HomeMy WebLinkAboutResolutions - 2020.07.02 - 33402REPORT (MISC. #20220) July 2, 2020
BY: Commissioner David T. Woodward, Chairperson, Pandemic Response and Economic Recovery
Committee
IN RE: MR #20220 — BOARD OF COMMISSIONERS—AUTHORIZE FUNDING FROM CARES ACT
CORONAVIRUS RELIEF FUNDS FOR COUNTY ABSENT VOTER COUNTING BOARD EQUIPMENT
PURCHASE AND POLL WORKER TRAINING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen.
The Pandemic Response and Economic Recovery Committee, having reviewed the above -referenced
resolution on June 29, 2020, reports with the recommendation that the resolution be adopted with the
following amendments:
Amend the NOW THEREFORE BE IT RESOLVED clause, as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves up to $1,209;000 $1,225,252 from the CARES Act's Coronavirus Relief Funds for the
administration of a county absent voter counting board and poll worker training software.
Add the following as the 1" BE IT FURTHER RESOLVED clause, as follows:
BE IT FURTHER RESOLVED that the FY 2020 and FY 2021 budget be amended as follows:
GENERAL FUND (#10100)
PCBU: GRANT Project: 100000003230
Bud Ref: 2020 Activity, GLB
Analysis GLB Revenue
9010101-133095-610313
Exoenditures
2010301-133095-702110
2010301-133095-731241
2010301-133095-760126
2010301-133095-731773
2010301-133095-750170
2010301-133095-731941
2010301-133095-731626
2010301-133095-750294
2010301-133095-750126
Federal Operating Grants
Total Revenue
Per Diem
Miscellaneous
Capital Outlay Miscellaneous
Software Rental Lease Purch.
Other Expendable Equipment
Training
Rent
Materials and Supplies
Election Supplies
Total Expenditures
FY 2020 FY 2021
$1,093,752 $131.500
$1 093 752
$ 37,500
3,000
973,880
33,328
18,000
4,500
9,440
4,104
10.000
$ 1.093.752
$ 75,000
6,000
0
0
0
4,500
36,000
0
10.000
$131.500
Chairperson, on behalf of the Pandemic Response and Economic Recovery Committee, I move the
acceptance of the foregoing report. n n ^
Commissioner David T. Woodward, District #17
Chairperson, Pandemic Response and
Economic Recovery Committee
PANDEMIC RESPONSE AND RECOVERY COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Miller absent.
MISCELLANEOUS RESOLUTION #20220
BY: Commissioner Nancy Quarles, District #17
IN RE: BOARD OF COMMISSIONERS — AUTHORIZE FUNDING FROM CARES ACT CORONAVIRUS
RELIEF FUNDS FOR COUNTY ABSENT VOTER COUNTING BOARD EQUIPMENT PURCHASE AND
POLL WORKER TRAINING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 95 of 2020, permits the county clerk and city/township clerks to work collaboratively
to establish a County Absent Voter Counting Board to process absentee ballots on Election Day; and
WHEREAS 21 city/township clerks have requested to participate in the County Absent Vater Counting
Board fortheAugust Primary Election and approximately 40 have requested to participate forthe November
General Election; and
WHEREAS concerns from the COVID-19 virus pandemic combined with "no-reason absentee voting",
resulted in nearly 99.9% of Michigan voters casting absentee ballots during the May election; and
WHEREAS city/township clerks have already received a record number of absentee ballot applications for
the August Primary Election; and
WHEREAS the large increase in absentee ballots combined with same day registration may present
challenges for communities that lack adequate election infrastructure including high speed tabulators, staff
and poll workers; and
WHEREAS increased absentee balloting also provides opportunities to reallocate election resources to
create greater efficiency, accuracy, improve training and achieve savings through cooperative agreements
among municipalities. These agreements would provide for consolidated administration and management
of absent voter counting boards; and
WHEREAS concerns from the COVID-19 virus pandemic have also created challenges to training the
County's poll workers; and
WHEREAS the Oakland County Board of Commissioners formed the Oakland County Safe, Healthy and
Secure Election Advisory Board to identify challenges and barriers for having safe, healthy and secure
elections in 2020 during the COVID-19 pandemic; and
WHEREAS the Advisory Council has recommended that the Board of Commissioners authorizes funding
for the equipment and poll working training necessary for the Oakland County Clerk's Election Division to
administrate a County Absent Voter Counting Board, in support of, and at the request of local clerks
throughout Oakland County; and
WHEREAS the county clerk seeks to support our city and township clerks by entering into mutually agreed
upon absentee ballot counting services agreements and a virtual poll worker training option at no cost to
the municipalities; and
WHEREAS funds are available from the CARES Act's Coronavirus Relief Fund to cover the costs
associated with purchasing additional voting equipment, securing facilities, paying absent voter counting
board inspectors, and other miscellaneous expenses; and
WHEREAS the clerk's office anticipates the State of Michigan will cover approximately $475,000 of these
casts.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
up to $1,200,000 from the CARES Act's Coronavirus Relief Funds for the administration of a county absent
voter counting board and poll worker training software.
BE IT FURTHER RESOLVED the total cost of the program is dependent upon the share of expenditures
paid by the State of Michigan.
BE IT FURTHER RESOLVED that the Chairman of the Board is authorized to execute contractual
agreement(s) with the State of Michigan required for the implementation of this program, subject to review
of Corporation Counsel and the Purchasing Unit.
Chairperson, I move the adoption of the foregoing resolution.
Commisstioner N y Quarles
District #17
Resolution #20220
June 25, 2020
The Chairperson referred the resolution to the Pandemic Response and Economic Recovery Committee.
There were no objections.
Resolution #20220 July 2, 2020
Moved by Jackson seconded by Weipert the resolutions on the amended Consent Agenda be adopted
(with accompanying reports being accepted).
AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray,
Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted
(with accompanying reports being accepted).
I HERE13YAPPROVETHIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANTTO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 2, 2020,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 2nd day of July, 2020. All�) ��
r
Lisa Brown, Oakland County