HomeMy WebLinkAboutResolutions - 2020.09.23 - 33683MISCELLANEOUS RESOLUTION' #20422 September 23, 2020
BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee
IN RE: PUBLIC SERVICES - ANIMAL SHELTER AND PET ADOPTION CENTER — 2020 ANIMAL
SHELTER AND PET ADOPTION CENTER EQUIPMENT GRANT —GRANT AMENDMENT OVER 15%
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since 2015 the Oakland County Animal Shelter and Pet Adoption Center has been honored to
receive grants from the local organization Two Seven Oh; and
WHEREAS from the generosity of this organization, the Shelter has been able to purchase items to keep
employees and volunteers safe, animals awaiting adoption at the Shelter more comfortable and afforded the
Shelter to be able to continue best practices within the industry; and
WHEREAS on July 2, 2020, the Oakland County Board of Commissioners' Miscellaneous Resolution #20233
was passed to accept a grant award totaling $30,765 from Two Seven Oh to update the Animal Shelter's
sound system in the amount of $3,375 and for the purchase of tasers for the Animal Control Officers in the
amount of $27,390; and
WHEREAS the Oakland County Animal Shelter and Pet Adoption Center, after much thought and research,
and in an endeavor to maintain our animal control officers' safety as best as possible, has reconsidered the
purchase of the tasers for their Animal Control Officers; and
WHEREAS the Animal Shelter saw a much bigger need for extra security focused on the pens located on the
west side of the Animal Shelter; and
WHEREAS the Oakland County Animal Shelter and Pet Adoption Center wishes to deter animals from being
abandoned in those pens after hours and to gain the ability to identify anyone who does desert an animal in
our pens after hours; and
WHEREAS Two Seven Oh has agreed to redirect $15,190 of the $27,390 offered for the purchase of the
tasers to the security for the west side of the Animal Shelter; and
WHEREAS the cost of the project will be $15,190 (security cameras, lights and sign age); and
WHEREAS the grant award has completed the Grant Review Process according to Miscellaneous Resolution
#19006.
NOW THEREFORE IT BE RESOLVED that the Oakland County Board of Commissioners approves the 2020
Animal Shelter and Pet Adoption Center Equipment grant amendment in amount of $12,200, reducing the
grant award to $18,565 for the period of May 12, 2020, through October 15, 2020.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners is authorized to execute the
grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the grant is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED that the FY 2020 budget will be amended as follows.
ANIMAL CONTROL GRANTS (#29215)
GR0000000391 Activity GLB, Analysis Type GLB, Bud Ref 2020
Revenues
1070801-114000-650104
Exoenditures
1070801-114000-774636
1070801-114000-750154
1070801-114000-788001-40400
Proiect Work Order Fund (#40400)
Project ID 100000003257, Activity PROJ
Contributing Operating
Total Revenues
Info Tech Operations
Expendable Equipment
Transfer Out - Proj Work Order
Total Expenditures
FY 2020 FY 2020
Adopted Amendment Amended
30.765 ($12,200) $18,565
376 ( 2 200
$ 3,375 $ 0 $ 3,375
27,390 (27,390) 0
$ 0 15,190 $15,190
30.765 12 200 $18-565
Revenues
1040801-148020-695500-29215 Transfer In -AC Grants $15,190 $15,190
Total Revenues $_� $15.190 115,190
Exoenditures
1040801-148020-796500 Budgeted Equity Adjustment $0 $15,190 $15,190
Total Expenditures $__ 0 115,190 15190
Chairperson, on behalf of the Health, Safety and Human Services Committee, I move the adoption of the
foregoing resolution.
Commissioner Penny Luebs, District #16
Chairperson, ealth, Safety and Human Services
Committee
HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE:
Motion carried unanimously on a roll call vote with Kochenderfer absent.
GRANT REVIEW SIGN -OFF — Public Services / Animal Shelter and Pet Adoption Center
GRANT NAME: 2020 Animal Shelter and Pet Adoption Center Equipment Grant
FUNDING AGENCY: Two Seven Oh, Inc.
