shall comply with all requirements set forth in the Grant Program Agreement between the Fiduciary and the State of Michigan, attached as Exhibit B. 3.2. The Fiduciary shall comply with all requirements set forth in the 2019 Homeland Security Grant Program Guidance. Page 2 2019 Homeland Security Grant Program Funding Agreement —03112020 3. 3. The Fiduciary shall submit all required project forms to the State for review and approval which the Political Subdivision has submitted to the Fiduciary and been approved by the Region 2 1 lomeland Security Planning Board, 3.4. The Fiduciary shall reimburse the Political Subdivision, for the equipment, services and/or personnel costs as set forth in the forms as supplied and required by (lie State and the applicable reimbursement forms reviewed and approved by the State. The funds shall only be released by the Fiduciary after the applicable reimbursement forms, required by the Slate and the Fiduciary, are proper)), executed by the Parties. The Fiduciary's Emergency Management representative/designee shall execute the ibrnns on behalf of the Fiduciary and the Manager of Oakland County Homeland Security/Emergency Division shall execute the forms on behalf of the Political Subdivision. The Fiduciary in its sole discretion shall determine if the reimbursement forms are properly executed. 3.5. The Fiduciary shall create and maintain, an inventory of all equipment purchased with Grant Program funds in accordance with 2 CPR, Part 200.313 located at htio://vvww.ecf .eov. 3,6, The Fiduciary shall notify the Political Subdivision at the end of the Fiduciary's fiscal year of the dollar amount of Grant Program funds released to the Political Subdivision for that fiscal year. This amount shall include the dollar amount of equipment purchased with Gant Program funds by the Political Subdivision. 3.7. The Fiduciary shall File this Agreement pursuant to law and provide executed copies of this Agreement to the Region 2 Planning Board Secretary and the Political Subdivision. 4. POLITICAL SUBDIVISION RESPONSIBILITIES. 4.1. The Political Subdivision is entitled to reimbursement of allowable expenses for the Grant Program in an annount not to exceed 'S' 0,919.00 in the SLEW funding source; and $511,008.00 in the UASI funding source. This annount does not include Grant Program finds allocated to the Region 2 Designated Funding Allocation, 4.2. The Political Subdivision shall prepare all required forms for the use of Grant Program finds and shall subunit such forms to the Region 2 Planning Board for review and approval via the process designated by the Region 2 Planning Board. Upon approval from the Region 2 Planning Board, the Fiduciary will forward the required forms to the State for review and approval. 4.3. All funds allocated to the Political Subdivision in Section 4.1 require proof of encumbrance or requests for reimbursement received by the Fiduciary no later than 5:00 p.m. on November 30, ^_021. Grant funds which are not encumbered or which do not have reimbursement requests received by the Fiduciary by this date will be reallocated to the Region 2 Designated Funding Allocation. 4.4. The Political Subdivision shall use the equipment purchased with Grant Program funds, and all Grant Program funds in accordance with the 2019 Homeland Security Grant Program Guidance. Page 3 2019 Homeland Security Grant Program Funding Agreement — 03112020 4.5. The Political Subdivision shall keep the Fiduciary informed of the location of (lie equipment purchased with Grant Program funds regardless of who purchased the equipment. If the equipment by its nature is mobile. the Political Subdivision must provide a general location or "home -base" where the equipment can be found. If the location of the equipment changes, the Political Subdivision shall provide the new location to the Fiduciary immediately. The information required by this Section shall be provided to the Fiduciary upon receipt of the equipment by the Political Subdivision and continue until three (3) years after the close of this Grant Program. 4.6. The Political Subdivision shall list the dollar amount provided by the Fiduciary pursuant to Section 3.6 on the Political Subdivision's Schedule of Expenditures of Federal Awards. 4.7. Except for equipment that is disposable or expendable, the Political Subdivision shall inform the Fiduciary if it plans to dispose of the equipment and work with the Fiduciary regarding any issues associated with disposal of the equipment. 4.5. The Political Subdivision shall make the equipment available to the Fiduciary, the State and Federal Auditors upon request. 4.9. The Political Subdivision shall comply with National Incident Management System (NIMS) requirements to be eligible to receive federal preparedness funds. 4.10. The Political Subdivision shall comply with applicable financial and administrative requirements set forth in the current edition of 2 CPR, Part 200. including. but not limited to the following provisions: a. Account for receipts and expenditures; maintain adequate financial records and refund expenditures disallowed by federal or state audit. b. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit. o. Retain all financial records, statistical records, supporting documents, and other pertinent materials for equipment purchases for three years after their disposition. d. Non-federal organizations which expend $750,000 or more in federal funds during their current fiscal year are required to have an audit performed in accordance with the Single Audi( Act of 1954, as amended, and 2 CFR, Part 200. 4.1 1. The Political Subdivision must carry out their programs and activities in a manner that respects and ensures the protection of civil rights for protected populations. These populations include but are not limited to individuals with disabilities and others with access and functional needs, individuals with limited English proficiency, and other diverse racial and ethnic populations, in accordance with Section 504 of the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964, and Executive Order 13347. 4.12. Environmental and Historic Preservation Compliance: The federal government is required to consider (he potential impacts to the human and natural environment of projects proposed I'or Page 4 2019 Homeland Security Grant Program Funding Agreement — 03112020 federal funding. The Environmental and Historic Preservation f EHP) program engages in a review process to ensure that federally -funded activities comply with various federal latus. The goal of these compliance requirements is to protect our nation's water, air, coastal, wildlife, agricultural and low-income and minority populations. The Political Subdivision shall not undertake any project having the potential to impact EI IP resources without prior approval. Any activities that have been initiated without the necessary LHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. 4.13 The Political Subdivision shall comply with the Davis -Bacon Act (40 U.S.C. 3141 et seq) for grant funded construction projects. The Political Subdivision must ensure that contractors or subcontractors for construction projects pay workers employed directly at the work -site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional information, including Department of Labor wage determinations is located at: htl n://www.daLrsw/whd/ao�coatracts/dbra.hun. 4.14 Upon request, the Political Subdivision will supply to the Subgrantor any information required to meet federally -mandated reporting requirements, including, but not limited to, requirements related to the Federal Minding .lccomtlahilitvand DwnsIntrenc'1, Irl of 2006 (FFATA) (Public Law 109-292), as amended by Section 6202(a) of the Goreatmtenl F'unr/ing ThmV)arencv Act o f 2008 (Public Law 110-252) and D HS program s p e c i f i c reporting requirements. 4.15 The Political Subdivision must acknowledge and agree to comply with applicable provisions governing U.S. Department of Homeland Securitv (DHS) access to records, accounts, documents, information, facilities, and staff. The Political Subdivision also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions. Detailed information on record access provisions can be found in the DHS Standard.ldnrinishrrhre Te•rm.s arul Comfitions located at haps://www.dhs.gov/publication/fy15-dhs-standard- terms-and-conditions. specifically in the DHS Specific Acknowledgenlents and Assurances ori page 1. REGION 2 PLANNING BOARD RESPONSIBILITIES. The Parties agree and acknowledge that the Region 2 Planning Board shall have the following responsibilities: 5. 1, Undertake Studies and make recommendations on matters of emergency management and homeland security to Political Subdivisions in the Region; 52, Prepare and present to the State Homeland Security Advisory Council findings of activities and initiatives undertal<en in the Region; 53. Hold public meetings, subject to the Michigan Open Meetings Act; 5.4. Perform such other nets or functions as it may deem necessary or appropriate to fulfill the duties and obligations imposed by Federal and State homeland security program requirements; 5.5, Establish sub -committees to carry out its work; Page 5 20191110mcland Security Grant Program Funding Agreement —03112020 5.6. Advocate tier, monitor, and actively engage in the implementation of the Regional Homeland Security Strategy; and 5.7. Review and approve all required forms for the expenditure of Grant Program funds that are submitted. 5.8. Ensure (fiat all grant projects are aligned to the appropriate FY 2019 I ISGP Investment and Homeland Security Strategy. Projects to be funded by SI ISP must align to one of Michigan's FY 2019 SHSP Investments and the Stale of Michigan Homeland Security Strategy. Projects to be funded by UASI must align to a FY 2019 IJASI Investment and the UASI Homeland Security Strategy. Project documentation will include an explanation of how each project benefits Region 2, 5.9. Ensure the Subgrantee, in its role as regional fiduciary, is fully apprised of all projects approved by the Region 2 1lomeland Security Planning Board. 5.10. Develop and implement a stand-alone Southeast Michigan Urban Area Security Initiative (SEMI UASI) MU16-Year Training and Exercise Plan or provide evidence ol'the SEMI UASI's adoption and utilization of the state's Multi -Year Training and Exercise Plan. 6. DURATION Olt INTERLOCAL AGRECNIENT. 6.1. The Agreement and any amendments hereto shall be effective when executed by both Parties with resolutions passed by the governing bodies of each Party and shall end three (3) years from the date the Grant Program is closed. The approval and terms of this Agreement and any amendments hereto shall be entered in the official minutes of the governing bodies of each Party. 7. LIABILITY/ASSURANCES. 7.1. Each Party shall be responsible for any Claim made against that Party by a third part)', and for the acts of its employees or agents arising under or related to this Agreement. 7.2. In any Claim that may arise under or relate to this Agreement. each Party shall seek its own legal representation and bear the costs associated with such representation, including attorney fees. 7.3. Neither Party shall have any right under any legal principle to be indemnified by the other Party or any of its employees or agents in connection with any Claim. 7.=4. Notwithstanding any other provision of this Agreement, the Political Subdivision shall be solely responsible for all costs, tines, and fees associated with the use and misuse of Grant Program funds that it receives or the use or misuse of the equipment, including but no( limited to, costs for replacing the equipment or costs, fines, or fees associated with an ineligible use determination by auditors. 7.5. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have Page 6 2019 Homeland Security Grant Program Funding Agreement — 03112020 legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. 7.6. Each Party shall comply with all federal, state, and local ordinances, regulations, administrative rules, laws, and requirements applicable to its activities performed under this Agreement, including but not limited to the Grant Program Agreement, attached as Exhibit B, and the 2019 1lomeland Security Grant Program Guidance. TERMINATION OR CANCELLATION OF AGREEMENT. Either Party may terminate and/or cancel this Agreement upon thirty (30) Days notice to the other Party. The effective date of termination and/or cancellation shall be clearly stated in the notice. If this Agreement is terminated and/or cancelled, the Transfer of Ownership Agreements executed prior to the date of termination and/or cancellation, shall remain valid and govern the Parties' duties and obligations regarding equipment transferred to the Political Subdivision and the Parties shall execute TransTer of Ownership Agreements for all equipment ordered by the Fiduciary prior to the date of termination and/or cancellation. Q. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indeuutiliication, right to subrogation, and/or any other right, in favor orany other person or entity. 10. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and privileges of employment, or any matter directly or indirectly related to employment in violation of any federal, state or local law. I I . PERMITS AND LICENSES. Each Party shall he responsible for obtaining and maintaining, throughout the term of this Agreement, all licenses, permits. certificates, and governmental authorizations necessary to carry out its obligations and duties pursuant to this Agreement. 12. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties, 13. DELEGA'T'ION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract, and/or assign any obligations or rights under this Agreement without the prior written consent of the other Party. 14. NO IMPLIED WAIVER. Absent a written waiver, no act, liallnre, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. Page 7 2019 Homeland Security Grant Program Funding Agreement —03112020 15, SEVERABILITY. If a court of competent.jurisdiction finds a term, or condition, of this Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 16. CAPTIONS. The section and subsection numbers. captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural number, any reference to the male, female, or neuter genders, and any possessive or nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 17. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (I ) the date of actual receipt; (2) the next business clay when notice is sent express delivery service or personal delivery: or (3) three days after mailing first class or certified U.S. mail. 17.t. If Notice is sent to the Fiduciary, it shall be addressed and sent to: Macomb County Office of Emergency Management and ConnnunleatiOnS, 117 S. Groesbeck, Mt. Clemens, NII 48043. 17.2. if Notice is sent to the Political Subdivision, it shall be addressed to: Oakland County Board of Commissioners, 1200 Nortli Telegraph Rd. Pontiac, Ml 48341 and Oakland County Homeland Security Manager, 1200 N. Telegraph Rd, Building 47 West, Pontiac, MI 48341. 17.3. Either Party may change the address and/or individual to which Notice is sent by notifying the other Party in writing of the change. 18. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 19. AGREEMENT MODIF]C'ATIONS OR AMENDMENTS. Any modifications, amendments, recessions, waivers, or releases to this Agreement must be in writing and executed by both Parties. 20, ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other oral or written agreements between the Parties. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. Page 8 2019 Homeland Security Grant Program Funding Agreement — 03112020 IN WITNESS WHEREOF, EXECt i MD: DATE: Vicki Wolber, Deputy County Executive Macomb County EXeCntiVe Office WITNESSED: DATE: Political Subdivision: Oakland County, Michigan FXECU'I'ED: DATE: WITNESSED: DATE: Page q 2019 Homeland Security Crant Program Funding Agreement -03112020 TERMS OF 2019 HOMELAND SECURITY GRANT PROGRAM (HSGP) FUNDING Oakland County, by and through its Oakland County Homeland Security Division, (hereinafter referred to as the Grantor), in accordance with Fiscal Year 2019 Homeland Security Grant Program (HSGP) is providing funding for training, conferences, exercises, or related expenses to (hereinafter referred to as the Subrecipient) DUNS # The Subrecipient acknowledges acceptance of said training, conferences, exercises, or related expenses reimbursed or paid directly by Grantor on behalf of the Subrecipient and understands the following: 1. The original source of grant funding is the U.S. Department of Homeland Security, Federal Emergency Management Agency, CFDA# 97.067, FEDERAL AWARD # DHS -I9 -GPD -067-00-01. The funding is passed through to the Grantor by the Michigan Department of State Police, Emergency Management and Homeland Security Division Grant and the County of Macomb Grant # EMW-2019-55-00021. 2. The federal award period is September 1, 2019 through May 31, 2022. 3. The purpose of the Federal funding is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the nation for threats and hazards that pose the greatest risk to the security of the United States. 4. The Subrecipient shall only request reimbursement under this agreement in accordance with the 2019 Homeland Security Grant Program Guidance for the above -referenced grant. 5. The Subrecipient, as directed and required by the Grantor, shall submit all required reimbursement forms to the Grantor. If the reimbursement forms are not submitted in accordance with these terms, the Grantor shall have no obligation to reimburse the Subrecipient. 6. The Subrecipient agrees to comply with the Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements (2 CFR Part 200). The Subrecipient will be required to complete a risk assessment and is subject to financial and program monitoring. Oakland County Fiscal Services will provide the amount of Federal funds obligated for training, conferences, exercises, or related expenses to Subrecipients on a quarterly basis. 7. The Subrecipient acknowledges and agrees to comply with applicable provisions governing U.S. Department of Homeland Security (DHS) access to records, accounts, documents, information, facilities, and staff. The Subrecipient also agrees to require any Subrecipients, contractors, successors, transferees, and assignees to acknowledge and comply with these same provisions. Detailed information on record provisions can be found in the OHS Standard Adrninistrolive Terms and Conditions located at http://www.cil)s.aov/1)ulilicaLioiitfyLS dhs- standaicl-terms-,Incl-conditions, specifically in the DHS Specific Acknowledgements and Assurances. Page 1 of 2 TERMS OF 2019 HOMELAND SECURITY GRANT PROGRAM (HSGP) FUNDING 8. Subrecipients receiving $750,000 or more in Federal funds in their fiscal year shall have a single audit performed in compliance with 2 CFR 200 Subpart F — Audit Requirements. The funding reimbursed or spent by the Grantor on behalf of the Subrecipient for training, conferences, exercises, or related expenses shall be included on the Schedule of Expenditures of Federal Awards if the agency is required to have a single audit performed. Subrecipients must also submit a Corrective Action Plan for any audit findings that impact Homeland Security funded programs and management letter (if issued) with a response. Subrecipients exempt from the Single Audit requirements that receive less than $750,000 of total Federal funding must submit a Financial Statement Audit prepared in accordance with GAAS if the audit includes disclosures that may negatively impact Homeland Security programs including, but not limited to fraud, financial statement misstatements, and violations of contract and grant provisions. Please acknowledge acceptance of these conditions: Organization: Authorized Official Signature: Date: Printed Name: Phone: Email Address: Financial Point of Contact: Signature: Date: Printed Name: Phone: Email Address: Approved By Oakland County Homeland Security: Signature: Date: Printed Name: Phone: Title: Page 2 of 2 S O SECURI?`f v g4c OF EQtIiPf`AEN Ka, `D19 Hornetand secujhe ORK��D C On RSS 0 �G - ,150 CRf PC rl,. 'a -056a Sup c. P%eot) � OUNS � tIN ,At Inc {Und\n€" iypU 01 ON© ed to aztheqgaQ1erre{erredto asth GPo 067-00- ,I I cthe Coun-N {err t S o SE0011p, \here rater re there { P and #0 2cug'tY O'vis� n p,gi5 On' € see enttP —"stands th°{O+ \o'v,r o 9 Federa me\and sz {,�Or{,e\a steel Equ P t and and see,fMY nc�I Aanageent arc NP the nay r nd .\ m ersta ran Eo ak\and `-OsnP o �'am� is Pe°ace eVance °{ La d Ee U `mD ?areReP�t �s 5 a Gepo de Emer€2n�Y tasty°Ph,c events and to P ePare z er ca urn6ers.Ved ackn°W\edg of €rant j r by oe Ch1. keg BkA€an D Pa v?, rrorizh' and oth Prig,na\'n"totheran�019-55-d�0` t�oUghRnaY35, toPrejentte 1 j o{ P,-,ornb Ga nt d Der_ od rs Septeassepbf mber to support She SecUr °{ the �ni.ed States - der mar a e P{ the Fede p°' `tt``e grea,est riskt° t _ rt Inc Pu'P°s r.2=ardsa tit the 5uhrQG'Pient',s$ aco� s`S�p EEs phdwEl 3 tsand v,de ° cu cNPNc� thadan threa ue of EQU'P ant Pro oNv>,C Guo P, ow iia e & d ad:.noq:\edges that he va A ECU vN,EPVT e P5 \5" an e Pnroueis vouoc, ntcond�t'O"' OM6� fin,{orn� eksV-z lst rat' 5' cot in its curre risk asses cC,en nU,v�.rcNz udgett comp\e'Or S eche E4d`Pm men{2ndg uredtc nks;or the,r s,r \e aud,t s. the suhrec P enc ac°aPL w`th the O{f `v °gE4U'Pmemf ormaeo, 00 sUbreoPje cress to rec°rand of Understanding, anta-ores `o cep P 0"6e recessar`! nd scc%.i - succO55ors,tranN�f 52andord nrr€this Ftt Sm'ec� he E4u'Pr�a nd,r€, the5ubrt�CfRi'a an00F' ca\service ePaTt ert°e c°ntrya ar bei{Pond t`ne Dins Sp eci{,c i� in P iso en Co 5 0 cd can s{\c sl- ortunl o du1naEepeud.,tRe`'�eering OakEand °vernNng�" nY subr.. P rQvit}ons ,pec m og $+gr„n€th`Y�C 5 Fa nIaEandPog`am mon,tP hapP\rcabieiert anaJ,\50 ag ae {ormat,os 'oto Cc c c6 �. 