HomeMy WebLinkAboutResolutions - 2020.07.23 - 33548MISCELLANEOUS RESOLUTION #20294
BY: Commissioner Adam Kochenderfer, District #15
IN RE: BOARD OF COMMISSIONERS — LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2020 APPROPRIATION — CITY OF ROCHESTER — MILL AND FILL ON LETICA DRIVE AND
ELIZABETH STREET — PROJECT NO. 2020.27
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Local Road Improvement
Program to assist Oakland County's cities and villages with the construction, maintenance and repair of
roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Local Road Improvement Program shall be distributed only after completion of all the following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Special Committee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that requires a report
shall be submitted to the Board of Commissioners outlining the project activities and the degree
that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Special Committee; and
5. The Local Road Improvement Program Special Committee has reviewed and recommended
approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Assigned Fund Balance for Local Road Improvement Program. The resolution shall be
approved by the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Special Committee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the
cost participation agreement; and
WHEREAS the City of Rochester has identified a project and submitted an application detailing the goals
and outcomes of the project; and
WHEREAS the City of Rochester has demonstrated that it has available funding equal to a minimum of
50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2020 authorized amount of the Local Road
Improvement Program funding for Project No. 2020-27 in the City of Rochester is an amount not to exceed
$23,827; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Rochester and authorizes the release of Local Road Improvement
Program funds from the Oakland County Assigned Fund Balance (GL Account #383465 — Local Road
Improvement Matching Program).
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Rochester prepared by Corporation Counsel for the Local
Road Improvement Program Project No. 2020-27.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Rochester.
BE IT FURTHER RESOLVED the FY 2020 budget will be amended as follows:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882
Expenditures
9010101-153000-740085
FY 2020
Planned Use of Balance $23.827
Total Revenue $? a=
Local Road Funding Program $23,827
Total Expenditures $
Chairperson, I move the adoption of the foregoing Resolution.
a
Commissioner Adam Kochenderlsv
District #15
LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
COST PARTICIPATION AGREEMENT
Mill and Fill on Letica Drive and Elizabeth Street
City of Rochester
Board Project No. 2020-27
This Agreement, made and entered into this day of , 2020, by and
between the Board of Commissioners of the County of Oakland, Michigan, hereinafter referred
to as the BOARD, and the City of Rochester, hereinafter referred to as the COMMUNITY,
provides as follows:
WHEREAS, the BOARD has established the Local Road Improvement Matching Fund Program,
hereinafter the PROGRAM, for the purposes of improving economic development in Oakland
County cities and villages. The terms and policies of the PROGRAM are contained in Attachment
A. The BOARD intends the PROGRAM to assist its municipalities by offering limited funds, from
state statutory revenue sharing funds, for specific, targeted road maintenance and/or
improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and
also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the mill and fill on Letica Drive and
Elizabeth Street, as more fully described in Attachment C, attached hereto, and made a part
hereof, which improvements involve roads under the jurisdiction of and within the COMMUNITY
and are not under the jurisdiction of the Road Commission for Oakland County or state trunk
lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies regarding
the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECT's purpose
is to encourage and assist businesses to locate and expand within Oakland County and shall
submit a report to the BOARD identifying the effect of the PROJECT on businesses in the
COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges
that the program is meant to supplement and not replace funding for existing road programs or
projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as an annual program and there is no guarantee that the PROGRAM will be
continued from year to year. The BOARD anticipates that most PROJECTS funded under the
PROGRAM will be completed by the end of calendar year 2021. There is no obligation on behalf
of the BOARD to fund either the PROJECT or the PROGRAM in the future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the PROJECT
and that Oakland County shares no such responsibilities in administering the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $47,827; and
WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement
Matching Funds in an amount not to exceed $23,827, which amount shall be paid to the
COMMUNITY by the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity
with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and
the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $23,827. The COMMUNITY shall submit an invoice to the
COUNTY in an amount not to exceed $23,827.
a. The Invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
3. Upon receipt of said invoice and upon execution of this Agreement, the BOARD shall
pay the COMMUNITY in an amount not to exceed $23,827 from funds available in the
PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first
written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
David T. Woodward
Its: Chairman
COMMUNITY
By:
Its:
Attachment "A"
LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
STATEMENT OF PURPOSE
Oakland County Government recognizes that Michigan law places the primary responsibility for
road funding on the State and non -county local units of government. However, the County also
recognizes that the law does permit a limited, discretionary role for the County in assisting a road
commission and local units within a county by supporting some road maintenance and
improvement efforts.
