HomeMy WebLinkAboutResolutions - 2020.08.06 - 33474MISCELLANEOUS RESOLUTION#20303 August 6, 2020
BY: Commissioner Helaine Zack, Chairperson, Finance and Infrastructure Committee
IN RE: BOARD OF COMMISSIONERS — COVID-19 PUBLIC HEALTH MEASURE — BOARD OF
COMMISSIONERS AUDIO/VISUAL IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS improvements to the Board of Commissioners (BOC) Auditorium, committee rooms and offices
are necessary to facilitate the conduct of on-site and in-person meetings while being in compliance with
public health recommendations to mitigate the spread of the COVID-19 virus; and
WHEREAS public meetings of the Board of Commissioners, Board committees and other public bodies
have been conducted remotely following the institution of a state of emergency due to the threat of the
COVID-19 virus starting in March; and
WHEREAS Governor Whitmer has issued a series of Executive Orders temporarily suspending provisions
of the Open Meetings Act and authorizing remote participation in public meetings; and
WHEREAS Governor Whitmer's Executive Orders have been issued on a month-by-month basis during
the state of emergency; and
WHEREAS absent the adoption of amendments to the Michigan Open Meetings Act or ongoing extensions
of the Governor's Order, authorization for remote participation will end, and the conduct of public meetings
will require the physical attendance of members; and
WHEREAS the physical limitations of the Board's facilities present barriers to the resumption of public
meetings in compliance with public health social distancing recommendations; and
WHEREAS audio/visual system improvements present the most cost-effective and timely solution for
overcoming these barriers; and
WHEREAS the Board of Commissioners staff has developed a plan and requested a proposal from Third
Coast Tech, LLC to implement audio/visual system improvements to eliminate the barriers for the
resumption of onsite meetings at Board facilities; and
WHEREAS the BOC has enlisted the Information Technology and Facilities Management departments for
technical assistance and guidance for the development and implementation of the plan and proposal; and
WHEREAS Third Coast Tech, LLC will upgrade the existing Board of Commissioners broadcast and
recording system. Upgrades will consist of upgrades to hardware supporting the Board's webcasting system
and the on-site audio/visual system. These upgrades will facilitate the participation of members of the
public, invited guests, staff and others remotely during a meeting of the Board conducted on-site. The
implementation of this project will provide a stable communications system that supports the conduct of
meetings within the physical space limitations of the room and support the live broadcast of these
proceedings to the public; and
WHEREAS the total BOC Webcast Upgrade Project cost will be $82,000, including $76,000 for equipment
and $6,000 for installation upgrades; and
WHEREAS the Coronavirus Aid, Relief, and Economic Security (CARES) Act administered by the United
States Treasury Department is a relief package by the Federal Government to protect the American people
from the public health and economic impacts of COVID-19; and
WHEREAS the County of Oakland was allocated $219,438,710 under the CARES Act's Coronavirus Relief
Fund (CRF) to respond directly to the emergency as well as expenditures incurred to respond to second-
order effects of the emergency; and
WHEREAS the County has retained outside expert counsel in Pierce Monroe & Associates assisted by
Guidehouse to ensure compliance with the CARES Act and full utilization of federal funding resources; and
WHEREAS these funds may only be used to cover costs that are necessary expenditures incurred due to
the public health emergency; were not accounted for in a budget approved as of March 27, 2020; are not
government revenue replacements; and are incurred by December 30, 2020, and
WHEREAS the guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions' dated May 28, 2020, indicates that a county may fund payments to address unforeseen financial
needs and risks created by the COVID-19, and to promote social distancing measures as a result of the
public health emergency.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
FINANCE AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
additional one-time appropriation of up to $82,000 from the $219,438,710 Coronavirus Relief Fund
allocation received by the county to be utilized for the Board of Commissioners Webcast Upgrades Project
for mitigation measures related to COVIDA9 threats to public safety.
BE IT FURTHER RESOLVED that the FY 2020 budget be amended as follows:
GENERAL FUND W10100) FY 2020
Project: 100000003241
Bud Ref: 2020 Activity. GLB Analysis: GLB
Revenue
9010101-133095-610313 Federal Operating Grants
$82,000
Total Revenue
82 000
Expenditures
5010101-133095-760157 Equipment
$82,000
Total Expenditures
$82 000
Chairperson, on behalf of the Finance and Infrastructure Committee, I move the adoption of the foregoing
resolution.
