HomeMy WebLinkAboutResolutions - 2020.09.23 - 33685REPORT (MISC. #20424) September 23, 2020
BY: Commissioner Helaine Zack, Chairperson, Finance and Infrastructure Committee
IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2021 AUTOMOBILE THEFT PREVENTION AUTHORITY
(ATPA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Infrastructure Committee, having reviewed the above -referenced resolution on
September 16, 2020, reports to recommend adoption of the resolution with the following amendment(s):
1. Amend the 416 WHEREAS to the following:
WHEREAS the Oakland County ATPA award includes funding for the following: $1,029,072 for
Oakland County Sheriff's Office with a required match of $411,628; $164,799 for Farmington Hills
Police Department with a required match of $65,920; $125,765 for Hazel Park Police Department
with a required match of $50,306, $182,829 for the Royal Oak Police Department with a required
match of $73,4131; $194,872 for the Southfield Police Department with a required match of
$77,949; $110,207 for the Detroit Police Department with a required match of $44,083; and
$159,572 for the City of Pontiac PGliGe Pepai4meRt with a required match of $63,829; and
2. Amend the 61h WHEREAS to the following:
WHEREAS Oakland County's total required match, for both the Oakland County ATPA award
and City of Detroit ATPA award, is $471,281 and is available in the existing Sheriff's Office
Transfer Out line item and the General Fund Non -Departmental Grant Match account; and
3. Amend the 91h WHEREAS to the following:
WHEREAS the grant award also includes funding for overtime, aehisle lease vehicles and
mileage, investigative supplies, cell phones, membership dues, training, office supplies, GPS
tracker yearly subscription, communication devices monthly service, vehicle diagnostic platform
and thermal imaging monocular; and
4. Amend the 121h WHEREAS to the following:
WHEREAS the Agreement for Participation in Oakland County Auto Theft (OCAT) and Receipt
of ATPA Grant Funds has been reviewed by Corporation Counsel; and
5. Amend the 15' BE IT FURTHER RESOLVED to the following:
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners accepts grant
funding from the State of Michigan, Auto Theft Prevention Authority, passed through the City of
Detroit, in the amount of $89,840480 with a grant match of $59,653 totaling $149,133 for the
period of October 1, 2020 through September 30, 2021.
6. Amend the 51h BE IT FURTHER RESOLVED to the following:
BE IT FURTHER RESOLVED that Oakland County's portion of the required match totaling
$471,281 is available in the existing Sheriff's Office Transfer Out line item and the Non -
Departmental General Fund Grant Match account.
7. Amend the 71h BE IT FURTHER RESOLVED to the following:
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes a
representative from the Sheriff's Office to execute the Agreement for Participation in OCAT and
Receipt of ATPA Grant Funds with the local units of government and the Agreement for
Participation in PATPreventing Auto Theft (PAT) and Receipt of ATPA Grant Funds.
8. Insert the following BE IT FURTHER RESOLVED clause:
BE IT FURTHER RESOLVED that the FY 2021 budget is amended as follows:
GENERAL FUND #10100
Expenditures
9090101-196030-730800
4030901-116270-788001-27310
FY 2021 FY2021
Budget Amendment Amended
Grant Match $ 410,839
Transfer Out 334,086
Total Expenditures S 7g9
ATPA GRANT (FUND #273101
GR0000000974 Activitv GLB Analvsis GLB Buduet Ref 2021
Revenues
4030901-116270-695500-10100 Transferin $ 461,791
4030901-116270-615571 State Operating 1,229.058
Total Revenue
Exnenditures
($137,195) $ 273,644
137,195 471,281
S
$ 9,490 $ 471,281
40.692 1.269,750
�5Q 2 $1741
4030901-116270-702010
Salaries $
558,500
$ 16,243
$ 574,743
4030901-116270-712020
Overtime
107,136
3,058
110,194
4030901-116270-722750
Workers Comp.
