HomeMy WebLinkAboutResolutions - 2020.09.03 - 33639REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
MISCELLANEOUS RESOLUTION #20380 UNDER NEW BUSINESS
BY: Commissioners Adam Kochenderfer, District #15; Tom Kuhn, District #11
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CITY OF ROCHESTER HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Rochester Hills has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A'; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the City of Rochester Hills and recommends the disbursement of
$11,700.00 from the Oakland Together Local Government Partnership Grant Program from CARES Act —
Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Rochester Hills to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the City of Rochester Hills and authorizes the
disbursement of $11,700.00 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Rochester Hills.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, we move for the adoption of the foregoing resolution.
i�A�
Commissioner Adam ICochend er
District #15
Commissioner Tom Kuhn
District #11
9/1/2020
Expenditure Review I Laserfiche Forms
Attachment A
CVT COVID Support Expenditure Review Form
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID
Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland
County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered
by FEMA (Federal Emergency Management Agency) Public Assistance reimbursement grant. Public body
may use funds to pay the 25% "cost share" or "local match" required with FEMA reimbursement.
• These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the
CARES Act or to pay vendors or service providers as permitted by the CARES Act.
Application ID 10574M
Submission Information
Public Body (CVT) Rochester Hills
Name Joe Snyder
Title Chief Financial Officer
Email snyderjarochesterhills.org
Phone 248-841-2534
Public Body (CVT) Authorized Official
Name Bryan K. Barnett
Title Mayor
Email barnettbarochesterhills.oro
Phone 248-841-2530
Funding Information
Payment Method
Electronic (ACH) Check Payment
Financial Institution Information
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9/1/2020
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type
Expenditure Review I Laserfiche Forms
Checking Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and
Regulations and Oakland County's policy regarding electronic funds transfers as they exist on this date or as
subsequently adopted, amended, or repealed. Michigan law governs electronic funds transactions authorized
by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure Expenditure Election Worker Hazard Pay
ID Description
10574M-1
Date 8/21/2020 Amount $ 11,700.00
Compliance Explanation Hazard Pay Premium for Election
Workers as part of the August
2020 Election
Compliance Records See backup from the City's
financial software system
detailing the Election Workers
receiving the Hazard Pay
premium for working the August
2020 Election
Attachment All expenditures must be supported by records sufficient to
demonstrate that the amount of payments from the Fund have been in
accordance with section 601 (d) of the Social Security Act.
City of Rochester Hills - AUG 2... 273.77KB
Expenditure Approval
Approved Rejected
Total Submitted Amount $ 11,700.00
Total Approved Amount $ 11,700.00
Compliance Requirements
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Expenditure Review I Laserfiche Forms
By submitting this Form the Public Body (CVT) affirms that it will abide by each of the following requirements when
using Oakland Together CVT funds. Please check the box next to each requirement to confirm your intent to abide by
these requirements:
The expenditure of the funds is necessary due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of
March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020
and ends on December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT)
to fill shortfalls in government revenue to cover expenditures that would not otherwise
qualify under the CARES Act Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) will be provided with an Interlocal Agreement, which must
be executed prior to the release of any funds, and which lists further requirements including but not limited to:
• The CVT must agree to participate in the production of documents required by any future audit of the
CARES Act program, and funds not spend in accordance with the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to
cover these expenses, the county money will be returned.
Date Submitted 8/21/2020
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Resolution #20380 September 3, 2020
Moved by Luebs seconded by Hoffman to suspend the rules and vote on Miscellaneous Resolutions
#20370 through #20376 - Board of Commissioners — Approval of Reimbursement Application for
Disbursement of Funds from the Oakland Together Local Partnership Grant Program and #20378 through
#20381 — Board of Commissioners — Approval of Interlocal Agreement with (Jurisdiction) for Distribution
of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20370 through #20376 — Board of Commissioners — Approval of Reimbursement
Application for Disbursement of Funds from the Oakland Together Local Partnership Grant Program and
#20378 through #20381 - Board of Commissioners — Approval of Interlocal Agreement with (Jurisdiction)
for Distribution of CARES Act Funding carried.
Moved by Luebs seconded by Hoffman resolutions #20370 - #20376 and #20378 - #20381 be adopted.
Vote on resolutions:
AYES: Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles,
Spisz, Taub. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTYGF bF i. .' EXECUTIVE
ACTING PURSUf9NT'l6tb.ob9A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 3,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 3rd day of September, 2020. r
Lisa Brown, Oakland County