1:rs-anti-cOn°`.. ' RQgU,reye * -1t to tkoacYb#5 to c.Y0v�jhe Subrec Pns Qetadecn�`'`, and °e _v on a Puarte Bed ag`ees s, and , am e Pfo�nso Cs rep° 9`°b ec Pent eats°n,a an LOmP\Y°` t dI'veta h tP ila•::<a 8. Za ePUnts� d�oum nPW\, pge Un ions ag,1,3 - s Terms d pssurar`c P assgnee tine adm,nistro ants an - ;On &M” 14 tSD sECt3giv `a<AN°E F EQUIPMEfyi but not 1,rn+ted to. the 0A,aNN ®RStA14DiNG E Rptv6sFE�� ACC ons+bie {6r the Equ'prnent, tnclud'mg MEMpiypUM OF he SubredPient =hail be s°1afV resp u+Ph enc' o{ Understand,ng r destroyed'. e ,.r theft of Eq this Memorandum stolen, daRi2g, 3M \oss, damtgdtsc{etion', d e,ecut,°n of rnent', men neg64 iC�prog re,ols aP riatu Pm nd the omelan t entry ram prop ent'. a 2�1g N on g tolfowins ernt�on of tbedgePart o{ th °cHPs wii1i tioii°he of+ice s `baee4o) !be e"' a5e of the 2 _Equrpnient. and vide arch 9 1. OP tenance a uipmen make Pa ,v or ,f th d with th ent. cFR 13.3 t ro ai. �ra,nace or repa,r aoyumenGa{dreaufred by la.,s not include ofthe Egii,pn' menu in 44 cbredpien<midet enew ol tb kO` g4. R�p9.3 ar.nncej0U 5ezofane EquP out of the suh ec'p,ents nten accDrdan with the Te 'err tb.i ,ts ture., n, Sb,egv no{>In Me 'ran nd bfe Of °es e a r u . Sari=,'ing Eau`pm2 t h 9 6 Trarntn"'or a\f c1a�m meat" \f the Equ`Pm u p,r,ent chaos ons deec es o In t oo t lisp nd Sna1� use Eq raptor uP n r e 0 that as ding liability ' h a referenced Grsn the va�ued u e bra to an`,iss the 6 n w,t e above- t the Equt be iocati,on °{ vided to ms th be the SubYec pnt Prog an' pdanceforni ,nforrrjed o,prnen� cath d by tha Se grant Pr gr mQthe Equ'P`nent and `cork,Nrth nce .w'ith 2 cF o2C deubPawa act 10. Gra rat P curitY the Gra the Equ req"'re o{ this for rete 1ta res imp Se esh2ll keep ease where niormVon e the closz d,sPose and' ormzd 'n comPof Expend,tu trdInss that that d ',en ,.Home` the aft to err dale aud,t rements bre P r te\Y ears tans uditP esche any reo,ui s 11 Tnzeo a� locate Grantor ,mn'edu'10 ;hr eel 5�� Grantor i{ It P h2ve a sngienc�uded °n <Pcnon p�2n fos%nOe Audi { the aud,t `owa ons a sel'e to the and condnu sha11 inform mens a1 vear sha ,ng snaU ne corrective t from toe,th GRAS ts. a,,6' fo 1oc tandin3 rec,p+ent t the Equ p n tnefr fisc Understand submit a .\eats exemP cordance `^ rnicstatemen Unders the Subosatlret`'rn o .rn Federa\funds expendable, disP don this Mer"orand0 n m o{ ° ubr[cP ed ,n a emen va nth Q p00 or more bredprzn is mu sponse S reaar nc,at sta Su a55Ouated er,tinclude ed' issue 1` tatement A co {ra d �taa A od. Tia but not limned to recew,ng 575 uPn' audit Perfor`t`letter lif �inan� 15 tnot t�mit end, tncWdine bred�p�ents es rhe EQ a s,ngid a emcnt subm,t,, In€, bot d e of quipm to have ISO' wd eE 12 Su Requ,ferns rzquirod y n rams an man Pudic raped prog \ Eedera� funding y Y lit he'a en 5ecur,tY fu �Qp oT}°ta act Nornetand Secunt�PrOara n 1,310 ,With thdde`eennnat,onb'auU'St.. ndingthat a Homeland than $750, lmpa € P q mat' es es. and {ees ass rece,ve gess fines. d sc ares and g r 1eiY {esP°nsib e 1OV a opw 5 as to Wand St to andiFedera\ Au no 'Ser gre me tto mem um of On rs d2 a jos th rantP o�is�ons" r a sts' soca d ,th drs o n of contract u d lents tf be ipme orc vailabfe co the Granta of Partners"bred.t°any ha o rat os 13."iires breY plating he Ea 2Equ lenta uASirz�t6n or k The subredPrent shall maakehiie Egrupment ava��ab�e to a\1 t «n eSubrec,pient hesrbrec+p,ent no{3 be 15"Y requ`red by ase ` _ OAKLAND COUNTY HOMELAND SECURITY DIVISION MEMORANDUM OF UNDERSTANDING -TRANSFER/ACCEPTANCE OF EQUIPMENT The person acting for the Grantor in administering this equipment is: Name Location/Building: Telephone No.: Email Address: Organization: Authorized Official Signature. Date: Printed Name. Phone: Email Address: Financial Point of Contact: Signature: Date: Printed Name: . Phone: Email Address: Approved By Oakland County Homeland Security: Signature: Date. Printed Name. _ Phone: Title: Page 3 of.3 962 MS. ELZAYAT: For everybody? 963 964 MR. I.EWIS: Yes, for both parties. Then I latow we are going to be looking at 965 this point and decide on it. Does that work for both of you? 966 967 MS. BEN-EZRA: For Wayne and Oakland? 968 969 MR. LEWIS: Yes. 970 971 MR. HARDESTY: Yes, that works. 972 973 e. FY 2019IISGP Regional Vidnciaty Identification 974 975 MR. HALTEMAN: Fiscal Year 2019 HSCTV Regional Fiduciary Identification? 976 977 MR. LEWIS: We do that every year. We just have Lo appoint our Fiduciary fbr 978 17Y 2019. Macomb County is willing to continue on if you are willing to continue having us. 979 980 MR. HAMMOND: I make a motion that we have Macomb County. 981 982 MR. STURDIVANT: L second that. 983 984 MR. I IALTEMAN: Motion by Mark, second by Tad to have Macomb County 985 continue as the 2019 Regional Fiduciary. Those all in favor? 986 987 BOARD MEMBERS: (]it Ifnison) Aye. 988 989 MR, IIALT0 AN: Any opposed, same sign? 990 991 MR. HAMMOND: No sign. 992 993 (Motion carries unanimously.) 994 995 MR. I IALTEMAN: Macomb County. 996 997 f. Investments 998 999 MR, HALTEMAN: Investments? 1000 1001 MS. BEN-EZRA: Those were attached in your packet for Board review. We just 1002 need a motion to approve for it. 1003 1004 MR, HAMMOND: So moved to approve the lnveshuents. 1005 t006 MR. STURDIVANT: Second. 1007 Michigan State Police Ernergency Mai iagement and I-Jorneland Security Division Grant Agreement Macomb County Fiscal Year 2019 Homeland 97.067 Security Grant Program HFSEMRCIIwDevetoPrulw'r SUBRECIPI rill IRS/`/END17R NUMBER ECDERALAWARDIDENTINUTIONNUMBER FEDERAL AWARD DATE (FAIN) 38-6004868 EMW-2019-SS-00021 08/15/2019 SUISRECIPIENf UUNS NUMBER SUBAWARD nIDM TO PERFORMANLC PERIOD 026544713 - 09/01/2019 05/31/2022 HFSEMRCIIwDevetoPrulw'r N/A Federal Funds Obligated by $4,320,298 this Action BauwERCOS nATE Total Federal Funds Obligated $4,320,298 to Subrecipient None on file Total Amount of Federal $13,467,755 Award I EDERAL AWARD PRO1ECr DE5f111ProN Fiscal Year (FY) 2019 Homeland Security Grant Program (HSGP) _ DErNIS Funding requirements are, found on page 2 (Section III) of the grant agreement. FEDE'iIAIAWAIiDING AGM[Y PASS=EHROUGII ENTITY IRCc'INr NT) NAIdC Federal Emergency Management Agency Michigan State Police, Grant Operations Emergency Management and Homeland 245 Murray Lane— Building 410, SW Security Division Washington DC 20528-7000 PO BoX30634 Lansing, MI 48909 FY 2019 HSGP County of Macomb (Fiduciary for Region 2) Page 2 of 13 State of Michigan Fiscal Year 2019 Homeland Security Grant Program Great Agreement September 1, 2019 -to foray 31, 2021 LCFDA Number: 97,067 Grant Number: EIMW-2019-SS-00021 This Fiscal Year (FY) 2019 Homeland Security Grant Program (HSGP) grant agreement is hereby . entered Into between the Michigan Department of State Police, Emergency Management and Homeland Security Division (MSPIEMHSD) (hereinafter called the Recipient), and the COUNTY OF MACOMB (hereinafter called the Subrecipient) Purpose The FY 2019 HSGP supports state, local, and tribal efforts to prevent terrorism and other catastrophic events, and prepares the Nation for the threats and hazards that pose the greatest risk to the security of the United States, The FY 2019 HSGP provides funding to implement investments that enhance terrorism preparedness and serve to build, sustain, and deliver the 32 core capabilities essential to achieving the National Preparedness Goal of a secure and resBlent Nation. The purpose of this grant agreement is to provide federal pass-through funds to the Region 2 Homeland Security Planning Board (hereinafter called the regional board) through the Subreclplent, which has been voted and approved to act as the Fiduciary Agent on behalf and as a part of the regional board for the FY 2019 HSGP. The HSGP is comprised of three grant programs, two of which are covered by this grant agreement, State Homeland Security Program (SHSP): The SFISP provides funds for state, local, and tribal preparedness activities that address high-priority preparedness gaps across all core capabilities where a nexus to terrorism exists. The SHSP supports implementation of the National Preparedness System (NPS) by providing funds to address planning, organization, equipment, training, and exercise needs to prevent, prepare for, protect against, and respond to acts of terrorism. Many capabilities which suppoit terrorism preparedness simultaneously support preparedness for other hazards, Subrecipients must describe (his dual -use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness Urban Areas Security Initiative (UASI); The UASI program is intended to provide financial assistance to address the unique multi -discipline planning, organization, equipment, training, and exercise needs of high -threat, high-density urban areas, and to assist these areas in building and sustaining capabilities to prevent, protect against, mitigate, respond to, and recover from threats or acts of terrorism using the whole community approach. Activities implemented with UASI funds must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, preparedness for, protection from, or response to acts of terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards, Subrecipients must demonstrate the dual -use quality for any activities Implemented that are not explicitly focused on terrorism preparedness. FY 2019 HSGP County of Macomb (Fiduciary for Region 2) Page 3 of 19 Urban Areas must use UASI funds to employ regional approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate. UAS) program implementation and governance must include regional partners and should have balanced representation among entitles with operational responsibilities for prevention, protection, mitigation, response, and recovery activities within the region. Identified Urban Areas must take an Inclusive regional approach to the development and implementation of the UASI program and involve the contiguous jurisdictions, mutual aid partners, Port authorities, rail and transit authorities, state agencies, statewide Interoperability Coordinators, Citizen Corps Council(s), and campus law enforcement in their program activities, Allowable activities must comply with the FY 2019 Homeland Security Grant Program Notice of Funding Opportunity and the FEMA Preparedness Grants Manual, both located at http://www.fema.gov/homeland- security-grant-program, align with Michigan's FY 2019 SHSP investments, support capability targets established in the THIRA and gaps identified in the SPR, and align to projects specifically approved by the Reciplent. Subrecipients must take a regional approach when determining the best use of FY 20191 iSGP funds. Subrecipients most consider the needs of local units of government, tribal governments, the private sector, and nonprofit and faith -based community organizations. Specific attention should be paid to how available preparedness funding sources can effectively support a whole community approach to ernergency preparedness and management and the enhancement of core capabilities. 11. Statutory Authority Funding for the FY 2099 HSGP Is authenzed by Section 2002 of the Homeland Security Act of 2002, as amended (Public Law 107-2.96), (6 U.S.C. § 603). Appropriation authority Is provided by the Department of Homeland Security Appropriations Act, 2019, (Public Law No. 116-6), The Subreciplent agrees to comply with all FY 20'19 HSGP program requirements in accordance with the FY 2019 Homeland Security Grant Program Notice of Funding Opportunity and the FEMA Preparedness Grants Manual located at http://www.fema.gov/i)omeland-security-grant-program, the U.S. Department of Homeland Security (DHS) Standard Administrative Terms and Conditions located at littps:llwww.diis.gov/publication/fy15-dhs-star)dard4i-rms-and-conditions, the FY 2019 HSGP Agreement Articles Applicable to Subrecipients Included with the grant agreement packet, and the EY 2019 HSGP Michigan Supplemental Guidance provided electronically by Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD). The Subreciplent shall also comply with the most recent version of: I. 2 C.F.R., Part 200 of the Code of Federal Regulations (C.F.R.), Uniform Administrative Requirements, Cost Principles, and Audit Hequiremonts for' Federal Awards located at http://www.eofr.gciv, select Title 2, 2. FEMA Directive 106-1: Environmental Planning and Historic Preservation Responsibilities and Program Requirements lit. Award Amount and Restrictions A. The County of Macomb, acting as the Fiduciary Agent on behalf of and as a part of the Region 2 Board, is awarded $4,320,298 under the FY 2019 HSGP. This total consists of $320,298 from the SHSP program and $4,000,000 from the UASI program. 'The grant agreement shall be administered based on the SubreclpienYs policies and procedures, provided they conform to state and federal rules, laws, and/or regulations. I FY 20191-ISGP County of Macomb (Fiduclary for Region 2) Page 4 of 13 B. The FY 2019 HSGP covers eligible costs from Septerrber 1, 2019, to May 31, 2022, C. HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling traditional public health and/or safety duties or to supplant traditional public health and/or safety positions and responsibilities. D, At least $1,000,075 of award funds must be dedicated towards Law Enforcement Terrorism Preventlon Activities (LETPA). Activities eligible, for use of LETPA-focused funds are outlined In the National Prevention Framework, and where capabilities are shared with the protection mission area, the National Protection Framework is located at hftilwwww.fema.gov/national- planning-4rameworlcs. The Subrecipienl must meet Its minimum LETPA funding requirement for the FY 2019 HSGP. E. A maximum of $160,149 of SHSP award funds and $2,000,000 of UASf award funds may be used for personnel and personnel -related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act of 2008 (Public Law 1'10-4'12). In general, the use of SHSP funding to pay for staff and/or contractor regular time or overtime/backfill is considered a personnel cost. A definition of personnel costs is provided in the FEMA Preparedness Grants Manual located at littps://www,fema.gov/medh- libi F. Exactly $16,014 of SHSP award funds and $200,000 of UASI award funds may be retained and used solely for management and administration (M&A) purposes associated with the SHSP and UASI portions of the HSGP award. M&A allowable costs are defined in the FY 2019 Homeland Security Grant Program Notice of Funding Opportunity, and the FEMA Preparedness Grants Manual located at http.ilwww.fema.gov/homeland-security-grant-program. G, Exactly $76,071 of SHSP award funds and $950,000 of UASI award funds are allocated to Region 2 for use as the Region 2 HSGP Designated Funding Allocation. These funds will be used to support regional projects as determined by the Region 2 Homeland Security Planning Board. 1-1, The grant award funds are allocated by the Recipient, acting as the State Administrative Agency (SAA). l'he local governmental units are entitled to the reimbursement of allowable expenses from the Subrecipient in the amounts listed below: County of Macomb SI -ISP funding source: $39,220.00 UASI funding source: $489,795.00 Countv of Monroe SHSP funding source: $17,402.00 UASI funding source: $217,319.00 Countv of Oakland SHSP funding source: $40,919.00 UASI funding source: $511,008.00 County of St. Clair SHSP funding source: $21,276.00 UASI funding source: $265,693.00 County of Washtenaw SHSP funding source: $21,258.00 UASI funding source: $266,479.00 i FY 2019 1-ISGP County or Macomb (Fiduciary for Region 2) Page 5 of 13 Countv of Wavne SFISP funding source: $45,291.00 UASI funding source: $565,618.00 gltyof Uetroif. SHSP funding source: $42,847.00 UASI funding source: $535,088.00 L Reimbursement of allowable expenses to the focal governmental unit by the Subrecipient will be contingent on satisfactory completion of all responsibilities identified within this grant agreement by the local governments( unit, as determined by the Subrecipient andfor the Recipient. .I. No portion of the funds specifically allocated to local governments( units may be used for M&A expenses. K. All funds allocated to specific local governmental units require proof of encumbrance or reimbursement requests received by the fiduciary no later than 5:00 psn, on November 30, 2021. This date is six months prior to the end of the grant agreement period. Funds which are not encumbered, or which do not have reimbursement requests received by the fiduciary by this date will be reallocated to the Region 2 HSGP Designated Funding Allocation. L. The Subrecipient may only fund projects which directly support one of the FY 2019 HSGP grant investments. The investment to which a project aligns must correspond to the program under which It will he funded. To assist Subrecipients, the Recipient has developed the FY 2019 HSGP Michigan Supplemental Guidance to provide additional Information on Michigan's FY 2019 SHSP Investments, M. Except as otherwise specifically set forth in this grant agreement, the Recipient (not the Subrec(plent) shat( make the final determination on how funds awarded under this grant agreement are allocated and/or spent, hrom projects reviewed and approved by the regional board and submitted to the Recipient by the Subrecipient. N. For any activities involving construction, demolition, ground disturbance, or installations of equipment, an Environmental and Historic Preservation (EI -IP) review must he completed prior to starting any work on the project. Any work started before receiving EHP approval will result in a non-compliance finding and will riot be eligible for federal funding. O. A portion of FY 2019 HSGP funds should be allocated toward sustalnmont of the Regional Response Team Network (RRi N) and search and rescue capabilities, where applicable. The Subreciplent should ensure that support is providers through appropriate planning, equipment, training, and exercise activities. P. In the event that DHS determines that changes are necessary to the award document after on award has been made, including but not limited to, changes to period of performance or terms and conditions, Subreciplents will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subreciplent anceptance of the changes to the award. IV. Responsibilities of the Subrecipient A. Grant funds must supplement, hot supplant, state or local funds, Federal funds must be used to supplement existing funds, riot replace (supplant) funds that have been appropriated for FY 2019 NSGP County of Macomb (Fiduciary for Region 2) Page 6 of 13 the same purpose, Potential supplanting will be carefully reviewed in subsequent monitoring reviews aril audits. Subrecipients may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. i Q. Refer to the FY 2019 Homeland Security Grant Program Notice of Funding Opportunity and the FEMA Preparedness Grants Manual located at http://www ferna.gov/honie(and.-security-grant- prograrn for a detailed list of allowable costs and program activities under this grant. C. UASI must include their Chief Information Security Officer (CISO) and Chief Infoimation Officer (CIO) on their Senior Advisory Committees (SACS) and Urban Area Working Groups (UAWGs). D. In addition to this grant agreement, the Subrecipient shall complete, sign, and submit to the Recipient the following documents, which are incorporated by reference into this grant agreement. 1, Subrecipient Risk Assessment Certification 2. Standard Assurances 3, Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements 4. Audit Certification (EMD -053) 5. Request for Taxpayer Identification Number and Certification (W-9) 6. Other documents that may be required by federal or slate officials E. The Subrecipient agrees to act as the Fiduciary Agent on behalf and as a part of the regional board for the FY 2019 NSGP, The Subrecipient agrees to comply with all applicable federal and state regulations, including, but not limited to, the following: 1. Make all purchases In accordance with federal, state, and local purchasing policies. The Federal Procurement Procedure citations are found at 2 CFR 200,318-326, and Appendix II; and are located at http://www,ecfr.gov, 2. The Subrecipient Is required to submit reports to the Recipient on the status of all projects and funding. Reporting must follow the format and schedule specified by the Recipient. 3. Submit regional boaid-approved projects to the Recipient in'the format specified by the Recipient prior to starting a project. Individual solution area costs must also be submitted to the Recipient for alignment and allowability evaluation prior to starting a project. All grant expenditures must meet DHS and Recipient grant guidelines, must directly support one of the FY 2019 NSGP Investments, and most support at least one core capability from the National Preparedness Goal. Projects must be coordinated regionally and align to appropriate state and regional homeland security strategic plans. Any project that proposes a change in scope of work during the grant performance period must be resubmitted to the Recipient for evaluation. Any funds spent on a project prior to receiving Recipient approval may be ineligible for reimbursement, 4 The Subrecipient will select an Individual who will act as a programmatic single point of contact between the Region 2 Homeland Security Planning Hoard and lire Recipient. 