HomeMy WebLinkAboutResolutions - 2020.07.02 - 33404MISCELLANEOUS RESOLUTION #20237 July 2, 2020
BY: Commissioner Helaine Zack, Chairperson, Finance and Inuastructure Committee
IN RE: ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS — MICHIGAN DEPARTMENT OF
ENVIRONMENT, GREAT LAKES AND ENERGY (EGLE) BROWNFIELD REDEVELOPMENT
PROGRAM — RENEW MICHIGAN GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Economic Development and Community Affairs (EDCA) department applied for and was
awarded the Michigan Department of Environment, Great Lakes and Energy Brownfield Redevelopment
Program — Renew Michigan Grant in the amount of $1,000,000 to remediate lead contamination from a
property in Oxford Township that currently houses a foster care facility for children; and
WHEREAS the agreement period is effective the date of contract execution through two years thereafter;
and
WHEREAS total project costs in the amount $1,000,000 consists of the following: $770,500 of the funding
will be used for cleanup costs, $149,000 for contingency, $80,000 for oversite and administrative costs and
$500 to purchase an EGLE sign to be displayed on the brownfield site, and
WHEREAS there is no match requirement for this State funding; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with
Miscellaneous Resolution #19006.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan Department of Environment, Great Lakes and Energy (EGLE) Brownfield Redevelopment
Program — Renew Michigan Grant which would be effective as of the date of contract execution and
continuing two years thereafter, in the amount of $1,000,000.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original award as approved.
BE IT FURTHER RESOLOVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED the FY 2020 — 2D22 budget is amended as follows:
Brownfield Consortium Assessment (#29412)
GR0000000939 Activity GLB, Analysis Type GLB, Bud Ref 2020
Revenue
1090201-174220-615571
Expenditure
1090201-174220-730373
1090201-174220-731458
1090201-174220-750399
State Operating Grants
Total Revenue
Contracted Services
Professional Services
Office Supplies
Total Expenditure
FY 2020-2022
1N� 111
' 111 1!!
$ 919,500
80,000
500
11AMM
Chairperson, on behalf of the Finance and Infrastructure Committee, I move adoption of the foregoing
resolution. (,
Commissioner Helaine Z?k, dDistrict #18
Chairperson, Finance and Infrastructure
Committee
FINANCE AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN -OFF — Economic Development and Community Affairs
GRAN'r NAME,: Brownfield Redevelopment Program — Renew Michigan Grant
FUNDING AGENCY: Michigan Department of Environment, Great Lakes and Fnergy (EGLE)
DEPARTMENT C'ONTAC'T: Brad Hansen/248-858-5073
STATUS: Gant Acceptance (Greater than $10,000)
DATE: 6/26/2020
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to he placed on the agendata) of the
appropriate Board of Commissioners" conunittee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B. — Lynn So: tdss (6/13/20)
lfauian Resources:
FIR Approved — No HR Implications — Luri Taylor (6/11/20)
Risk IVlauagement:
Approved by Risk Management. — Robert Erlenbeck (6/11/20)
Corporation Counsel:
Approved. — Ahmad Ruby (6/18/20)
��I, STATE Or' of cHIGAN
DEPARTMENT OF
y� ENVIRONMENT, GREAT LAKES, AND ENERGY
LANSING
CGRETCHEN WHITMER
GOVERNOR
June 8, 2020
Mr. David Woodward, Chairman
Oakland County Board of Commissioners
2100 Pontiac Lake Road, Building 41W
Waterford, Michigan 48341
Dear Mr. Woodward:
LIESL EICHLER CLARK
DIRECTOR
I am pleased to inform you that the Michigan Department of Environment, Great Lakes, and
Energy (EGLE) has completed its review of your March 9, 2020, application for funding under
the Brownfield Redevelopment Program. Your application for the House of Providence
Redevelopment Project was awarded $1,000,000 in brownfield redevelopment grant funding.
The funding was approved by Chief Deputy Director Aaron B. Keatley on June 4, 2020. This
award has also been approved by the State Administrative Board.
Your brownfield coordinator, Mr. Dan Gough, will forward a grant agreement for your signature.