Accordingly, for many years Oakland County has voluntarily provided limited assistance to its
cities, villages and townships (CVT's) and to the Road Commission of Oakland County (RCOC)
by investing in a discretionary Tri -Party Road Program. Authorized under Michigan law, the
County's tri -party funding contributions primarily facilitate safety improvement projects on CVT
roads under the jurisdiction of the RCOC. By law, tri -party funds cannot be used to fund projects
on roads solely under the jurisdiction of CVT's.
Recognizing a continuing need to better maintain local CVT streets and roads, yet being ever
mindful of the County's limited responsibility for and jurisdiction over non -County roads and
streets, Oakland County Government is continuing the success of the pilot program launched
in 2016 that was more flexible than the current Tri -Party Road Program; one that
allowed Oakland County to assist its cities and villages with maintenance and safety projects on
non -County roads.
Not being the funding responsibility of County government, local CVT roads generally cannot be
maintained or improved using County funds because doing so would be considered to be the
"gifting" of County resources. However laudable the purpose, Michigan law generally forbids the
gifting of government resources. To avoid application of the constitutionally -based gifting
restriction, the state legislature must, and in this arena has, determined that a public benefit
results from a taxpayer investment, one that provides a quid pro quo sufficient to avoid application
of the gifting prohibition. Here, the legislature has determined that the economic development
benefit presumed to accrue to a county as a result of local street and road investments can provide
a sufficient quid pro quo to county taxpayers justifying a discretionary county investment in a non -
county road, a benefit that constitutes a fair exchange for value and not a gift.
This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380, by adding
a new section 2, which in pertinent part provides:
"(1) ...A county may grant or loan funds to a township, village or city located within that
county for the purpose of encouraging and assisting businesses to locate and expand
within the county...
(2) A loan or grant made under subsection (1) may be used for local public improvements
or to encourage and assist businesses in locating or expanding in this state, to preserve
jobs in this state, to encourage investment in the communities in this state, or for other
public purposes."
Communities that wish to attract, retain and grow business, retain jobs and encourage community
investment, needs a safely maintained road infrastructure. This road infrastructure must include
both residential and commercial roads as workers and consumers need to get to and from work,
shopping, schools and recreation. In a fiscally prudent and limited manner, the County wishes
to help its cities and villages accomplish this through its Local Road Improvement Matching
Fund Program, commonly known as the Local Road Improvement Program (LRIP).
Any such program must be mindful of the limits imposed under Public Act 9. One important
restriction Public Act 9 imposed on grants or loans made pursuant to Subsection 2 of the Act is
the mandate that, "A grant or loan under this Subsection shall not be derived from ad valorem
taxes except for ad valorem taxes approved by a vote of the people for economic development."
This means that funding for an expanded local road assistance program cannot utilize proceeds
from any of Oakland County's ad valorem tax levies since no levy has been approved by voters
specifically for economic development.
Given this limitation, it appears that the state statutory revenue sharing appropriated to the County
can provide a non -ad valorem source of funds that legally can be used to support the program.
Competition for those funds, which are limited in amount, is fierce and their yearly availability is
subject to the state legislative process. In the recent past, the State stripped all of those funds
away from Michigan counties. Understanding that reality, it shall be the policy of the Oakland
County Board of Commissioners that the Board shall not appropriate any County funds for a local
road improvement matching fund program for non -County roads in any year where the State of
Michigan fails to appropriate statutory revenue sharing funds to Oakland County in an amount
sufficient to allow the County to first prudently address its core functions.
Act 9 imposes additional conditions on grants and loans. These include requirements that the
loan or grant shall be administered within an established application process for proposals; that
any grant or loan shall be made at a public hearing of the county board of commissioners and
that the Board shall require a report to the county board of commissioners regarding the activities
of the recipient and a report as to the degree to which the recipient has met the stated public
purpose of the funding.
