HomeMy WebLinkAboutResolutions - 2020.09.23 - 33660MISCELLANEOUS RESOLUTION #20401 September 23, 2020
BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee
IN RE: PUBLIC SERVICES - CHILDREN'S VILLAGE DIVISION — 2020/2021 NATIONAL SCHOOL
LUNCH PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Children's Village has applied for and been awarded the National School
Lunch Program Grant from the Office of School Support Services, Michigan Department of Education for
reimbursement of meals and snacks provided to the residents at Children's Village for the period July 1,
2020, through June 30, 2021; and
WHEREAS the Office of School Support Services, Michigan Department of Education, administers the
United States Department of Agriculture National School Lunch/Commodity Distribution, Afterschool Snack
and Breakfast Programs; and
WHEREAS the purpose of the program is to make nutritionally balanced, low cost meals, snacks, and/or
milk available statewide to children through the completion of high school; and
WHEREAS the Oakland County Children's Village is licensed as a residential childcare institution; and
WHEREAS the campus residents except Mandy's Place residents qualify for free severe need breakfasts,
free lunches, and free afterschool snacks seven days a week and are reimbursed based on rates provided
in Administrative Memo No.1 dated July 27, 2020; and
WHEREAS in addition, Children's Village qualifies for a performance-based extra 7 cents per lunch based
on whole grain menu items served to residents; and
WHEREAS the grant amount is unknown at the time of acceptance; however, it is based on the attached
per meal reimbursement rates; and
WHEREAS for the previous grant period of July 1, 2019, through June 30, 2020, the total cost of meals and
snacks was approximately $823,631, of which Children's Village was reimbursed $241,730 from the
Michigan Department of Education for the school meal programs; and
WHEREAS meal provision expenditures are not recorded by program due to cost efficient bulk purchases
that cover food services for the entire campus; and
WHEREAS there is no grant match requirement; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board
of Commissioners' Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and
accepts the 2020-2021 National School Lunch/USDA Food Distribution Agreement and Certification
Statement for grant meal reimbursements for the period July 1, 2020, through June 30, 2021.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of this program is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED a budget amendment is not required at this time
Chairperson, on behalf of the Health, Safety and Human Services Committee, I move the adoption of the
foregoing resolution.
A,� "i �_
CommissioQerjPenny Luebs, District #16
Chairperson, ealth, Safety and Human
Services Committee
HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kochenderfer absent.
GRANT REVIEW SIGN -OFF — Health & Human Services/Children's Village
GRANT NAME: 2020-2021 National School Lunch Program
FUNDING AGENCY: Michigan Department of Education
DEPARTMENT CONTACT PERSON: Joanna Overall/(248) 858-1164
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 08/24/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Coin inissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
Fiscal Services staff to review draft resolution to update with any necessary budget language/budget
amendment. — Lynn Sonkiss (08/19/20)
Human Resources:
HR Approved — No HR Implications — Lori Taylor (08/19/20)
Risk Management:
Approved by Risk Management. — Robert Erlenbeck (08/19/20)
Corporation Counsel:
Approved. Corporation Counsel. — Lisa Kavalhuna (08/24/20)
Strong, Lori
From: megs@michigan.gov
Sent: Friday, July 24, 2020 10:07 AM
To: Alessi, Gregory L; Strong, Lori Marie
Subject: MEGSPlus - Congratulations! Your 2021 SNP application has been approved,
Congratulations! Your 2021 SNP application has been approved. Questions regarding the application may be directed to
the School Nutrition Programs unit at MDE-schoolnutrition@michigan.gov or 517-241-5374.
1
GRETCHEN WHITMER
GOVERNOR
SUBJECT:
DATE:
STATE OF MICHIGAN
DEPARTMENT OF EDUCATION
LANSING
FOOD SERVICE
ADMINISTRATIVE MEMO NO. 1
SCHOOL YEAR 2020-2021
MICHAEL F. RICE, Ph.D.
STATE SUPERINTENDENT
School Meals Program
Meal, Snack, and Milk Reimbursement Rates to School Food Authorities
Effective July 1, 2020 - lune 30, 2021
July 27, 2020
The following reimbursement rates are in effect as of July 1, 2020.
SCHOOL BREAKFAST
NATIONAL SCHOOL LUNCH
AFTER
SPECIAL
PROGRAM
PROGRAM
SCHOOL
MILK
SNACKS*
PROGRAM
SEVERE
SEVERE
SEVERE
SEVERE
NEED
NEED
NEED
NEED
PAID $0.32 $0.32
$0.40 $0.42
$0.08
$0.2025
REDUCED $1.59 $1.96 $3.18 $3.20 $0.48 N/A
PRICE
Average cost
FREE $1.89 $2.26 $3.58 $3,60 $0.96 per 112 pint of
Milk
*Afterschool snacks served in afterschool care programs.
Commodity Entitlement: $,2450 for each lunch served In prior school year
Eligibility for the severe need rate for breakfast and the additional payment ($0.02) for lunch is
determined each year. It Is based on the percentages listed below of free and reduced -price lunches
served relative to the total number of lunches served during the 2018-2019 school year.
Determination of Severe Need Rate for Breakfast:
A building Is eligible for the severe need rate for breakfast when forty percent (40%) or more of total
lunches served in that building In the second preceding school year (2018-2019) were free or reduced
price.
Determination of Additional $0.02 for Lunch:
The entire district Is eligible for the additional $0.02 for lunch when sixty percent (60%) or more of total
lunches served district wide in the second preceding school year (2018-2019) were free or reduced
price.
For Inquiries regarding this memo, call 517-241-5380 or email mde-fiscal@michigan.gov.
STATE BOARD OF EDUCATION
CASANDRA E. ULBRICH — PRESIDENT PAMELA PUGH —VICE PRESIDENT
MICHELLE FECTEAU— SECRETARY • TOM MCMILLIN— TREASURER
TIFFANY D. TILLEY— NASBE DELEGATE • JUDITH PRITCHETT
LUPE RAMOS-MONTIGNY • NIKKI SNYDER
608 WEST ALLEGAN STREET • P.O BOX 30008 • LANSING, MICHIGAN 48909
w w.mlchigan.0ov/mde • 833-633-5788
Authority: Child Nutrition Act of 1966. office of Health and Nutrition Services MICHIGAN
Completion: Voluntary. School Nutrition Programs
P.O. Box 30008 � ' aEducation
Lansing, MI 48933
517-241-5374
2020-2021 NATIONAL SCHOOL LUNCH/USDA FOODS DISTRIBUTION
SPECIAL MILK, AFTERSCHOOL SNACK, AND BREAKFAST PROGRAMS
Child Nutrition Proaram
School Lunch
- Including Food Distribution
Afterschool Snack
School Breakfast
Special Milk
Summer Food Service Program
Child and Adult Care Food Program
Permanent Aareement
Aoenay/Suhaaenay
CFDA #
USDA/Food and Nutrition Service
10.555
USDA/Food and Nutrition Service
10.555
USDA/Food and Nutrition Service
10.555
USDA/Food and Nutrition Service
10.553
USDA/Food and Nutrition Service
10.556
USDA/Food and Nutrition Service
10.559
USDA/Food and Nutrition Service
10.558
Proaram Title
National School Lunch Program
USDA Foods Distribution Program
National School Lunch Program
School Breakfast Program
Special Milk Program for Children
Summer Food Service Program for Children
Child and Adult Care Food Program
Final approval for all programs covered under this Agreement is contingent upon approval of a
Policy Statement covering the service of meals and/or milk to needy children, as specified by
regulations.
In order to effectuate the purpose of the National School Lunch Act (42 J.X.C. 1751-1760) and
the regulations for the National School Lunch Program (NSLP) Issued; the Child Nutrition Act of
1966, the Healthy Hunger Free Kids Act of 2010, and regulations governing the School Breakfast
Program (SBP) issued; the Healthy Meals Initiative and regulations governing applicable menu
planning options; the regulations for the Special Milk Program (SMP) Issued; and the regulations
governing the Summer Food Service Program issued there under, the State Superintendent,
State of Michigan, hereinafter referred to as the "State Agency," and the School District,
hereinafter referred to as the "Sponsor," agree as follows:
PART 1. SCHOOL LUNCH PROGRAM/USDA FOODS DISTRIBUTION
A. THE STATE AGENCY AND THE SPONSOR MUTUALLY AGREE THAT:
1. For the purpose of this Agreement, the following terms shall be construed to mean, respectively:
a. Cost of Providing a Meal or Afterschool Snack: Food, labor, benefits, supplies, depreciation
and Indirect costs associated with a reimbursable meal or afterschool snack served to a
child. Cost related to supervision of children, outside of the food service area, such as
playground, etc., is NOT considered a program cost.
b. School Year: A period of 12 calendar months beginning July 1 of any calendar year and
ending with June 30 of the following calendar year.
c. Nonprofit Food Service Program: A food service program maintained for the benefit of
children and where all the income is used solely for the operation or improvement of such
food service.
d. Sponsor: The board of education of a school district, which serves youth in high school
grade or under, or the governing body of an institution. (The term also includes a "nonprofit
agency," to which such school has delegated authority for the operation of Its nonprofit food
service program.)
e. Milk: See Definition of Milk in Part 3.