DEPARTMENT CONTACT: Jeanie Toole / (248) 452-9249
STATUS: Grant Amendment #1 (Greater than or Equal to 15% Variance from Current Award and/or Requiring Staffing
Level Change)
DATE: 09/11/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments
The Board of Commissioners' liaison committee resolution and grant amendment package (which should include this
sign -off and the grant amendment with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant amendment by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
The draft resolution will need to be updated for the budget amendment for the Project Work Order Fund
component. — Lynn Sonkiss (09/10/20)
Human Resources:
I -IR Approved — No HR Implications — Lori Taylor (09/10/20)
Risk Management:
Approved by Risk Management. —Robert Erlenbeck (09/10/20)
Corporation Counsel:
No legal issues, APPROVAL, —Ahmad Roby (09/11/20)
II
I
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GRANTEE:
GRANT AMOUNT:
GRANT PERIOD:
FINAL REPORT DUE:
GRANT DESCRIPTION:
Two Seven Oh Ingo
Reimbursement Grant Agreement
September 9, 2020
Oakland County Animal Control
$18,565.00
May 12, 2020 October 15, 2020
November 1, 2020
To purchase and install security cameras (up to $7,050) and lighting (up to
$4,200). This grant will also include the purchasing of security sign (up to
$3,940) and update shelters sound system (up to $3,375)
GRANT ADMINISTRATOR: Madison Cregar
Two Seven Oh Inc. (The Foundation) and The Grantee are entering into this agreement to Please initial
establish the terms of The Foundation's grant to The Grantee. each section
1 The Foundation will only cover expense specified in the Grant Description.
2 Products must be ordered and delivered (if applicable) within the Grant Period.
-- -- —-------- -
3 The Foundation and The Grantee may agree in writing to modify the objectives, methods
or timeline of the Grant Description. Any modifications must take place before the end of
the Grant Period. Any modification request after the end of the Grant Period will not be
allowed
4 The Grantee agrees to submit a Final Report no later than 28 days after the end of the
Grant Period. This report must include:
- a brief summary of the outcome of your Grant
a full financial accounting of the expenditures of the grant with invoice(s)/receipt(s) for
all payments used to fulfill the Grant Description you wish to have covered by this
grant.
Invoices/receipts must have:
a. The description and quantity of products and/or services, line by line, and the cost of
each of item;
b. The date at which the products were purchased or when services occurred;
c. The vendor's name with contact information;
d. The Grantee's name somewhere on the invoice
(If The Grantee is unable to provide an invoice/receipt without one or more of these
items, the invoice/receipt will be invalid and will be removed from final award amount.)
5 The Foundation agrees to reimburse The Grantee up to, but not exceeding, the Grant
Amount to solely implement the Grant Description, for expenses The Grantee incurred
during the Grant Period following the submission of a Final Report.
6 The Grantee agrees to cover any expenses exceeding the Grant Amount.
7 The Grantee agrees to immediately notify The Foundation if any of the following occurs in
the Grant Period:
- any changes in key personnel
- any changes in address or phone number
- any development that significantly affects the operation of the Grant Description
- any additional funding for the Grant Description
8 The Grantee agrees to credit the participation of The Foundation as "Anonymous" in any
advertisement, publicity or public comment related to the Grant Description.
9 The Grantee will keep adequate records to document the expenditure of funds and
activities supported by the grant. The Grantee agrees to make available to The
Foundation the financial records related to the activities supported by the grant at any
given time during the Grant Period.
10 In the event The Foundation finds that The Grantee has failed to comply with any terms
of this agreement, The Foundation may cancel its participation in the Grant Description
resulting in no funds being reimbursed.
11. The Foundation will not issue reimbursement checks before the Final Report
Due Date, regardless if the grantee completes and submits the final report prior
to the due date.
12. In accepting the terms of this grant the Grantee understands the previous
agreement, dated May 15, 2020 is no longer valid.
On behalf of The Grantee as a Board Member, I understand and agree to the foregoing terms and conditions
of accepting Two Seven Oh Inc.'s grant, and authorize this agreement on The Grantee's behalf.
Signature:
Printed Name:
Board Position/Title:
Date:
I authorize this grant agreement and terms listed above as a representative of The Foundation.
Signature of Director of Grants:
Printed Name of Director of Grants: Katie Wagger
Date: September 9. 2020
This signed agreement September 16, 2020
must be postmarked, faxed
or emailed by:
*Please note that if each section is not initialed and the agreement is not signed by a Member of the Board
(or Board of Commissioners) the agreement will not be valid. If you have any questions please contact the
Grant Administrator listed on your agreement.
Resolution #20422 September 23, 2020
Moved by Luebs seconded by Gershenson the resolutions on the amended Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
&.,, aL
1 HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MGL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 23,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 23rd day of September, 2020.
Lisa Brown, Oakland County