Understanding all of the above, the Oakland County Board of Commissioners hereby
establishes the following Local Road Improvement Matching Fund Program:
PROGRAM SUMMARY
The Board of Commissioners established a Pilot Local Road Improvement Matching Fund
Program through Miscellaneous Resolution #16103 for the purposes of improving economic
development in Oakland County cities and villages. The County intends to continue this Program
to assist its municipalities by offering limited matching funds for specific, targeted road
maintenance and/or improvement projects on roadways under the jurisdiction of cities and
villages.
A city or village participating in the Local Road Improvement Matching Fund Program shall match
any fund authorized by the Board of Commissioners in an amount equal to a minimum of 50% of
the cost of the total project award. County participation shall be limited to a maximum of 50% of
the cost of the total project budget. Funding shall be utilized to supplement and enhance local
road maintenance and improvement programs. Funding is not intended to replace existing
budgeted local road programs or to replace funding already committed to road improvements.
PROJECT GUIDELINES
Program funding shall be utilized solely for the purposes of road improvements to roads under
the jurisdiction of local cities and villages. Road improvements may include, but not be limited to,
paving, resurfacing, lane additions or lengthening, bridges, or drainage as such improvements
relate to road safety, structure or relieving congestion.
Program funding:
May be utilized to supplement a local government's matched funding for the purposes of
receiving additional federal transportation funding;
May not be utilized to fulfill a local government's responsibility to fund improvements to
state trunklines;
Shall be limited to real capital improvements to roadways and shall not be utilized for
other purposes, such as administrative expenses, personnel, consultants or other similar
purposes;
Shall not be utilized for non -motorized improvements, unless these improvements are
included in a project plan for major improvements to a motorized roadway;
Shall be utilized for projects that will result in a measurable improvement in the
development of the local economy and contribute to business growth. Recipients shall be
responsible for providing an outline of the economic benefits of the project prior to approval
and for reporting to the Board of Commissioners after the completion of the project on the
benefits achieved as a result of the projects.
ADMINISTRATION
Local Road Improvement Matching Fund Program projects may be appropriated by the Board of
Commissioners in compliance with the County budget process. The amount of funds to be
dedicated for the Program shall be determined by the Board of Commissioners on an annual
basis. Program funding may be reduced or eliminated based upon the ability of the County
government to meet primary constitutional and statutory duties. The Board of Commissioners
expressly reserves the right to adjust the County matching funds share at any time based upon
County budget needs.
In accordance with MCL 123.872, funds dedicated to the Local Road Improvement Matching Fund
Program shall not be derived from ad valorem tax revenues. Program funding shall be limited to
funds derived from the County's distribution from the Michigan General Revenue Sharing Act.
Reduction or elimination of the County's distribution of revenue sharing funds may result in the
elimination or suspension of the program.
Funding availability shall be distributed based upon a formula updated annually. The formula will
consist of:
1. A percentage derived from the number of certified local major street miles in each city and
village divided by aggregate total of certified local major street miles of all cities and villages
in the County.
2. A percentage derived from the population of each city and village as determined by the
last decennial census conducted by the U.S. Census Bureau divided by the aggregate total
population of cities and villages in the County.
3. A percentage derived from the three-year rolling total of the number of crashes on city and
village major local streets divided by the aggregate three-year rolling crash numbers for all
city and village major local streets, using the most 'recent data available. The crash data will
be supplied by the South East Michigan Council of Governments (SEMCOG).
Each city and village's percentage allocation shall be determined by adding each factor
percentage and dividing that total by three. The amount of funds available for match shall be
determined by the total amount of funds allocated by the Board of Commissioners added to an
equal amount representing the match provided by local cities and villages.
The Chairman of the Board of Commissioners shall establish a Special Committee on the Local
Road Improvement Program. This Special Committee shall consist of three members, with two
members representing the majority caucus and one member representing the minority caucus. It
shall be the responsibility of the Special Committee to direct the administration of this program,
receive applicationsfor program funding, and make recommendations of acceptance to the Board
of Commissioners. The Special Committee may consult with County departments, staff, the
South East Michigan Council of Governments (SEMCOG), and the Road Commission for
Oakland County in the conduct of its business.