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2. MEGS+ Site Listing is a list of all schools within the district and will be part of this Agreement.
3. Schools may be added to or deleted from the MEGS+ CNP: School Nutrition Programs Site
Listing and all references to that form shall include those amendments.
4. The State Agency shall promptly notify the Sponsor of any change in general requirements, in
menu planning options, and in assigned rates of reimbursement.
5. A Sponsor, which operates its program under contract with a food service management
company or under similar arrangement, must have its contract approved by and provide a copy
of the contract to the State Agency to be eligible for participation.
6. The terms of this Agreement shall not be modified or changed in any way other than by written
consent of both parties.
B. THE STATE AGENCY AGREES THAT:
To the extent of available funds, the State Agency shall reimburse the Sponsor in connection with
the cost of providing a meal, afterschool snack, or milk In the schools listed in the MEGS+ CNP:
School Nutrition Programs Site Listing during any school year this agreement is in effect. The
amount of reimbursement on behalf of any sponsor shall not exceed the lesser of (a) an amount
equal to the number of lunches and/or afterschool snacks served to children of high school grade or
under, multiplied by the rate assigned by the State Agency or (b) by another rate as that may be
subsequently assigned by the State Agency.
C. THE SPONSOR AGREES THAT:
In general, the Sponsor supervises school food service operations in the schools listed In the
MEGS+ CNP: School Nutrition Programs Site Listing and, in particular, will require each school to:
1. Operate a nonprofit food service and use program income only for program purposes (7 CFR
Part 210.14(a) and 210.19(a)(2)). Such income shall not be used to purchase land or buildings,
or to construct buildings. All direct costs for the school lunch program most be paid before
indirect costs can be paid from reimbursement.
2. Accept federal funds and/or donated foods in accordance with the applicable regulations and to
comply with any instructions, policies, or procedures issued in connection with the regulations.
The Sponsor further agrees to administer programs funded under this agreement in accordance
with applicable provisions of the Uniform Guidance, 2 CFR Part 200 Uniform Administrative
Requirements, Cost Principles and Audit Requirements for Federal Awards and all applicable
State and local laws/regulations and Comptroller General opinions.
3. Limit Its operating balance to a level consistent with program needs; and upon request by the
State Agency, submit a plan of action to spend down the excess fund balance that exceeds
three months average expenditures. (Depreciation reserve is not included in the operating
balance.)
4. Maintain a financial system as prescribed by the Michigan Department of Education.
5. Price the school lunch as a unit consistent with USDA Paid Lunch Equity requirements. Serve
lunches as described in 7CFR 210.10 during the period designated as the lunch period by the
school.
6. Supply lunches without cost or at reduced -price to children that qualify according to income
criteria prescribed by USDA.
7. Supply afterschool snacks free of charge to all children when an Afterschool Care Program
is located in a school building that is area eligible or in a non -school building that is In the
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attendance of a school that is area eligible. (Area eligible refers to a school where free and
reduced -price students comprise 50% or more of the enrollment.)
8. Supply afterschool snacks free of charge or at a reduced price to children that qualify according
to the income criteria prescribed by USDA, when Afterschool Care Programs are located in
buildings that are not area eligible. To charge no more than 15 cents for a reduced -price snack
in a non -area eligible building.
9. Serve lunches and snacks that meet meal pattern requirements established by the USDA.
However, if a child has been determined by a medical doctor to be disabled and the disability
would prevent the child from eating the regular school meal, the school must make
substitutions prescribed by a medical doctor.
10. Maintain files of approved and denied free and reduced -price applications. If applications are
maintained at the Local Educational Agency (LEA) level, they must be readily retrievable by
school building.
11. Access the Direct Certification Report as required by 7 CFR Part 245, a minimum of three times
during the school year; at or around the beginning of the school year, three months after the
initial effort, and six months after the initial effort. Update eligibility and benefits based on the
direct certification report. When a student's name Is on the direct certification report, no further
application is necessary, and the benefit will be extended to the rest of the students in the
household. Update the benefit issuance list and maintain files of the direct certification report.
12. Complete verification in compliance with regulations (7 CFR Part 245).
13. Comply with the requirements of USDA Civil Rights Nondiscrimination regulations (7 CFR Parts
15, 15a, and 15b).
14. Claim reimbursement at the assigned rates only for the type of lunches and snacks specified in
the MEGS+ Site Listing in this agreement served to eligible children. Not to overtly identify or
discriminate against any child because of inability to pay the full price. Claim only one snack
per child per day. Snacks served on weekends, holidays, during vacation periods or before or
during a child's school day will not be claimed for reimbursement.
15. Submit claims for reimbursement in accordance with procedures established by the State
Agency.
16. Comply with the Smart Snacks in Schools Regulations and the State of Michigan Public Act 42
(PA42).
17. Ensure that any profit from the sale of non -program food accrues to the benefit of the nonprofit
school food service.
18. Maintain proper sanitation and health standards for storage, preparation, and service of food in
conformance with all applicable state and local laws and regulations.
19. Purchase in quantities that can be efficiently utilized in the program. Purchases made with the
program funds must also comply with the established procurement standards set forth in
Program Regulations CFR 210.21 and 250.56 ("Buy American"), as well as the procurement
standards set forth in the previously indicated Uniform Guidance Requirements.
20. Upon request, make all accounts and records pertaining to the program available to the State
Agency, Its agents, and USDA for audit or review at a reasonable time and place, as prescribed
by regulation. The Sponsor agrees to comply with all audit requirements set forth in Program
Regulations, Single Audit Act (31 U.S.C. sections )501-7507), as amended by the Single Audit
Act Amendments of 1996 (P.L. 104-156), Office of Management and Budget Circulars and
Compliance Supplement Documents, Bulletin 1022, and the Michigan School Auditing Manual.
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21. The Sponsor agrees to the following requirements in the accepting and handling of USDA Foods:
a. To furnish proper storage facilities to safeguard against theft, spoilage, and other losses
as recommended by the State Agency. The State Agency and the USDA are authorized to
inspect the storage facilities at any reasonable time.
b. To install thermometers, suitable ventilation, and provide specific temperatures for certain
USDA Foods per local health department requirements. Alf USDA Foods will be used on a
First In, First Out (FIFO) basis.
c. If recommended storage for perishables is not available within the Sponsor's own buildings,
it will be permissible to remove the USDA Foods from the premises to a local commercial
locker or warehouse for the purpose of providing proper storage. The Sponsor must ensure
that the storage facility is properly licensed and inspected by the Michigan Department of
Agriculture and Rural Development. The Sponsor must make arrangements to maintain a
current record of receipts, withdrawals, and balances. USDA Foods must not be stored in
private homes under any circumstances.
d. Request and accept USDA Foods on a 30 -day supply basis only.
e. To use USDA Foods SOLELY for the benefit of the students. Under no circumstances will
USDA Foods be sold, traded, or used off the premises of the Sponsor. The use of any USDA
Foods by an ineligible recipient constitutes damage to the federal government under the
law. When such Irregularities are brought to the attention of the State Agency, it will be
necessary for the Sponsor to make satisfactory settlement with the State Agency for the
Illegal use of such foods.
F. To assume liability for all losses resulting from: gross neglect by failure to provide proper
storage or care, failure of mechanical equipment, and improper use of any USDA Foods.
Recovery for the value of such losses will be made at the option of the State Agency.
g. Maintain a monthly inventory record which shall reflect, at a minimum, a record of receipts,
withdrawals, and inventory balances of all USDA Foods. The State Agency and USDA are
authorized to inspect and audit these books and records, including financial records, at any
reasonable time or place to ensure compliance with the conditions in this Agreement.
h. Furnish the State Agency with an inventory of all USDA Foods on hand upon request.
1. That either the Sponsor or the State Agency may terminate this Agreement by giving a
30 -day notice, in writing, to the other party. The State Agency may cancel this Agreement
immediately upon receipt of evidence that the terms and conditions thereof have not been
fully complied with. Subject to such notice of termination or cancellation of the agreement,
the Sponsor agrees to comply with the instructions of the State Agency - either to distribute
all remaining USDA Foods in accordance with provisions of this Agreement or to return such
inventories to their distribution outlet upon written authorization from the State Agency.
USDA Foods will not be transferred or destroyed without written permission from the State
Agency. Sponsor must submit such reports as are required by the State Agency to record
final distribution of such inventories,
j. Funds derived from the feeding program salvage of USDA Foods or recoveries from
insurance claims involving lost USDA Foods shall be used only for the payment of expenses
related to the Food Distribution Program.
k. Report to the State Agency any complaint in connection with the condition or improper use
of USDA Foods.