The agreement describes the terms and conditions for the expenditure of funds. Mr. Gough will
work with you to initiate the project once the agreement is signed by you and EGLE.
If you have questions regarding your award, please contact Mr. Ryan Londrigan, Supervisor,
Brownfield Redevelopment Unit, Remediation and Redevelopment Division, at 989-891-6072;
LondriganR@Michigan.gov; or EGLE, P.O, Box 30426, Lansing, Michigan 48909-7926.
Sincerely,
71 I
f /)(
Mike Neller, Director
Remediation and Redevelopment Division
517-284-5144
cc: Senator Rosemary Bayer
Representative John Reilly
Mr. Bradley Hansen, Business Development Representative, Oakland County
Ms. Liesl Eichler Clark, Director, EGLE
Mr. Aaron B. Keatley, Chief Deputy Director, EGLE
Ms, Sarah M. Howes, Legislative Liaison, EGLE
Mr. Hugh C. McDiarmid Jr., Communications Manager, EGLE
Ms. Carrie Geyer, EGLE
Mr. Ryan Londrigan, EGLE
Mr. Daniel Gough, EGLE
File #2020-2438
CONSTITUTION HALL • 525 WEST ALLEGAN STREET • P.O BOX 30473 • LANSING, MICHIGAN 48900-7973
Michigan gov/EGLE • 800-662-9278
y{„.°��,, ��j'yyyS STATE UP iVtICIMIAN
' ,`
DEPARTMENT OF
v ENVIRONMENT, GREAT LAKES, AND ENERGY
GRETCHEN WHITMER LANSINIi
GOVERNOR
June 9, 2020
Mr. David Woodward, Chairman
Oakland County Board of Commissioners
2100 Pontiac Lake Road, Building 41 W
Waterford, Michigan 48341
Dear Mr. Woodward:
SUBJECT: Renew Michigan Grant
House of Providence
Tracking Code: 2020-2438
Location Code 6E18
LIESL EICHLER CLARK
oIREU MR
Congratulations on your recent Brownfield Redevelopment grant award for the House of Providence
project. I have attached an electronic agreement for your signature. The grant funding will be available
to Oakland County once the agreement Is signed by an authorized representative of the County and the
Department of Environment, Great Lakes, and Energy (EGLE).
Please return contract via email.
1. Print and sign the attached document
2. Scan the signed version
3. Email the scanned file to EGLE-Brownfields@michlgan.gov and to me.
After the agreement is signed, a work plan describing the proposed work must be submitted and
approved prior to undertaking any activities or incurring any other expenses. Expenses incurred prior to
the date that the grant agreement is signed by EGLE are not eligible for payment under the Brownfield
Redevelopment Grant and Loan Program unless specific prior approval is made by the Director of EGLE.
If you have any questions or concerns, please feel free to contact me. I look forward to working with you
on this project.
Sincerely,
Dan Gough, Brownfield Redevelopment Coordinator
Brownfield Assessment and Redevelopment Section
Remediation and Redevelopment Division
517-281-8253
GoughDl@michigan.gov
Enclosures
cc: Mr. Bradley Hansen, Oakland County
Ms. Carrie Geyer, EGLE
Mr. Ryan Londrigan, EGLE
Ms Dawn Austin, EGLE
Mr. Mark Kussro, EGLE
File #2020-2438
CONSTITUTION HALL • 525 WEST ALLEGAN STREET - P.O. BOX 30473 • LANSING, MICHIGAN 48909-7973
www,inichigan.gov/egie • (800) 662-9278
CV LC BROWNFIELD GRANT AGREEMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT
LAKES, AND ENERGY
AND
OAKLAND COUNTY
This Grant Agreement ("Agreement') is made between the Michigan Department of Environment, Great Lakes, and
Energy, Remediation and Redevelopment Division (hereafter "State"), and Oakland County (hereafter "Grantee").
The purpose of this Agreement is to provide funding in exchange for work to be performed for the protect named
below. The State is authorized to provide grant assistance pursuant to the funding sources identified in Appendix A.
This Agreement is subject to the terms and conditions specified herein.
