HomeMy WebLinkAboutResolutions - 2020.09.03 - 33629REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
MISCELLANEOUS RESOLUTION #20370 UNDER NEW BUSINESS
BY: Commissioner Michael Spisz, District #3
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — ADDISON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS Addison Township has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A'; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from Addison Township and recommends the disbursement of
$1,139.63 from the Oakland Together Local Government Partnership Grant Program from CARES Act —
Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with Addison
Township to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from Addison Township and authorizes the disbursement
of 1,139.63 from the Oakland Together Local Government Partnership Grant Program from CARES Act—
Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and Addison Township.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Commissioner ichael Spisz
District #3
CVT COVID Support Expenditure Review Form Attachment A
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25% "cost share" or
"local match" required with FEMA reimbursement.
• These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Actor to pay
vendors or service providers as permitted by the CARES Act.
Application ID 10515M
Submission Information
Public Body (CVT) Addison Twp
Name Jamie Martel
Title Deputy Supervisor
Email jmartel@addisontwp.org
Phone 248-628-5409
Public Body (CVT) Authorized Official
Funding Information
Name Bruce Pearson
Title Supervisor
Email bpearson@addisontwp.org
Phone 248-628-5409
Payment Method f Electronic (ACH) F Check Payment
Remittance Address
Address 1440 Rochester Rd.
City Leonard
State MI ZIP Code 48367
Expenditures
Expenditure ID 10515M-1 Expenditure Description Election Inspector Hazard Pay
Amount
Date 6/4/2020 $ 925.00
Compliance Explanation County Commissioner Approved Election
Inspector's Hazard Pay
Compliance Records Township Payroll Summary Report
Attachment All expenditures must be supported by records Sufficient to demonstrate that the
an count of payments from the Fund lime been in accordance vath section 601 (c) of the
Social Security Act,
Election Inspector's Payroll Report.pdf 461.81 KB
Expenditure Approval's (' Approved C Rejected
Total Submitted Amount $ 925.00
Total Approved Amount $
Compliance Requirements
By submitting this Form the Public Body (CVT) affirms that it will abide by each of the following requirements when using Oakland Together CVT
funds. Please check the box next to each requirement to confirm your intent to abide by these requirements:
• The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
• The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
• The expenditures were or wall be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
• The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) will be provided with an Interlocal Agreement, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
• The CVT most agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to cover these expenses, the
county money will be returned.
Date Submitted 8/18/2020
CVT COVID Support Expenditure Review Form
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25% "cost share" or
"local match" required with FEMA reimbursement.
• These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Act or to pay
vendors or service providers as permitted by the CARES Act.
Application ID 10600M
Submission Information
Public Body (CVT) Addison Twp
Name Jamie Martel
Title Deputy Supervisor
Email jmartel@addisontwp.org
Phone 248-628-5409
Public Body (CVT) Authorized Official
Funding Information
Name Bruce Pearson
Title Supervisor
Email bpearson@addisontwp.org
Phone 248-628-5409
Payment Method r Electronic (ACH) f Check Payment
Remittance Address
Address 1440 Rochester Rd.
City Leonard
State MI ZIP Code 48367
Expenditures
Expenditure ID 10600M-1 Expenditure Description Hand Soap and Sanitizers
Amount
Date 8/12/2020 $ 29.95
Compliance Explanation Expenditures for personal protective
equipment for the township office that
are necessary to address the current
COVID-19 public health emergency and
in keeping the staff and public safe.
Compliance Records Order Receipt of Sale
Attachment All expenditures must be supported by records suftiriei l to denionstrdo that the
amount of payme is fion i the Fund have been in accordance will section 601 (d) of the
Social Security Act.
Staples 7311762277.pdf 294.25KB
Expenditure Approval* C' Approved C'
Expenditure ID 10600M-2 Expenditure Description Clorox Disinfectant Wipes
Amount
Date 8/11/2020 $ 19.96
Compliance Explanation Expenditures for personal protective
equipment for the township office that
are necessary to address the current
COVID-19 public health emergency and
in keeping the staff and public safe.
Compliance Records Order Receipt of Sale
Attachment All expenditures must be supported by records sufficient to demonstiate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Secunly ALL
Staples 7311682242.pdf 177.58KB
Expenditure Approval* C- Approved f Rejected
Expenditure ID 10600M-3 Expenditure Description Disinfectant Wipes and Spray
Amount
Date 8/13/2020 $ 48.94
Compliance Explanation Expenditures for personal protective
equipment for the township office that
are necessary to address the current
COVID-19 public health emergency and
in keeping the staff and public safe.
Compliance Records Order Receipt of Sale
Attachment All expenditures must be supported by records sufficient to demo%tido that the
amount of payments fioni the Fund have been ur accordance wrath scc8on 601 (,b of It in
Social Security Act.
Staples 7311816798.pdf 154.51 KB
Expenditure Approval* r Approved r Rejected
Expenditure ID 10600M-4 Expenditure Description Disinfectant Wipes
Amount
Date 8/14/2020 $ 19.96
Compliance Explanation Expenditures for personal protective
equipment for the township office that
are necessary to address the current
COVID-19 public health emergency and
in keeping the staff and public safe.