Commissioner Helaine Zac , D#18
Chairperson, Finance and Infrastructure
Committee
Board of Commissioners
Re: Webcast Upgrade Project
Date: 07/24/20
TOTAL COST ESTIMATES
TCT and IT
$76,252.80
Facilities and Maintenance
$5,830.00
Total: $82,082.80
Submitted 07/24/20 9:00 a.m.
BOC Auditorium Broadcast
Oakland County
C O U N T Y
Presented By:
now
THIRD COAST
TECH
'JC
M I C H I G A N
Third Coast Tech, LLC.
4514 Pontiac Lake Rd.
Waterford, Michigan 48328
800-828-9517
www.thirdcoasttech.com
Modified: 6/22/2020
Revision: 0
Unassigned
TCT $2,446.31
3 -Year Warranty
TCT $1,580.00
TCT will provide system commissioning and staff to operate the broadcast system for first
three meetings after system completion.
TCT $2,076.22
IT PC Quote
Unassigned Equipment Total: $2,076.22
Labor Total: $4,026.31
Total: $6,102.53
* Price Includes Accessories
Presented By: Third Coast Tech, LLC. 7/6/2020
Project Name. BOC Auditorium Broadcast Project No.. TCT -0399 Page 2 of 11
Video Production System Uopgrades
TCT will upgrade existing Board of Commissioners broadcast and recording system.
Upgrades will consist of new cameras, camera control, video switcher as well as new
Audio/Video feeds for recording and ability to capture and broadcast virtual meetings.
As part of this quote, TCT will provide all equipment, installation, on site and online
training as well as 3 year warranty. IT will provide PC for broadcast system.
Features for new system will include:
* New HD PTZ cameras in auditorium and Committee room
* New Broadcast video switcher
* new camera controller with presets
* control panel for video routing
* video recorder with internet streaming capability
* system will be capable of being operated remotely through web interface.
(* not all features will be available through web interface)
(*remote access will need to be allowed by IT)
Black Magic Design $3,009.60
Blackmagic ATEM 1 M/E Advanced Panel
The World's Most Advanced Live Production switchers!
Create stunning multi camera live production with the world's most advanced production
switchers! ATEM switches between SD, HD or Ultra HD video standards so you can form
exciting live production with a wide range of video sources such as cameras, disk
recorders and slide shows or animation from computers. You get powerful features such
as chroma key, creative transitions, media pool, downstream keyers, audio mixer, multi
view and more! The more advanced models include features such as up to 20 SDI inputs,
SuperSource multi -layer engine, full motion DVE, stinger transitions, larger media pool
with full motion clips and up to an incredible 6 auxiliary outputs!
Black Magic Design $3,905.11
The World's Most Advanced Live Production Switcher
Create stunning multi camera live production with the world's most advanced production
switchers! ATEM switches between SD, HD or Ultra HD video standards so you can
connect a wide range of video sources such as cameras, disk recorders and computers.
You get powerful features such as chroma key, creative transitions, media pool,
downstream keyers, audio mixer, multi view and more! The advanced ATEM 1 M/E
Production Studio 4K features extra inputs, full motion DVE, stinger transitions, larger
media pool with full motion clips and 3 auxiliary outputs!
Blackmagic Design $390.00
Blackmagic Design Micro Converter - BiDirectional SDI/HDMI with Power Supply
Price Includes Accessories
Presented By: Third Coast Tech, LLC. 7/6/2020
Project Name: BOC Auditorium Broadcast Project No : TCT -0399 Page 3 of 11
Cisco $936.00
The Cisco 300 Series, part of the Cisco Small Business line of network solutions, is a
portfolio of affordable managed switches that provides a reliable foundation for your
business network. These switches deliver the features you need to improve the
availability of your critical business applications, protect your sensitive information, and
optimize your network bandwidth to deliver information and applications more effectively.