22. Provide a means to encourage student and teacher/parent Input into the program.
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23. Agree that the School Food Authority (SFA) official signing the claim shall be responsible for
reviewing and analyzing meal counts to ensure accuracy governing claims for reimbursement (7
CFR 210.8). Acknowledge that failure to submit accurate claims will result in the recovery of an
overclaim and may result in the withholding of payments, suspension, or termination of the
program (7 CFR 210.24 and 7 CFR 210.25). Acknowledge that, If failure to submit accurate
claims reflects embezzlement, willful misapplication of funds, theft or fraudulent activity,
penalties shall apply (7 CFR 210.26).
24. Count the number of free, reduced -price, and paid reimbursable meals served to eligible
children at the point of service, or through another counting system if approved by the State
Agency.
25. Only claim reimbursement for snacks served in eligible Afterschool Care Programs, i.e.,
Afterschool Care Programs that provide children with regularly scheduled activities in an
organized, structured, and supervised environment.
26. Monitor, twice a year, each Afterschool Care Program that claims reimbursement for snacks.
This monitoring review must assess each site's compliance with counting and claiming
procedures and the snack meal pattern. The first review will take place during the first four
weeks that school is In operation each school year and the second review will take place before
the end of the school year.
27. Comply with requirements for Professional Standards for school nutrition professional including
hiring standards and yearly training requirements.
28. Establish a local meal charge policy.
29. Establish written school wellness policy for all schools under its jurisdiction and include all the
required elements per 7 CFR 210.31 (c).
30. Respond to surveys and research studies as requested by the USDA.
PART 2. SCHOOL BREAKFAST PROGRAM
A. THE STATE AGENCY AND THE SPONSOR MUTUALLY AGREE THAT:
1. Schools may be added or deleted from the MEGS+ CNP: School Nutrition Programs Site Listing
as need arises, and the references herein to MEGS+ CNP: School Nutrition Programs Site Listing
shall be deemed to include such schedule supplemented and amended including selection of
menu planning options for each building.
2. A school which operates its breakfast program under a fee, concession, or contract arrangement
with a food service management company or under a similar arrangement must provide a copy
of its management company contract to the State Agency, if one has not already been sent.
3. For the purpose of this Agreement, the following terms will mean, respectively:
a. Cost of providing a meal: Cost of food used, labor, benefits, supplies, depreciation, and
indirect costs that can be associated with a breakfast served to a child.
b. School Year: A period of 12 calendar months beginning with July 1 of any calendar year and
ending with June 30 of the following calendar year.
c. Nonprofit breakfast program: Food service maintained for the benefit of children, all of the
income from which is used solely for the operation or improvement of such food service.
d. Sponsor: The board of education of a school district, which serves youth in high school
grade or under, or the governing body of an institution. (The term also includes a "nonprofit
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agency," to which such school has delegated responsibility for the operation of its nonprofit
food service program.)
4. The terms of this Agreement will not be modified or changed in any way other than by consent
in writing of both parties hereto.
B. THE STATE AGENCY AGREES THAT:
To the extent of the funds available, the State Agency will reimburse the Sponsor in connection with
the cost of providing a meal for the School Breakfast Program (SBP) in the schools listed in MEGS+
CNP: School Nutrition Programs Site Listing in any school year during which this Agreement is in
effect. The amount of reimbursement on behalf of any school will not exceed the lesser of (a) an
amount equal to the number of breakfasts served to children of high school grade or under
multiplied by the rate assigned by the State Agency or by such other rate as may be subsequently
assigned by the State Agency, or (b) the cost of providing a meal (applies to severe need
breakfasts).
The State Agency will promptly notify the Sponsor of any change in the minimum breakfast menu
planning options or the assigned rate of reimbursement.
C. THE SPONOSOR AGREES THAT:
It will supervise school breakfast operations In the schools listed in MEGS+ Schedule A Site Listing
and will require each school to:
1. Operate a nonprofit breakfast program and use program Income only for program purposes.
However, such income shall not be used to purchase land or buildings, or to construct buildings.
2. Serve breakfasts, which have been planned to meet the meal pattern requirements designated
in 7 CFR 220.8, and that meet the requirements for a school breakfast during a period
designated as the breakfast period by the school.
3. Price the school breakfast as a unit.
4. Supply breakfasts without cost or at a reduced price to all children who are determined by the
school food authority to be unable to pay the full price thereof.
S. Claim reimbursement only for breakfasts served to children that meet the requirements
specified in 7 CFR 220.8, at the rate assigned or by such other rate as the State Agency may
subsequently assign.
6. Submit claims for reimbursement in accordance with procedure established by the State
Agency.
7. Maintain in the storage, preparation, and service of food, proper sanitation and health
standards, in conformance with all applicable state and local laws and regulations.
S. Maintain necessary facilities for storing, preparing, and serving food.
9. Upon request, make all accounts and records pertaining to the breakfast program available to
the State Agency or USDA for audit or review at a reasonable time and place.
10. Not to overtly identify or discriminate against any child because of inability to pay the full price
of breakfast.
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PART 3. SPECIAL MILK PROGRAM
(Only split -session preschool/kindergartens that do not have access to the School Breakfast Program or
National School Lunch Program are allowed to participate in the Special Milk Programs in schools that
also participate in one or more other Child Nutrition Programs.)
DEFINITION OF MILK — Schools or institutions must offer only pasteurized fluid types of unflavored
or flavored fat free or low-fat (1%) fluid milk. All milk must meet all State and local standards. All milk
should contain vitamins A and D at levels specified by the Food and Drug Administration.
A. THE STATE AGENCY AND THE SPONSOR MUTUALLY AGREE:
1. To comply with and meet all responsibilities and requirements set forth in (7CFR Part 215),
Special Milk Program regulations.
2. That MEGS+ CNP: School Nutrition Programs Site Listing is a listing of schools or facilities within
the district and shall be a part of this Agreement.
That schools or facilities may be added to or deleted from MEGS+ CNP: School Nutrition
Programs Site Listing as need arises, upon request, and such references to MEGS+ CNP: School
Nutrition Programs Site Listing herein shall be deemed to Include such amendments.
B. THE STATE AGENCY AGREES:
To the extent of the funds available, the State Agency shall reimburse the Sponsor for each one-half
pint of fluid (8 oz.) milk served to children (exclusive of those served with breakfast and/or lunch).
The exact rate is determined annually according to USDA regulations and the funds available.
C. THE SPONSOR AGREES TO:
1. Provide one-half pint (8 oz.) of fluid milk per serving. See the above definition of milk,
2. Ensure that the purchase price of milk shall not include straws, equipment purchases, vending
machine rentals, other rentals, maintenance, service, etc.
3. Convert various size cartons of milk Into one-half pints for reporting purposes.
4. Submit claim forms as prescribed by the State Agency.
Operate the program on a nonprofit basis. Any funds accruing as a result of the service of milk
shall be used only for such purposes as will further increase the availability to and consumption
of milk by children.
PART 4. RECORDKEEPING REQUIREMENTS
The Sponsor must keep full and accurate records of the Breakfast, Lunch, Afterschool Snack and
Special Milk Programs to serve as a basis for the claim for reimbursement and for audit and review
purposes. The records are to be kept three years after the date of the final claim for reimbursement for
the fiscal year to which they pertain or as long as there are unresolved audit findings or Investigations
related to those records.
A. MEAL SERVICE:
1. Daily number of breakfasts, lunches, afterschool snacks, and special milk served to children.
2. Dally number of breakfasts, lunches, and afterschool snacks, and special milk served free or at
reduced -price,
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3. Daily number of breakfasts, lunches, afterschool snacks, and milk served to adults.
4. Daily amounts of food prepared and served (Production Records).
S. Daily attendance sheets/rosters for afterschool care programs serving snacks.
B. PROGRAM INCOME RECEIPTS:
1. From children's payments.
2. From federal reimbursement, including federal reimbursement under the National School Lunch
and Child Nutrition Acts (National School Lunch, School Breakfast, Afterschool Snack, and/or
Special Milk Programs).
3. From State reimbursement.
4. General Fund (subsidy).
5. Loans.
6. From all other sources (adult meals, catering, a la carte),
C. PROGRAM EXPENDITURES (supported by invoices, receipts or other evidence of expenditure):
1 For food (include all milk).
2. For labor.
3. Repayment of loans or advances.
4. All other cash expenditures.
D. VALUE OF DONATIONS TO PROGRAM:
1. Donated food, exclusive of food donated by the USDA and Department of Defense (DoD).
2. Donated services.
3. All donations other than food and services.
E. APPROVED AND DENIED FREE AND REDUCED -PRICE APPLICATIONS
F. NOTICE TO PARENTS OF DENIAL OF FREE AND REDUCED -PRICE BENEFITS
G. RECORD OF HEARING PROCEEDINGS ON FREE AND REDUCED -PRICE ELIGIBILITY AND
THE RESULTS OF SUCH HEARINGS
H. DESCRIPTION OF VERIFICATION EFFORTS, INCLUDING:
1. Summary of verification efforts, including techniques used.
2. Number of approved free and reduced -price meal applications on file as of October 1 of each
school year.