Compliance Records Order Receipt of Sale
Attachment All expenditures must be supported by records suffic enl to denwnstiab that the
amount of payments from the Fund have been in accorclance with aeclion 601 (d) of the
Soc al Security Act.
Staples 7311935912.pdf 118.8KB
Expenditure Approval* r Approved t' Rejected
Expenditure ID 10GOOM-5 Expenditure Description Disinfectant Wipes and Hand Samtizer
Amount
Date 8/19/2020 $ 31.93
Compliance Explanation Expenditures for personal protective
equipment for the township office that
are necessary to address the current
COVID-19 public health emergency and
in keeping the staff and public safe.
Compliance Records Order Receipt of Sale
Attachment All expenddures must be supported by records sufficaer it to demonefiate that the
amount of payments from the Fund have been in accordance will section 601 (d) of the
Social Secnnty Act.
Staples 7312217474.pdf 128.25KB
Expenditure Approval* (Approved f Rejected
Total Submitted Amount $ 150.74
Total Approved Amount $
Compliance Requirements
By submitting this Form the Public Body (CVT) affirms that it Wil abide by each of the followng requirements When using Oaldand Together CVT
funds. Please check the box next to each requirement to confirm your intent to abide by these requirements:
• The expenditure of the funds is necessary due to the public health emergency wrath respect to the
Coronavirus Disease 2019 (COVID-19).
• The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
• The expenditures were or wll be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
• The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not othermse qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) will be provided wth an Interlocal Agreement, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
. The CVT must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to cover these expenses, the
county money will be returned.
Date Submitted 8/2412020
CVT COVID Support Expenditure Review Form
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25% "cost share" or
"local match" required win FEMA reimbursement.
These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Act or to pay
vendors or service providers as permitted by the CARES Act.
Application ID 10680M
Submission Information
Public Body (CVT) Addison Twp
Name Jamie Martel
Title Deputy Supervisor
Email jmartel@addisontwp.org
Phone 248-628-5409
Public Body (CVT) Authorized Official
Funding Information
Name Bruce Pearson
Title Supervisor
Email bpearson@addisontwp.org
Phone 248-628-5409
Payment Method C Electronic. (ACH) F Check Payment
Remittance Address
Address 1440 Rochester Rd.
City Leonard
State MI ZIP Code 48367
Expenditures
Expenditure ID 10680M-1 Expenditure Description Disinfectant Wipes
Date 8/27/2020 Amount
$ 29.90
Compliance Explanation Expenditures for personal protective
equipment for the township office that
are necessary to address the current
COVID-19 public health emergency and
in keeping the staff and public sale.
Compliance Records Invoice of Sale
Attachment All expenditures must be supported by records safirient to demonsh'ate. that the
airn,unt of payments from the Fund haw- neon m accordance ninth section GUI (d) of Il re
Social Security Act
Staples 7312842042.jpeg
Expenditure Approval* f Approved f Rejected
Expenditure ID 10680M-2 Expenditure Description Disinfectant Wipes
Date 8/26/2020 Amount
$ 33.99
Compliance Explanation Expenditures for personal protective
equipment for the township office that
are necessary to address the current
COVID-19 public health emergency and
in keeping the staff and public safe.
Compliance Records Invoice of Sale
171.31 KB
Attachment All expencfitures must be supported by records sufficient to demonstiale that the
anmounl 01 payments from n the Fund have been in accordance moth section 601 (d) of the
Social Secuiily Act.
Staples 7312675119.jpeg 154.1 KB
Expenditure Approval* r Approved !Rejected
Total Submitted Amount $ 63.89
Total Approved Amount $
Compliance Requirements
By submitting this Form the Public Body (CVT) affirms that it will abide by each of the following requirements when using Oakland Together CVT
funds. Please check the box next to each requirement to confirm your intent to abide by these requirements:
W The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
W The expenditures were or volt be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) will be provided with an Interlocal Agreement, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to.
• The CVT must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance With the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to cover these expenses, the
county money will be returned.
Date Submitted 8/26/2020
Resolution #20370 September 3, 2020
Moved by Luebs seconded by Hoffman to suspend the rules and vote on Miscellaneous Resolutions
#20370 through #20376 - Board of Commissioners — Approval of Reimbursement Application for
Disbursement of Funds from the Oakland Together Local Partnership Grant Program and #20378 through
#20381 — Board of Commissioners — Approval of Interlocal Agreement with (Jurisdiction) for Distribution
of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20370 through #20376 — Board of Commissioners — Approval of Reimbursement
Application for Disbursement of Funds from the Oakland Together Local Partnership Grant Program and
#20378 through #20381 - Board of Commissioners — Approval of Interlocal Agreement with (Jurisdiction)
for Distribution of CARES Act Funding carried.
Moved by Luebs seconded by Hoffman resolutions #20370 - #20376 and #20378 - #20381 be adopted.
Vote on resolutions:
AYES: Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles,
Spisz, Taub. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
40, q ,
I HERBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 3,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 31d day of September, 2020.
Lisa Brown, Oakland County