Easy to set up and use, the Cisco 300 Series provides the ideal combination of
affordability and capabilities for small businesses, and helps you create a more efficient,
better -connected workforce. The Cisco 300 Series is broad portfolio of fixed -configuration
managed Ethernet switches. Models are available with 8 to 48 ports of Fast Ethernet and
10 to 52 ports of Gigabit Ethernet connectivity, providing optimal flexibility to create
exactly the right network foundation for your business
1 Crestron $1,680.00
10.1" Touch Screen, Black Smooth
1 Crestron $175.00
Tabletop Kit for TSW-1060, Black Smooth
1 EPIPHAN $3,271.32
Record, stream and switch up to three full HD video inputs from HDMITM, SDI, and USB
sources. Epiphan Pearl MiniTM takes your video production to the next level.
1 Marshall Furniture $5,600.00
32" custom lectern
Flat or Angled Work Surface
Grommets as Needed
Top Vent Slots
Internal Adjustable Shelf
Floor Panel for Cable Pass
Floor Ventilation
Casters or Levelers
Custom Logo
2 PTZOptics $3,070.08
1080p Video conferencing camera with SDI support, 12X optical zoom, gray
* Price Includes Accessories
Presented By: Third Coast Tech, LLC. 7/6/2020
Project Name BOC Auditorium Broadcast Project No. TCT -0399 Page 4 of 11
4 PTZOptics $6,524.16
This camera has a 4.4 - 88.5mm lens providing a 20x zoom range, allowing for effective
close -focus and wide-angle shots to best suit both face-to-face and group meetings. It
does well in low -light conditions owing to a fast f/1.8 - f/2.8 lens aperture and minimum
illumination requirement of only 0.5 lux at f/1.8. On top of this, built-in wide dynamic range
and 2D and 3D noise cancellation further enhance the conferencing experience. The
camera, along with its entire family of 20x and 12x models, is completely open source so
developers can customize everything as they prefer using simple HTML commands.
PTZOptics $624.00
Take control of your PTZ cameras with this low -latency IP connected joystick. This IP
joystick controller now includes advanced PTZ speed controls, access to the on-screen
display menu, focus lock and much more. Watch our short setup video to see how easy it
is to use PoE (Power Over Ethernet) to power this joystick and connect it to your network.
Once connected, you can remotely control multiple PTZ cameras using a single ethernet
network connection to the PTZ joystick controller.
TCT $5,880.00
Quoted at $49/Hour as per service contract
TCT $1,170.05
Cabling & Connectors
TCT $3,800.00
Quoted at $95/Hour as per Contract
Video Production System Uopgrades Equipment Total: $30,355.32
Labor Total: $9,680.00
Total: $40,035.32
Price Includes Accessories
Presented By Third Coast Tech, LLC. 7/6/2020
Project Name: BOC Auditorium Broadcast Project No.: TCT -0399 Page 5 of 11
BOC Displays
TCT will install wall mounted displays in various locations throughout the BOC facility.
These displays will be capable of displaying Auditorium content feeds, meeting in
progress video feed or feeds from Committee room.
Users will be capable of routing the video feeds to selected displays from control room
touch panel.
Chief
Chief upgraded fixed wall mounts based on installer feedback and direct observations of
installers in the field. Many new features join Fusion favorites like Centerless shift, Centris
tilt, ControlZone leveling adjustment and ClickConnect Latching.
Chief
Micro -Adjust Tilt Wall Mount, Medium
Crestron
The DMC-4KZ-CO-HD is an output card designed for use with any card -based Crestron
DigitalMedia Switcher. It provides two independent DM 8G+ outputs, plus one HDMI
output. The HDMI output carries the same signal as the first DM 8G+ output. Both DM
8G+ outputs are compatible with HDBaseT. Using a single CAT type twisted pair cable,
each DM 8G+ output enables connection to a DM 8G+ receiver, the input of another DM
switcher, or an HDBaseT certified display device or receiver.
Crestron
The DM-RMC-4KZ-100-C provides a simple one -box interface solution for a single display
device as part of a complete Crestron DigitalMedia system. It functions as a DM 8G+
receiver and control interface, providing a single HDMI output along with Ethernet, RS-
232, and IR control ports. In addition to DM 8G+, it is also compatible with HDBaseT,
which allows it to be connected directly to an HDBaseT certified source. Its compact, low -
profile design allows the DM-RMC-4KZ-100-C to be installed discreetly behind a flat panel
display or above a ceiling mounted projector. It connects to the head end or source
location using a single CAT type twisted pair cable.