3. Number or percentage of applications verified.
4. The reasons for changes in eligibility as a result of verification.
I. Direct Certification Reports
J. Food Production Records
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PARTS. CIVIL RIGHTS REQUIREMENTS
The Sponsor must keep full and accurate records (documented) of compliance with all civil rights
regulations. These activities and procedures are an ongoing requirement of the NSLP.
A. RACIAL/ETHNIC DATA:
1. Record numbers of approved children for free and reduced -price meals according to
racial/ethnic category (for each school building/facility).
2. Record numbers of denied applicants for free and reduced -price meals according to racial/ethnic
category (for each school building/facility).
3. Maintain this information on file for three years.
B. PUBLIC NOTIFICATION:
1. Include the most current nondiscrimination statement in all printed materials, publications, and
websites.
2. Develop and review policies and procedures for civil rights complaints.
Display a nondiscrimination "And Justice for All" poster in a prominent place in each school
building/facility located in the area where meals/snacks are provided.
C. PROVIDE ANNUAL CIVIL RIGHTS TRAINING FOR STAFF:
The training must include: Collecting and using data, effective public notification systems, complaint
procedures, compliance review techniques, resolution of non-compliance, requirements for
reasonable accommodation of persons with disabilities, requirements for language assistance,
conflict resolution, and customer service.
D. COMPLIANCE REVIEWS:
Sponsor must visit/review all school buildings/facilities each year In order to ensure civil rights
compliance.
E. COMPLAINT/GRIEVANCE PROCEDURES:
Sponsor must develop and implement a procedure to accept written and verbal complaints/
grievances. All information must be properly documented.
2. Assign a complaint/grievance coordinator for Title IX (Equal Sex Opportunity) Section 504
(Equal Opportunity for Handicapped Persons). This requirement applies only if the Sponsor
employs 15 or more employees.
PART 6. CERTIFICATION
To qualify for federal assistance, the program application must be accompanied by a written assurance
that the program or facility will be operated in compliance with the civil rights laws and implementing
nondiscrimination regulations.
A. The Sponsor agrees to comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et
seq.), Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.), Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et
sec.): all provisions required by the implementing regulations of the Department of Agriculture;
Department of Justice Enforcement Guidelines, 28 CFR 50.3 and 42; and FNS directives and
guidelines, to the effect that no person shall, on the grounds of race, color, national origin, sex,
Page 9 of 10
5/20
age or handicap, be excluded from participation in, be denied benefits of, or otherwise be subject to
discrimination under any program or activity for which the sponsor receives federal financial
assistance from FNS; and hereby gives assurance that it will immediately take measures necessary
to effectuate this agreement.
B. By accepting this assurance, the Sponsor agrees to compile data, maintain records, and submit
reports, as required, to permit effective enforcement of the nondiscrimination laws and permit
authorized USDA personnel during normal working hours to review such records, books and
accounts as needed to ascertain compliance with the nondiscrimination laws. If there are any
violations of this assurance, the United States Department of Agriculture, Food and Nutrition
Service shall have the right to seek judicial enforcement of this assurance. This assurance is binding
on the sponsors and Its successors, transferees and assignees, as long as they receive assistance or
retain possession of any assistance from the department.
C. The SFA certifies that it is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participating in this transaction by any federal department or
agency. Additionally, the SFA certifies that its vendors/sub recipients are neither excluded nor
disqualified under the suspension and debarment rules found at 7CFR section 3017.300 by checking
the Excluded Parties List System (EPLS). This information can be found at www.eDls.00v.
D. Non -Public, Private, and Residential Child Care Institutions (RCCIs) certify to tax-exempt status
from Income tax under 501(c)(3) of the Internal Revenue Code of 1954, as amended.
In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and
policies, this Institution is prohibited from discriminating on the basis of race, color, national origin,
sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases
apply to all programs.)
Persons with disabilities who require alternative means of communication for program Information
(e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible
State or local Agency that administers the program or USDA's TARGET Center at (202) 720-2600
(voice and TTY) or contact USDA through the Federal Relay Service at
800-877-8339. Additionally, program information Is available in languages other than English.
To file a complaint alleging discrimination, complete the USDA Program Discrimination Complaint
Form, AD -3027, found online at USDA Office of Assistant Secretary for Civil MUMS
Discrimination Comolaint Filing',, or at any USDA office or write a letter addressed to USDA and
provide in the letter all of the Information requested in the form. To request a copy of the complaint
form, call 866-632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture
office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410
(2) fax: 202-690-7442; or
(3) email: orooram.intakeCalusda.cov.
This institution is an equal opportunity provider.
https://www.ascr.usda.gov/Flung-program-discrimination-complaint-usda-customer
Page 10 of 10
5/20
Authority: Child Nutrition Act of 1966. office of Health and Nutrition Services
Completion: Voluntary. School Nutrition Programs -got
P.O. Box 30008 MICHIGAN
Lansing, MI 48933 ". JEducation
517-241-5374
2020-2021
NATI®NAL SCHOOL LUNCH/C®MM®DITY DISTRIBUTION
SPECIAL MILK, AFTERSGH®®L SNACK, AND BREAKFAST PROGRAMS
Child Nutrition Program
School Lunch
- Including Commodity Food Distribution
Afterschool Snack
School Breakfast
Special Milk
Summer Food Service Program
Child and Adult Care Food Program
Policv Statement
Aaencv/Sub gaencv
CFDA #
USDA/Food and Nutrition Service
10.555
USDA/Food and Nutrition Service
10.550
USDA/Food and Nutrition Service
10.555
USDA/Food and Nutrition Service
10.553
USDA/Food and Nutrition Service
10.556
USDA/Food and Nutrition Service
10.559
USDA/Food and Nutrition Service
10.558
Proaram Title
National School Lunch Program
Food Donation
National School Lunch Program
School Breakfast Program
Special Milk Program for Children
Summer Food Service Program for Children
Child and Adult Care Food Program
The Local Educational Agency (LEA) assures the Michigan Department of Education (MDE) that the
school system will uniformly implement the following policy to determine children's eligibility for free or
reduced -price school meals in all National School Lunch, School Breakfast, Afterschool Snack, and/or
Special Milk Programs in schools under its jurisdiction.
The following forms are adopted with and considered part of this policy:
Frequently Asked Questions About Free and Reduced -Price School Meals
- Free Milk Application
- Free and Reduced -Price School Meals Family Application
How to Apply for Free and Reduced -Price Meals Form
- Free Milk Application
- Free and Reduced -Price School Meals Family Application
2020-2021 Household Application for Free and Reduced -Price School Meals
- Free Milk Application
- Free and Reduced -Price School Meals Family Application
Sharing Information with Other Programs Form
Approval -Disapproval to, Households Form
Direct Certification Free Approval
Medicaid Direct Certification Reduced -Price Approval
Michigan Press New Release
- Sample Public Release for Free and Reduced -Price Meals
A. The State Agency agrees to:
1. Announce to state-wide media outlets the Federal Income Eligibility Guidelines for Free and
Reduced -Price School Meals.
Page 1 of 6
04/20
2. Ensure there are no barriers for participation by Limited English Proficient (LEP) families. LEP
households will be provided program information in a language they can understand throughout
the certification and verification process.
B. The LEA (including Residential Child Care Institutions (RCCIs) with day treatment programs) agrees
to:
1. Submit the informational public release containing the same information outlined in the
Frequently Asked Questions About Free and Reduced -Price School Meals to local unemployment
offices, major employers contemplating large layoffs, and minority and grass-roots organizations.
2. Submit to MDE any alterations to the Frequently Asked Questions About Free and Reduced -Price
School Meals, Family Application for Free and Reduced -Price School Meals, Family Application for
Free Milk, etc., prior to implementation. Such changes will be effective only upon approval. All
changes in eligibility criteria must be publicly announced in the same manner used at the
beginning of the school year.
3. Depending on whether your School Food Authority: a) counts and claims students' meals using
the traditional claiming using the eligibility status (free, reduced -price, or paid) of students; b)
through a combination of some school(s) claiming by eligibility status and other schools claiming
through the Community Eligibility Provision (CEP); or c) your entire School Food Authority is
claiming through the CEP, you will be required to follow one of the following methods to
determine student's eligibility and correct claiming procedures.
For standard eligibility determination - Develop and send to each child's parent or
guardian a letter, as outlined herein, including an application form for free or reduced -
price school meals or free milk at the beginning of each school year and whenever there
is a change in eligibility criteria. Only the reduced -priced guidelines may be included in
the School Meals Program Frequently Asked Questions About Free and Reduced -Price
School Meals. The free scale Is used for Special Milk Program Letter to Parents only.