Project Name. House of Providence
Amount of Grant. $1,000,000
Start Date Date executed by the State
GRANTEE CONTACT:
Name/Title
David Woodward
Chairman
Oruamzalion
Oakland County Board of Commissioners
Address
1200 N. Telegraph Rd.
Pontiac, MI 48341
Teleohone number
246-858-0100
E-matl address
woodwa rdd @oakgov, co m
Federal ID number
38-6004876
Location Code: 8E18
Tracking Code: 2020-2438
End Date. Two years after Start Date
STATE'S CONTACT:
Name/Title
Dan Gough
Brownfield Coordinator
Division
Remediation and Redevelopment Division
Address
27700 Donald Court
Warren, MI 48092
Teleohone number
517-281-8253
E-mail address
GoLighDl@mtchigan.gov
The Individuals signing below certify by their signatures that they are authorized to sign this Grant Agreement on
behalf of their agencies, and that the parties will fulfill the terms of this Agreement, including any attached
appendices, as set forth herein.
FOR THE GRANTEE:
David Woodward, Chairman Date
FOR THE STATE:
Mike Neller, Director Grant Execution Date / Agreement Start Date
Remediation and Redevelopment Division Agreement End Date is two years after this date
Michigan Department of Environment, Great Lakes,
and Energy
Rev. 5-22-19
I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the State and the
Grantee and may be modified only by written agreement between the State and the Grantee.
(A) The scope of this project is limited to the activities specified in Appendix A and such activities as
are authorized by the State under this Agreement. Any change in project scope requires prior
written approval in accordance with Section III, Changes, in this Agreement.
(B) By acceptance of this Agreement, the Grantee commits to complete the project identified in
Appendix A within the time period allowed for in this Agreement and in accordance with the terms
and conditions of this Agreement.
II, AGREEMENT PERIOD
Upon signature by the State, the Agreement shall be effective from the Start Date until the End Date
on page 1. The State shall have no responsibility to provide funding to the Grantee for project work
performed except between the Start Date and the End Date specified on page 1. Expenditures
made by the Grantee prior to the Start Date or after the End Date of this Agreement are not eligible
for payment under this Agreement.
III. CHANGES
Any changes to this Agreement other than budget line item revisions less than 20 percent of the
total Agreement amount shall be requested by the Grantee or the State in writing and implemented
only upon approval in writing by the State. The State reserves the right to deny requests for
changes to the Agreement or to the appendices. No changes can be implemented without approval
by the State.
IV. GRANTEE DELIVERABLES AND REPORTING REOUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Agreement.
(A) The Grantee must complete and submit quarterly progress reports according to a form and
format prescribed by the State and must include supporting documentation of eligible project
expenses. These reports shall be due according to the following:
Reporting Period
Due Date
January 1 — March 31
April 30
April 1 — June 30
July 31
July 1 — September 30
Before October 15*
October 1 — December 31
January 31
*Due to the State's year-end closing procedures, there will be an accelerated due date for the report
covering July 1 — September 30. Advance notification regarding the due date for the quarter ending
September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early
October for the quarter ending September 30, an estimate of expenditures through September 30
must be submitted to allow the State to complete its accounting for that fiscal year.
The forms provided by the State shall be submitted to the State's contact at the address on page 1
All required supporting documentation (invoices, proof of payment, etc.) for expenses must be
included with the report.
(B) The Grantee shall provide a final project report in a format prescribed by the State. The
Grantee shall submit the final status report, including all supporting documentation for expenses,
along with the final project report and any other outstanding products within 30 days from the End
Date of the Agreement.
(C) The Grantee must provide electronic copies of all products and deliverables in accordance with
Appendix A.
(D) All products shall acknowledge that the project was supported in whole or in part by the State,
per the guidelines provided by the program.
(E) If 15 percent (15%) or more of the grant amount is expended in a single quarter, payment
requests may be submitted once monthly during that quarter.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances,
and regulations in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of
this grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise
from the Grantee's receipt or execution of this grant.
(D) The Grantee is responsible for the professional quality, technical accuracy, timely completion,
and coordination of all designs, drawings, specifications, reports, and other services submitted to
the State under this Agreement. The Grantee shall, without additional compensation, correct or
revise any errors, omissions, or other deficiencies in drawings, designs, specifications, reports, or
other services.
