HomeMy WebLinkAboutResolutions - 2020.09.03 - 33630MISCELLANEOUS RESOLUTION #20371
BY: Commissioners Michael J. Gingell, District #1; Thomas Kuhn, District #11
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CITY OF AUBURN HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Auburn Hills has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the City of Auburn Hills and recommends the disbursement of
$13,056.70 from the Oakland Together Local Government Partnership Grant Program from CARES Act—
Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Auburn Hills to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the City of Auburn Hills and authorizes the
disbursement of $13,056.70 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Auburn Hills.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
commissioner Mic I J. Gingell O
District #1
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
Commissioner Thomas Kuhn
District #11
CVT COVIN Support Expenditure Review Form ATTACHMENT A
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25% "cost share" or
"local match" required wth FEMA reimbursement.
• These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Act or to pay
vendors or service providers as permitted by the CARES Act.
Application ID 10615M
Submission Information
Public Body (CVT) Auburn Hills
Name
Courtney Potwn
Title
Accountant
Email
cpotvin@auburnhills.org
Phone
248-364-6817
Public Body (CVT) Authorized Official
Funding Information
Name Kevin McDaniel
Title Mayor
Email Krncdaniel@auburnhills.org
Phone 248-364-9420
Payment Method r Electronic (ACH) C Check Payment
Remittance Address
Address 1827 N. Squirrel Road
City Auburn Hills
State MI 7JP Code 48326
Expenditures
Expenditure Description Paid Sick and Leave Time to
Expenditure ID 10615M-1 Employees
Amount
Date 8/25/2020 $ 13,056.70
Compliance Explanation This includes wages and fringes that
were paid to employees that were
unable to work because the employee
was quarantined, caring for a child, or
experiencing COVID-19 symptoms.
Compliance Records The attached report was ran from the
General Ledger showing expenses
posted to the payroll accounts with a
COVID-19 project code.
Attachment All expenditures must be Supported by records sulticient to den ionstrate 11althe
amount of payments from the Fund Iimc been in Accordance with section 601 (d) of IIie
Social Seumly Act.
Employee Paid Time Off Expenses - PDF
42.63K8
upload to County.pdf
Expenditure Approval* f Approved r Rejected
Total Submitted Amount $ 13,056,70
Total Approved Amount $
Compliance Requirements
By submitting this Form the Public Body (CVT) affirms that it will abide by each of the following requirements when using Oakland Together CVT
funds. Please check the box next to each requirement to confirm your intent to abide by these requirements:
W The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
W The expenditures were or wnli be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) will be provided with an Interlocal Agreement, which must be executed prior to the
release of any funds, and Which lists further requirements including but not limited to:
• The CVT must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance With the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to cover these expenses, the
county money WII be returned.
Date Submitted 8/25/2020
Resolution #20371 September 3, 2020
Moved by Luebs seconded by Hoffman to suspend the rules and vote on Miscellaneous Resolutions
#20370 through #20376 - Board of Commissioners — Approval of Reimbursement Application for
Disbursement of Funds from the Oakland Together Local Partnership Grant Program and #20378 through
#20381 — Board of Commissioners — Approval of Interlocal Agreement with (Jurisdiction) for Distribution
of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20370 through #20376 — Board of Commissioners — Approval of Reimbursement
Application for Disbursement of Funds from the Oakland Together Local Partnership Grant Program and
#20378 through #20381 - Board of Commissioners — Approval of Interlocal Agreement with (Jurisdiction)
for Distribution of CARES Act Funding carried.
Moved by Luebs seconded by Hoffman resolutions #20370 - #20376 and #20378 - #20381 be adopted.
Vote on resolutions:
AYES: Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles,
Spisz, Taub. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
u� (q L -r"'
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANTTO MCL 45.559A ()
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 3,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 31d day of September, 2020.
Lisa Brown, Oakland County