DISBURSEMENT
The Special Committee shall forward recommendations for approval of Local Road Improvement
Matching Fund Program projects to the Chairman of the Board of Commissioners. This
recommendation shall include a cost participation agreement between the County and
participating municipality. Minimally, cost participation agreements shall include: responsibility for
administering the project, the project location, purpose, scope, estimated costs including
supporting detail, provisions ensuring compliance with project guidelines, as well as disbursement
eligibility requirements. The cost participation agreement shall also require the maintenance of
supporting documentation to ensure compliance with the following provisions:
1. Any and all supporting documentation for project expenditures reimbursed with
appropriated funding shall be maintained a minimum of seven years from the date of final
reimbursement for actual expenditures incurred.
2. The Oakland County Auditing Division reserves the right to audit any and all project
expenditures reimbursed through the program.
Upon receipt of recommendation of project approval from the Special Committee, the County
Commissioner or Commissioners, representing the area included in the proposed project, may
introduce a resolution authorizing approval of the project and the release of funds. Resolutions
shall be forwarded to the Economic Growth and Infrastructure Committee of the Board of
Commissioners, who shall review and issue a recommendation to the Board on the adoption of
the resolution. The Chairperson of the Economic Growth and Infrastructure Committee shall
schedule a public hearing before the Board of Commissioners prior to consideration of final
approval of the resolution.
The deadline for projects to be submitted for consideration shall be established by the Special
Committee. The Special Committee may work with participating municipalities to develop a plan
for projects that exceed that municipality's annual allocation amount. This may include a limited
plan to rollover that municipality's allocation for a period of years until enough funding availability
has accrued to complete the project, subject to funding availability.
Upon completion of project plans and execution of the cost participation agreement by the County
and governing authority of the local municipality, the participating municipality shall submit an
invoice in accordance with the terms and conditions included in the agreement. The Oakland
County Department of Management and Budget Fiscal Services Division shall process payments
in accordance with policies and procedures as set forth by the Department of Management and
Budget and the Oakland County Treasurer.
In the event an eligible local unit of government chooses not to participate in the Local
Road Improvement Matching Fund Program, any previously undistributed allocated funding may
be reallocated to all participating local units of government at the discretion of the Local Road
Improvement Program Special Committee.
At the completion of each project, the participating local government shall provide a report to the
Board of Commissioners regarding the activities of the recipient and the degree to which the
recipient has met the stated public purpose of the funding as required by MCL 123.872.
LRIP DISTRIBUTION FORMULA Attachment B"
2020
Auburn Hills
3233
4.82%
21,412
ZB(
14201
9 5.54Y
4.y&n >
b,`Je4
Berkley
IS fi3
233Y124%
o
_. - _0
14,977D
_.�__._
1.96%
318��
1 2
24%
7.84% $
37,386
$ 74,772
Beverly Hills
10.99
1.64%
10,267
134%1
242',
094%
1.31% $
26,544
$ 53,088
Bingham Farms
1.02
015%
1,111
0.15%'
_ 2.63
61
0.02%
0.11% $
_._
2,169
$ 4,338
_ --_ ___
Birmingham
21.87
3.26% _
20,103
2.63%�
1250'
4.88%
3.59% S
72,805
$ 145,610
Bloomfield Hills
8.83
1.32%
3,869
0.51%'
170
_
0.66%
0.83% $ __
_
_ 16,809
$ 33,618
_.
'-'-'
Clarkston
2999__
1.48
_.
022%
.. _
882
0.12%
36
0.14%
0.16% $
3,222
$ 6,444
Ga,vsen
9.62
1.449.
11,825
1.5596
3061
1.19%
1.39% $
28229
$ 56,458
Farmington
7.36
1.10%
10,372
136%;-
_ 1721
_
0.67% _ ,
1.04% $ _
21,130
$ 42,260
Farmington Hills
58.36
871%
79,740
10.43%
282T'
11.04% 9222.