(E) The State's approval of drawings, designs, specifications, reports, and incidental work or
materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the
technical adequacy of the work. The State's review, approval, acceptance, or payment for any of
the services shall not be construed as a waiver of any rights under this Agreement or of any cause
of action arising out of the performance of this Agreement.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false informationwith
the State for the purpose of obtaining this Agreement or any payment under the Agreement, and
that any such filing may subject the Grantee, its agents, and/or employees to criminal and civil
prosecution and/or termination of the grant.
VI. USE OF MATERI6I
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a portion
of its development.
The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive and
irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any
copyrightable material or research data submitted under this grant whether or not the material is
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
VII. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations
under this Agreement to any other party without the prior written consent of the State. The State
does not assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
VIII. SUBCONTRACTS
The State reserves the right to deny the use of any consultant, contractor, associate, or other
personnel to perform any portion of the project. The Grantee is solely responsible for all contractual
activities performed under this Agreement. Further, the State will consider the Grantee to be the sole
point of contact with regard to contractual matters, including payment of any and all charges resulting
from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be
subject to the provisions of this Agreement and shall be qualified to perform the duties required.
IX. NON-DISCRIMINATION
The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended,
MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended,
MCL 37.1101 et seq., and all other federal, state, and local fair employment practices and equal
opportunity laws and covenants that it shall not discriminate against any employee or applicant for
employment, to be employed in the performance of this Agreement, with respect to his or her hire,
tenure, terns, conditions, or privileges of employment, or any matter directly or indirectly related to
employment, because of his or her race, religion, color, national origin, age, sex, height, weight,
marital status, or physical or mental disability that is unrelated to the individual's ability to perform
the duties of a particular job or position. The Grantee agrees to include in every subcontract
entered into for the performance of this Agreement this covenant not to discriminate in
employment. A breach of this covenant is a material breach of this Agreement.
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA
278, as amended, MCL 423.321 et seq.
OPEN1-1UM
(A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or
costs arising out of activities to be carried out by the Grantee under this Agreement, if the liability
is caused by the Grantee, or any employee or agent of the Grantee acting within the scope of
their employment or agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by
the Grantee, the State, its agencies, or their employees as provided by statute or court decisions.
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee's Board of Directors, its employees, partner agencies, or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI -LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with OMB
Circular A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti -Lobbying Act,
which prohibits the use of all project funds regardless of source, to engage in lobbying the state or
federal government or in litigation against the State. Further, the Grantee shall require that the
language of this assurance be included in the award documents of all subawards at all tiers.
If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any
of the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of
Michigan's lobbying statute, MCL 4.415(2). "'Lobbying' means communicating directly with an
official of the executive branch of state government or an official in the legislative branch of state
government for the purpose of influencing legislative or administrative action." The Grantee shall
not use any of the grant funds awarded in this Agreement for the purpose of litigation against the
State. Further, the Grantee shall require that language of this assurance be included in the award
documents of all subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies to the best of its knowledge and belief that it,
its agents, and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction, as defined in 45 CFR 1185;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen
property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection(2).
(4) Have not within a three-year period preceding this Agreement had one or more
public transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state Dr federal laws, executive
orders, regulations, and policies governing this program.
XV. AUDIT AND ACCESS TO RECORDS
The State reserves the right to conduct a programmatic and financial audit of the project, and the
State may withhold payment until the audit is satisfactorily completed. The Grantee will be required
to maintain all pertinent records and evidence pertaining to this Agreement, including grant and any
required matching funds, in accordance with generally accepted accounting principles and other
procedures specified by the State. The State or any of its duly authorized representatives must have
access, upon reasonable notice, to such books, records, documents, and other evidence for the
purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access
and inspection. All records must be maintained for a minimum of ten (10) years after the final
payment has been issued to the Grantee by the State.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may
arise from the Grantee's actions under this Agreement.