Parents will be requested to complete the application and return It to the Eligibility
Determination Official for review. Such applications and documentation of action taken
will be maintained for three years after the end of the fiscal year to which they pertain.
Designate an Eligibility Determination Official to review applications and make the
determination of eligibility. This official will use the criteria outlined in this policy to
determine which individual children are eligible for free and reduced -price meals and/or
free milk.
b. If your district/LEA has some schools on regular claiming using eligibility status and some
are participating In CEP, you will determine eligibility depending on how the school is
counting/claiming meals. If using the standard method of free/reduced/paid eligibility
counting and claiming, those schools must follow 3.(a) above. For those schools that
have been approved for CEP, all students will receive free breakfast and free lunch. With
CEP schools, they will only need to count the total number of reimbursable meals served
and submit these monthly totals in the claim system. Your ISP will automatically
calculate the number of meals reimbursed at the free rate and the paid rate In the claim
system. For student level socioeconomic Information, CEP does not make all of the
students "free". The use of the Household Information Survey would need to be used to
capture the socioeconomic status of individual students who are NOT already directly
certified, foster, homeless, migrant, or runaway. It is CRITICAL for you save all of the
documentation used to calculate your ISP.
c. For schools/LEAs that are all CEP, individual determination of students eligibility status is
completed through direct certification and those students that are certified, foster,
homeless, migrant or runaway. The total of these students is then divided by enrollment
to determine the schools/SFAs Identified Student Percentage (ISP). For school lunch and
Page 2 of 6
04/20
school breakfast, additional student level information is not required for these students.
Household Information Surveys can NOT be used to determine a student's eligibility for
free meals — all students in a CEP school are served free meals.
Districts participating in the NSLP must use one of the methods for counting and claiming as
described above. If schools enter or exit the CEP, the SFA shall adjust their counting and claiming
methods to coincide with the above.
4. For non -CEP schools, access the Direct Certification Report as required by 7CFR Part 245, a
minimum of three times during the school year; at or around the beginning of the school year,
three months after the initial effort, and six months after the initial effort. MDE encourages LEAs
as a best practice to access the direct certification report monthly and each time it is refreshed
by the Center for Educational Performance and Information (CEPI), Michigan Student Data
System (MSDS). Update eligibility and benefits based on the direct certification report. When a
student's name is on the direct certification report, no further application is necessary and the
benefit will be extended to the rest of the students in the household.
Foster children on the direct certification report are automatically eligible for free meals. This
eligibility is not extended to other students in the household. However, the household may
include the foster child on the application to increase household size and Increase the likelihood
of receiving benefits for the other students in the household. If a household has foster children
living with them and wishes to apply for free and reduced -price school meals and/or free milk for
the other children in the household, they must provide the information requested on the
application.
Medicaid matched students are Included on the Direct Certification report as Medicaid Free and
Medicaid Reduced -Price eligible. The two different types of eligibility will be designated in the
Direct Certification eligibility column as "M" for Medicaid Free eligible and "R" for Medicaid
Reduced -Price eligible. Students directly certified as Medicaid Free eligible or Medicaid Reduced -
Price eligible can extend benefits to the rest of the students in the household without further
application.
Directly certified Medicaid Reduced -Price eligible households will have the opportunity to
complete an application to determine If they qualify for free meals based on household Income
and size. A separate direct certification notification letter for Medicaid Reduced -Price eligibility will
be sent to the households along with the Application for Free and Reduced -Price School Meals
and the Income Eligibility Guidelines for Reduced -Price Meals.
Medicaid case numbers on applications or letters from a state agency may not be used In place of
direct certification by Medicaid. The Direct Certification Report Is the only means to determine
Medicaid eligibility for free or reduced -price meals.
Under 7CFR Part 245.6(b)(1)(v), LEAs electing CEP are required to conduct a data match
between SNAP records and student enrollment records at least once annually. The requirement
must be met by accessing the Direct Certification Report in MSDS by April 1s' every year.
5. Accept applications at any time during the school year. Any parent enrolling a child in a school for
the first time, at any time during the year, shall be supplied with such documents. If a child
transfers from one school to another under the jurisdiction of the same school food authority,
his/her eligibility for free meals or reduced -price meals will be transferred to and honored by the
receiving school.
All children from a family will receive the benefits they qualify for. The eligibility determination
must be made within 10 working days of the receipt of the application. Parents or guardians will
be notified individually of the acceptance or denial of their applications. Children will be served
free and reduced -price school meals and/or free milk immediately upon the establishment of
their eligibility.
Page 3 of 6
04/20
Parents or guardians will be informed in writing of the reason for denial and of the fair hearing
procedure when an application is rejected.
6. Develop a procedure for households with children who are categorically eligible under other
source categorically eligible programs should contact the school for assistance in receiving
benefits and indicate the source of their status on the application.
7. Establish and use a fair hearing procedure for parents' appeals of the school's decisions on
applications and for school officials' challenges to the correctness of information contained In an
application or to the continued eligibility of any child for free and reduced -price meals and/or free
milk. During the appeal and hearing, the child will continue to receive free and reduced -price
meals and/or free milk. A record of all such appeals and challenges and their dispositions shall be
retained for three years.
Prior to initiating the hearing procedure, the parent or local school official may request a
conference to provide an opportunity for the parent and school official to discuss the situation,
present information, and obtain an explanation of data submitted in the application and decisions
rendered. Such a conference shall not in any way prejudice or diminish the right to a fair hearing.
The hearing procedure shall provide the following:
a. A publicly -announced, simple method for making an oral or written request for the
hearing.
b. An opportunity to be assisted or represented by an attorney or other person.
c. An opportunity to examine, prior to and during the hearing, the documents and records
presented to support the decision under appeal.
d. Reasonable promptness and convenience In scheduling a hearing and adequate notice as
to the time and place of the hearing.
e. An opportunity to present oral or documentary evidence and arguments supporting its
position.
f. An opportunity to question or refute any testimony or other evidence and to confront and
cross-examine any adverse witnesses.
g. That the hearing be conducted and the decision made by a hearing officer who did not
participate in the decision under appeal.
h. That the decision of the hearing official be based on the oral and documentary evidence
presented at the hearing and made part of the hearing record.
I. That the parties concerned and any designated representative, thereof, be notified in
writing of the decision of the hearing official.
j. That for each hearing, a written record be prepared, including the decision under appeal,
any documentary evidence and a summary of any oral testimony presented at the
hearing, the decision of the hearing official and the reasons therefore, and a copy of the
notification to the parties concerned of the hearing official's decision.
8. Verify applications for meal benefits In accordance with program regulations and maintain records
of such verification. Prepare a summary of verification results according to regulatory
requirements.
9. Serve free meals or free milk to children from families whose income are at or below the
guidelines listed in Scale A (Federal Income Eligibility Guidelines).
Page 4 of 6
04/20
10. Serve reduced -price meals to children from families whose income Is at or below the guidelines
list in Scale B (Federal Income Eligibility Guidelines).
Reduced -price meals must be provided with a maximum charge of $0.40 for lunch, $0.30 for breakfast and $0.15 for after school snack.
11.Provide these benefits to children of families who are experiencing strikes, layoffs and
unemployment, which cause the family Income to fall below the guidelines in Federal Income
Eligibility Guidelines.
12.Establish a procedure to collect from children who pay for meals or milk and to account for the
number of free, reduced -price, and full price meals served and the number of half-pints of
full -price and free milk served. This procedure will be used so that no other child in the school
will consciously be made aware of such procedure or the identity of the children receiving free
and reduced -price meals and/or free milk.
13.Ensure the names of the children eligible to receive free meals or milk or reduced -price meals
shall not be published, posted, or announced in any manner. LEAs may disclose, without parent/
guardian consent, participants' names and eligibility status (whether they are eligible for free
meals or free milk or reduced -price meals) to persons directly connected with the administration
or enforcement of federal education or state education programs such as Title I, M -Step, and No
Child Left Behind. In order to release the names for any other purpose such as research, grant
applications, etc., the parent or guardian must sign a Sharing Information with Other Programs
statement. Such Sharing Information with Other Programs must be maintained on file in the food
service office. Parents must be informed that failure to grant the Sharing Information with Other
Programs does not change their child's eligibility to receive free or reduced -price meals or free
milk.
14.Ensure there is no physical segregation of, nor any other discrimination against any child because
of inability to pay the full price of the meal or milk. There shall be no overt Identification of any
such children by use of special tokens, tickets or any other means. Further assurance is given
that children eligible for free meals or reduced -price meals shall not be required to:
a. Use a separate lunchroom.
b. Go through a separate serving line.
c. Enter the lunchroom through a separate entrance.
d. Eat meals or drink milk at a different time.
e. Eat a meal or drink milk different from that sold to children paying the full price.
f. Work for their meals or milk.