10.06T. 5
-_ ,9299_
203,937
$ 407,873
_ _
Ferndale
_ _
2099
3.13%
19900
2607.,
5151
2.01%
2.58% $
52,347
$ 104,694_
Franklin
4.34
0.65%
3,150
0.41%:
361,
014%
0.40% $
8,111
-2222__
$ 16,222
__ 2222
'Hazel Pa_r_k
17.12
255%
2222
16,422
2.15%1
9222___
233%
_ 2.34% $
47,533
$ 95,066
_
Hairy
7
1.04%
6,0 86
_ __5971
1051
_ 0.41%
._.
_ _ 0.75% $
15,210
_-_-2299_
$ 30,419
_
Huntington Woods
6.95
_
6,238
0.82%
60
023%
0.70% $__
14,106
Keego Harbor
_1.04%
0.29%
__ _ _ 2,970
_._ _
0.39%'
30'
0.12%
_ 0.26% $
5,364
$ 10,727
_-2222___
Lake Angelus
__1.9.3
92
0
_ 2260 _.
0.00%
290
Q04%
9929__ _
2922. 9229 0
0.00%
0.01%-$
__. ._
256
$ 513
Lake Orion
_..____._._____._
274
0.41%
2,973
0.39%
133
0.52%
0.44% $ _
4692 ..
8,900
$_ 17,801
Lathrup Village
2292.-
7.36_.
_o_._
1.10Y
4,075
0.53%'
318
124%
0 96% $
19,414
5 38,827
Leonard
234
0.35%
403
0.055.
12
0.05%
0151Y $
3,032
5 6,064
Madison Heights
21.5
3.21%
29,694
3.89%
-
_-^
4.97% _
_. 4.02% $
81,493
$ 162,987
_ _ _ _ ._
_________ _ _
Milford
_
7.3
1.09%
_ _
6,175
-2992_ _.
0M%
_ .. _ 9222.
3251
_
1.27%
1.06% $
21,395
$ 42,790
_
Northville
0.8
9222_ _
0.12%
_ .-
5,970
22-92.._
0.78%' 2222
61
024%
_2%
0.38% $
_ _7,695
$ 15,390
--_
-�-
Now
39.52
590%_
-
55,224_
--�_
7.23%',
1414'
552%
_ 9299_
6.21% $ _
125,984
-.
$ 251,968
_ _ _ _ _
Oak Park
18.35
_ _
274%
_ _ . _
29,319
3,84%,
_
3.40%
3.33% $
$ _ _134,866
_-
,9999_
Orchard Lake V'dlage
1.8
027%
_ _
2,375
..
0.31%
_8721
-- 291
0.11%
_ _0 73% $
_67,433
4,680
$ 9,360
Ortonville-- -- _- -
3-21 - -
- - O.M. - -
- -- -_3442-
0.19%''
351
014%
0.27% S
_ 5,43 5
$ 10,870
Oxford
_
6.01
0.90%
3,436
0.45%'
1181
0.46%
0 60% $
12.211
$ 24,422
--2S2
_
Pleasant Ridge
""'-""
3.59 _
0.54%
2,526
0.33%
145
_ _. 2922,
0.57%
_
0-48% $
_. 9 93% -
2222 9,679
$ 19,357
,293 .
Pontiac
70.21
Q
10.475'
59,515
o
7.794'
2222__
2879'
11.24%
9.83% $_ _
_-___-__-
199,372
$ 398,743
- ___-___
Rochester
8.59
1.28%
12,711
L66%
339
1.32%
1.42% $_ _
28,845
$ 57,689
Rochester Hills
38.61
5.76%
70,995
9.29%
891 _
3.48%
6.18% $
_ _
125,214
__,584
$ 250,429
2912
'---__
Royal Oak
._ 296
63.96
_
9.54% '
_
57,236 _
7.0%
_' 7.49%
._
2596 _
10.]3%
9.06% $
183,589
$ 367,177
South Lyon
"yo
4.43
_
0.66%
31,327_
1.48%
105
-_
0.41%
0.85% $
17,253
4,506
$ 34,506
Southfield
_-2222_-2291
64.71
9 992 -. -2222_-__1222._
9.65%
-
71,739
9.39%
2429
9.48%
9-51% $
192,764
$ 385,527
Sylvan Lake
2.58
_ 038%
_ .
1,720
-
0.23%
_._ ._
21
0.08%
0.23% 5
4,676
_.