5. The Subrecipient will select an individual to act as a fiduciary single point of contact between the Subrecipient and the Recipient. The separate roles of programmatic single point of contact and fiduciary single point of contact may be filled by the same Individual at the discretion of the Subrecipient. FY 2019 HSGP County of Macomb (Fiduciary for Region 2) Page 7 of 13 6 Create and maintain an inventory of all equipment purchases in accordance with 2 CFR, Part 200.313 located at http://www,ecfr.gov, Within 30 days of the end of the Subreripienl's fiscal year, the Subrecipient must supply a copy of this inventory to the Michigan State Police, Emergency Management and Homeland Security Division, Audit Unit, PO Box 30634, Lansing, Michigan 48909, An Equipment Tracking spreadsheet Is available to assist the Subrecipient in meeting these requirements and can requested by emaHing EMD—HSGP@michigen.gov. 7. If the Subrecipient purchases equipment for a local governmental unit with FY 2019 HSGP funds, the Subrecipient shall make the equipment available for pick-up by other local governmental units per equipment assignments by the regional board, This process needs to include legal transfer of the equipment to the designated local governmental units. At minimum, the Subrecipient should prepare documents, which, when signed, will indicate other designated local governmental units accept full legal and financial responsibility for the pieces of equipment. 8 The Subrecipient agrees to prepare and submit reimbursement requests to the Reciplent in a timely manner, Reimbursement requests must include all required supporting documentation, including proof of payment. All reimbursement requests must be submitted to the Recipient no later than 30 days after the end of the performance period Identified in this grant agreement, Any remaining balance of funds by that date will be reallocated. 9, Current forms and instructions are located at http:Nwww.michigan,gov/emhsd,or can be requested by sending an email to EMD_HSGP@michigan.gov. '10. Comply with applicable financial and administrative requirements set forth in the current edition of 2 C,F.R., Part 200, including, but not limited to, the following provisions: a. Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit. b, Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state exarnlnatlon and audit. c, Retain all financial records, statistical records, supporting documents, and other pertinent materials for equipment purchases for three years after their disposition, A. Non-federal organizations which expend $750,000-a' more in federal fundsfromall j federal sources during their current fiscal year are required to have an audit performed in accordance with the Single Audit Act of 1984, as amended, and the requirements of the Government and Accountability Office's (GAO) Government Auditing Standards and Subpart F of 2 C.F.R., Part 200, 11, Comply with National Incident Management System (NIMS) requirements to be eligible to receive federal preparedness funds. RIMS information Is available at http://www.tema.gov/national-Incident-management-system. More information on complying with NIMS Is available from the State NIMS Coordinator at www.michigan.govlemhsd under Response and Recovery, 12. Subrec+pients must carry out their programs and activities in a manner that respects and ensures the, protection of civil rights for protected populations. These populations include but are not limited to individuals with disabilities and others with access and functional needs, Individuals with limited English proficiency, and other diverse racial and ethnic populations, in accordance with Section 504 of the Rehabilitation Act of 1973, 1Itle VI of the Civil Rights Act of 1984, and Fxecutive Order 13347. VY 2010 I-ISGP County of Macomb (Fiduciary for Region 2) Page 8 of 13 13, Environmental and Historic Preservation Compliance. The federal government is required to consider the effects on the environment and/or historic properties of any federally funded activities and programs, including grant funded projects. The EHP review process ensures that federally funded activities comply with federal EHP regulations, laws, and executive orders as applicable. The goal of these compliance requirements Is to protect the nation's environmental, historic, and cultural resources. The Subrecipient shall not undertake any project having the potential to impact EHP resources without prior approval. Any work started before receiving EHP approval will result in a non-compliance finding and not be eligible for federal funding. 14 Comply with the Davis -Bacon Act (40 U.S.C. 3,141 et seq.) for grant funded construction projects, The Subrecipient must ensure that contractors or subcontractors for construction piojects pay workers employed directly at the work -site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Davis -Bacon wage determinations are published on the Wage Determinations Online website at https://beta,SAM gov. 15. Complete federally mandated reporting requirements, including, but not limited to, requirements related to the Federal Funding Accountability and Transparency Actor 2006 (FFATA) (Public Law 109-282), as amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (Public Law 110-262) and DHS program specific reporting requirements. More Information on the Government Funding Transparency Flet of 2008 can be found at: https://www.fsrs.gov/. 16. Maintain a valid Data Universal Numbering System (DUNS) number during the performance period of this grant. 17. The Subrecipient must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff, The Subreciplent also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions. Detailed information on record access provisions can be found in the DHS Standard Administrative Terms and Conditions located at hops://www.dlls,govlp(lblicationify'l G-dhs- standard-terms-and-conditions, specifically in the Of Specific Acknowledgements and Assurances. 18. Upon request, Subrecipient will supply information to the Recipient as required to address federal repenting requirements for fusion centers. H. Responsibilities of Regional Board The Region 2 Homeland Security Planning Board, in accordance with the general purposes and objectives of this grant agreement, will: A. Review and approve all projects to be funded under the FY 2019 HSGP grant before they are submitted by the Subrecipient to the Recipient for approval. 13. Ensure that all grant projects are aligned to the appropriate FY 20,19 I ISGP investment and file appropriate core capability from the National Preparedness Goal. Projects to be funded by SHSP must align to one of Michigan's FY 2019 SI fSP investments and support a core capability. Projects to be funded by UASI must align to a FY 2019 UASI investment and support a core capability. The Region 2 Homeland Security Planning Board should consider the benefits to Region 2 prior to approving projects for funding. FY 2019 I-ISGP County of Macomb (Fiduciary for Region 2) Page 9 of 13 C. Ensure the Subrecipient, in its role as regional fiduciary, is fully apprised of all projects approved by the Region 2 Homeland Security Planning Board, D. Develop and implement a standalone Southeast Michigan Urban Area Security Initiative (SEMI UASI) Multi -Year Training and Exercise Plan or provide evidence of the SEMI UASI's adoption and utilization of the slate's Multi -Year Training and Exercise Plan, VI. Responsibilities of the Recipient The Recipient, in accordance with the general purposes and objectives of this grant agreement, will: A. Administer the grant In accordance with all applicable federal and state regulations and guidelines and submit required reports to the awarding federal agency. S. Provide direction and technical assistance to the Subrecipient. C. Provide to the Subrecipient any special report forms and reporting formats (templates) required for administration of the program. D Reimburse the Subreciplent, in accordance with this grant agreement, based on appropriate documentation submitted by the Subreclpient. E, At its discretion, independently, or in conjunction with the federal av✓arding agency, conduct random on-site reviews of the Subreciplent(s). VII. Reporting Procedures The Subrecipient is required to submit reports to the Recipient on the status of all projects and funding. Reporting must follow the format and schedule specified by the Recipient. Current forms and instructions are located at http://www.nilchigan.gov/emhsd, or can be, requested by sending an emall to EMD_HSGP@mlchfgan.gov Reporting on funding status is mandated by the federal govemment. Failure by the Subrecipient to fulfill reporting requirements, in compliance with federal grant rules, shall result in the suspension of grant funding until reports are received and may Jeopardize future federal funding. VIII. Payment Procedures j The Subrecipient agrees to prepare and submit the Reimbursement Cover Sheet (EMD -054) with all required supporting documentation attached, Including proof of payment. The Subrecipient will submit one Reimbursement Cover Sheet and related forms for each grant project, solution area, allocation type, and individual exercise. Reimbursement Cover Sheets must be filled out completely. Instructions are provided with each of the reimbursement forms. The Reimbursement Cover Sheet and other reimbursement forms can be found on the MSPIEMFISD wehsite located at http://www.michigan.gov/emhsd. The Subrecipient will not be reimbursed for funds until all required signed documents and reimbursement documentation are received. All reimbursement requests must be, submitted to the Recipient no later than 30 days after the end of the performance period identified in this grant agreement. Funds which are not encumbered or do not have pending reimbursement requests by that date will be reallocated. Drawdown of Funds in Advance. Up to 90 days prior to expenditure, the Subreciplent may request funds for purchases of $10,000 or more. All of the following requirements must be -net when requesting advanced funds: FY 2019 HSGP County of Macomb (Fiduciary for Region 2) Page 10 of '13 A. The Subrecipient must submit advance requests with a copy of approved purchase orders and a copy of approved Alignment and Allowabiiity Forms. B. The Subrecipient must place advanced funds In an interest-bearing account. C. The Subrecipient may retain interest up to $500 per year (2 C.F.R., Part 200.305) for administrative expenses incurred for all federal grants combined. D. The Subreciplent must notify the Recipient quarterly, in writing, of any interest earned over $500. E. The Subrecipient must remit any interest earned over $500 promptly, and at (east quarterly, to: Michigan State Police, Emergency Management and Homeland Security Division, Grants and Financial Management Section, P,O. Box 30634, Lansing, Michigan, 46909, F. The Subrecipient roust liquidate each advance by the date specified by the Recipient (usually within 90 days), G. The Subrecipient must ensure all invoices and proof of payment documents are dated after the date the advance was issued by the Recipient. DL Er"ployinent Matters The Subrecipient shall comply with Title VI of the Civil Rights Act of 1964, as amended; Title Vill of the Civil Rights Act of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age Discrimination Act of 1975; Titles I, II and If of the Americans with Oisabdifies Act of 7990; the Elliott -Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et,,eq.; the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 of seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants. The Subreciplent shall not discriminate against any employee or applicant for employment, to be employed !it the performance of this grant agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that is unrelated to the individual's ability to perform the duties of a particular job or positron. The Subrecipient agrees to include in every subcontract entered Into for the performance of this grant agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant i agreement. The Subrecipient shall ensure that no subcontractor, manufacturer, or supplier of the Subrecipient for projects related to this grant agreement appears on the Federal Excluded Parties List System located at littps://www.sani,gov, X. -Limitation of Liability .. .... . . The Recipient and the Subrecipient to this grant agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is specifically understood and agreed that neither party will indemnify the other party in such litigation. This is not to be construed as a waiver, of govemrnental immunity for eitherparty. XI. Third Parties This grant agreement is not Intended to make any person or entity, not a party to this grant agreement, a third party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. Xli. Grant Agreement Period -1 his grant agreement is in full force and effect from September 1, 2019, to May 31, 2022. No costs eligible under this grant agreement shall be incurred before the starting date of this grant agreement, FY 2019 FISGP j County of Macomb (Fiduciary for Region 2) Page 11 at 13 except, with prior written approval. This grant agreement package consists of two identical grant agreements, simultaneously executed; each is considered an original having identical legal effect. This grant agreement may he terminated by either party by giving 30 days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the grant agreement. Upon any such termination, the Subrecipient agrees to return to (fie Recipient any funds not authorized for use, and the Recipient shall have no further obligation to reimburse the Subrecipient. Upon termination of grant agreement, the Subrecipient shall submit documentation, in a format specified by the Recipient, to formally end its status as Fiduciary Agent. )(111. Entire Grant Agreement This grant agreement is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between the Recipient and the Subrecipient, whether expressed, Implied, or oral. This grant agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the grant end date No party to this grant agreement may assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder without the prior consent of the other party. The Subrecipient agrees to inform the Recipient in writing Immediately of any proposed changes of dates, budget, or services j indicated In this grant agreement, as well as changes of address or personnel affecting this grant I agreement. Changes in dates, budget, or services are subject to prior written approval of the Recipient. i If any provision of this grant agreement shall be deemed void or unenforceable, the remainder of the grant agreement shall remain valid. j Che Recipient may suspend or terminate grant funding to the Subrecipient, in whole or in part, or other measures inay be imposed for any of the following reasons: A. Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances. B, Failure to cornply with the requirements or statutory objectives of federal or state law C Failure to follow grant agreement requirements or special conditions. D. Proposal or implementation of substantial plan changes to the extent that, if originally submitted, the project would not have been approved for funding. E. Failure to submit required reports. F. Filing of a false certification in the application or other report or document. G. Failure to adequately Manage, monitor or direct the grant funded activities of its subreciptents. Before taking action, the Recipient will provide the Subrecipient reasonable notice of intent to Impose corrective measures and will make every effort to resolve the problem Informally. XIV. Business Integrity Clause The Recipient may immediately cancel the grant without further liability to the Recipient or its employees if the Subrecipient, an officer of the Subrecipient, or an owner of a 26% or greater share of the Subrecipient is convicted of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract; or convicted of a criminal offense, including, but not limited to any of the following; embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust statutes; or convicted of any other criminal offense which, in the sole discretion of the Recipient, reflects on the Subrecipient's business integrity. )(V, Freedom of Information Act (FOIA) Much of the Information submitted In the course of applying for funding under this program, or provided in the course of grant management activities, may be considered law enforcement -sensitive or otherwise critical to national security Interests. This may include threat, risk, and needs assessment information; FY 2019 HSGP County of Macomb (Fiduciary for Region 2) Page 12 of 13 and discussions of demographics, transportation, public works, and industrial and public health infrastructures. "Therefore, each Subrecipient agency Freedom of Information Officer will need to determine what information is to he withheld on a case-by-case basis. The Subredpient should be familiar with the regulations governing Protected Critical Infrastructure Information (6 C.F.R., Part 29) and Sensitive Security Information (49 C.F.R., Part 1520), as these designations may provide additional protection to certain classes of homeland security information. FY 2019 HSGP County of IVlacornb (Fiduriaiy for Region 2) Pape 13 of 13 XVI. Official Certification Poe the Suhreci[lk t The Individual or officersigning tills grant agreement certifies by Ills or Iter signature that he a site is authorized to sign this grant agreement on behalf of the organization he or she represents. The Submciplent agrees to complete all requirements specified in this grant agreement, Macomb Countv Subl'eciplent Name Vicki Wolber Printed Name Signa6ire 026544719 Subrocipient's PUNS Number Deputy County Executive Title Date Eq fhe Recipient flit irhigan State Police, Lmergonev Nlanageurent. and Homeland Security Division Cant. 13mmitt McGowan, Commander Printed Name Deputy State Director, Emergency Management and Homeland Security Division Title Date Por the Roufonal Board , „ ._ —. , --- -- .. ........... _ -- -=---- _-•--- The Regional board Chair's signature appears on this grant agreement as 9 certification that the Region 2 Homeland Security Planning Board has chosen the County of IWacomb to act as the Fiduciary Agent on behalf of and as a part' of the regional board for the FY 2019 HSGP. David R. Hal.teman Printed Name Signature Reuional Board Chari Title Date Michigan State Police �pRv txi,rolErM, YI IF 411CA � �} Emergency Management and Homeland Security Division Ft �,wnrnt°'�' Rzl Grant Agreement 1u111t[UY11.ry1 wMlvlc Macomb County Fiscal Year 2019 Homeland 97.067 Security Grant Program SDIIRPCIPIENr VIS/VCNDOR NUMBCR ---- rrDFIIALAWAID IDENTR ICA II ON NUMNR It EEDEIIALAWAND DW (FAIN) 38-6004868 LMW-2019-SS-00021 08/15/2019 SURRLCIPIENT DUNS NIJMILLR `i(1VAWARD FROM T� rU PERJORMANCE PERIOD 09/01/2019 05/31/2022 026544713 IIESLlR IJADEVEIUPMENI urdrt'g til - y N/A Federal Funds Obligated by $4,320,298 this Action mou,Eai-osrRATE Total Federal Funds Obligated $4,320,298 to Subrecipient None on file Total Amount of Federal $13,467,755 Award T— r10TAL AWAOD PROJECT DESCRIPTION ------- _---_--` Fiscal Year(FY) 2,019 Homeland Security Grant PrO&r8m (HSGP) DETAILS Funding requirements are found on page 2 (section III) of'the grant agreement. FLUERAI. AVIARDING AG NCY G11 PASS- fH14UUENTITY (IifiCIFIF.NTj NAME rederal Emergency Management Agency Michigan State Police, Emergency Management and Homeland Grant Operations 245 Murray Lane — Building 410, SW Security Division Washington DC 20528-7000 PO Box 30634 Lansing, MI 48909 Agreement Articles Applicable to Subrecipients Fiscal Year 2019 Flomeland Security Grant Prograrn Article I. Summary Description of Award The purpose of the FY 2019 HSGP Is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States, The HSGP provides funding to Implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving lire Natlonal Preparedness Goal of a secure and resilient Nation. Among the Five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, HSGP supports lire goal to Strengthen National Preparedness and Resilience. fhe building, sustainment, and delivery of these cote capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community. Article H. Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by submcipients is no longer needed for the original project or program or for other activities currently or previously supported by DHSIFFMA, you must request instructions from the Recipient to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. Article III. Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, Subrecipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will Indicate subrecipient acceptance of the changes to the award. Article IV, Procurement of Recovered Materials States, political subdivisions of stales, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89.272 (1065) (codified as amended by tate Resource Conservation and RecoveryAct, 42 U.S.C. section 6962. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article V. Whistleblower Protection Act Subrecipients must comply with the statutory requirements for whistleblower protections (if - - - - - -'- alsplioabie) attaU.S,CSectlor12409,'41 U.