Panasonic
55" 4K LCD Display
$25060
$778.05
$2,535.00
$3,510.00
$4,728.00
* Price Includes Accessories
Presented By. Third Coast Tech, LLC. 7/6/2020
Project Name: BOC Auditorium Broadcast Project No.: TCT -0399 Page 6 of 11
1 Panasonic $1,388.40
65", 350 cd/m2
41k ultra HD resolution delivering the highest detail and image quality. Non -4K sources are
also beautifully compensated.
Simple signage with built in USB media player Synchronized playback on multiple
displays via USB and LAN.
Extensive connectivity features. 4K/60p video input signals via 2 x HDMI. Supports CEC
over HDMIO for power on/off.
Easy set up and safe operation. Failover and Failback function for any unexpected
troubles. Monitoring of multi -displays can be done through the free Multi Monitoring &
Control software
TCT $2,744.00
Quoted at $49/Hour as per service contract
1 TCT $650.03
Cabling & Connectors
1 TCT $760.00
Quoted at $95/Hour as per Contract
BOC Displays Equipment Total: $13,840.08
Labor Total: $3,504.00
Total: $17,344.08
* Price Includes Accessories
Presented By Third Coast Tech, LLC. 7/6/2020
Project Name: BOC Auditorium Broadcast Project No : TCT -0399 Page 7 of 11
Committee Room Upgrades
TCT will upgrade the committee room AV system with new control system, web
conferencing equipment as well as content feed to BOC broadcast control room.
Room system will be capable of being controlled from broadcast control room touch
panel. IT to provide PC to be used with new system,
Features:
* New room control system with 10" table top control panel
* Control of the system from Broadcast control room
* Web conferencing Camera
* web conferencing audio feeds
* Teleconferencing feature
Biamp
The Tesira STC -2 is a modular telephone interface card for use with Tesira SERVER and
SERVER -10 devices. The STC -2 allows a Tesira system to connect directly to standard
analog telephone lines. Being more than just a normal "hybrid," each channel includes
line -echo cancellation, noise suppression, caller ID decoding, ring detection/validation,
DTMF decoding, and call progress tone decoding. When used in conjunction with
Automatic Echo Cancellation processing, Tesira becomes an extraordinarily powerful,
flexible and affordable conferencing platform.
Biamp Systems
The EX-UBT can transport USB digital audio reliably throughout a customers network.
Since the Tesira EX-UBT is not limited by the specification -defined maximum USB
connection length of 5 meters, its ideal for installations requiring USB connections not
located in a rack or near other equipment, as well as for installations requiring multiple
USB audio inputs, or in projects using Tesira SERVER or SERVER -10 as the DSP since
they have no on -board USB connection. Powered by PoE, the EX-UBT expander
supports up to eight channels of configurable USB audio as well as Bluetooth wireless
technology, which is enabled and configured through the Tesira software. With Bluetooth,
the EX-UBT is able to provide a cable -free solution for teleconferencing using soft codecs,
continuing a mobile phone call into a meeting room, or for supplying background music
such as in a hospitality setting
Crestron
The DMC-4KZ-C is an input card designed for use with any card -based Crestron
DigitalMedia Switcher. It provides one DM 8G+ input, with complementary HDMI pass-
through and analog audio outputs. Using a single CAT type twisted pair cable, the DM
8G+ input enables the connection of a DM 8G+ transmitter, the output of another DM
switcher, or an HDBaseT certified source.
* Price Includes Accessories
Presented By. Third Coast Tech, LLC.
Project Name. BOC Auditorium Broadcast Project No. TCT -0399
$382.80
$455.00
$1,430.00
7/6/2020
Page 8 of 11
Crestron $585.00
The DM-RMC-4KZ-100-C provides a simple one -box interface solution for a single display
device as part of a complete Crestron DigitalMedia system. It functions as a DM 8G+
receiver and control interface, providing a single HDMI output along with Ethernet, RS-
232, and IR control ports. In addition to DM 8G+, it is also compatible with HDBaseT,
which allows it to be connected directly to an HDBaseT certified source. Its compact, low -
profile design allows the DM-RMC-4KZ-100-C to be installed discreetly behind a flat panel
display or above a ceiling mounted projector. It connects to the head end or source
location using a single CAT type twisted pair cable.
