HomeMy WebLinkAboutResolutions - 2020.09.03 - 33633REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
MISCELLANEOUS RESOLUTION #20374
BY: Commissioners Thomas F. Middleton, District #4; Michael J. Gingell, District #1
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — INDEPENDENCE TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS Independence Township has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from Independence Township and recommends the disbursement of
$21,085.15 from the Oakland Together Local Government Partnership Grant Program from CARES Act—
Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with
Independence Township to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from Independence Township and authorizes the
disbursement of $28,085.15 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and Independence Township.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
I J,
Commissioner Thomas F. Middleton Commissione it J. ingell
District #4 District #1
CVT COVID Support Expenditure Review Form ATTACHMENT A
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the '115% 'cost share' or
"local match" required wrath FEMA reimbursement.
• These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Act or to pay
vendors or service providers as permitted by the CARES Act.
Application ID 10613M
Submission Information
Public Body (CVT) Independence Twp
Name Wendy Hillman
Title Finance Director
Email whillman@ndtwp.com
Phone 248-922-6204
Public Body (CVT) Authorized Official
Funding Information
Name Patrick J. Kittle
Title Township Supervisor
Email pkittle@indtwp.com
Phone 248-625-5111
Payment Method F Electronic (ACH) r Checl( Payment
Financial Institution Information
r• r
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds
transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's
policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law
governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure Description COVID PPE, IT Support,
Expenditure ID 10613M-1 Communication, Legal, etc.
Amount
Date 0/25/2020 $ 14,310.15
Compliance Explanation Unbudgeted expenses due to COVID
pandemic, including PPE for staff and
public, additional cleaning services, legal
fees, and IT support for remote working
environment.
Compliance Records Detailed spreadsheet with invoice copies
to be sent in separate email due to size
restriction.
Attachment All expPnditures must be supported bV records sufficient to drmonstiate that the
amount of pays nems from the Fund have heen in accordance with se Tion 001 (d) of the
Social Secuiily Act
Summary of Expendtures.pdf 46.491<B
Expenditure Approval* r Approved r Rejected
Total Submitted Amount $ 14,310.15
Total Approved Amount $
Compliance Requirements
By submitting this Form the Public Body (CVT) affirms that it will abide by each of the following requirements when using Oakland Tajether CVT
funds. Please check the box next to each requirement to confirm your intent to abide by these requirements:
P The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
W The expenditures were or wII be incurred during the period that begins on March 1, 2020 and ends on
December 30. 2020.
W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavit us Relief Fund.
Upon approval of this Form, the Public Body (CVT) vdll be provided moth an Interlocal Agreement, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to
• The CVT must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance moth the Act must be returned to the County.
The CVT most agree that in the event they receive direct funding train the federal or state government to cover these expenses, the
county money vnll be returned.
Date Submitted 8/25/2020
CVT COVID Support (Expenditure Review Form
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25% "cost share" or
"local match" required with FEMA reimbursement.
These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Act or to pay
vendors or service providers as permitted by the CARES Act
Application ID 10614M
Submission Information
Public Body (CVT) Independence Twp
Name Wendy Hillman
Title Finance Director
Email whillman@indtwp.com
Phone 248-922-6204
Public Body (CVT) Authorized Official
Funding Information
Name Patrick J. Kittle
Title Township Supervisor
Email pkittle@indlwp.com
Phone 248-625-5111
Payment Method f• Electronic (ACH) f Check Payment
Financial Institution Information
rr
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds
transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oaldand County's
policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law
governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure ID 10614M-1 Expenditure Description Election Hazard Pay Reimbursement
Amount
Date 8/25/2020 $ 6,775.00
Compliance Explanation Reimbursement for hazard pay to
ensure a sufficient number of volunteer
workers at polling locations and counting
ballots.
Compliance Records Payroll Report from BSA showing Hazard
Pay paycode for the $50 and the $25
reimbursement.
Attachment All expenditures must be suppodecl by records sui to demon share that tha
ar nount of pays nems from the Fund have keen in accordance mth section E301 (th of the
Social Security Act.
August Election Hazard Pay 59.72KB
EmployeeEarn ingsSummaryReport.pdf
Expenditure Approval's r Approved r Rejected
Total Submitted Amount $ 6,775.00
Total Approved Amount $
Compliance Requirements
By submitting this Porro the Public Body (CVT) affirms that it moll abide by each of the following requirements when using Oakland Together CVT
funds. Please check the box next to each requirement to confirm your intent to abide by these requirements:
W The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
IJ The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwse qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) Will be provided wth an Interlocal Agreement, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
The CVT must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance wrath the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to cover these expenses, the
county nioney will be returned.
Date Submitted 8/25/2020
Resolution #20374 September 3, 2020
Moved by Luebs seconded by Hoffman to suspend the rules and vote on Miscellaneous Resolutions
#20370 through #20376 - Board of Commissioners — Approval of Reimbursement Application for
Disbursement of Funds from the Oakland Together Local Partnership Grant Program and #20378 through
#20381 — Board of Commissioners — Approval of Interlocal Agreement with (Jurisdiction) for Distribution
of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20370 through #20376 — Board of Commissioners — Approval of Reimbursement
Application for Disbursement of Funds from the Oakland Together Local Partnership Grant Program and
#20378 through #20381 - Board of Commissioners — Approval of Interlocal Agreement with (Jurisdiction)
for Distribution of CARES Act Funding carried.
Moved by Luebs seconded by Hoffman resolutions #20370 - #20376 and #20378 - #20381 be adopted.
Vote on resolutions:
AYES: Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles,
Spisz, Taub. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 3,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 3b day of September, 2020.
Lisa Brown, Oakland County