&C.-4712; and 10 U.S.C. Section 2324,41 IkS,C. Sections 4304 and 4310. Article VL Use of DHS Seal, Logo and Flags Subrecipients must obtain permission, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article VII. USA Patriot Act of 2001 Subrecipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 16 U.S,C, Sections 176-175c. Article VIII. Rehabilitation Act of 1973 Subrecipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. Section 794), as amended, which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article IX. Trafficking Victims Protection Act of 2000 Subrecipients must comply with the requirements of the government -wide financial assistance award term which implements Section 106(g) of the Trafficking Victims Prntection Act of 2000, (1'\/PA) as amended by 22 U.S.C. Section 7104, The award term is located at 2. C.P.R. Section 175.15, the full text of which is incorporated here by reference. Article X. Terrorist Financing Subrecipients must comply with E,O. 13224 and U.S, law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Subrecipients are legally responsible to ensure compliance with the Order and taws. Article XI. SAFECOM Subrecipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XII. Debarment and Suspension Subrecipients are subject to the non -procurement debarment and suspension regulations Implementing Executive Orders (KO.) '12549 and 12689, and 2 C.F.R. Part 180 as adopted by DHS at 2 C,F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article MIL Copyright Subrecipients must affix the applicable copyright notices of 17 U.S.C. Sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (Including the award number) to any work first produced under federal financial assistance awards. i Article XIV. Civil Nights Act of 1964 - Title VI Suhrecipients must comply with the requirements of Title V( of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d at seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to dlscilmination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.G..R. Part- -- — -- - - - -- - -- -- --- .. _;- Article XV. Gest Practices for Collection and Use of personally Identifiable Information (Pit) Subrecipients who collect Pit are required to have a pubtfely-available privacy policy that describes standards on the usage and maintenance of Pit they collect, DHS defines personally identifiable Information (PII) as any Information that permits the identity of an Individual to be directly or indirectly Inferred, Including any information that is linked or linkable to that individual. Subrecipients may also find the DIAS Privacy Impact Assessments: Privacy Guidance and Privacy template as useful resources respectively. Article XVL Americans with Disabilities Act of '1990 Subrecipients must comply with the requirements of Titles 1, II, and III of the Americans wilh Disabilities Act, which prohibits subreclpients from discriminating on the basis of disability in the operation of public entities, public and private ttansportation systems, places of public accommodation, and certain testing entities. (42 U.S.C. Sections 12101- 1221 3). Article XVII. Age Discrimination Act of 1975 Subrecipients must comply with fire requirements of the Age Discrimination Act of 1975 (Title 42 U.S. Code, Section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article XVIII. Activities Conducted Abroad Subreciplents must ensure that project activities carried nn outside the United States are coordinated as necessary with appropriate goverurnert authotities and that appropriate licenses, permits, or approvals ate ob(ained, Aitir.le )(IX, Acknowledgment of Federal Fwrding from DFI:, I Subrecipients must acknowledge their use of federal funding when issuing statements, press releases, tequests for proposals, bid invitations, and other documents describing projects or programs funded In whole or in pail with federal funds. Article X)(. t FIS Specific Acknowledgement. and Assurances All, subrecipients, successors, transferees, and assignees must acknowledge and ogree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Subreciplents must cooperate with any compliance reviews or cornplience investigations conducted by DHS. 2. Subrecipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit accoss to facilities, personnel, and other Individuals and Information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Subrecipients must submit timely, complete, and accurate reports to the appropriate MSP officials and maintain appropriate hookup documentation to support the reports. 4 Subrecipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed In program guidance. Article XXI. Assurances, Administrative Requirements, Cost Principles, Representation and Certifications DHS financial assistance subreciplenls must complete the assurances applicable to their program as Instructed by MSP. Please contact MSP EMFISD if you have any questions. DHS financial assistance subrecipients are required to follow the applicable provlsions of the Uniform Administrative Requirements, Cost Principles, and Audit Requlremonts for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Pail 200, and adopted by DHS at 2 C,F.R.Part3002, Article XXII. Patents and fnteffectual Property Rights Unless othenmise provided by law, Subrecipients are subject to the Bayh-Dole Act, Pub. L. No. gE- - —517; as amended, and codified in35U.S.GSecUam2t70_etseq. All subreciplents are subject to, . the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard pateht rights clause located at 37 (3.F.R. Section 401.14 and the standard patent rights clause located at 37 C,F.R, section 40114, Article X)(Iff, Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program ate incorporated here by reference in the award terms and conditions. Subrecipients must comply with any such requirenents set torth in the program NOF'O. Article XXfV. Non -supplanting Requirement Suhrectplent s receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources, Article XXV. Nondisrrhnination in lifiatters Portaining to Faith-Based Organizaffon It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate In providing important social services to beneficiaries. Subrecipionts must comply with the equal treatment policies and requirements contained in 6 C.P.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of falth- based organizations in indlvidnal DHS programs. Article XXVI. National Environmental Policy Act Subrecipients must comply with the requirements of the National Environmental Policy Act (NL -PA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which requires subrecipienls to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and triaintain conditions under, which people and nalure can exist in produntive harmony and fulfill the social, economic, and other needs of present and future generations of Americans, Article )OCVII. Lobbying Prohibitions Subteripients must comply with 31 U.S.C. Section 1352, which provides that none of the funds provided under an federal financial assistance, award may be expended by the subreclpient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article XXVIII. Limited English Proficiency (Civil Rights Act of 1964, Title VI) Subrecipients must comply with the Title VI of the Civil Rights Act of 1964 (42 I.LS.C. Section 20004 et seq.) prohibition against discrimination on the basis of national origin, which requires that subreciplents of federal tinanclal assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (1 -EP) to their programs and services. For additional assistance and Information regarding language access obligations, please refer to the DHS subreclpient Guidance fittps://Www.clhs.gov/guidance-published-help department Supported organizations-provide-rneaningful-access-people-limited and additional resources on http:/fwww.lep.gov, Article X)(UC, Hotel and ittotel Fire Safety Act of •1990 In accordance with Section 6 of lire Hotel and Motel Fire Safety Act of 1990, ('15 U,S,C, Section 2225x), subrecipients.Must ensuralhat all conference, meeting, -convention, or training -space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention rind Control Actof'1974. as amended, (15 U.S.C. Section 2225). - - Article X)O(. Fly America Act of 1974 Subreclplents must comply with Preference for U.S. flag Air Canters (air carriers holding certificates under 49 U,S,C. Section 41102) for international air transportation of poopie and property to the extent that such service is available., in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S,C. Section 40'118) and the interpretative guidelines issued by the Comptroller General of the United States In the March 31, 1981 arrrondrient to Comptroller General Decision 13-138949. Article XXXL Federal Leadership on Reducing Text Messaging while Driving subreciplents are encouraged to adopt and enforce policies that ban text messaging while driving as described In E.0, 13513, including conducting initiatives described in Section 3(a) of the Wet- when rderwhen on official government buelness or when perfuming any work for or on behalf of the federal government. Ardcfe)(XXIL Vederai Debt status Subreclpients are required to be non -delinquent In their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments, (See OMB Circular A-129.) Article )()0(111. False Claims Act and Program Fraud Civil Remedies Subreclpients must comply with the requirements of The False Claims Art (31 U.S.C. Section 3729-3733) which prohibits the submission of false or fraudulent claims for payment to the federal government (See 31 U.S.C. Section 3801-3612 which deiails the administrative remedies for false claims and statements made.) Article )OO(IV. Education Ameudmonts of 1972 (Equal Opportunity fn Education Act) •, Title IX Subreciplents must comply with the requirements of Title IX of the IFducalion Amendinents of 972 (20 U.S.C. Section '1681 et seg.), which provide that no person in the United Stales will, on the basis of sex, be excluded from participation in, be denied ilia benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DI -is implementing regulations are codified at 6 G.F.R. Pait 17 and 44 C.F.R Part '19 Article )U(X1/. Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C, P.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions, would not preclude subreclpients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes,, regulations, or the tederal financial assistance award terms and conditions. Article )WO11. Drug -Free Workplace Regulations Subreciplents must comply with drug-free workplace requirements in Subpart B (ar Subpart C, If the subrecipient is an individual) of 2 CFR pall 3001, which adopts the Goverment -wide implementation (2 CFR part 182) of sec. 6152-5158 of the Drug -Free Workplace Act of '1988 (Pub. L. 100-690, Title V, Subtitle D; 41 U.S C, 8101). Article )00(/11. Civil Rights Act of 1963 Subrecipients must comply with Title VIII of the Civil Right., Act of 1966, Pub, I_. No, 90-284, as amended through Pub. L. 113-4, which prohibits subreclpients from discriminating in the sale, rental,.financing,.and.arlverlising ot-dwellings, or.ln the provistoo of servfaesin.-connection _ . _„, ____1 therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U,S.C. section 3601 et seq.), as implemented by the U.S. Department of I -lousing and Urban Development at 24 C.F.R. Part 104 The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units- Le., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators)- be designed and constructed with certain accessible features, (See 24 C.F.R, Part 100, Subpart D.) Article X)OW111, Acknowledgement of Fedoral Funding from DINS Subrecipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or In part with federal funds. Article X)OQX. Environmental planning and Historic Preservation i DHS/FEMA funded activities that may require an EI -IP review are subject to FEMA's , Environmental Planning and Historic Preservation (EHP) review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires recipient to comply with all federal, state, and local laws. Fallure to obtain all appropriate federal, state, and local environmental permits and clearances may jeopardize federal funding. DI IS/FEMA is requited to consider the potential impacts to natural and cultural resources of all projects funded by DHS/ FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act, National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations', and, any other applicable laws and Executive Orders.. In order to initiate an EHP review of your project, you must complete an alignment and j allowability form and submit it to EMD HSGP@michigan.gov. Failure to provide requisite Information could result in delays in the release of grant funds. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered, applicant will Immediately cease work in that area and notify MSP EMI -ISD. I i i i 6 '3"3UB ECINENT CHECKUST FY 2019 HOMELAND S C;9JRl'll'y GRANT PROGRAM (H.SIGP) GRAN"P AGREEMENT' `per r��LM(�, {6JNH-�✓""A iuhrrflt_thq followinci items as norsese arV to: Attention: Wis, Alyssa Duhr-Vaannelh Emergency Management and Homeland Ser;urity Division, Michigan. state Police, R0. Box 30034, Lansing, Michigan 48909 SU oRECIf IEIJ'r WILL NOT Bit RrJmu RSGIJ rOR FUN05 UNTIL ALL REQUIRED SIGNED nOCUIVIENTS ARE RKEIVED] 1. C3 raaat f greeavrent. `Ghees are t r✓o idenfiical grant agreements enclosed., Please sign both, but retain one signed document- for your records; and return the other signed document by the deadline. LVj 2. Suhmcipient Risk Assessment Certification 3. Standard Assurances 4. Certifications Regarding Lobbying; Debarrnent, Suspension and Other Responsibility Matters; anti Drug -Free workplace Rcquirements> W 5.-Atudifi-C:ertification (EMD053).._. ti. Request for 7 cvcpayer Irdontitiraation Number and Certification (VV9) POST REINIC3IJR5Piini: IT REQUIRENIENTS Participate with Recipient in an on-site monitoring of financial documents. Also retain financial records, supporting documents, and all other records pertinent to the grant for at least three years after the grant is closed by the awarding federal agency. Be sure to comply with Single Audit requirements of Subpart F of 2 CFR 200. If required, the Subrecipient submits audit copy f.: Michigan Department of State Police, Grants and Community Services Division, PO Dox 30034, Lansing, Michigan 48909. ' ny [3141181) -RA (0412019) ` MICI IIGAN Si"A16 POLICE _ Lnierracncy Wriagemeni and Homeland Seamy Division J As required by 2 CFR §200,'33'1(h), the purpose of this assessment is to evaluate subrecipient's lisle of rencompl!an ce with federal statutes, regulations, and the terms and conditions of a suhaward, and to deiermine appropriate subiecipieut nwnitodng during the grant perhnmance period. limited program experience, results of previous audits and site rnonilodng visits, new personnel or new or substantially changed systems, may increase a subrecipient's degree of risk. Suhrecil t: -- ---- -- CncurM DUNS it MacommbbCounty ncmnU 0265/14713 d lue ,tions 'I. Haw many federal giant awadc has your organization managed in the past 5 years regardless of awarclint7 agency? ❑ No grants 0'1-3 giants ❑ 4 a grants N1 grants 2. What percentage of yewgrant management staff has fewer than 2 years of grant experience? M 0-2506 of staff ❑ 26-50% of staff ❑ 51-75% of staff 1.) 75-100% of staff 3, Has your organization had anew or substantially changed financiallaccnunting system(s) In the past 2 years? ❑ Yes 6 No 4. What types of findings (audit, site monitoring, eta) has your organization received within the past 5 years? (Attach a separate sheet explaining any findings resulting in questioned costs or a return of funds.) j 09 Never Audited or No ❑ Unsupported costs (lack of documentation) ❑ Unreasonable use of funds „, ....-, O- Questa tied costs oLrequlred to return funds_- 5. Does your agency have staff primarily dedicated (,50'%) to grants management acllvities? A]Yes L] No I certify the information provided in this assessment is true and accurate, and that all occurrences of pi for grant non-complianre have been disclosed. Authorized Represents Ive Signature: Date: °J ---- — -- Authorized F`%presentative Printed Name; Title: Brandon Lewis Dt-roctor Point of Contact Printed Name; Title: Email: Brandon Lewis I Uirect:or brandon.lov,+ie@maeombgov.org — — omniAPPROVAL.N0,112121-1,10 --- � F'xetl:F.ss/3172nfv ,..1 STANDAfd7) ASSURANCES '1'1)e Applicant hereby assures and certifies eompliancc with aI! applicable Pecler.lt statutes, regulnlion>, policies, guideLiucs, and requirements, including, 2 CF.R, Part 2800 (Uniform Administrative Requirements, Cost Principles, and Audit Itequitameuts for federal Axvards by the. Deem intent or ustice), and Ex. Order 12372 (in{ergovermuental review oL' federal pzrog)'ams). Tho applicurt also specifically assures and cerliftes that: ], i. has the legal authority to apply for federal assistance and the institutional, matragerial, and financial cape6ility (inchtding fimds su(ticient fn pay any requirod tton-fedcrx! share of project cost) to ensure proper planning, in anagemcol, and completion of the project described in !it is app) ication. 2, It will usfablisb safeguards to prohibit employees from using their positions for a praPose that consliIII (es or presents the appearmrce oCpersonal of organizational coutliet ofinterest, or personal pain. 3, IT will give {ire awarding agency or the rovermanall Accountability oWice, tlnouglr any autborized rupresentativo, access to and lbc rigid to examine all paper or electronic records related to fire financial assistance, 4. It will comply with all lawful requaements imposed by the awarding agency, specifically Including any applicable regulations, such as 28 C.F.R, pts. 18, 22, 23, 30, 35, 39, 42, 61, and 63, and file award term in 2 C.F.R. § 175.15(b). 5,11 will assist the awarding agency (if necessary) in assm"ing cornplrauce with scctiou 106 of the Nat'iornal Historic Preservation Act of 1966 (1611.S.C. § 470), Ex, Order 11593 (idenftGcation mid protection of historic properties), the Archeological and ifistorical Preservation Act of 1974 (16 U.S.0 § 469a-1 et seq.), middle National Envirowneowl Policy Acf of 1969 (42 U.S.C. §4321), 6, It will comply (and will require any subrecipients or centractos to comply) with any applicable nondiscrimination provisions, which may include the Omnibns Crime Control slid Sale Streets Act cif 1969 ('I2 U.S.C. ¢ 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); the Juvenile Justice and Delinquency Prevention Act of 2002 (42 TJ S C. § 56'72(b)); the Violence Against Women Act (42 U.S,C. § 13925(6)(13)} Lha Civil Rights Act of 1964 (42 U.S.C. § 2000(1); the Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); the Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans with Disabilities Act of 1990 (42 T.fS.C. §§ 72131-34); the $riucatioo Ameudments of 1972 (20 U'.S.C. §§ 1681, 1683, 1685.86); Iabd the Age"Discrimination Act at 1975 (42 TJ,S.C. §§ 6101-07). It will also comply with Lx. Order 13279, tiqual Protection of (lie Caws for Faith -Basad and Community Organizations; Executive Order 13559, Fundamental Principles and Pohcymakiug Criteria for Partnerships With Faith -Based and Other Neighborhood Organizations; and the DOJ finpletnenting regulations at 28 C.F.R, Pat 38. 7, ff a goverruumrtaL entit9— a) it will comply with the iemdrurnenls of the Uniform Relocation Asslshmoe and Real Property Acquisitions Act of 1970'(42 U.S.C,§ 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assistedprograns; and b) it will comply with requirements of 5 U.S.C.§§' 1501-08 and §§7324-28, which harit certain politica) activities of Slate or local govermxzent employees Tvhose principal employment is in connection with an activity financed in whole or in part by federal assistance, —fit r y� fE lG. �ira Signnhvc t4don hewis,Di.recCor Data 8130(2019 Combined SHSP & UASI Macomb Monroe Oakland St Clair Washtenaw Wayne Detroit Regional Funding Allocation 25% M&A 5% 2019 UASI + SHSP 2019 UASI + SHSP 2019 UASI + SHSP Original Allocation Adjusted Allocation Allocation Change $ 463,066.00 $ 529,015.00 $ 65,949.00 $ 245,712.00 $ 234,721.00 $ (10,991.00) $ 562,919.00 $ 551,927.00 $ (10,992.00) $ 297,959.00 $ 286,969.00 $ (10,990.00) $ 297,728.00 $ 286,737.00 $ (10,991.00) $ 621,902.00 $ 610,909.00 $ (10,993.00) $ 588,927.00 $ 577,935.00 $ (10,992.00) $ 1,026,071.00 $ 1,026,071.00 $0.00 $ 216,014.00 $ 216,014.00 $0.00 $ 4,320,298.00 $4,320,298.00 $ - Final FY 2019 HSGP Region 2 Allocations 8/30/2019 UASI Macomb Monroe Oakland St Clair Washtenaw Wayne Detroit Regional Funding Allocation 25% M&A 5% 2019 UASI Original 2019 UASI Adjusted 2019 UASI Allocation Allocation Allocation Change $ 428,735.00 $ 489,795.00 $ 61,060.00 $ 227,495.00 $ 217,319.00 $ (10,176.00) $ 521,185.00 $ 511,008.00 $ (10,177.00) $ 275,870.00 $ 265,693.00 $ (10,177.00) $ 275,655.00 $ 265,479.00 $ (10,176.00) $ 5751795.00 $ 565,618.00 $ (10,177.00) $ 545,265.00 $ 535,088.00 $ (10,177.00) $ 950,000.00 $ 950,000.00 $0.00 $ 200,000.00 $ 200,000.00 $0.00 $ 4,000,000.00 $4,000,000.00 $0.00 Final FY 2019 HSGP Region 2 Allocations 8/3012019 SHSP 2019 SHSP Original Allocation Macomb Is 34,331.00 Monroe $ 18,217.00 Oakland $ 41,734.00 St Clair $ 22,089.00 Washtenaw $ 22,073.00 Wayne $ 46,107.00 Detroit $ 43,662.00 Regional Funding $ 76,071.00 Allocation 25% M&A 5% $ 16,014.00 $ 320,298.00 2019 SHSP Adjusted 2019 SHSP Allocation Allocation Change $ 39,220,00 $ 4,889,00 $ 17,402.00 $ (815.00) $ 40,919.00 $ (815.00) $ 21,276.00 $ (813.00) $ 21,258.00 $ (815.00) $ 45,291.00 $ (816.00) $ 42,847.00 $ (815.00) $ 76,071.00 $0.00 $ 16,014.00 $0.00 $320,298.00 $0.00 Final FY 2019 HSGP Region 2 Allocations GRETCHEN WHITMER GOVERNOR March 12, 2020 Brandon Lewis UASI Regional Fiduciary Macomb County Emergency Management & Communications 117 South Groesbeck Hwy, Mt. Clements, MI 48043 Dear Mr. Lewis: STATE OF MICHIGAN DEPARTMENT OF STATE POLICE LANSING COL JOSEPH M. GASPER DIRECTOR Re. Fiscal Year 2019 Homeland Security Grant Program, Grant Agreement, Amendment Number One. Please accept this letter as an official modification of the State of Michigan Fiscal Year 2019 Homeland Security Grant Program (HSGP) grant agreement between Macomb County Emergency Management & Communications and the Michigan Department of State Police, Emergency Management and Homeland Security Division. The following language details the change: Header (page 1): Replace the sentence which reads, "September 1, 2019 to May 31, 2021," with "September 1, 2019 to May 31, 2022." Please keep a copy of this letter with your FY 2019 HSGP grant agreement. Subsequent requests for funds indicate acceptance of this amendment. If you have any questions regarding this correspondence, please contact Ms. Alyssa Duhr-Vannelli at DuhrVannelliA@michigpg.gov or 517-284-3943. i Sincerely, / m4ate' F4 m Ricn rants UnManager Emergency Management and Homeland Security EMERGENCY MANAGEMENTAND HOMELAND SECURITY DIVISION . 