(B) The Grantee must comply with applicable workers' compensation laws while engaging in
activities authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the State under this
Agreement must not be financed by any source other than the State under the terms of this
Agreement. If funding is received through any other source, the Grantee agrees to delete from
Grantee's billings, or to immediately refund to the State, the total amount representing such
duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The State will
pay the Grantee a total amount not to exceed the amount on page 1 of this Agreement, in
accordancewith Appendix A, and only for expenses incurred and paid. All other costs necessary to
complete the project are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this
Agreement are not allowed under the Agreement, unless otherwise specified in Appendix A.
(C) The State will approve payment requests after approval of reports and related documentation as
required under this Agreement.
(D) The State reserves the right to request additional information necessary to substantiate payment
requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT).
The Grantee may register to receive payments by EFT at the SIGMA Vendor Self -Service
website (http://www.michigan.gov/sigmayss).
(F) An amount equal to ten percent (10%) of the grant award will be withheld by the State until the
project is completed in accordance with Section XIX, Closeout, and Appendix A.
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the State after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the State of allclaims
against the State arising under this Agreement. Unless otherwise provided in this Agreement
or by State law, final payment under this Agreement shall not constitute a waiver of the State's
claims against the Grantee,
(C) The Grantee shall immediately refund to the State any payments in excess of the costsallowed
by this Agreement.
XX. CANCELLATION
This Agreement may be canceled by the State, upon 30 days written notice, due to Executive
Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual
agreement by the State and Grantee. The State may honor requests for just and equitable
compensation to the Grantee for all satisfactory and eligible work completed under this Agreement
up until 30 days after written notice, upon which time all outstanding reports and documents are
due to the State and the State will no longer be liable to pay the grantee for any further charges to
the grant.
XXI. TERMINATION
(A) This Agreement may be terminated by the State as follows.
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with
the requirements of the authorizing legislation cited on page 1, or the rules
promulgated thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the State for the
purpose of obtaining this Agreement or any payment under this Agreement.
c. If the State finds that the Grantee, or any of the Grantee's agents or representatives,
offered or gave gratuities, favors, or gifts of monetary value to any official, employee, or
agent of the State in an attempt to secure a subcontract or favorable treatment in
awarding, amending, or making any determinations related to the performance of this
Agreement.
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in
the register of persons engaging in unfair labor practices that is compiled by the
Michigan Department of Licensing and Regulatory Affairs or its successor.
e. During the 30 -day written notice period, the State shall withhold payment for any findings
under subparagraphs a through d above, and the Grantee will immediately cease
charging to the grant and stop earning match for the project (if applicable).
(2) Immediately and without further liability to the State if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of aState,
public, or private contract or subcontract;
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving
stolen property, or attempting to influence a public employee to breach the ethical
conduct standards for State of Michigan employees;
c. Convicted under State or federal antitrust statutes; or
d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects
on the Grantee's business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a
portion of funds received under this Agreement.
XXII. IRAN SANCTIONS ACT
By signing this Agreement the Grantee is certifying that it is not an Iran -linked business, and that
its contractors are not Iran -linked businesses, as defined in MCL 129.312.
XXIII. ACCESS AGREEMENTS
A voluntary access agreement or court-ordered access must be secured by the Grantee prior to
performance of the scope of work described in Appendix A for any portion of the project area or
property where grant activities will be undertaken and that is not owned by the Grantee. Evidence
of access must be provided to the State at its request.
XXIV. GRANT ADMINISTRATION
The use of a Grant Administrator to review work plans, reports, and other documents prepared by
the contractor(s), review invoices, write project status reports, and coordinate project activities and
communications is eligible for reimbursement conditional upon the State's approval of a scope of
work and budget prior to incurring grant administration costs. Grant administration costs will be
limited to three percent (3%) [ten percent (10%) (for areawides only)] of the total grant amount.
XXV. INELIGIBLE EXPEN,S�ES
Although the following costs may be related to the scope of work described in Appendix A, the
following are ineligible for reimbursement under the grant:
Office equipment; software; insurance, except liability insurance required pursuant to this
Agreement; taxes, except sales taxes; replacement or purchase of equipment, drinking water
supply replacement, defined as but is not limited to, providing bottled water, constructing a new
well, and extending or constructing a water supply system; operation and maintenance, defined as
the activities necessary to provide for continued effectiveness and integrity of a response activity
after construction of the response activity means or measures. The term includes activities such as
groundwater removal and treatment; restoration of property or infrastructure, unless included in
Appendix A; fees for attorneys or legal advice; grant recipient staff time for application submittal;
costs incurred for environmental activities under a local Brownfield Redevelopment Authority Plan;
costs incurred for activities outside a State -approved work plan; labor overtime; and training.
