HomeMy WebLinkAboutResolutions - 2020.09.03 - 33608MISCELLANEOUS RESOLUTION #20353 September 3, 2020
BY: Commissioner Helaine Zack, Chairperson, Finance and Infrastructure Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS — BUILDING
MANAGEMENT SYSTEM REPLACEMENT PROJECT - FOURTH PHASE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive
buildings and for providing a comfortable working environment for employees and visitors; and
WHEREAS segments of the current Building Management System (BMS) are over 30 years old, and its
technology has been superseded by newer, more advanced hardware and software solutions; and
WHEREAS the current BMS is critical to the effective and efficient operation of critical building systems,
including heating and cooling systems, air handlers and dampers, temperature monitoring, etc.; and
WHEREAS Facilities Maintenance and Operations (FM&O) and Purchasing solicited bids for a BMS
solution implementer, and after a thorough review process by a team of evaluators that included Information
Technology (IT), FM&0, and Purchasing, the lowest responsible bidder was Limbach Company, LLC, of
Pontiac; and
WHEREAS the Board of Commissioners gave approval for a Pilot Phase (M.R.#16250), Phase 1 (M.R.
#17250), Phase 2 (M.R. #18291) and Phase 3 (M.R. #19300) to replace the BMS at the following
buildings: Public Works, Sheriff's Administration, Animal Shelter, Jail East Annex, Courthouse (Partial),
North Office, Little Oaks, North Oakland Health Center, Annex I (partial), Children's Village J, Rochester
Hills District Court, Information Technology (partial), and the Medical Examiner's Office (partial), and
WHEREAS each of these phases have concluded within budget and on schedule; and
WHEREAS FM&O would like to continue to contract with Limbach for a fourth phase, which will continue
the circuit courthouse replacement; and
WHEREAS the total cost of the fourth phase is $800,000, including $662,000 for materials and installation,
$88,000 for engineering services, and $50,000 for contingency (see attached project estimate); and
WHEREAS funding in the amount of $800,000 is available for transfer from the FY 2020 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the Building
Management System Replacement Project Fourth Phase.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Building Management System Replacement Project Fourth Phase in the amount of $800,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the
Building Management System Replacement Project Fourth Phase (#100000003245) from the Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) as detailed below
FY 2020
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400TransferOut ($800,000)
PROJECT WORK ORDER FUND (#40400)
Project ID 100000003245, Activity PROJ
1040101-148020-695500-40100TransferIn $800,000
Chairperson, on behalf of the Finance and Infrastructure Committee, I move the adoption of the
foregoing resolution. j
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Commissioner Helaine Zack, District #18
Chairperson, Finance and
Infrastructure Committee
FINANCE AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote
Fourth Phase Implementation Cost Summary
Project Estimate
Estimate Date: 7/8/20 FM&O Project Manager: Foster, Steve
Project: Building Management System — Phase 4
Project CIP: TBD
Trade Descriotion
Project Funding: Capital Improvement Plan / Building Fund, Utility Section
Estimate
Awarded Contractors: Limbach; Hooker-DeJong
Limbach BMS Controls Equipment installation - materials and labor: Total: $662,000.00
Hooker-DeJong BMS Controls design and engineering: Total: $88.000.00
Subtotal Subtotal: $750,000.00
Contingency: $50,000.00
GRAND TOTAL: $800,000.00
Resolution #20353
September 3, 2020
Moved by Gershenson seconded by Zack the resolutions on the amended Consent Agenda be adopted
(with accompanying reports being accepted).
AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray,
Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson,
Gingell. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted
(with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 3,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 31d day of September, 2020.
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Lisa Brown, Oakland County