$ 9,353
_
Troy
57_34
855%-. _
80,980 _ _
,10.60% _
__
2760
10.J7%
1227
9.98% $
..
202,237
_..______'22_
$ 404,474
____.._ _ _ _ _
Walled Lake
534
0.80%
6,999
0.92%
198
077%
0.63% $
16,797
495
$ 33,594
1049
1.56%
177%
530
2.07%
1
1.80% $
36,495
$ 72,990_
_Wixom
Wolverine
3.69
055%
_13,498
4,312
0.56%
44
0.17%
0.43 % 5
8,694
$ 17,389
ATTACHMENT C
Local Road Improvement Program
Mill and Fill on Letica Drive and Elizabeth Street
City of Rochester
Board Project No.2020-27
Description: Mill and fill on Letica Drive from Elizabeth Street to the 2nd Street Bridge and
Elizabeth Street from University to Meadow Lane
ESTIMATED PROJECT COST
Construction Costs
Total Estimated Project Costs
COST PARTICIPATION BREAKDOWN:
COMMUNITY COUNTY
FY2020 LRIP Program $23,827 $23,827
Additional Contribution $173 $0
TOTAL SHARES $24,000 $23,827
$47,827
$47,827
TOTAL
$47,654
$173
$47,827
O,a►xi.�vn
COUNTY MICHIGAN
BOARD OF COMMISSIONERS
2020 APPLICATION FORM
LOCAL ROAD IMPROVEMENT PROGRAM
Backaround: Oakland County has established a Local Road Improvement Program for the purposes
of improving economic development in Oakland County cities and villages. The County intends this
Program to assist its municipalities by offering limited matching funds for specific, targeted road
maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Program Special Committee have established policies, procedures and guidelines for
project consideration. These documents have been included as Attachment "A".
Available Funding;, Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
Required Matching Funds: A city or village participating in the Local Road Improvement Program
shall match any funds authorized by the Oakland County Board of Commissioners in an amount equal
to a minimum of 50% of the cost of the total project award. Funding shall be utilized to supplement and
enhance local road maintenance and improvement programs. Funding is not intended to replace
existing budgeted local road programs or to replace funding already committed to road improvements.
REQUESTING
MUNICIPALITY
Rochester, MI
STREET ADDRESS
1141 N. Wilcox
LOCAL GOVERNMENT
'CONTACT PERSON
'If applicable, please print clearly.
Sandra Monroe
CITY/ZIP
Rochester, MI
TELEPHONE NUMBER
(248)651-5165
E-MAIL ADDRESS
smonroe@rochostermi.org
Page 1 of 5
PROJECT INFORMATION
SNORT DESCRIPTION OF PROJECT
Continuation of mill and fill on roads done earlier In 2020. Mill existing asphalt to a depth of 2" on Letica Drive from Elizabeth Street
to the 2nd Street Bridge for 273 lineal feet. MITI existing asphalt to a depth of 2" on Elizabeth Street from University to Meadow Lane
for 342 lineal feet. Install 2" 1100T or 12A MDOT hot mix asphalt. Total project is approximately 17,628 square feet.
ROAD/ROADS TO BE IMPROVED
Letica Drive from Elizabeth Street to the 2nd Street Bridge and Elizabeth Street from University to Meadow Lane
DESCRIPTION
Letica Drive is a concrete and asphalt roadway In the City of Rochester, MI. It is a major roadway and a critical thoroughfare from the
northeast side of the city into the Central Business District (downtown). Currently the roadway is rated at a PASER rating of 3
(POOR). The asphalt section is deteriorating at a high rate and requires excessive maintenance to maintain the road surface
passable for vehicle traffic. Road crews are assigned to this road multiple times a month in the winter filling potholes. Crack sealing
the road would do little to extend the life and water Is currently freely entering the sub -base and eroding the structure away. Repair
strategy includes milling 2" of asphalt and filling with 2" of new asphalt. This road improvement program concentrates on the road
surface, no curb and gutter work will be completed. Total lineal footage of 273 feet to be completed.