7160 HARRIS DRIVE . DIMONDALE, MICHIGAN 48621 MAILING ADDRESS . P.O. BOX 30634. LANSING, MICHIGAN 48809 ,~.mich1Uan. gov/emhS0 . 617-284-3746 The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOF'O) Fiscal 'Year 2019 Homeland Security Grant Program (HSGP) NOTE: If you are going to apply for this flooding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take inuuediate action to obtain a DUNS Number, if applicable, and then to register immediately in SANT. It may take tour weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SANT is available from Grants.gov at: I dtn:/h�nvw. grants. envlweb/grants/rr ei s(cr. ht m I . A. Program Descrintion Issued By Department of I lomeland Security (DI IS), federal Emergency Management Agency ( FEMA), Grant Programs Directorate (GPD) Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number) 97.067 Assistance Listings Title (formerly CFDA Title) Homeland Security Grant Program Notice of Funding Opportunity Title I lomeland Security Grant Program • State Homeland Security Program • Urban Area Security Initiative • Operation Stooegarden NOFO Number DI i S -19-G P D-067-00-02 Authorizing Authority for Program Section 2002 of the Hornelaml SevuritrArl of '003 (Pub. 1.. No. 107-296, as amended) (6 11.S.C. § 603) Appropriation Authority for Program Dcparhnen! of Act, 2011) (Pub. L. No. 116-6) Program Type New Program Overvic'sv, Objectives and Priorities Page I of 30 FY 2019 HSGP NOFO Overview One of the core missions of DI-IS/FERIA is to enhance the ability of state, territory, local, and tribal governments to prevent, protect against, respond to, and recover from terrorist attacks and other disasters. DHS/FEMA's comprehensive suite of grant programs are an important part of the Administration's larger, coordinated effort to strengthen homeland security preparedness. The Homeland Security Grant Program (HSGP) is one tool among a comprehensive set of initiatives authorized by Congress and implemented by the Administration to help strengthen the Nation against risks associated with potential terrorist attacks. The 2018-2022 FEN/IA Strategic Plan creates a shared vision for the field of emergency nt:utagement and sets an ambitious, yet achievable, path forward to unify and further professionalize emergency management across the country. The HSGP supports the goal of Readying the Nation for Catastrophic Disasters. We invite all our stakeholders and partners to also adopt these priorities and join us in building a more prepared and resilient Nation. Objectives Within this broader construct. the objective of the FY 2019 1ISGP is to provide funds to eligible entities to support state, local, tribal, and territorial efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. State Homeland Security Program (SHSP): The SHSP supports state, local, tribal, and territorial preparedness activities that address high priority preparedness gaps across all core capabilities that support terrorism preparedness. tlrhan Area Security Initiative (UASI): The UASI Program assists high -threat, high- density Urban Areas in efforts to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from acts of terrorism. Operation Stonegarden (OPSG): OPSG supports enhanced cooperation and coordination among Customs and (Border Protection (CBP), United States Border Patrol (USHP), and federal, state, local, tribal. and territorial law enforcement agencies. OPSG provides funding to supportjoint efforts to secure the United States' borders along routes of ingress from international borders to include travel corridors in states bordering Me-6co and Canada as well as states and territories with international water borders. Performance Metrics Performance metrics for this program are as follows: SI ISP and UASI: • Percent improvement in Stakeholder Preparedness Review (SPR) capabilities against Threat and [Lazard Identification and Risk Assessment (THIRA) targets; and • Percent of states :Ind territories with a Threat and Hazard Identification and Risk Assessment (THIRA) and SPR that meet current DHS/FEMA guidance. OPSG: Page 2 of 30 FY 2019 HSGP NOW Percent of funding that provides intelligence -based operational support: and Percent of funding that provides force multiplier activities across two or more stale, local. or tribal law enforcement agencies. For purposes of the SHSP and UASI program, DHS/FEMA requires states, territories, and high-risk urban areas to complete a Tlll RA/SPR and to prioritize grant funding to support closing capability gaps or sustaining capabilities identified in this process. Additional information on the THIRA/SPR process, including other National Preparedness System (NPS) tools and resources, can be found at httns;/hvww.fema.euv/national-nrenaredness- s stem. Priorities DI IS/FEMA continually assesses changes to the threat landscape to further the National Preparedness Goal (the Goal) of a secure and resilient nation. This analysis provides a perspective on critical preparedness trends for whole community partners to use to inform program priorities, allocate resources, and communicate with stakeholders about issues of shared concern. DHS/FEMA have identified the following as national priority areas: Emerging Threats, including Cybersecurity Lifelines (more information found in this fact sheet and toolkit) Safety and Security • Food, Water, Sheltering Health and Medical • Energy • Communications • 'transportation • Hazardous Material In addition to addressing gaps identified by SPRs, recipients should consider funding projects that address the above priorities ol'DHS/FEMA. B. Federal Award Information Award Amounts, Important Dates, and Extensions Available Funding for the IISGP NOFO: $1,095,()()(),()00 State Homeland Security Program Urban Area Security Initiative Oneration Stonegarden Total Page 3 of 30 FY 2019 HSGP NOFO $90,000,0001 $1,095,000,0001 FY 2019 SFISP ALLOCATIONS Alabama_ $4,077,5110 Montana Alaska $4,077,500 Nebraska American Samoa $1,000,000 Nevada Arizona $4,077,500 New Hampshire f Arkansas ,$4,077500 New Jersey California $63,011,000 New Mexico J Colorado $4,077,500 New York J C'omnecticul $4,077,500 North Carolina Delaware $4,077,500 North Dakota District of Colurnhia $5,750,000 Northera Mariana Florida $10,566,000 Ohio Georgia $5,790,000 Okhthoma ' Guam $1,000,000 Oregon Hawaii _ _ $4,077,5110 Pennsylvania Idaho $4,077,500 Puerto Rico Illinois $15,711.000 Rhode Island hidiana $4,077.500 South Carolina Iowa $4,077,500 Sonth Dakota Kansas $4,077,500 Tennessee Kentucky $4,077,500 Texas J Louisiana $4,077,500 U.S. Virgin Islands Maine $4,077,500 Utah Maryland $8,000,000 Vermont J Rlassachnsen ,$7,000,000 Virginia Michigan $5,750,000 Washington J Minnesota $4,077500 West Virginia J Mississippi $4,077,500 Wisconsin Missouri $4,077,500 I Wyoming Page 4 of 30 FY 201911SGP NOFO $4,077,500 J $4,077,500 $4,077,500 J suoo 000 J $4,077,500 J $76030,000 J $5,750.000 $4,077500 f $1,000,000 J $7,000.000 $4,077,500 J $4,077,500 $9,200,000 $4,077,500 J $4,077,500 J $4,077,500 J $4,077-500 $4,077500 $20.591,000_ $1,000.000 J $4.077,500 J $4,077500 $9,200,000 $7,000.000 J $4,077,500 J $4,077,500 FY 2019 UASI ALLOCATIONS California Colorado District of Columbia Florida Georgia Hawaii Illinois Maryland Nlassachusens Michigan Minnesota Adissouri Nevadan New .Jersey Bay Area Los Angeles/Long Beach Area Riverside Area Sacrament) Area San Diego Area Denver Area National Capital Region Miami/Fort Lauderdale Area Orlando Area Tampa Area Atlanta Area Honolulu Area Chicago Area Baltimore Area Boston Area Detroit Area 'I win Cities Area St. Louis Area Las Vegas Area Jersey City/Necvark Area $27,500,000 $65,000,000 $1,250,000 $3,250,000 $16,900,000 $3,250,000 $52,750,000 $'7,000,000 $3,250,000 $3 =50,000 $6,000,000 $3,250.000 $68,000,000 $4,000,000 $16,900,000 $5,000,00oJ $5,0011,000 $33,250,000 1I $5.000,000 $20,050,000 j New York New York City Area $178,750,0110 Oregon Portland Area $3,250,000 Philadelphia Area $16,900,000 Pennsylvania Pittsbm gh Area $3,250,000 Dallas/Fort Worth/Arlington Area $16,900,000 Texas Houston Area $24,600,000 San Antonio Area $3,250,000 Virginia Ilampton Roads Area $3,250,000 washington Seattle.4rea $6,000,000 � 1 111 111 Period of Perlin-malneec 36 months Extensions to the Period of Performance (PoP) are allowed. For additional information on POP extensions, reter to the Preparedness Grants_Nlamlal. Page 5 of 30 FY 2019 11SCP NOW Projected Period of Performance Start Date: September I, 2019 Projected Period of Performance End Date: August 31. 2022 Funding Instrument: Grant C. Elinihility inform. 'a n Eligible Applicants The State Administrative Agency (SAA) is the only entity eligible to submit HSGP applications to DI IS/FEMA. including those applications submitted oil behalf of UASI and OPSG applicants. All 56 states and territories, including any state of the United States. the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Gnarl, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SIISP funds. Tribal governments may not apply directly for HSGP tending; however, funding may be available to tribes Under the SI ISP and OPSG through the SAA. Eligibility Criteria Eligible high-risk urban areas for the FY 2019 UASI program have been determined through an analvsis of relative risk of terrorism laced by the 100 most populous Metropolitan Statistical Areas (MSAs) in the United States. Subawards will be made by the SAAB to the designated high-risk urban areas. Eligible subrecipients under FY 2019 OPSG are local units of government at the county level or equivalent level of government and federally -recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders. All applicants most have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding. Under FY 2019 OPSG, subrecipients eligible to apply for and receive a subaward directly from the SAAB are divided into three Tiers. 'Pier I entities are local units of government at the county level or equivalent and federally recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a 'Pier I county. Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. Tier 2 and Tier 3 eligible subrecipients may be eligible to receive funding based on border security risk as determined by the USBP. Other Eligibility Criteria National Incident Management System (NIMS) Implementation Prior to allocation of any federal preparedness awards in FY 2019, recipients must ensure and maintain adoption and implementation of NIMS. Detailed information on NIMS requirements are in the Prenareclness Grants Manual, Emergency Management Assistance Compact (EA/IAC) Membership Page 6 of 36 FY 2019 HSCP NOFO In support of the Goal, recipients must belong to, be in, or act as a temporary member of EMAC. except for American Samoa and the Commonwealth of the Northern Mariana (stands, which are not required to belong to EMAC at this time. All assets supported in part or entirely with FY 2019 1iSGP funding must be readily deployable and N1MS-typed when possible to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, white they may not be physically deployable, support national response capabilities such as Geographic/Geospatial luformation Systems (GIS), interoperable connmmications systems, capabilities as defined under the mitigation mission area of the Goal. and fusion censers. Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Hnmc°land Seem iirdrr o.12002, as amended (6 U.S.C. § 607), DHS/FEMA is required to ensure that at least 25 percent of grant funding appropriated for grants awarded tinder HSGP's authorizing statute are used for law enforcement terrorism prevention activities. DI ISIFEMA meets this requirement, in part, by requiring all recipients allocate at least 25 percent of the combined HSGP funds allocated under SHSP and UASI towards law enforcement terrorism prevention activities, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 25 percent LETPA allocation is in addition to the 80 percent pass through requirement to local units of government and tribes, referenced below. FY 2019 LETPA Allocations 1NOW Urban Areg(s) - 'uUIC406t!On M I labama $4,077,500 $4,077,500 $1,019,375 aska $4,077,500 $4.077.500 $1,019,375 kmencan Samoa $1,000,000 $1,0001000 $250,0001 iaona Phoenix Area $4,OOD,OOc $4,000,000 $4.077,500 $8,077,500 $2,019,375111 1Aikansas $4,077,500 ,$4,077,500 $1,019,3751 I Anaheim/Santa Ana Area $5.000,000 Bav Area $27.500.0001 Cafiforma Los AnneleslLonp Beach Area $68.000.0001 $123,900,00C $62,011,000 $185,911,000 $46,477,750 Rarerside Area $3,250,0001 Sacramento Area $3.250.0001 San Dieoo Area $16.900,000 +Colorado Denver Area $3,250,000 $3,250,000 $4,077,500 $7,327.500 $1,831,8751 1Connecticut $4,077,500 $4,077,500 $1,019,376 IDelaware $4,077,500 $4,077,500$1 ' v ,019,3761 Distnct of 1 Columbia National Capital Rertion $52,750,00C $52,750,000 $5,750,000 $56,500,000 $14,625,0001 Miami/Fait Lauderdale Area $7.000.00C Flonda Orlando Area $3.250.0001 $13,500,000 $10,566,000 $24.066,000 $6,016,5001 Tampa Area $3,250,0001 11 Page 7 of 30 FY 2019 HSGP NOFO Gerngia Guam (Hawaii 1ldaho Illinois Indiana Ituwa rKansas Kentucky 1Louisiana IMaine (Maryland Massachusetts ichigan IMinnesota IMississlppi IMissourl IMonlana (Nebraska (Nevada INew, Hampshire INew Jersey INew Mexico INew York North Carolina North Dakota orthern Mariana Islands 10hio (Oklahoma IOregoh (Pennsylvania IPuerto Rico (Rhode Island ISouth Carolina ISouth Dakota Irennessee Atlanta Area Honolulu Area Chicago Area Baltimore Area Boston Area Detroit Area Twin Cities Area 3t. Louis Area _as Veqas Area Jersey City/Newark Area ,Jew Yoi k City Area Portland Area Philadelphia Area Pittsburgh Area $6,000,000 $6,000,000 $3,250,000 $3,250,000 $68,000,000 $68,000,000 $4,000,000 $4,000,000 $16,900,000 $16,900,000 $5,DOD,000 $5,000.000 $5,00D,000 $5,000,000 $3,250,000 $3,250,000 $5,000,000 $5,000,000 $20,050,000 $20,054000 $178,750,D00 $178,750,001] $3,250,000 $3,250,000 $16,900,6DO $20,150,000 $3,250,000 $5,750,000 $1,000,000 $4,077,500 $4,077,500 $15,712,000 $4,077,500 $4,077,500 $4,077,500 $4,077,500 $4,077,500 $4,077,500 $8,000,000 .$7,000,000 $5,750,000 $4,077,500 $4,077,500 $4,077,500 $4,077,500 $4,077,500 $4,077,500 $4,077,500 $8,000,000 $4,077,500 $76,930,000 $5,750,000 $4,077,500 $1,000,000 $7,000,000 $4,077,500 $4,077,500 $9,200,000 $4,077,500 $4,077,500 $4,077,500 $4,077,500 $4,077,500 $11,750,000 $2,937,500 $1,000,000 $250,000. $7,327,500 $1,831,8751 $4,077,500 $1,019,3751 $83,712,000 $20,928,0001 $4,077,500 $1,019,3751 $4,077,500 $1,019,3751 $4,077,500 $1,019_37 $4,077,500 $1,019,375 $4.077,500 $1,019,3751 $4,077,500 $1,019,3751 $12,000,000 $3,000,0001 $23,900,000 $5,975,0001 $10,750,000 $2,587,5001 $9,077,500 $2,269,3751 $4,077,500 $1,019,3751 $7,327,500 $1,831,8751 $4,077,500 $1,019,3751 $4,077,500 $1,019,37511 $9,077.500 $2,269,3751 $4,077,500 $1,019,375 $28,050,000 $7.012,500 $4,077,500 $1,019,3751 $255,680,000 $63,920,000 $5,750,000 $1,437,5001 $4,077,500 $1,019,3751 $1,000,000 $250,0001 $7,000,000 $1,750,0001 $4,077,500 $1,019,3751 $7,327,500 $1,831,8751 1 $29,350,OOC $7,337,5001 $4,077,500 $1,019,3751 $4,077,500 $1,010,3751 $4,077,500 $1,019,3751 $4,077,500 $1,019,3751 $4,077,500 $1,019.3751 Texas Dallas/Fort Worth/hImpton Area $16,904000 $44,750,000 $20,591,000 $65,341,000 $16,335,250 Houston Area 1 $24,600,000 Page 9 of 30 FY 2019 HSGP NOFO StatOTerritory FlundeO Urban I' IIAmato "San Antonio Area $3,250,000 11-1 S. Virgin Islands - $1,000,000 $1,000,000 $250,0001 (Utah $4,077,500 $4,077,500 $1,019,3751 1Vennont $4,077,500 $4,077,500 $1,019,3751 (Virginia Hampton Roads Area $3,250,000 $3,250,000 $9,200,000 $12,450,000 $3,112,5001 kashinglon Seattle Area $6,000,000 $6,000,000 $7,000,000 $13,000,000 $3,250,0001 1Wesl Viiginla $4,077,500 $4,077,500 $1,019.3751 isconsin $4,077,500 $4,077,500 $1,019,375 yoming $4,077,500 $4,077,500 $1,019,375 The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland, to thwart an initial or follow-on terrorist attack and provides guidmtce to ensure the Nation is prepared to prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use as LETPA-focused Funds. Also, where capabilities are shared with the protection mission area, the National Protection Framework activities are also eligible. Other terrorism prevention activities proposed for Finding under LETPA must be approved by the FEN/]A Administrator. Cost Share or Match There is no cost share or match requirement for the FY 2019 HSGP. D. Anolication and Submission information Key Dates and Times Date Posted to C ran(segu: April 12, 2019 Application Submission Deadline. May 29, 2019 at 5:00 p.m. E'1' All applications must be received by the established deadline. The Non -Disaster IND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of the full application. DHS/ r EMA will not evienr applications that are received after the deadline or consider them for funding. DI1S/FEN4A may, however, extend the application deadline on request for an applicant who can demonstrate that good cause CSIStS tojustify extending the deadline. Good cause For an extension may include technical problems outside of the applicant's control that prevent submission of the application by the deadline, or other exigent or emergency circumstances. Applicants experiencing technical issues most notify the FEMA Headquarters (HQ) Program Analyst prior to the application deadline. If applicants do not know their FEMA HQ Program Analyst or if there are progrannuatic questions or concerns, please contact the Page 9 of 30 FY 2019 HSCP NOFO Centralized Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by e-mail at -iskcsid(iufema.dhs.kov, Monday through Friday, 9:00 a.m. — 5:00 p.m. ET. Anticipated Funding Selection Date: Anticipated Award Date: Other Key Dates August 2, 2019 No later than September 31), 2019 Event Suggested Deadline For Completion Obtain DUNS Number May 1, 2019 Obtain a valid Employer May 1, 2019 Identification Number (FIN) Update SAM registration Submit the initial application in Grants.gov Submit the final application in ND Grants May I, 2019 May 22, 2019 May 29, 2019, No later than 5:00 p.m. El Agreeing to Terms and Conditions of the Award By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award. Address to Request Application Package See the Preparedness Grants Manual for information on requesting and submitting an application. Content and Form of Application Submission See the Preparedness Grants Manual for information on requesting and submitting an application. Electronic Delivery Dl-IS/FEMA is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS/FEMA requires applicants to submit their initial applications online through Grants.gov and to submit final applications through ND Grants. Hors to Register to Apply through C:rants.Pov See the Prenaredness Grants Manual for information on requesting and submitting an application. How to Submit an Initial Application to DIIS/FFMA via Crants.gov See the Prenaredness Grants Manual for information on requesting and Submitting an application. Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the Authorized Organizational Representative (AOR) role who submitted the application will also receive an acknowledgement of receipt, a tracking number (GRANTXXXXXXXX) from Grants.gov, and an Agency Tracking Page 10 of 30 FY 2019 HSCP NOFO Number (EMX-2019-XX-XXXX) with the successful transmission of the initial application. This notification does not serve as proof oftimely submission, as the application is not complete until it is submitted in ND Grants. All applications must be received in ND Grants by 5:00 p.m. FT on May 29, 2019. Proofoftimely submission is automatically recorded by ND Grants. An electronic dale/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicants) listed as contacts on the application will receive a system -generated email to confirm receipt. Submitting the Final Application in Non -Disaster Grants System (ND Grants) Aller submitting the initial application in Grants.Rov, eligible applicants will be notified by DHS/FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement but no later than seven clays before the application deadline. Farly registration will allow applicants to have adequate time to start and complete their application. In NIS Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they, have all the information required: • Standard Form 424A, Budget Information (Non -construction); • Standard Form 424B, Standard Assurances (Non -construction); and • Standard Form LLL, Disclosure of Lobbying Activities. In addition, applicants must submit copies of the following in ND Grants; • Investment Justification (the Investment Justification Template may be found in the Related Documents Tab of the (jrants. 