16.Develop a procedure that prevents overt identification of the children receiving free or reduced -
price meals or free milk when competitive foods are being sold during meal service in the
cafeteria.
17.In the operation of child feeding programs, no child shall be discriminated against because of
race, sex, color, national origin, age, or disability.
18.Ensure there are no barriers for participation by Limited English Proficient (LEP) families, and LEP
households will be provided program information in a language they can understand throughout
the certification and verification process.
19.Review and follow all guidance in the USDA Eligibility Manual for School Meals Determining and
Verifying Eligibility.
Page 5 of 6
04/20
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights
regulations and policies, the USDA, its Agencies, offices, and employees, and Institutions participating In
or administering USDA programs are prohibited from discriminating based on race, color, national
origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or
activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g.
Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local)
where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may
contact USDA through the Federal Relay Service at 800-877-8339. Additionally, program information
may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint
Form, (AD -3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any
USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested
in the form. To request a copy of the complaint form, call 866-632-9992. Submit your completed form or
letter to USDA by:
(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW Washington, D.C. 20250-9410
(2) fax: 202-690-7442; or
(3) email: Droararn.intake(ftsda.00v
This institution is an equal opportunity provider.
Page 6 of 6
04/20
Assurances and Certifications for USDA Foods Delivery
If you have chosen to join a consortium, you have agreed to the following:
Consortium Acceptance Information
The School Food Authority (SFA) agrees to enter into an agreement pursuant to the Revised
School Code, Sections 380.11a (4) and 380,601a (2) with the Fiscal Agent (consortium) for
the purpose of procuring and purchasing the following:
1. United States Department of Agriculture (USDA) Foods warehousing and distribution.
2. USDA Foods processed products.
It is hereby agreed that:
1. No chances to the consortium choice within MEGS+ are allowed after October I6,
2020. The SFA's decision to belong to this consortium Is Irrevocable for the 2021-2022
school year. SFA's may only join one USDA Foods consortium at a time.
2. Both parties must remain eligible for receipt of USDA Foods as determined by the Michigan
Department of Education (MDE). Participation in the National School Lunch Program
(NSLP) is required to receive USDA Foods.
3, The SFA's entitlement dollars for USDA Foods will be based on the total lunches served the
prior year multiplied by the commodity entitlement value as established by USDA in the
federal registrar each July plus 12% provision entitlement as determined annually.
4. The consortium Fiscal Agent is responsible for ordering, receiving, storing, tracking,
procuring, and distributing USDA Foods, according to the agreement between the SFA and
the Fiscal Agent and according to policy and regulation as designated by MDE and USDA.
5, The SFA shall respond to any consortium surveys to ensure the USDA Foods program is a
demand -driven system that meets the needs of the consortium members.
6. The SFA must respond to MDE and USDA food safety and recall notices to ensure
compliance with all applicable federal, state, and local requirements. The SFA should have
a procedure in place to ensure that such foods are isolated, inspected, and disposed of in
an expeditious manner.
7. Both the Fiscal Agent and the SFA are responsible for compliance with policy and
regulations as designated by the MDE and USDA.
8. The SFA will receive its USDA Foods from the Fiscal Agent for the 2021-2022 school year
(July 1, 2021 to June 30, 2022) for which this agreement pertains even in the event this
agreement is terminated. Additionally, any fees associated with joining this consortium,
ordering/diversion of USDA Foods, delivery fees, and/or storage fees up to the point of
terminating the membership, will continue to be the responsibility of the SFA.
Membership fees are the responsibility of the SFA, not the vended meal company.
9. The SFA, as a member of a consortium, shall draw down the balances of donated USDA
Foods and Department of Defense (DoD) Produce at the consortium's contracted
warehouse as well as USDA Foods at the processors throughout the school year. The
consortium and Its contracted distributor will monitor the SFA's drawdown of these
balances as part of their single bank system and in accordance with regulations as
designated by the MDE. At the end of each school year (June 30), any remaining pounds
of USDA Foods will remain in the general consortia account as per the single bank system
as well as MDE's USDA Foods carryover policy. Unspent entitlement dollars will not be
carried over into the new school year. Entitlement can be tracked on the Planned
Assistance Level (PAL) Report provided by your chosen consortium.
10. The SFA shall maintain records for a period of three (3) years after the end of the fiscal
year to which they pertain, or until final resolution of outstanding audits or claims. Any
food purchasing and procurement records that are necessary to complete required
monitoring activities shall be maintained by the SFA and consortium under this agreement
and shall be made available to the Auditor General, the USDA, and/or MDE upon request
for the purposes of auditing, examination, and review. [7 CFR 250.16]
11. The SFA must accept the Request for USDA Foods Delivery invitation in MEGS+ and shall
maintain a file copy of these Assurances and Certifications for the direct diversion of USDA
Foods that will be provided to the SFA by the chosen consortium.
12. This agreement is subject to amendments resulting from USDA regulatory and/or policy
changes.
If you have chosen not to receive USDA Foods for SY 2021-2022, you have agreed to the following:
Non -participation Acceptance Information
The School Food Authority (SFA) has decided not to enter into an agreement with a Fiscal
Agent of a consortium for the purpose of ordering, receiving, storing, tracking, procuring, and
distributing United States Department of Agriculture (USDA) non processed foods (including
bonus items), Department of Defense (DoD) produce, and/or USDA Foods processed products
It is hereby agreed that:
The SFA is forfeiting its entitlement dollars for USDA Foods and will not be eligible to receive
USDA Foods of any kind in school year 2021-2022 (July 1, 2021 to June 30, 2022).
CNF': School Nutrition Program - Sponsor Information
Agency: Oakland County Childrens Village 2021
1
2.
3.
M
*5
IN
Agreement #:
a. RCCI Flag:
Sponsor Name:
a. Address Line 1:
b. Address Line 2:
C. City:
d. State:
e. Zip:
a. Federal Employer ID Number:
b. School District Code:
c, School Building Code:
d. County Name and Code:
e. DUNS Number:
f. Activity Status and Effective Month:
g. Number of Active Sites:
Is SFA operated by a Food Service Management Company?
a. If Yes, Name of Company:
b. Or, if company not listed enter Name here:
Does SFA have meals prepared and delivered by a Vendor/
Caterer or another self -operated SFA?
Recipient Code: 630008006
630008006
YES
Oakland County Childrens Village
1200 NORTH TELEGRAPH RD DEPT
63
PONTIAC
MI
483411032
386004876
63030
00000
Oakland County - 063
136200362
Active JUL
1
❑ Yes 571No
❑Yes 10 No
Generated 06/23/2020 Page 1 of 3
CNP: School Nutrition Program - Sponsor Information
Agency: Oakland County Childrens Village 2021
a. If Yes, Name of Vendor/Caterer:
b. Or, if company not listed enter Name here:
Recipient Code: 630008006
*7. *a.
Business Contact:
Greg Alessi
*b.
Title:
Administrator
*c.
Telephone Number:
(248)858-1135 Ext: 0
*d.
Fax Number:
(248) 858-4943
*e.
E-mail Address:
alessig@oakgov.com
8. Food Service Director:
*a.
Name:
Karla Jensen
*b.
Telephone Number:
(248) 858-1163 -
*c.
E-mail Address:
jensenk@oakgov.com
*d.
Was the food service director for this SFA hired on or
No
after July 1, 2019?
e.
Date of Hire:
10/11/2016
9. a.
Application Contact andlor Additional Contact:
Lori Strong
b.
Title:
Contract Compliance Analyst
C.
Telephone Number:
248-858-1317 Ext.
d.
Fax Number:
e.
E-mail Address:
strong)@oakgov.com
*10. Does your district share a food service director?
No
Generated 06/23/2020 Page 2 of 3
CNP: School Nutrition Program - Sponsor Information
Agency: Oakland County Childrens Village 2021 Recipient Code: 630008006
a. If Yes, what is the methodology for reporting the shared
costs of the food service director?
*11. Do any of your Residential Child Care Institution sites have a ❑ Yes fa No ❑ NA
day treatment program?
*12. Are any of your schools going to participate in the Community ❑ Yes 0 No
Eligibility Provision(CEP)?