Crestron $980.00
The DM -TX -4K -100-C-1 G provides a simple, cost-effective interface solution for a single
HDMI, DVI, or Dual -Mode DisplayPort source as part of a complete Crestron DigitalMedia
system. It functions as a DM 8G+ transmitter and control interface, providing a single
HDMI input along with RS -232 and IR control ports.[1] In addition to DM 8G+, it is also
compatible with HDBaseT, allowing it to be connected directly to an HDBaseT certified
receiver or display device. Its 1 -gang mountable design allows the DM -TX -4K -100-C-1 G
to be flush mounted in a wall or presentation lectern. It can also be mounted beneath a
table or attached to a suitable flat surface using the mounting bracket provided. It
connects to the head end or display location using a single CAT type twisted pair cable.[2]
Standard gang -box mounting allows for installation adjacent to an Ethernet jack (Crestron
MP-WP183 or equivalent) for a total connectivity solution.[3]
1 Crestron $1,680.00
10.1" Touch Screen, Black Smooth
1 Crestron $175.00
Tabletop Kit for TSW-1060, Black Smooth
1 HuddleCamHD $863.04
1 OX Optical Zoom I USB 3.0 11920 x 1080p 161 degree FOV (Gray) US Style Power
1 TCT $3,920.00
Quoted at $49/Hour as per service contract
1 TCT $780.03
Cabling & Connectors
1 TCT $1,520.00
Quoted at $95/Hour as per Contract
" Price Includes Accessories
Presented By: Third Coast Tech, LLC. 7/6/2020
Project Name: BOC Auditorium Broadcast Project No.. TCT -0399 Page 9 of 11
Committee Room Upgrades Equipment Total: $7,330.87
Labor Total: $5,440.00
Total: $12,770.87
Project Equipment Subtotal: $53,602.49
Project Labor Subtotal: $22,650.31
Project Subtotal: $76,252.80
Price Includes Accessories
Presented By: Third Coast Tech, LLC 7/6/2020
Project Name: BOC Auditorium Broadcast Project No.: TCT -0399 Page 10 of 11
Project Summary
Equipment:
Labor:
Grand Total
Client:
Contractor: Third Coast Tech, LLC.
* Price Includes Accessories
Presented By: Third Coast Tech, LLC.
Project Name: BOC Auditorium Broadcast Project No.: TCT -0399
Date
Date
$53,602.49
$22,650.31
$76,252.80
7/6/2020
Page 11 of 11
BOC Webcast Upgrade Project
Install electrical outlets for (6) TV monitor locations
**Due to the offices and in the Penick -Aaron Room having wood paneling walls the outlets will have to
be Installed in surface mounted wiremold. We will paint the wiremold brown to have it blend in with the
wood walls.
**Due to the employee and public entrances having white / gray marble on the walls the outlets may
have to be installed in surface mounted wiremold. We will paint the wiremold white to have it blend in
with the marble walls. It is possible that we can come down from the ceiling Inside the wall for a flush
mounted outlet, but we may have to use surface mounted wiremold coming down from the ceiling to
the outlets. Again we will paint the wiremold white to blend in with the drywall walls.
Materials ----- $ 510.00
Labor 2 guys 28 hours each -----$5320.00
Total -----$5830.00
Thank you.
Scott Furman -Oakland County Electrical Maintenance Supervisor
furmans@oakaov.com
Office # 248-858-4929
Cell # 248-343-0840
Board of Commissioners
Re: Proposed TV Monitor Locations
Date: 07/24/20
The following is a layout of the proposed locations for the television monitors that are planned to be installed as a part
of the Webcast Upgrade project for the Board of Commissioners through the CARES act.
x
Location #1- Employee Entrance
Location #4 — Chiefs Office
r
k 4
Location #2 — Auditorium Entrance
Location #5 — Woodward's Office
Location #3 — Pernick-Aaron
Location #6—Joanne's Office
"Locations subject to Change pending ceiling access"
Submitted 07124/10 9:00 a.m.
Resolution #20303 August 6, 2020
Moved by Luebs seconded by Long the resolutions on the amended Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted
(with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 6, 2020,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 61h day of August, 2020.
Lisa Brown, Oakland County