Travel costs for either vehicle use or vehicle mileage will be reimbursed, but not both. Vehicle
mileage will be reimbursed at a maximum of the federal rate allowed by the Internal Revenue
Service at the time the costs are incurred. Fees, such as those incurred for state or local permits;
underground storage tank registration; late fees; or other fees may be eligible at the State's
discretion. Other expenses may be determined ineligible in the course of invoice reviews.
XXVI. BIDS. CONTRACTORS
(A) For contracts over $20,000, the Grantee shall provide, or cause to be provided, the qualifications
of the selected contractor(s) to the State. The State reserves the right to object to the selected
contractor(s) or their qualifications. If the State has objections, it will inform the Grantee in writing
within 30 days of receipt of the selected contractor's qualifications.
(B) For any contract over $20,000, except professional services, the Grantee shall solicit, or cause to
be solicited, bids from at least three qualified contractors. The Grantee shall provide to the State
copies of all bids received. If the contractor that submitted the lowest bid is not the contractor
selected, the Grantee must submit written justification for the selection.
(C) Any contractor(s) retained for corrective action on regulated underground storage tanks shall be
a qualified underground storage tank consultant that meets the requirements of Section 21325 of
Part 213, Leaking Underground Storage Tanks of the NREPA.
(D) Any contractor(s) retained for asbestos abatement shall possess appropriate qualifications to
perform asbestos abatement.
(E) Contractor markup on subcontractors and equipment is limited to a maximum of tenpercent
(10%) of the original cost, and subject to approval by the State.
XXVII. WORK PLANS AND PROJECT IMPLEMENTATION
(A) Prior to conducting any activities except property acquisition under the Agreement, the
Grantee or its contractor shall submit a detailed work plan to the State for its approval. Work plans
must include a description of the proposed activities, a budget, and a schedule for conducting the
activities under Appendix A. A supplementary work plan, budget, and schedule are required for
each subsequent phase of work. The Grantee and its contractor shall not proceed with grant -
funded activities until the State approves the work plan, budget, and schedule in writing. The State
may approve, modify and approve, or require amendments to the work plan.
(B) The Grantee or its contractor shall implement the work plan upon the State's written approval
and according to the schedules contained therein. Changes or additions to the work plan may be
submitted in writing and are subject to approval by the State. Changes to work plans without prior
approval from the State, or performance of activities that are not part of an approved work plan or
an amendment to a work plan, are considered ineligible expenses and may result in the Grantee
being responsible for payment of unapproved activities.
XXVIII. ECDNO IC DEVELOPMENT
(A) The Grant Recipient acknowledges by its signature of this Agreement that there have been
no material changes in the economic development proposal, property ownership, orother
conditions of the property or project since the date the grant funds were awarded.
(B) In the event the proposed development changes or is not implemented, the Grantee shall
immediately notify the State in writing and shall secure a new development project for the property
within six (6) months after such notification. The Grantee shall then notify the State in writing of the
proposed development. The alternate development project is also subject to approval by the
State.
XXIX. OTHER TERMS AND CONDITIONS
(A) The State may withhold the grant until the State determines that the Grantee is able to
proceed with the project scope described in Appendix A, pursuant to Part 196, Section 19612(3), of
the NREPA.
(B) Following completion of the project, the State may conduct annual compliance inspectionsfor
two (2) years to determine whether the project is being maintained for the use specified in this
Agreement.
(C) The Grantee acknowledges, by signature of this Agreement, that the State is not obligated to
provide additional funding beyond the Agreement amount should additional environmental costs
be necessary to complete the project.
(D) If necessary to allow for completion of the project, the Grantee and State may mutually agree
to extend the term of the Agreement. Agreement extensions should be requested by the Grantee
or the State in writing, prior to the Agreement end date. The term of the Agreement may be
extended up to a maximum of four additional 1 -year periods. This Agreement may only be
extended by a signed agreement between both parties.