9ov posting and used as a preparation tool; responses to questions in the Template are entered into the GRT); • List of Urban Area Working Group (UA WG) and Senior Advisory Committee (SAC) members: • SAC charter; • UAWG charter; and • Indirect Cost Agreement, if requesting indirect costs. If there is uo current indirect cost agreement, then the applicant must contact the Federal Cognizant Agency to negotiate a rate and notify the relevant HQ Program Analyst or Grants Management Specialist. Applicants must submit copies of the following in ND Grants if applying for construction projects. The forms may be accessed in the Forms tab under SF -424 Family on Oranls.a,ov: • Standard Form 4?4C, Budget Information (Construction); and • Standard Form 424D, Standard Assurances (Construction). Applicants needing assistance registering for the ND Grants system should contact udvrants0)Fema.eov or (800) 865-4076. Page I 1 of 10 FY 2019 HSGP NOFO HS('P Specific Application Instructions Development of the Investment Justification (SHSP and UASI) As part of the FY 2019 HSGP application process for SHSP and UASI funds, applicants must develop formal investmentjustifications (Us) that address the proposed investments. Each 1.1 must lemonstrale how proposed investments: • Support terrorism preparedness; • Support closing capability gaps or sustaining capabilities identified in the community's TI IIRA/SPR process; and • Engage and/or impact the whole community, including children, older adults, pregnant women, and individuals with limited English proficiency, individuals with disabilities and others with access and functional needs, and ensure the protection of civil rights in the building, sustainnnent, and delivery of core capabilities. Each It must caY)lohi how the proposed investments will support the applicant's efforts to: • Prevent a threatened or an actual act of terrorism; • Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness; • Protect citizens, residents, visitors, and assets against the greatest threats and hazards, relating to acts of terrorism; and/or • Respond quickly to save lives, protect property and the environment, and meet basic human needs in the aftermath of an act of terrorism or other catastrophic incidents. Development of Investments an(t Projects (SHSP) • Applicants must propose at least two and may include up to ten investments. • Within each investment in their 1.1, applicants must propose at least one project to describe the activities they plan to implement with Sl ISP fonds. There is no limit to the number of projects that may be submitted. • Any projects funded with SI ISP funds that are not included in the application must subsequently be included in the first Biannual Strategy Implementation Report (BSIR). For further infiornnation on the BSIR, see the Preoaredness Grants Manual. • Of the proposed SHSP-funcled investments, one single investment must be in support of a designated fusion center. Recipients must coordinate with the fusion center when developing a fusion center investment prior to submission. See additional information on how to develop fusion center investments below. • Of the proposed SHSP-funded investments, as introduced in FY 2018, at least one investment must be in support of the state or territory's cybersecurity efforts. Consistent with the terms of this NOFO and the Preparedness Grants Manual, Recipients and subrecipients must ensure SHSP funds for cybersecurity projects achieve target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism, Such projects may simultaneously support enhanced preparedness for other hazards unrelated to acts of terrorism. Recipients and subrecipients of FY 2019 grant awards will be required to complete the 2019 Nationwide Cvbersecurity Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The Chief Information Page 12 of 30 IFY 2019 HSGP NOF'O Officer (CIO). Chief Information Security Officer (CISO), or equivalent for each recipient and subrecipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity, professional should complete the assessment The NCSR is available at no cost to the user and takes approximately 2-3 hours to complete. The 2019 NCSR will be open from October— December 2019. Although this is only a requirement for recipients and subrecipients of FY 2019 SHSP funds, all SLT'I agencies with preparedness responsibilities are highly encouraged to participate and complete the 2019 NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please see Information Bulletin 439. The name of the cybersecurity 1J nwst include the word " C'ybersecurity" to easily identify the required cybersecurity investment. All emergency connnnrmications investments must describe how such activities align with their Statewide Communication Interoperable Plan (SCEP). Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide Interoperability Governance Body (SIGB) when developing an emergency communications investment prior to submission to ensure tine project supports the statewide strategy to improve cmergency communications and is compatible and interoperable with surrounding systems. The investment name n]nist include the words "emergency conununicalions" to easily identify any emergency communications investments, Projects should describe how the proposed investment supports closing capability gaps or sustaining capabilities identified in the Tl11RA/SPR process. All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including the name of the project, the project description, the name of the subrecipient, if applicable, the recipient type (e.g., state or local), the project location (zip code of the primary location of the project), the primary core capability the project supports, and whether the project activities are shareable and deployable. Development of Investments and Projects (UASI) • Applicants must propose at least two and may include up to ten investments. • Within each investment in their IJ, I hban Areae must propose at least one project to describe the activities they are planning to implement with IIASI finds. 'There is no limit to the number of projects that may be submitted. Any projects funded with UASf funds that are not included in the application ])]List subsequently be included in the first BSIR. For further information on the BSIR, see the Prenarednese Grants Manual. • Of the proposed Ill investments, Urban Areas are required to propose one single inveslmeatl in support of a designated fusion center within the Urban Area, it applicable. Recipients must coordinate with the fusion center when developing a lesion center investment prior to submission. See additional information on how to develop fusion center investments below, • Of the proposed UASf-funded investments, at least one investment must be in support of the urban area's cybersecurity efforts. C'ybersecurity investments mast support the security and functioning of critical infrastructure and core capabilities as they relate to Page 13 of 30 1'Y 2019 HSCP NOLO achieving target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2019 grant awards will be required to complete the 2019 Nationwide Cvbersecuritv Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The CIO, CISO or equivalent for each recipient should complete the NCSR. 11' there is no C10 or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2- 3 hours to complete. The 2019 NCSR will be open from October — December 2019. Although this is only a requirement for recipients and subrecipients ofFY Y 2019 UASI timds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the 2019 NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please sec Information Bulletin 439. If UASI finds are used by the state in support of the Urban Area, the SAA must, as part of the list of proposed investments, describe how those funds will directly support the Urban Area. All emergency, communications investments must describe how such activities align to the SLIP. Recipients must coordinate with the SWIG and/or SIGB when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. The investment name must include the words "emergency communications" to easily identify any emergency communications investments. Projects should describe how the proposed investment supports closing capability gaps Or sustaining capabilities identified in the THIRA/SPR process. Applicants that completed the TI IIRA/SPR in 2018 should refer to that assessment to identity, gaps and sustainment needs related to Response, Recovery, and cross -cutting capabilities. They should refer to their 2017 TI LIRA/SPR for gaps and sustainment needs related to the other core capabilities. Applicants that did not complete the TI IIRA/SPK in 2015 Should refer to their most recent THIRA/SPR. All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including the name of the project, the project description, the name of the subrecipient, if applicable, the recipient type (e.g., state or local), the project location (zip code of the primary location of the project), the primary core capability the project supports, and whether the project activities are shareable and deployable. Development of Fusion Center Investments (SHSP and NASI) 11'applicable, each IJ most include and identify a fusion center investment that will: • Indicate alignment to a designated Fusion Center. • Provide both a brief narrative description and funding itemization of the project activities relating to the proposed resources that directly support the designated Fusion Center. This descriptive narrative should align with both the financial itemization and improvement or sustainment of performance measures because of receiving the proposed funding. If the project description and funding itemization do not directly support the fusion center and the relationship to the fusion center is not identified, then the Page 14 of 30 FY 2019 HSCP NOFO investment may be conditionally approved until a Fusion Center Addendum is submitted and approved. Note: A sample project description and funding itemization are below. Identify the expected improvement or sustlainment of performance measures because of receiving the proposed funding for the itemized projects. ElTectively address performance measures identified in each fusion center's individual assessment data found in file HSIN-Intel Fusion Center Profile. A list of the 201.9 Performance Measures can be found in the Preparedness Grants Manual, Sample Fusion Cenlet- l'rojeel Description The following is an example of a sample fusion center project description that could be included in a SHSP or NASI investment: The X Fuslon enhancement project will fuel salaries, benefits, sad lroining filr _\"numher o/ F'usinn ('enter hdelli,;emv linedps7s, maintenance and suppt»7,Ji r file censer's enabling systems, have/ costs associated with training, and tlne replacement o.1 X Computer monitors I ithlnn the Fusion Cenler. The pro ect will directly Susta/)? the CcIIIce 's achit' red abilities WO it,ork to close the gap oI',m..v curreN c apabililies through the sustained funding ofits current cued vtieal stc{Jjcnad enublhng.rystems. This projeet direclli' aligns with per%rmance measures_'019.1-2(119,23. Ile (twicilwic seeatgat, anproyetnte'nt o{the ytcalitt'and el lie of reporting as a three• result of the'lundhtg oJ'illis project. Sample Fiision Cenler Funding Itemization The funding itemization for a fusion center investment should include the amount and percent of each relevant solution area, As an example: Solution Area and Anon at ol'Proposetl Percent of Proposed Fllndillg F(nP[llng J Planning. 510,000.00 2N 1 Organization: ,11200,0011 48% Equipment; $300,000 j {h'Or Training: S'10,000 2t'.,, Esercisrs: S0 00; j Tolcd: $420,000 i 100!'0 Completing Us in the Grant Reporting Tool (GRT) (SliSP and UASI) In the Related Documents section of the (irants.aov posting, applicants can find the H template and instructions for collecting the required information for investments and projects. Additionally, applicants should utilize the Project Worksheet located in Grmts.cuv posting to assemble the information required for each project, which rvill facilitate the input of that information into the GRT. Development of Concept of Operations for OPSG As part of the FY 2019 OPSG application process, each eligible local unit of government at the county or fedcrally-recognized tribal government level must develop a strategic plan caller! a Concept of Operations (CON OP)/Application, which is a formal proposal of action to address a Page 15 of 30 FY 2019 HSGP NOFO specific situation and forms the basis for Operations Orders, in coordination with stale and fecleral law enforcement agencies, to include, but not limited to CBP/USBP. CONOPs that are developed at the county level should be inclusive of city, count),, tribal. and other local law enforcement agencies that are eligible to participate in OPSG operational activities, and the CONOP/Application should describe participating agencies in the Executive Summary. CONOP/Application details should include the names of the agencies, points of contact, and individual funding requests. All CONOPs/Applications must be developed in collaboration with the local USBP sector office, the SAA and the local unit of government. Requests hor funding in CONON/Applications must be based on risks and the operational enforcement support requirements of its corresponding USBP Sector. Sector offices will forward the CONOPs to IJSBP Headquarters for vetting and coordination. Applicants will fornvard corresponding OPSG Applications to the SAA for submission to FEMA. USBP Headquarters will reconcile all submitted CONOPs with the OPSG Applications. Intergovernmental Review An intergovernmental review may be required. Applicantb must contact their state's Single Point of Contact (SPDC) to comply with the state's process under Executive Order 12372. See frturs://ha ww.mchives.cov/federal-reaistcr/COdi ICatiOn/cxeurtivc-order/12372.htm1: ha1s:/Avww.1vhitehouse.eov/urn-content/unloads/2017/1 1 /SPDC'-Feb.-?018.ndf. Funding Restrictions Federal funds made available through this award may be used for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not he used for matching funds for any other federal awards, lobbying, or intervention in fedcr.zl regulatory or adjudiealory proceedings. In addition, federal finds may not be used to sue the Federal Government or any other government entity. See the Preparedness Grants Manual for more information on funding restrictions. Environmental Planning and Historic Preservation (EHP) Compliance See the Prenaredness Gants Manual for information on EI -IP Compliance, Emergency Communications Investments If an entity uses HSGP funding to support emergency communications investments, the following requirements shall apply to all such grant -funded communications investments in support of the emergency communications priorities and recognized best practices: • Applicants must describe in the investment how proposed communications investments align to needs identified in their SLIP. Enactive project alignment will require advance coordination with the SWIC and consultation with governing bodies such as the SIGB or Statewide Interoperability Executive Committee (SIEC'), as they serve as the primary steering group for the statewide interoperability strategy. Additionally, recipients should consult subject matter experts serving on governance bodies such as broadband experts, chief information officers, representatives from utilities, or legal and financial experts when developing proposals. • The signatory authority for the SAA must certify in writing to DHS/PENIA their compliance with the 1.4l ECOAI t}nhhwce. The certification letter should be coordinated with the SWIC for each state and must be uploaded to ND Grants at the Page 16 of 30 FY 2019 HSGP NOFO time of the first Program Performance Report (PPR) submission. All states and territories must designate a full-time S WIC who has the authority and resources to actively improve interoperability with emergency management and response agencies across all levels of government, to include establishing statewide plans, policies, and procedures, and coordinating decisions on communications investments funded through federal grants. Note that the designated full-time SWIC may also be the state's or territory's cybersecurity point of contact. SWIG' status information will be maintained by the DlIS Office of Emergency Comm�unications and will be verified by FEMA GPD through programmatic monitoring activities. By the period of performance end date, all states and territories must update their SCEP, with a focus on communications resilience/continuity, to include assessment and mitigation of all potential risks identified in the SCID: natural disasters, accidental damage (human failures), intentional damage (sabotage, terrorism), cybersecurity, etc. Following the initial update, the SCID should be updated on an annual basis. SLIP status information will be maintained by the DHS Oflice of Emergency Communications and will be verified by FEMA GPD through programmatic monitoring activities. All states and territories must test their emergency communications capabilities and procedures (as outlined in their operational conmmunications plans) in conjunction with regularly planned exercises (separate/addition emergency communications exercises are not required) and must submit an After Action Report/Improvement flan (AAR/IP) to the Homeland Security Exercise and Evaluation Program's (HSF.EP) electronic message inbox at hseentwitema.eov within 90 days of exercise completion. Exercises should be used to both demonstrate and validate skills learned in training and to idenlifv gaps in capabilities. Resilience and continuity Of Conlin Lill should be tested during training and exercises to the greatest extent possible. Further, exercises should include participants from Multiple jurisdictions, disciplines, and levels of government and include emergency management, emergency medical services, law enforcement, interoperability coordinators, public health officials, hospital officials, officials from colleges and universities, and other disciplines and private sector entities, as appropriate. Findings from exercises should be used to update programs to address gaps in emergency communications as well as emerging technologies, policies, and partners. Recipients are encouraged to increase awareness and availability of emergency communications exercise opportunities across all levels of government. States, territories, and other eligible grant recipients are advised that I ISGP funding may be used to support communications planning (including the cost of hiring a SWIC, participation in governance bodies and requirements delineated above), training, exercises, and equipment costs. Costs for transitioning to the FirstNel network may also be eligible. More information regarding FirstNet can be found in the Prcnaredness Grants Manual. Funds Transfer Restriction The recipient is prohibited from transferring funds between programs (includes the SHSP, the UASI, and OPSG). Recipients can submit an investment/pro.ject where funds come from multiple funding sources le.g., the SI1SP and UASI ), however, recipients are not allowed to divert funding from one program to another due to the risk-based funding allocations, which were made at the Page 17 of 30 PY 2019 HSGP NOVO discretion of DHS/FEMA. Pre -Award Costs Pre -award costs are allowable only with the prior written approval of DI-IS/FEMA and as included in the award agreement. To request pre -award costs, a written request must be included with the application, signed by the Authorized Representative of the entity. The letter must outline what the pre -award costs are for, including a detailed budget break-out of pre -award costs tram the post - award costs, and a justification for approval. Cost Principles Costs charged to this award must be consistent with the Cost Principles for Federal Awards located at 2 C.F.R. Part 200, Subpart E. For more information on 2 C.F.R. Part 200, please refer to FEMA GPD Information Bulletin 400, h'E;bl-1's /rnnlemeataNroe nt ' t'.FR. Pae/ JOO dte ibtr>Jrrn ldrnimmsabCre Reauirements. osl Prhlcioh-•v. am Lludir Reauiremenrs tar Feder�rl ,hrrads 1"Surer Circular" or "Omni Circular").— Direct Costs Planning Planning costs are allowed under this program. Organization Organization costs are allowed under this program. Equipment Equipment costs are allowed Under this program. 