13. Indirect Costs:
a. Provide your organization's indirect cost rate (if none, 0
enter 0):
b. Provide the source of approval:
C. Documentation supporting indirect cost rate:
d. I have a public school rate: ❑ Yes
EJ No
14. School Nutrition Program Start and End Dates:
a. Start Date: 7/1/2020
b. End Date: 6/30/2021
* I certify that the above data is complete and correct. d
Generated 06/23/2020 Page 3 of 3
CNP: School Nutrition Program - Site Information: 63RCCO015 Oakland County Children's Village
Agency: Oakland County Childrens Village _ 2020-2021 2021 Recipient Code: 630008006
1. Site Number: 63RCCO015
a. License Number: CE630201060
b. License Number Expiration Date: 2/13/2022
2. Site Name: Oakland County Children's Village
a. "New" or "Renewal" tag: Renewal
3. a. Address Line 1: 1200 N Telegraph Rd
b. Address Line 2:
c. City: Pontiac
d. State: MI
e. Zip: 48328
f. Primary Address (Geocode) 42.656380, -83.324620
4. a. School District Code: 63030
b. School Building Code:
c. County Code and Name: Oakland County - 063
d. Activity Status and Effective Month: Active-01-JUL
e. Grade Set:
f. CEP Eligibility and Percentage: Undetermined
5. Do you provide School Breakfast?
Dyes
❑No
a. Mandate Flag N
b. Breakfast Model options (Check all that apply):
Generated 06/23/2020 Pagel of 5
CNP: School Nutrition Program - Site Information: 63RCCO016 Oakland County Children's Village
Agency: Oakland County Childrens Village 2020-2021 Recipient Code: 630008006
❑ 1 - Universal Free Breakfast (do not check if CEP)
❑ 2 - Breakfast in the Classroom
❑ 3 - Grab -N -Go
❑ 4 - Second Chance Breakfast
❑ 5 - Breakfast Vending Machine
❑ 6 - Breakfast on the Bus
❑ 7 - Cafeteria
Q 8 - Other In RCCI Dining Rooms
c. Is this site Offer versus Serve?
[]Yes
LINo
6. Do you provide School Lunch?
OYes
C]No
a. Lunch Menu Pattern Choices (Check all that apply):
❑ 0 - Preschool
❑ 1 - Lunch:K-5
❑ 2 - Lunch: K-8
O 3 - Lunch: 6-8
1214 - Lunch: 9-12
Cd 5 - Lunch: RCCI with Approved Exception
b. Lunch Model (Check all that apply):
❑ 1 - Lunch in the classroom
❑ 2 - Grab -N -Go
Generated 06/23/2020 Page 2 of 5
CNP: School Nutrition Program - Site Information: 63RCCO016 Oakland County Children's Village
Agency: Oakland County Childrens Village 2020-2021 Recipient Code: 630008006
❑ 3 - Lunch Vending Machine
❑ 4 - Cafeteria
❑ 5 - Closed Campus
116 - Open Campus
IZ 7 - Other In RCCI Dining Rooms
c. Is this site Offer versus Serve?
❑Yes
UNo
7. Do you provide a Special Milk Program?
❑Yes
QNo
a. Type(s) of Special Milk Program Operated (Check all that apply):
❑ Free
❑ Pricing
❑ Non -Pricing
b. Special Milk Program price per Y pint charged to student.
c. Average price paid by school to dairy/vendor per 1/2 pint of milk.
d. Do children in the Special Milk Program have access to School Breakfast Program or
National School Lunch Program?
ZYes
❑No
8. Do you provide an Aflerschool Snack?
QYes
❑No
a. If After School Snack is Selected, site is:
❑ i. Non Area Eligible
WI ii. Eligible: At least 50% of enrolled children at this site are eligible for free or reduced price
Generated 06/23/2020 Page 3 of 5
CNP: School Nutrition Program - Site Information: 63RCCO016 Oakland County Children's Village
Agency: Oakland county Childrens Village 2020-2021 Recipient Code; 630008006
meals based on October claim.
❑ iii. Area Eligible: Middle and High Schools are considered area eligible when students from an
area eligible Elementary (or Middle) follow an education pathway or "Feed into" the higher level
school.
Building Code Number:
Building Name:
9. Is an Alternate Agreement required?
DYes
WINo
Alternate Agreement Instructions
10. Food Safety Inspections/Food Safety Program based on Hazard Analysis Critical Control Point
principles (HACCP)
a. A minimum of two food safety inspections are required to be conducted annually by the local health
department for each building, or part of a building, participating in the NSLP In which food is stored,
prepared, or served. This requirement also includes Residential Child Care Institutions (RCCls). It is the
responsibility of the SFA to request the food safety inspections. Please indicate the date(s) of the Food
Service Establishment Inspection Report for this site, as performed by your local health department
personnel, between the dates of July 1, 2019 and June 30, 2020.
NOTE: List routine inspections only. DO NOT list follow-up inspections made by the local health
department or any self -inspections you perform yourself. If you are unsure of the dates of the most
recent inspections, contact your local health department for this information.
Date 1: 12/12/2019
Date 2: 6/18/2020
b. If less than two food safety inspections were obtained for each building, please indicate the reason
provided by the local health department for not conducting the inspections(s);
11. Other Child Nutrition Programs: SFSP and CACFP
0 Participating
El Non -Participating
Check the boxes below for all USDA Child Nutrition Programs that this site operates and provide
program dates and information in the space provided.
❑ a. Summer Food Service Program
Generated 06/23/2020
Page 4 of 5
CNP: School Nutrition Program - Site Information: 63RCCO016 Oakland County Children's Village
Agency: Oakland County Childrens Village 2020-2021 _ Recipient Code: 630008006
Q b. Child and Adult Care Food Program
Shelter Care cottage participates in CACFP food program
12, Does this site provide and claim meals through the NSLP and/or SBP for (Check all that apply):
❑a. Great Start Readiness Program (GSRP) Students
❑b. Head Start
Oc. Other Preschool
I certify that the above data is complete and correct: 0
Generated 06/23/2020 Page 5 of 5
CNP; School Nutrition Program - Certification Statements
Agency: Oakland County Childrens Village 2020-2021 Recipient Code: 630008006
Please note that this application cannot be modified and/or amended in MEGS+ until it has been reviewed by the
Office of Health and Nutrition Staff. If you have any questions or concerns regarding your application, please contact
the Office of Health and Nutrition office.
The Authorized Official or their designee certifies that:
I hereby attest that the School Food Authority (SFA) and all schools under its jurisdiction operating the following Child
Nutrition programs are in compliance with all regulations of the nutrition assistance programs authorized under the
following Acts:
Richard B. Russell National School Lunch Act (42 U.S.C. 1751 at sec), as amended through P.L. 112-55, effective
Nov. 18, 2011. (NSLA)
Child Nutrition Act of 1966 (42 U.S.C. 1773), as amended through P.L. 111-296, effective Dec. 13, 2010 (CNA)
•Child Nutrition and WIC Reauthorization Act of 2004. P.L. 108-265, effective June 30, 2004
Food, Conservation, and Energy Act of 2008, P.L. 110-234, effective May 22, 2008 (Farm Bill)
Healthy, Hunger -Free Kids Act of 2010, P.L. 111-296, effective Dec. 13, 2010 (HHFKA)
I also attest that the School Food Authority (SFA) and all schools under its jurisdiction operating the following Child
Nutrition programs are in compliance with requirements in effect for School Year 2020-2021, as set forth in 7 CFR
Part 210, 215, 220, 225, 226, and 250, as applicable.
National School Lunch Program (NSLP) 7 CFR Part 210
Fresh Fruit and Vegetable Program
(P.L. 110-234 amended NSLA, adding Section 19)
School Breakfast Program (SBP) 7 CFR Part 220
Afterschool Snack Program 7 CFR Part 210
Special Milk Program (SMP) 7 CFR Part 215
Summer Food Service Program (SFSP) 7 CFR Part 225
Child and Adult Care Food Program (CACFP) 7 CFR Part 226
Generated 06/2312020
Page 1 oft
CNP: School Nutrition Program - Certification Statements
Agency: Oakland County Childrens Village 2020 - 2021__ ___ Recipient Code: 630008006
Commodity Food Distribution Program 7 CFR Part 250
In addition, for School Year 2020-2021, the SFA I represent attests that:
1 have read and agree to the terms of the Permanent Agreement of the Child Nutrition Program (s) in operation in the
SFA for the current fiscal year.
1 have read and agree to the terms of the Policy Statement of the Child Nutrition Program(s) in operation in the
Local Educational Agency for the current fiscal year.
-The responsible person(s) for the operation of the Child Nutrition program(s) has been trained in all program
requirements.
Any changes or updates to information on this certification form or program application will be made in MEGS+ in a
timely manner.
Officials of the U.S. Department of Agriculture (USDA) and the Michigan Department of Education (MDE) may verify
this information at any time.
The Sponsor has a screening system to scrutinize any criminal convictions of program staff, as well as prior
mismanagement of not-for-profit or governmental supported programs.
You will provide any information for USDA research projects.
All information on this application is true and correct.
If you would like to exit the system, please click the logout button at the top of this page.