BROWNFIELD REDEVELOPMENT
GRANT
APPENDIX
""""""' Oxford Township, Ml 48371
Tracking Code
2020-2438
Location Code 6E18
Capital
50 full-time
$2645864
Jobs Created
Investment
,,
10 part-time
Grant Amount
$1,000,000
Loan Amount N/A
Funding Source Renew Michigan Grant (RMG)
PROJECT DESCRIPTION:
This grant will be used to remediate and redevelop a former shooting range and hUrt club. The former
shooting range activities have left the soils contaminated with lead. Grant funding will be used to
excavate, transport, and dispose of lead contaminated soils to support the safe reuse of the property as
a foster care home.
ANTICIPATED SCOPE OF WORK/ BUDGET:
The scope of work includes the following activities to facilitate the safe reuse of the property:
1. Due care including, but not limited to, soil excavation, transport, and disposal, verification
sampling, construction of a temporary access road, vehicle cleaning station, and reporting.
2. During the time of the grant funded activities, the Grantee is required to install a sign on the
property displaying the EGLE logo. A full color, 48" by 96" grommeted vinyl sign, or equivalent is
required to be installed on the brownfield site. An image file with the sign design will be
provided to the Grantee by the brownfield coordinator.
3. Third -party oversight professional and grant administration including, but not limited to,
assisting the Grantee with grant management, tracking, and reporting activities, review of
technical work plans and reports, meetings and communications of a technical nature, site
inspections, and other administrative/technical oversight, as needed.
4. Contingency for unanticipated conditions that may be encountered during the performance of
eligible activities. Contingency will not be utilized without authorization from EGLE=.
3. Third -party environmental oversight professional & grant administration'$80,000 1
4. Contingency $149,000
Total $1,000,000
* Third -party environmental oversight professional (not to exceed 5% of the grant funding) and grant
administration (not to exceed 3% of the grant funding) is combined into the same task at the request of
the grantee but must be tracked individually by the grantee in order to maintain the above percentages.
In addition to the broad budget items above, the grant loan may be used for work plan and budget
development, bid solicitation, technical specifications, and other administrative tasks approved by the
Department of Environment, Great Lakes, and Energy (ELLE) brownfield coordinator. All grant -eligible
work, including tasks not listed above, must be approved in advance. Work completed without an
approved work plan may not be eligible for grant reimbursement.
Prior to the start of any grant -eligible work, a work plan must be submitted to EGLE for review and
approval. Work plan development will be paid for under the budget items listed above. A budget up to
$1,000 per work plan is approved for site assessments. A budget up to $2,500 each is approved for all
other work plans. If development of a work plan is expected to cost more than the pre -approved
budgets, the anticipated cost to develop the work plan must he approved by the brownfield coordinator
in advance, or the excess cost will not be eligible for reimbursement.
Progress reports must be submitted quarterly even if no expenses were incurred during the quarter.
Progress reports must include invoices for expenses incurred during the quarter and copies of checks or
statements showing all consultants / contractors were paid.
SCHEDULE:
Grant administration and the third -party environmental oversight professional will be conducted the
entire length of the agreement. Following the start of the agreement, the remaining tasks are
anticipated to be conducted in the quarters described below.
A more detailed schedule for above tasks shall be provided by the Grantee within the project work
plans.
Page 2 of 2
r
Galunn WGS INN Snolo Source MIS Gine 2UM R,s IuWn I
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----=---- Project Srope
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0 155 310 520 990 1240 1550
I I I I I I
3921 BARBER ROAD
OXFORD TOWNSHIP, OXFORD COUNTY
SEC 02 T05N R10E
FIGURE 1
EGLE Remediation & Redevelopment
Division
May 2020
0
Resolution #20237
Moved by Zack seconded by Spisz the resolution be adopted.
July 2, 2020
Moved by Zack seconded by Spisz the Finance and Infrastructure Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Discussion followed.
Vote on resolution:
AYES: Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller,
Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Hoffman,
Jackson.(20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
41, a
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 2, 2020,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 2nd day of July, 2020.
sa Brown, Oakland County