'training Training costs are allowed under this program. Exercises Exercise costs are allowed under this program. Personnel Personnel hiring, overtime, and backfill expenses arc permitted under this grant to perform allowable HSGP planning, organization, training, exercise, and equipment activities. Under OPSG, overtime costs are allowable only in so far as they meet the intent of the program. All recipients and subrecipients of HSGP Rinds, including SHSP, UASI, and ONG allocations, may not use more than 50 percent of their awards to pay for personnel activities unless a waiver is approved by FEMA. For more information on the 50 percent personnel cap, please see FF,NIA Information Bulletin (1B) 421, Clarification on the Personnel Reimbursementfin, M/cIfl•,enee C'ooperation and Enhoneemcvu oj'Huntclutul S'rcaritvdcl 01'2008 (Public Law 110-412) — the PRICE. Act. Operational Overtime Operational Overtime costs are allowed under this program. Prior to use of funds for operational overtime, recipients most receive approval front DNS/FEMA. Travel Page 18 of 30 FY 2019 HSGP NOFO Domestic travel costs are allowed under this program. as provided for in this NOFO. International travel is not an allowable cost under this program unless approved in advance by Dl IS/FEMA. Construction and Renovation CUnStrnCtiOn and renovation costs to achieve capability targets related to preventing, preparing I'm-, protecting against, or responding to acts of terrorism are allowed under this program. For construction and renovation costs to be allowed, they most be specifically approved by DHS/FEMA in writing prior to the use of any program funds. Applicants nwst use the EI IP approval process. Limits on the total amount of grant finding that may be used For construction or renovation may apply. Additionally, recipients are required to subunit Standard Form 4240. Maintenance and Sustainnnent Maintenance and Sustainment related costs, such as maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees are allowable as described in FP 205-402-125-1, Maintenance Contracts and Warranty Coverage Funded by Preparedness Grants Policy (httn://www.femn.auv/media-library/assets/documents/32<1741. Management and Administration (M&A) Costs Management and administration iM&A) activities are those directly relating to the management and administration of HSGP funds, such as financial management and monitoring. A masinnnn of up to five percent of I ISGP funds awarded may be retained by the state, and any funds retained are to be used solely for M&A purposes associated with the HSGP award. Subrecipients may also retain a maximum of up to 5 percent of the funding passed through by the stale solely for M&A purposes associated with the I ISGP award. A slate's I ISGP funds for M&A calculation purposes includes the total of its SI ISP, UASI, and OPSG awards. While the SAA may retain up to 5 percent of this total for M&A, the state moist still ensure that all subrecipient award amounts meet the mandatory minimum pass-through requirennents that are applicable to each HSGP program. To meet this requirennent, the percentage of SHSP and UASI funds passed through to local or tribal jurisdictions most be based on the state's total HSGP award prior to withholding any M&A. In retaining these funds, states may retain a nnasinnun of 2.5 percent of the ONG allocation, which must be withheld from the pass-through to each subrecipient county or tribe in an equal percentage. The SAA may also retain additional funding from its SI ISP award to manage and administer the OPSG award; but that additional amount is also capped at an amount equal to 2.5 percent of the OPSG award. Examples applying this principle: SAA l: SIISP: $1,000,000 OPSG: $2,500,000 UASI: $2,500,000 M&A Maximum: $300,000 (5 percent of $6,000,000) Page l9 of 30 FY 2019 HSGP NOFO Maximum Nl&A for SHSP = $50,000 Maximum M&A for OPSG = $125,000. Of that anwunt, $62,500 (2S percent) may be retained from the ONG allocation, and the other $62,500 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to Sl ISP may be above and beyond the $50,000 available to manage the SI ISP allocation. SAA 2: SHSP: $3,500,000 OPSG: $1,000,000 M&A Maximum: $225,000 (5 percent of $4,500,(100) Maximum M&A for SHSP: $175,000 Maximum M&A for OPSG = $50,000. Of thatamount, $25,000 (2.5 percent) may be retained from the OPSG allocation, and the other $25.000 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $175,000 available to manage the SI ISP allocation. Please note, Information Bulletin 013) 365: Nlanaeement and Administration Costs _in the Homeland Sccurity and DHS/FEMA Policy 207-087-I, which can be found at httn://www.Ieniii.cov/library/viewRecor(I.tlo'?id=7837, do not analy to awards made in FY 2019 under this NOFO. The 113 and Policy remain in effect for all previous awards. Critical Emergency Supplies Critical emergency supplies are allowed under this program. Secure Identification Secure Identification costs are allowed under this program. Indirect (Facilities & Administrative (F&A]) Costs Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. Except for recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.4 14(l), recipients most have an approved indirect cost rate agreement with their cognizant federal agency to charge indirect costs to this award. A copy of the approved rate (a full), executed, agreement negotiated with the applicant's cognizant federal agency) is required at the time of application and must be provided to DHS/FEMA before indirect costs are charged to the award. General Purpose Equipment I ISGP allows expenditures on general purpose equipment if it aligns to and supports one or more core capabilities identified in the Goal and has a nexus to terrorism preparedness. General purpose equipment, like all equipment funded uncler the I ISGP, mast be sharable through the Emergency Management Assistance Compact (SMAC)' and allowable under 6 U.S.C. § 609, and any other applicable provision of the Homeland S'eeitril , act of7002, as amended. Examples of such general Purpose equipment may include: • Law enforcement vehicles; Except for Antericao Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to ENIAC at this time. Page 20 of 30 FY 2019 HSGP NOFO Emergency medical services (EMS) ec)uipmenl and vehicles; Fire service equipment and vehicles, to include hose, pump accessories, and foam concentrate for specialized chemical, biological, radiological, nuclear, and explosives (CBRNE) response; and Office equipment for staff' engaged in homeland security program activity, Equipment allowability is based on the Authorized Fouioment List (ALLI but exceptions may be considered on a case-by-case basis if (1) the equipment identified to be purchased directly maps to a core capability contained within the Goal, and (2) the equipment's purpose (when operational) falls under the permitted use of funds in accordance with 6 U.S.C. § 609, and any other applicable provision of the Honmlmvd SecuritrAO of 2002, as amended. Allowable Cost Matrix The following matrix provides allowable cost activities that fall under each of the cost categories noted above. Recipients and subrecipients nmst follow all applicable requirements in 2 C.F.R. Part 300 ( nilbrin Administrative Requirements, Cosl Principles, and Audit Reyuiremenis Jin, Federal : nwrdv). This list is not eshauetive, therefore, if there are any questions regarding allowable costs, please contact the appropriate HQ GI'D Program Analyst. For additional information on allowable costs, see the Prenarednesa Grants Manual. Developing hazard/threat-specific annexes M Developing and implementing homeland security support programs and adopting . f:�..; ongoing DHS/FEh1A national initiatives N Developing related terrorism and other catastrophic event prevention activities �.a q,=v �;;, N Developing and enhancing plans and protocols l - _. �1, av„'�..,i;. N I Developing on' t -firing of fall -or part-time staff or contract/consultants to assist with planning activities Materials required to conduct plmming activities Travel/per diem related to planning activities Overtime and backfill costs (in accorclance with operational Cost Guidance) Issuance of WHTI-compliant Tribal identification cards Activities to achieve planning inclusive ofpeople with disabilities and others with access and functional needs and limited English mot_iciencv. Coordination with Citizen Corps Councils for public information/education artd deVelopmCat of volunteer urograms -kr Update governance sh'uctures and processes and Plans fix emergency comnumications Development, and review and revision of continuity of operations plans nkat, n Development, and review and revision of the TH1RA/SPR continuity of operations ' Phis applies to all homeland security personnel and is not limited to management and administration staff, and costs are to be captured outside the cap on management and administration costs. Page 21 of 30 FY 2019 HSGP NOFO Allowable Organizational Activities Note: Personnel hiring, overtime, and bacidill expenses are permitted under this grant only to the extent that such expenses are for the allowable activities within the scope of the grail, Program management am= I Development of Whole community pm'nierships maimI Structures and mechanisms for information sharing between the public and private I Sector Implementing models, programs, and ivorklhrce enhancement initiatives Touls, resources, and activities that facilitate shared situational awareness between file public and private sectors OperationaLsupport Utilization of standardized resource management concepts Responding to an increase in the threat level under the National Terrorism Advisory Svslem (NTAS), or needs in resultius fuim a National Special Securitv Event Reimbursement for selcet operational expenses associated with increased security, measures at critical infiastruclure sites incurred (un to 50 percent of the allocation) Overtime for ialonnation, investigative, and intelligence sharing actitities (up to 50 percent of the allocation) Hiring of new statl'positions/conVaclnrsiconsuftants for participation in in form ition/intelligence analysis and sharing groups or fusion center activities (up to 50 percent of the allocation). Allowable $quipntent Categories Personal Protective Equiclue N Allowable Equipment Categories Explosive Device Mitigation and Remediation Equipment CBRNE Operational Search and Rescue Equipment Information Technology Cvbersecurity Enhancement Equipment Interoperable Communications Equipment Detectiou Decontamination Medical countermeasures Power (e.g., generators, batteries, power cells) CBRNE Reference Materials CBRNE Incident Response Vehicles Terrorism Incident Preventiun Equipment Physical Security Enhancement Equipment Inspection and Screening Systems Animal Care and Foreign Animal Disease CBRNE Prevention and Response Watercraft CBRNE Prevention and Response Unmanned Aircraft CBRNE Aviation Equipnrent CBRNE Logistical Support Equipment Intervention Equipment (e.g., mclical entry, crime scene processing) Critical emergency supplies Vehicle rentals Other Authorized Equipment Allowable Training Costs Overtime and backfill for emergency preparedness and response personnel attending DIIS/FEMA-sponsored and approved training classes Overtime and backfill expenses for part-time and volunteer emergency response peisonncl participating in DHS/F'EN,IA training N N Page 22 of 30 FY 2019 HSGP NOFO 00 Training workshops and conferences Activities to achieve training inclusive of people with disabilities and others with access and functional needs and limited English proficiency Full- or part -tune staff or contractors/consultants f fruvel Supplies Instrnetacertificalionh'c-certification Coordination with Citizen Corps Councils in conducting training exercises Interoperable communications training Activities to achieve planing inclusive of people with limited English proficiency immigration enforcement training Allowable Exercise Related Costs Design, Develop, Conduct, and Evatmte an Exercise Full -or part-time staff or contractors/consultants Overtime and backfill costs, including expenses for part-time and volunteer emergency response personnel participating in DHS/FEN/IA exercises implementation of HSEEP tetivilies to achieve e.vercises inclusive of people with disabilities and others with access and tractional needs Travel Supplies Intcropernble communications exercises IAllowablo.Exerciso Related Costs Activities to achieve planning inclusive of people with limited English proticiene_v Allowable Management & Administrative Costs Hiring of full- or part-time staff ur contractors/consultants to assist with the management of the respective grant program, application requirements, and compliance with reporting and data collection requirements Development ofoperaling plans for information collection and processing necessary to respond to DHS/FEMA data calls Overtime and backfill costs Travel Meeting related expenses Authorized office equipment Recuri ing expenses such as those associated with cell phones and ta.ves during the Pop of the grant program Leasing or renting of space for newly hired personnel during the PoP of the grant program Law Enforcement Terrorism Prevention Activities (LETPA) Costs Maturation and enhancement of designated slate and major Urban Area ftision centers Coordination between fugion centers and other analytical and investigative efforts N implementation and maintenance of the Nationwide SAR Initiative =,t' a A, s' N Implementation of the "if You See Something, Say Somethfilgp �' campaign Increase physical security, through law entoreement pmonnei and other protective nleaSnl'l'S. by intplenncnting preventive and prolective measures at critical - E N Building and sustaining preventive radiological and nuclear detection capabilities yv, N E. Anplication Review Information Page 23 of 30 FY 2019 HSGP NOW Allocations Risk Methodology The risk methodology determines the relative risk of terrorism faced by a given area considering the potential risk of terrorism to people, critical infrastructure, and economic security. The analysis includes threats from violent domestic extremists, international terrorist groups, and individuals inspired by terrorists abroad. See the Preoaredncss Grants Manual for additional information on risk methodology. NOTE: The TI IIRA/SPR process is separate from the risk methodology, and its results do not affect grant allocations. SHSP Allocations FY 2019 SHSP funds will be allocated based on two factors: minimum amounts as legislatively mandated, and DI IS/FEMA's risk methodology. TH1RA/SPR results do not impact grant allocation or award. Each state and territory will receive a minimum allocation under the SHSP using thresholds established in the Homelrrnrl S'ecurilyAct ol'2002, as annendled. All 50 States, the District of Columbia, and the Commonwealth of Puerto Rico will receive 0.35 percent of the total funds allocated for grants under Section 2003 and Section 2004 of the Humc/oral Recur it f Art of 2002, as amended. Each of the four territories (American Samoa, Guam, the Northern Mariana Islands. and the U.S. Virgin Islands) will receive a mininunn allocation of 0.05 percent of the total funds allocated for grants under Section 2003 and 2004 of the Iionrc land Sec ur]!r AcI o% 200-1. as amended. LiASI Allocations FY 2019 tTASI funds will be allocated based on DHS/FEMA's risk methodology. THIRA/SPR results do not impact grant allocation or award. Eligible candidates for the FY 2019 UASI program have been determined through un analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSAs) in the United States, in accordance with the Homeland Seca ilVAe/ of 2002, as amended. Detailed information on NISAs is publicly available from the United States Census Bureau at httos:/hvww.eensus.eov/orocrmns-surveys/metro-micro.htnnl.. OPSC Allocations The FY 2019 OPSG Risk Assessment is designed to identify (lie risk to border security and to assist with the distribution of funds for the grant program. Funding under OPSG is distributed based on the risk to the security of the border. Entities eligible for funding are the state, local and tribal law enforcement agencies that are located along the border of the United Stales. The TH1RA/SPR process is not required for OPSG. For the purposes of OPSG, the risk is defined as the potential for an adverse outcome assessed as a function of threats, vulnerabilities, and consequences associated with an incident, event, or occurrence. Page 24 of 30 FY 2019 HSCP NOFO Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues to focus the bull( of ONG funds based upon risk analyses. The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimate the relative risk faced by a given area. In evaluating risk, DI IS/CBP considers intelligence, situational awareness, criminal trends, and statistical data specific to each of the border sectors, and the potential impacts that these threats pose to the security of the border area. For vulnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas. 'Threat and vulnerability are evaluated based on specific operational data from DHS/CF3P. Threat components present in each of the sectors are used to determine the overall throat score. These components are terrorism. criminal aliens, drug trafficking organizations, and alien smuggling organizations. Application Evaluation Criteria FEMA will evaluate the FY 2019 1ISGP applications for completeness. adherence to programmatic guidelines, and anticipated effectiveness of the proposed investments. FEMA's review will include verification that each 1.1 or project: • Aligns with at least one core capability identified in the Goal; Demonstrates how investments support closing capability gaps or sustaining capabilities identified in the TI LIRA/SPR process; and Supports a NIMS-typed resource and whether those assets are deployable/shareable to support emergency or disaster operations per existing SMAC agreements. In addition to the above, FEMA will evaluate whether proposed projects are: 1) both feasible and effective at reducing the risks Rrr which the project was designed; and 2) able to he Tully completed within the three-year Poll. FEMA will use the information provided in the application and after the submission of the first MIR to determine the feasibility and effectiveness of a grant project. To that end, Us should include: • An explanation ofhow the proposed project will achieve objectives as identified in the SPR, including expected long-term impact where applicable, and which core capability gap(s) it helps to close and how; • A summary of the status of planning and design efforts accomplished to (late (e.g., included in a capital improvement plan): and • A project seliedule with clear milestones. Recipients are expected to conform, as applicable, with accepted engineering practices, established codes, standards, modeling techniques. and best practices, and participate in the development of case studies demonstrating the effective use of grant Rinds, as requested. Review and Selection Process (SHSP and UASI) To CnSUPC the effectiveness of proposed investments and projects, all applications will undergo a federal review. The federal review will be conducted by FEMA HQ Program Analysts. TEMA HQ Program Analysts will use a checklist to verify compliance with all administrative and eligibility criteria identified in the NOFO. Recipients must he able to demonstrate holy Page ^_i of 30 FY 2019 HSCP NOFO investments support closing capability gaps or sustaining capabilities identified in the THIRA/SPR process. Us will be reviewed at both the investment and project level. A program hold may be placed on any investment which is found to be noncompliant. Fusion center investments will he jointly reviewed by FEMA and the DI IS Office of Intelligence and Analysis (I&A) for compliance with 1ISGP NOFO requirements to prioritize the alignment of requests with results from the annual Fusion Center Assessment Program. If a fusion center investment does not meet the requirements, a Fusion Center Addendum must be completed and submitted for review and approval prior to expending funds allocated to fusion center activities. Emergency communications investments will be jointly reviewed by FEMA and the DHS Office of Emergency Communications (OEC) to verify compliance with SAFECO[v1 guidance. FEMA and OEC will coordinate directly with the recipient on any compliance concerns and will provide technical assistance as necessary to help ensure full compliance. Review and Selection Process (OPSC) Applications will be reviewed by the SAA and USBP Sector Headquarters for completeness and adherence to programmatic guidelines and evaluated for anticipated feasibility, need, and impact of the Operations Orders. For more information on Operations Orders and other requirements of OPSG, see the Preparedness Grants Manual, DI IS/FEMA will verify compliance with all administrative and eligibility criteria identified in the NOFO and required submission of Operations Orders and Inventory of Operations Orders by the established due dates. DHS/FEMA and USBP will use the results of both the riskanalysis and the lederal review by DI IS/FEMA to make recommendations for funding to the Secretary of Homeland Sec m•ity. FY 2019 OPSG funds will be allocated competitively based on risk-based prioritization using the OPSG Risl< Assessment described above. Final funding allocations are determined by the Secretary, who may consider information and input from various law Cal'Orcement offices or subject -matter experts within the Department. Factors considered include, but are not limited to threat, vulnerability, miles of the border, and other border -specific law enforcement intelligence, as well as the feasibility of FY 2019 Operations Orders to designated localities within horder states and territories. Financial Integrity Criteria Prior to malting a Federal award, DI IS/FEMA is required by 31 U.S.C. § 3321 note, 41 U.S.0 2313, and 2 C.F.R. § 200.205 to review information available through any OMB -designated repositories of government -wide eligibility qualification or financial integrity information. Application evaluation criteria may include the following risk-based considerations of the applicant: I. Financial stability; 2. Quality of management systems and ability to meet management standards: 3. I listory of performance in managing Federal awards; 4. Reports and findings from audits: and 5. Ability to effectively implement statutory, regulatory, or other requirements. Page 26 of 30 FV 2019 HSCP NOFO Supplemental Financial Integrity Review Prior to making a Federal award where the anticipated Federal share of a Federal award will be greater than the simplified acquisition threshold, currently $250,000 (see Section 805 of the National Defense Authorization Act for Fiscal Year 2008, Pub. L. No. 1 15-9I, ON/113 Memorandum M-18-18 at htto.s://\4nV\V.