QI Agree
Submission/Certification
Person
Date
MDE Approval
Person
Date
Generated 06/23/2020 Page 2 of 2
IntelliGrauts - MiND Security Agreement
Page 1 of 2
Mleh ran oov Reports I Admill-tratim, I TIa nine Matedals I A
Home Quick Search Welcome, Lori StronO I Logout
SAVE GLOBAL ERRORS I REVIEW COMMENTS
Me In Menu > ApII ti M > VIeW7Edt> MIND Security Agreement
Oakland County Childrens Village - 630008006
Quick Links: View Edit I Chance Status I Manaeement'rnnls I Fxamme R,latnd Itams Ilew Co mints
Application: FY 2021 - CNP: School Nutrition Program I Status: In Progress I Security Level: MEGS+: I-eval 4 Application Administrator
Created By: dlessl, Mr, greg on 6/15/2020 3:26:03 PM
Modified By: alessl, Mr, greg on 6/16/2020 4:34;13 PM
MIND SECURITY AGREEMENT
instructions:
Please indicate the person(s) that will complete the claims for this application in Michigan Nutrition Data System (MIND).
Only School Food Authority employees can submit and certify claims in the MIND System.
The two users listed on this page must be employed by the School Food Authority.
Food Service Management Company (FSMC) or Vended Service Management Company (VSMC) employees
are not legally authorized to certify the claim for reimbursement.
Other users may be added in the MIND system to view and/or edit claims.
Confirm MELS accounts here;
httoa-/fmdnn an, nnLan,/mn,,A oola a
Primary Contact
Lori Strong
MEfS Account Number:
IA 1176865 1
First Name:
Lori
Last Name:
Strong
Phone Number:
(248) 858-1317
Email Address:
strong)@oakgov.com
Active since Date:
10/3/2016 12:35:14 PM
Secondary Contact
greg alessl
MRS Account Number:
JAI038253 I
First Name:
greg
Last Name:
alessl
Phone Number
(Z48) 858-1135
Email Address:
afessfg@oakgomcom
Active since Date;
10/3/2016 12:35:14 PM
91 certify that the above data Is completed and correct.
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Related Pages
Status Page Name
Comments Created By
Last Modified By
Soawor Information
Mr. greg alescl
6/15/2020 3:28:02 PM
6/16/2020 3:55:09 PM
Site Listing
area alessil
6/15/2020 3:28:02 PM
6/16/2020 4:25:52 PM
https://indoe.state.mi.us/MEGSPlus/Module/M NME/MiND,aspx
6/23/2020
IntelliGrants - MiND Security Agreement
iarrierarinn Srarnmwnvn
MIND Senu IN Aareement
Page 2 of 2
Mr. Oreo Alessi
6/15/2020 3:28:02 PM 6/16/2020 4:33:19 PM
Alessi, Mr. Dreg alessl, Mr. Dreg
6/15/2020 3:28:03 PM 6/16/2020 4:34:43 PM
M1.9ov I MEGS+ Nome I Contact I Pollctca
FOIA I Compllance
Copyright 2015 State of Mlchlgan
https:Hmdoe.state.mi.us/MEGSPlus/Module/MIMDE/MiND.aspx 6/23/2020
CNP: School Nutrition Program - Meal Counting and Claiming
Agency: Oakland County Childrens Village
❑ 1. Computer System
a. Card/code (Computer System):
b. Cards or codes accepted at:
2020-2021
D Number Series
D Bar Code
D Other: (Specify)
D Beginning of Service Line*
D End of Serving Line
D Other: (Specify)
Recipient Code: 630008006
* Meal counts may be taken at the beginning of the serving line only when the school district ensures that meals are
monitored for completeness at the end of the serving line.
M 2. Roster or Class List
a. Method used to check names: ❑ Self identification by Student (name or ID number)
D Visual Identification by Teacher, Cashier, etc. with Back-up Self
ID (name or ID number)
R1 Other: (Specify)
RCCI staff and supervisors visual check
b. Meal Count: D End of Meal Comparison of Checklist to List of Names of
Eligible Children
End of Meal Tally of Codes and Number of Children Checked
Off
Q Meals counted on meal count form after reimbursable meal
given (RCCI)
D Meals counted on meal count form at the end of the serving line
(CEP)
D Other: (Specify)
D 3. Ticket System
a. Type of code:
b. Tickets collected at:
Cl Number Series
D Hole Punch
D Date Placement
D Other: (Specify)
D Beginning of Service Line*
D End of Service Line
Generated 06/23/2020
Page 1 of 2
CNP: School Nutrition Program - Meal Counting and Claiming
Agency: Oakland County Childrens Village 2020-2021 Recipient Code: 630008006
❑ Other: (Specify)
Meal counts may be taken at the beginning of the serving line only when the school district ensures that meals are
monitored for completeness at the end of the serving line.
Point of Service Certification
* I certify that all of the following statements are true:
* 4. Overt Identification Q Yes O No
* 6. Meal Counts M Yes O No
* 6. Claims Id Yes ❑ No
There is a method In place to prevent overt identification.
Serving lines, which offer reimbursable meals, are not set up to receive only cash,
Children eligible for free or reduced -price meals or free milk are not the only children
listed on pre -paid lists or class rosters.
Children eligible for free or reduced -price meals are not required to use a separate dining
area, go through a separate line, enter through a separate entrance, or consume their
meals at a different time than children paying the full price.
If No, please explain:
Meals counted for reimbursement contain all required meal components.
Meal counts are taken at the end of the serving line unless indicated above,
Daily meal counts are not based on tray or plate counts, pre -order counts, classroom
attendance or on the number of eligible students that have applications on file.
If No, please explain:
Meals counted for reimbursement contain all required meal components.
Meal counts are taken at the end of the serving fine unless indicated above.
Daily meal counts are not based on tray or plate counts, pre -order counts, classroom
attendance or on the number of eligible students that have applications on file.
If No, please explain:
* I certify that the above data is complete and correct. Q
Generated 06/23/2020 Page 2 of 2
CNP: School Nutrition Program - Request for USDA Foods Delivery
Agency: Oakland County Childrens Village 2020-2021 Recipient Code: 630000006
USDA Foods
Instructions: You must indicate a consortia option by answering question 1 or question 2.
1. Please choose ONE of the following consortia options for USDA Foods delivery for next year, School Year
2021-2022
❑a. MOR- Macomb -Oakland -Wayne RESA
Ob. SPARC- School Purchasing and Resource Consortiums
❑c. GLC- Great Lakes Consortium
2. If not choosing a consortia, please indicate your reason:
❑a. Do not wish to participate in the USDA Foods program for next year, School Year 2021-2022
❑b. Not joining a consortia (for 82010 Detroit Public Schools Only)
Note: Please direct any questions pertaining to this form to the Food Distribution Unit at (517) 241-5348.
"QI certify that the above data is complete and correct.
Assurances and Certifications pertaining to participation in the USDA Foods Program can be found within the Related
Pages section of this application
Local Food Purchasing
Instructions: While this section of the application is not mandatory, we ask that you complete these questions to the
best of your knowledge to assist MDE with the oversight of various programs that provide local / fresh fruits and
vegetables.
Do you currently purchase local foods for your school meals? Local foods are foods that are grown, raised or
processed in Michigan. ❑ Yes❑ No
Q Department of Defense (DoD) and/or USDA Foods Program and/or Unprocessed Fruit &
Vegetable Pilot Program (UFV Pilot) utilizing USDA entitlement dollars
Q Broadline distributor (such
as GFS, SYSCO, Van
Eerden)
Q Local grocery store
❑ Farmers market
❑ Farmer cooperative
❑ Food hub
❑ Farm direct
Generated 06/23/2020 Page 1 of
CNP: School Nutrition Program - Request for USDA Foods Delivery
Agency: Oakland County Childrens Village 2020- 2021 Recipient Code: 630008006
Generated 06/23/2020 Page 2 of 2
CNP: School Nutrition Program - Meal Prices
Agency: Oakland County Childrens Village 2020-2021 Recipient Code: 630008006
Student Meal Prices
Program Type:
Residential Child
Care Institution
(RCCI)
K-5
6-8
9-12
Breakfast
0
0
0
Lunch
0
0
0
Snack
0
0
0
If you are Traditional Priced and students are provided meals at no cost, Indicate 0 in fields,
If a grade set is not in your enrollment or you do not serve breakfast and/or snack, indicate N/A,
and only enter meal prices into the grade set fields that are in your enrollment or meals you
provide.
If you have tiered pricing, only list the highest price,
For further information on the pricing requirements for adult meals please refer to MDE's "Menu,
Adult, and Ala Carte Pricing Worksheet", which is available on our website at:
www,michigan.gov/schoolnutrition. If you have any questions, please contact the MDE Fiscal
Team at (517) 373-1073.
LTJ 1 certify that the above data is complete and correct.
Generated 06/23/2020 Page 1 of 1
Resolution #20401 September 23, 2020
Moved by Luebs seconded by Gershenson the resolutions on the amended Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
a
HEREBY pPPROVc,,L ETHIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (T)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 23,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 23rd day of September, 2020, �� 1_)/��n
Lisa Brown, Oakland County