HomeMy WebLinkAboutResolutions - 2020.09.03 - 33609MISCELLANEOUS RESOLUTION #20354 September 3, 2020
BY: Commissioner Helaine Zack, Chairperson, Finance and Infrastructure Committee
IN RE: INFORMATION TECHNOLOGY — UNIVERSAL COMMUNICATIONS AND COLLABORATION
PROGRAM, PHASE III (GROUP A) WIRELESS NETWORK PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Information Technology provides network infrastructure service for all County
departments; and
WHEREAS the current system that provides Wireless access is outdated and does not provide secure
access to the County network and has reached its useful end of life; and
WHEREAS the Wireless Network Project will implement state of the art technologies that provide expanded
connectivity and performance; and
WHEREAS the Department of Information Technology has worked with Presidio, Inc. to design a proposal
to provide a secure, robust wireless network utilizing our current Cisco network infrastructure; and
WHEREAS the Wireless Network will further the stated mission of the Oakland County Information
Technology Department to be a leader in providing government services through innovative, reliable, and
responsive information technology solutions; and
WHEREAS the Universal Communications and Collaboration (UCC) Program has been planned as an IT
Major Project, and funds have been assigned as part of the General Fund Technology
Replacement/Hardware fund balance assignment (GL Account #383448); and
WHEREAS the total estimated cost for the purchase and implementation of the Universal
Communications and Collaboration Program is $10,727,322, which includes IT and professional services
labor, hardware, software and support and maintenance; and
WHEREAS the Department of Information Technology plans to deliver the UCC Program in three phases:
• Network Equipment Replacement and Program Management
• Voice Over IP Phone System Project
• Wireless Network; and
WHEREAS the Universal Communications and Collaboration Program Phase I Project was unanimously
approved by Miscellaneous Resolution #17310, with an appropriation of $5,488,646 and is complete: and
WHEREAS the Universal Communications and Collaboration Program Phase II Project was unanimously
approved by Miscellaneous Resolution #19037, with an appropriation of $3,620,258 and is in progress; and
WHEREAS the Department of Information Technology is seeking approval for Phase III of the UCC
Program for Wireless Network - Group A Sites (sites with highest priority); and
WHEREAS the Department of Information Technology will return in Quarter 2 of Fiscal Year 2021 to seek
approval for the remainder of Phase III Wireless Network UCC Program sites; and
WHEREAS the total estimated cost for the Wireless Network Group A sites is $598,002, which includes IT
and professional services labor; and
WHEREAS the project implementation costs of $598,002 is available from the General Fund Technology
Replacement/Hardware fund balance assignment (GL Account #383448); and
WHEREAS it is anticipated the Wireless Network - Group A Sites Project will take five months to implement
with no estimated return on investment expected; and
WHEREAS the use of the Major Departmental Support Projects Funds is typically used to account for
projects with estimated aggregated expenditures over $5.0 million and funded by current available
resources rather than bonds issues; and
WHEREAS the costs of the project will be tracked under the Major Departmental Support Projects Funds
as part of the existing UCC Project Fund #42090 that was established and has been used with Phase I and
Phase II of the program, and a separate project number is to be established to track Phase III related costs
(Project #100000003248).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Information Technology Wireless Network - Group A Sites Project (Project #100000003248) in the amount
of $598,002.
BE IT FURTHER RESOLVED that the Information Technology Wireless Network - Group A Sites Project
will be tracked under the existing UCC Project Fund #42090 under separate Project #100000003248.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the appropriation and transfer
of $598,002 from the General Fund Assigned Fund Balance (GL# Account #383448) to the UCC Project
Fund #42090.
BE IT FURTHER RESOLVED that the FY 2020 Budget is amended as follows:
GENERAL FUND #10100 FY 2020
Revenue
9010101-196030-665882 Planned Use of Balance $ 598.002
Total Revenue 598 002
Expenditures:
9010101-152130-788001-42090 Transfer Out $598,002
Total Expenditures 598 002
UNIVERSAL COMM COLLABRATN PRJ FUND (#420901
Proi Business Unit MAJOR. Proiect #100000003248, Activitv MAJOR PROJ
Revenue
9016001-152130-695500-10100 Transfer In — General Fund
$ 598,002
Total Revenue
$ 598 002
Exoenditures:
9016001-152130-750170
Expendable Equipment
$ 212,066
9016001-152130-731780
Software Support Maintenance
129,911
9016001-152130-773630
IT Development
42,643
9016001-152130-731458
Professional Services
213,382
Total Expenditures
598 002
Chairperson, on behalf of the Finance and Infrastructure Committee, I move the adoption of the foregoing
resolution.
_ V,
fe
Commissioner Helaine Zack, District #18
Chairperson, Finance and Infrastructure
Committee
FINANCE AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
UNIVERSAL COMMUNICATIONS AND COLLABORATION PROGRAM, PHASE 111 (GROUP A)
WIRELESS NETWORK PROJECT -
Group A Sites
❑ Novi District Court
❑ Troy District Court
❑ Rochester Hills District Court
❑ Clarkston District Court
❑ Executive Office Building (5th floor and Conference Center)
❑ Court House (High priority sites identified by Courts administration team)
❑ Information Technology Building - (Back End infrastructure and security )
Resolution #20354
September 3, 2020
Moved by Gershenson seconded by Zack the resolutions on the amended Consent Agenda be adopted
(with accompanying reports being accepted).
AYES: Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray,
Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson,
Gingell. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted
(with accompanying reports being accepted).
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I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 3,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac.
Michigan this 31' day of September, 2020.
Lisa Brown, Oakland County