Elizabeth Street Is an asphalt drive in the City of Rochester, MI. It is also a major roadway and a critical thoroughfare from the
northeast side of the city Into the Central Business District (downtown). Currently the roadway Is rated at a PASER rating of 3
(POOR). This section of the road is deteriorating and has excessive alligator cracking. Crack sealing would do little to extend the life
as it has been crack sealed previously and water is freely entering the sub -base and eroding the structure away. Repair strategy
includes milling 2" of asphalt and filling with 2" of new asphalt. This road improvement program concentrates on the road surface and
therefore no curb and gutter work will be completed. Total lineal footage of 342 feet to be completed.
Page 2 of 5
-3ROJECT BUDGET
MAX COUNTY MATCH' LOCAL MATCH
$23,827.00 $24,000.00
SHORT DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
Mill existing asphalt to a depth of 2".
Sweep and air blow existing asphalt or concrete.
Tack coat milled surface with SSI -H tack coat.
Install 2" Total Average 1100T or 13A MDOT hot mix asphalt and compact in place.
Provide traffic control.
17,628 square feet.
Total Project Cost: $47,827.00
"Max county match amount can be found on Attachment B
TOTAL PROJECT BUDGET
$47,827.00
Page 3 of 5
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Program has been established under MCL 123.872, the Gifts of Property
Act, which provides that "A county may grant or loan funds to a township. villaoe. or city located within
that county for the purpose of encouraaina and assisting businesses to locate and exDand within the
countV."
'DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
If awarded the 2020 Local Road Improvement Grant, the City of Rochester plans to allocate the funds to Letica Drive and Elizabeth
Street as outlined in the Project Description Section of this grant application. Letica Drive is one of the few roadways In the City of
Rochester rated for truck traffic to deliver goods and services to support the businesses and residences in the downtown Central
Business District. It is also one of the primary streets that leads the residents and visitors to the city's downtown Central Business
District. Improvements to Letica Drive and Elizabeth will encourage business development within the city and Oakland County. It will
also improve travel conditions into the city's downtown Central Business District and help promote growth of the city and local
economies. An improved Letica Drive and Elizabeth will also attract future business owners and residents, which will stimulate the
local economy and create additional jobs.
Page 4 of 5
ADDITIONAL INFORMATION
The Local Road Improvement Program Special Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project
approval. Please supply any additional information you believe may be helpful in the consideration of
your application.
OPTIONAL ADDITIONAL INFORMATION
The City of Rochester has benefited significantly from the program and has been able to successfully complete roadway improvement
projects and increase the desirability of Oakland County as a place to live and work.
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall reauire a reoort to the
countv board of commissioners reaardina the activities of the recipient and the decree to which the
recipient has met the stated oublic ouroose of the fundina".
I, on behalf of City of Rochester, Mi , have been provided with a copy
of the Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree
to comply with these terms and conditions.
I, on behalf of City of Rochester, Mi understand and agree to comply
with the requirement to provide the Oakland County Board of Commissioners with a report following
the completion of an approved project outlining the degree to which the project met the stated purpose
of thefunding.
i,%
Sigriature of Authorized -Party Date
Sandra Monroe, DPW Director
Printed Name and Title
Please return completed application to: Local Road Improvement Program Special Committee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Ora PDF copy of application maybe emailed to: Amy Aubry, Analyst at aubrva(a..oakaov.com
Questions regarding the application and approval process should be directed to Amy Aubry at
the email address above or by phone at 248-452.7056.
Page 5 of 5
Resolution #20294 July 23, 2020
Moved by Luebs seconded by Taub to suspend the rules and vote on Miscellaneous Resolutions #20268
through #20302 — Board of Commissioners — Local Road Improvement Program Fiscal Year 2020
Appropriations — Project Nos. 2020-01 through 2020-28 and 2020-30 through 2020-36.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20268 through #20302 — Board of Commissioners — Local Road Improvement Program
Fiscal Year 2020 Appropriations — Project Nos. 2020-01 through 2020-28 and 2020-30 through 2020-36
carried.
Moved by Luebs seconded by Gingell resolutions #20268 - #20302 be adopted.
Vote on resolutions:
AYES: Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell,
Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson,
Kochenderfer. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
"O-�
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.558A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 23, 2020,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 23rd day of July, 2020.
j�� 4�
Lisa Brown, Oakland County