\yhlteliotiSe.PC)V/cvo-content/unloads/2018/06/M-18-18.odf: see also FEMA GPD Information Bulletin No. 434, hxreases and Chances to the Micro -Purchase and Sinnnlifled ACOUiSitiOn Threshol(s): DHS/FEMA is required to review and consider any information about the applicant in the designated integrity and performance system accessible through the System for Award Management (SAM), which is currently the Federal Awardee Performance and Intccrrity Information System (VAPHS) and is also accessible through the SANT website. An applicant, at its option, may review information in FAIII1S and continent on any information about itself that a Federal awarding agency previously entered. DHS/FEMA will consider any comments by (lie applicant, in addition to the other information in FAPIIS, in making a.judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants, as described in 2 C.F.R. § 200.205. F. Federal Achard Administration Information Notice of Award See the Preparedness Grants Manual for information on Notice of Award. Administrative and National Policy Requirements See the Prenarc(Iness Grants Manual for information on Administrative and National Policy requirements. SHSP and UASI Pass -Through Requirements Awards made to the SAA for HSGP carry additional pass-through requirements. Pass-through is defined as an obligation on the part of the SAA to male funds available to local units of government, combinations of local units, tribal governments, or other specific groups or organizations. Four requirements must be met to pass-through grant funds: • The SAA must make a firm written commitment to passing through grant funds to subrecipients; • The SAA's commitment must be unconditional (i.e., no contingencies for the availability of SAA funds); • There must be documentary evidence (i.e., award document, ternis, and conditions) of the commitment; and • The award terms ❑first be contimunicated to the subrccipient. Timing and Amount The SAA must pass-through at least 80 percent of the funds awarded under the Sl ISP and UASI to local or tribal units of government within 45 calendar days of receipt of the funds. "Receipt of the funds" occurs either when the SAA accepts the award or 15 calendar clays after the SAA receives notice of the award, whichever is earlier. Page 27 of 30 FY 2019 IISGP NOFO SAAB are sent notification ofHSGP awards via the GPD's ND Grants system. If an SAA accepts its award within 15 calendar davs of receiving notice of the award in the ND Grants system, the 45 -calendar clays pass-through period will start on the date the SAA accepted the rd within 15 calendar days of receiving notice award. Should an SAA not accept the HSGP awa of the award in the ND Grants system, the 45 -calendar days pass-through period will begin 15 calendar days atter the award notification is sent to the SAA via the ND Grants system. It is important to note that the PoP start date does not directly affect the start of the 45 -calendar days pass-through period. For example, an SAA may receive notice of the HSGP award on August 20, 2019, while the Pop dales for that award are September I. 2019. through August 31, 2022. In this example, the 45 -day pass-through period will begin on the date the SAA accepts the HSGP award or September 4, 2019 (15 calendar days after the SAA was notified of the award), whichever dale occurs first. The Poll start date of September L 2019, would not affect the timing of meeting the 45 -calendar day pass-through requirement. Other SHSP and UASI Pass -Through Requirements The signatory authority of the SAA must certify in writing to I)I-IS/FENIA that pass-through requirements have been met. A letter of intent (or equivalent) to distribute funds is not considered sufficient. The pass-through requirement does not apply to SHSP awards made to the District of Columbia, Guam, American Samoa, the U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands. The Commonwealth of Puerto Rico is required to comply with the pass-through requirement, and its SAA nwsl also obligate at least 90 percent of the funds to local units of government within 45 calendar days of receipt of the Funds. Under SHSP, the SAA may retain more than 20 percent of funding for expenditures made by the state on behalf of the local unit(s) of goverment. This may occur only with the written consent of the local unit of government, specifying the amount of funds to be retained and the intended use of funds. States shall review their written consent agreements yearly and ensure that they are still valid. If a written consent agreement is already in place from previous fiscal years, DHS/FEMA will continue to recognize it for FY 2019, unless the written consent review indicates the local goverinnent is no longer in agreement. If modifications to the existing agreement are necessary, the SAA should contact their assigned FEMA HQ Program Analyst. Additional OPSG Requirements The recipient is prohibited from obligating or expending Bods provided through this award until each unique and specific county -level or equivalent Operational Order/Fragmentary Operations Order budget has been reviewed and approved through an official electronic mail notice issued by DI IS/FEMA removing this special programmatic condition. Reporting See the Preuaredness Grants Manual for information on reporting requirements. Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) Process Page 28 of 30 FY 2019 HSGP NOFO See the Preparedness Grants Manual for information on the THIRA and SPR process. Supplemental Information Reporting Systems In addition to ND Grants, the following information systems are used for the submission of required reports: Grant Reporting Tool (GRT) Information on the GRP can he found in the Preoaredness Grants Manual. Unified Reporting Tool (URT) Ser the Preparedness Grants Manual for information on the URT, Closeout Reporting Requirements See the Preparedness Grants Manual for information on closeout reporting requirements. Disclosing Information per 2 C.F.R. § 180.335 See the Preparedness Grants Manual for information on disclosing information. G. 1)I1S/FEMA Awardinv Aeeuc-y Contact Information Contact and Resource Information Centralized Scheduling and Information Desk (CSID) CSID is a non -emergency comprehensive management and information resource developed by DHS/FEMA for grant stakeholders. CSID provides general information on all DHS/FEMA grant programs and maintains a comprehensive database containing Ivey personnel contact information at the federal, state, and local levels, When necessary, recipients will be directed to a Federal point of contact who can answer specific progrmmnatic questions or concerns. CSID can be reached by phone at (800) 368-6498 or by e-mail at atikcsicUujfema,Lov. Monday through Friday. 9:00 a.m. — 5:00 p.m. ET. GPU Grant Operations Division GPD's Grant Operations Division Business Office provides support regarding linancial matters and budgetary, technical assistance. Additional guidance and information can be obtained by contacting the FEMA Call Center at 866-927-$646 or via e-mail to ASK-GMD6rll'ema.eov. FEMA Regional Offices FEMA Regional Oflices may also provide fiscal support, including pre- and post -award administration and technical assistance such as conducting cash analysis, financial monitoring, and audit resolution for the grant programs included in this solicitation. GPD will provide programmatic support and technical assistance. FEMA Regional Office contact information is available herr. GPD Euvirounental Planning and Historic Preser•cation (FHP) The DI IS/FElvIA GPD FHP Team provides guidance and information about the EHP review process to recipients and subrecipients. All inquiries and communications about GPD projects Page 29 of 30 FY 21119 nSGP NOFO or the EHP review process, including the submittal of EI IP review materials, should be sent to eodehointo(al Lema.dlls,ffoV. EHP Technical Assistance, including the EI IP Screening Form, can be found online at httus:/hvw\a'.1ema,Lov/mecliti-library/assets/cIOCLImCnt.S/90195. Systems Information Grants.gov For technical assistance with Grants.cnv, call the customer support hotline 24 hours per day, 7 clays per week (except Federal holidays) at (800) 518-4726 or e-mail at support(ulgrants.gov. Nun -Disaster (ND) Grants For technical assistance with the ND Grants system, please contact the ND Grants Helpclesk at nderants(iofenw.euv or (800) 865-4076, Monday through Friday, 9:00 a.m. — 5:00 p.m. ET. Payment and Reporting System (PARS) DI IS/FEMA uses the Pavment and Reoortin-, Svstem (PAI:S) for financial reporting, invoicing and tracking payments. DHS/FEMA uses the Direct Deposit/Electronic Fluids Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard Form 119A, Direct Deposit Form. H. A i i nal fnforma(jan GPD has developed the Preoaredness Grants Manual to guide applicants and recipients of grant funding on how to manage their grants and other resources. Recipients seeking guidance on policies and procedures for managing preparedness grants should reference the Manual for further information. Examples of information contained in the Prenaredncss Chants Manual include: • Conllicts of Interest in [lie Administration of Federal Awards and Subawards; • Extensions; • Monitoring; • Procurement Integrity; and • Other Post -Award Requirements. In response to recent disasters, FEMA has introduced a new lifelines construct, in order to enable the continuous operation of government functions and critical business essential to human health. safety, or economic security during and atter a disaster. To learn more about lifelines, please refer to the Preoaredness Grants Manual, or visit hUo://www.lenur.auv/national-olunninc-liamcwnrls. Page 30 of 30 FY 2019 HSGP NOFO TERMS OF 2019 HOMELAND SECURITY GRANT PROGRAM (HSGP) FUNDING Oakland County, by and through its Oakland County Homeland Security Division, (hereinafter referred to as the Grantor), in accordance with Fiscal Year 2019 Homeland Security Grant Program (HSGP) is providing funding for training, conferences, exercises, or related expenses to (hereinafter referred to as the Subrecipient) DUNS ft The Subrecipient acknowledges acceptance of said training, conferences, exercises, or related expenses reimbursed or paid directly by Grantor on behalf of the Subrecipient and understands the following: 1, The original source of grant funding is the U.S. Department of Homeland Security, Federal Emergency Management Agency, CFDAtt 97.067, FEDERAL AWARD 0 DHS -I9 -GPD -067-00-01. The funding is passed through to the Grantor by the Michigan Department of State Police, Emergency Management and Homeland Security Division Grant and the County of Macomb Grant 4 EMW-2019-SS-00021. 2. The federal award period is September 1, 2019 through May 31, 2022. 3. The purpose of the Federal funding is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the nation for threats and hazards that pose the greatest risk to the security of the United States. 4. The Subrecipient shall only request reimbursement under this agreement in accordance with the 2019 Homeland Security Grant Program Guidance for the above -referenced grant. 5. The Subrecipient, as directed and required by the Grantor, shall submit all required reimbursement forms to the Grantor. If the reimbursement forms are not submitted in accordance with these terms, the Grantor shall have no obligation to reimburse the Subrecipient. 6. The Subrecipient agrees to comply with the Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements (2 CFR Part 200). The Subrecipient will be required to complete a risk assessment and is subject to financial and program monitoring. Oakland County Fiscal Services will provide the amount of Federal funds obligated for training, conferences, exercises, or related expenses to Subrecipients on a quarterly basis. 7. The Subrecipient acknowledges and agrees to comply with applicable provisions governing U.S. Department of Homeland Security (DHS) access to records, accounts, documents, information, facilities, and staff, The Subrecipient also agrees to require any Subrecipients, contractors, successors, transferees, and assignees to acknowledge and comply with these same provisions. Detailed information on record provisions can be found in the DHS Standard Administrative Terms and Conditions located at http://www.dlis. ov Lil3 icatioll 1 1S-dhs starnclard-tcmis-and-conditions. specifically in the DHS Specific Acknowledgements and Assurances. Page 1 of 2 TERMS OF 2019 HOMELAND SECURITY GRANT PROGRAM (HSGP) FUNDING 8. Subrecipients receiving $750,000 or more in Federal funds in their fiscal year shall have a single audit performed in compliance with 2 CFR 200 Subpart F — Audit Requirements. The funding reimbursed or spent by the Grantor on behalf of the Subrecipient for training, conferences, exercises, or related expenses shall be included on the Schedule of Expenditures of Federal Awards if the agency is required to have a single audit performed. Subrecipients must also submit a Corrective Action Plan for any audit findings that impact Homeland Security funded programs and management letter (if issued) with a response. Subrecipients exempt from the Single Audit requirements that receive less than $750,000 of total Federal funding must submit a Financial Statement Audit prepared in accordance with GAAS if the audit includes disclosures that may negatively impact Homeland Security programs including, but not limited to fraud, financial statement misstatements, and violations of contract and grant provisions. Please acknowledge acceptance of these conditions: Organization: Authorized Official Signature: Date: Printed Name: Phone: Email Address: Financial Point of Contact: Signature: Date: Printed Name: Phone: Email Address: Approved By Oakland County Homeland Security: Signature: Date: Printed Name: Phone: Title: Page 2 of 2 OAKLAND COUNTY HOMELAND SECURITY DIVISION DING -TRANSFER%ACCEPTANCE OF EQUIPMENT MEMORANDUM OF UNDERSTAN hereinafter referred to as the Grantor), in accordance with Fiscal Year 2019 Homeland Security Oakland County. by and through its Homeland Security Division, ( (hereinafter referred to as the Subrecipient). DUNS # Grant (Grant Program) Is providing the below listed Equipment to undersigned acknowledges acceptance of said Equipment and understands the follo"<'ing'The is Security, CFDA# dera� Award 1_ The original source funding the M ch gU.S, Department of en Department o* Stat Pohcde, Eme g ncy Ma nageme t and Hom elandDSecurt Division GraOnt and the Cougty passed through t the Grantor n of Macgm b Grant # E M W -2019 -SS -00021. 2. The federal award period is September 1, 2019 through May 31, 2022. ies thatF,deraose the greatest fpi lfdndihOto sot the state andarlty the U+u td Pretest terrorism and other catastrophic events and to prepare the nation for l effOrls to Preven 3. The purpose of T threats and hazed P 4, The value of Equipment provided to the Subreoplent is S 5. I TION 24 HOUR CONTACT BU51NE5S CONTACT ` EQUIPMENT AMOON7 EVENDOH PHOP EQUIOMEWT IP:AMf &oHONEI INAMEB PHONEI VENDOR I ` 6 By signing this Memorandum of Understanding, the Subrecipient accepts the Equipment in its current condition, "AS lS", and acknowledges that It had an appertanity to +aspect the Equipment. The Subreapientreceiving M Equipment wiII be required to complete a risk assessment 7. By signing this Memorandum of Understanding, the Subrecipient agrees to compfywith the Office of Management and Budget(OMB)Uniform Administrative Requirements, Cost Principles, and Audit Requirements (2 CFR Part 200) and be subject to financial and program monitoring Oakland County Fiscal Services will provide necessary information to Subrecipients for their single audit reporting on a quarterly basis with applicable provisions governing LLS any su Deparof tment contractors, d - (DES) access to , transferees, and S. The Subreopient acknowledges and agrees , and staff The Spubreciplent also agrees to require any subrec p' accounts, documents, information. facilities,information n reco rdrs-and-condia n. s, specifically In the DHS Specific assignees to acknowledge and comply with these prCviscotns bllcet cd mf1r dins on record provisions can he found in the DHS Standar Administrative Terms and Condttions located at htt // "'vv" Acknowledgements and Assurances. Page 1 of 3 UR tSO4 EKT ptV of E{RU1PM ,;pied to, the OAK�q UT ND1�G E��NSFE iACCEPTP�GE u p rcludine but not lu GO CRA meat s°izlV resPons`b1e {°r the E4 �E�oRA�f�UM OF Uty�ERS e SubreciP,ent sha\� be of Understa ^ o estroYad- e o theftoi E_,110 menti ndi € ti A, dammed, r oss, damag scCet;on, o{ .his N,e d ecut,o^ nt, t, sli ent�i' lost, stp1earn records anoPrfatu P ena, and the p19 Hornelan on ex e uiPn'en or nem g fontproK msttaPP Eq ` rn d 2 Up Eq Eq \1 G ' dee e m nt an 9' ,nR: of the °{ the wlllfu 4 ffida\ ��gnt t th fol�ow erat,on an reFair which ,s ar�°{ the o ubrzuP the p of base o Tine g 2 N�amte^ on cepa`" EQcli est and m Uk od b' yaw not Included the EqU Pment ents,1n a4 CFR 13.32' enc must Pro tbenew 9 3. RePeSt g 1ihe EqulPment mend, if trai Unb�2L Pent s use ofi nce with the requirem mobf\e, the I lit $ha,t Pr°vl0eand r' °{ , ate,fu 9 4' 1n urance for t o uip out o} the S t.n accorda cure ,s ubredp this Mere sable or }ns for use {the Eq the- - 9S' Trainln� <ansm€are g l q 6 \i c4a,rn- Grant regal nen uabilitV }Ora d shall use the EGu ed nt- eEque Eq�prnert Gran°suP°r'`ae�55 ODD that aed`�SPIs<uet I} the g 7. IV with ar e above_ref ere o{ the E-Cpp , l ncat,on °f rovided to tb?tems valued Wath the Granto• prerPI rats cram G Pdarce,o the med of the io `at be foun° Sect,on st,al� b ann Except fore and work nD6 bear. Fds nt Su The Su proms r rotor Ment by tr,,s ant prop the Equ P n 2 CFR' raf Pwa 10. )Grant canto E -CWP used ,s G- rn wit de Secunt, the G the req of to or ;eta Bance s o+ Eethat ad SUbted�P;hat ent nho(1kho�P„e-edit e\yhTee l3loVe as�ohs aoeiftt Glaos tO disPoSe andl ing -au po°rme5in du ePo{EaPY dttc:t f.�ndegsecr"tu de d%t P the and ,wire s 11- The a� WcaC+c tar .`mn, for ran a s tP ed n the plan for ale Pudlt aed,t in a Dener triE Gran .nue vnti� rm the G e hale have e,nclud pct,on the Sino -i the viotatfons wcatoo„ to nd enc a�\ into Ment ars sna11 b rrzrt`ve tfrom GPpS and sh emP with is exoe StanPe^dab eing h a is of, �, 1i enU n ofi trie Equipn Fede fuan,ora e,r fis0i Oil — t Ba oo� demitu- �o epara fxn accosdati ce t mustater`en to, us r cal dum ust Sub d to men oc,a{iP1e tsr<ce`vmES EaoP9ent'`nCeu6e ntherf t; d Subf ,ta dnwiiaa tatee't Aelt Pfeaud, anc,a uiPn,ent.,ncludingrvtnotl,mited ass 75p, de enlell clu ud;t P orm ttec C ',ssue anc state trim dt 12. o tRequ,rements uhed to navearns and re`°fund ^g must sro6ra^",ndud�nD, and mi- Olt s, Ouse of Is re el r�Oaeland5that 575 �0, oely emPa e No`me\and SecurltVP nd{ee asSOciateii\11, shdetermination bV audest. ^dersta^ that kt maV d}n� rec closures hat gra t Prcv,l+,}`-' nsible for all costsesfa5 ,C aced with an inei,E Federal �`vditors vP°n req ent o mem andurr` °f u t oY dis an , o or {e- to and neem of conuaet so1et4 resp ts,{,nes. rand state user ag 13 The Subrer'c toe Equ`Prnen`ouPent availablef°`ne GA nto on a�partnerssublectto anY c� Subrec�p�ert shall makke t e E uipment ava'�ab\et° all U s\ reg 1 mzSub.edPibntthe Subaeopiznt - r5 be required '4 pme2 013 - - % D COuI`l�Y l `N� E RP%SF RI a� aE F EaU1PN�E � �EMO��00�®�u DER`'YmwOI rs e0.u`pn'ent is- OeGrantor in ad[ninEstecing tti The person acting {Or ` � N iocationlguttd'mg'. 'Te�eor0ne No.: Erna;l pddress� Organization: - ' Puthorized O�rdrah Signature: — panted Name:: --�� Er"+a+t Pddress: Financial Point of Contact: S�gnatuTe: !_ P «nted E�na�l Pddress' �' meland Security Pppcoved BY Oakland �ountV Na S;gnature printed Name 7%tle: -� pate Phone'. pate'. Phone' pate. phone. Page 3 04 Resolution #20229 July 2, 2020 Moved by Jackson seconded by Weipert the resolutions on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted (with accompanying reports being accepted). ",,. I HEREBYAPPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (I STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 2, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 2ntl day of July, 2020. Lisa Brown, Oakland County