14,279
0
14,279
4030901-116270-722760
Group Life
1,140
0
1,140
4030901-116270-722770
Retirement
144,538
0
144,538
4030901-116270-722780
Hospitalization
119,104
0
119,104
4030901-116270-722790
Social Security
40,506
0
40,506
4030901-116270-722800
Dental
9,753
0
9,753
4030901-116270-722810
Disability
8,286
0
8,286
4030901-116270-722820
Unemployment Insurance
876
0
876
4030901-116270-722850
Optical
908
0
908
4030901-116270-722900
Fringe Benefit Adjustments 16,876
(6,639)
10,237
4030901-116270-730324
Communications
1,500
(1,500)
0
4030901-116270-730373
Contracted Services
536,371
26,455
562,826
4030901-116270-731213
Dues & Memberships
790
(60)
730
4030901-116270-731304
Officers Training
26,000
(2,000)
24,000
4030901-116270-731780
SW Support & Maintenance 0
998
998
4030901-116270-750070
Deputy Supplies
7,200
0
7,200
4030901-116270-750154
Expendable Equipment
4,286
752
5,038
4030901-116270-750399
Office Supplies
4,800
0
4,800
4030901-116270-776661
Motor Pool
82,000
6,000
88,000
4030901-116270-778675
Telephone Communication 6.000
6.875
12,875
Total Expenditures
1.741.031
Chairperson, on behalf of the Finance and Infrastructure Committee, I move the acceptance of the
foregoing report. "4�a ,
Helaine Zack, Commissio , District #18
Chairperson, Finance and Infrastructure
Committee
FINANCE AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #20424 September 23, 2020
BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee
IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2021 AUTOMOBILE THEFT PREVENTION AUTHORITY
(ATPA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Automobile Theft Prevention Authority (ATPA), has awarded Oakland
County funding in the amount of $1,180,270 with a grant match of $786,846 totaling $1,967,116 for the
funding period of October 1, 2020, through September 30, 2021; and
WHEREAS the ATPA encourages multijurisdictional agreements; Oakland County's award includes one
Detroit position, and Detroit's award includes one Oakland County Sheriff's Office position; and
WHEREAS Oakland County will receive grant funding in the amount of $149,133 with a required match of
$59,653 for the Oakland County position working with the Detroit ATPA team; and
WHEREAS the Oakland County ATPA award includes funding for the following: $1,029,072 for the Oakland
County Sheriff's Office with a required match of $411,628; $164,799 for the Farmington Hills Police
Department with a required match of $65,920; $125,765 for the Hazel Park Police Department with a
required match of $50,306; $182,829 for the Royal Oak Police Department with a required match of
$73,132; $194,872 for the Southfield Police Department with a required match of $77,949; $110,207 for the
Detroit Police Department with a required match of $44,083; and $159,572 for the Pontiac Police
Department with a required match of $63,829; and
WHEREAS each participating municipality is responsible for their own match requirement; and
WHEREAS Oakland County's total required match, for both the Oakland County ATPA award and City of
Detroit ATPA award, is $471,281 and is available in the General Fund Non -Departmental Grant Match
account; and
WHEREAS the award provides continued funding for the following positions in the Sheriffs Office: one (1)
Special Revenue (SR) Sergeant position (#4030901-10333), five (5) SR Deputy II positions (# 4030901 -
06108, 06109, 06147, 06148, and 11067), and one (1) SR Part -Time Non -Eligible (PTNE) Deputy position
(94030901-12036); and
WHEREAS the award provides continued funding for one (1) General Fund/General Purpose (GF/GP)
Deputy II position (#4030601-11149) contracted with the City of Pontiac; and
WHEREAS the grant award also includes funding for overtime, vehicle lease and mileage, investigative
supplies, cell phones, membership dues, training, office supplies, GPS tracker yearly subscription,
communication devices monthly service, vehicle diagnostic platform and thermal imaging monocular; and
WHEREAS funding for (1) SR Deputy II position (#4030901-10898) in the Sheriff's Office, who is assigned
to the Detroit ATPA program, is continued through ATPA grant funding passed through the City of Detroit
and awarded to Oakland County through a separate agreement issued by the City of Detroit; and
WHEREAS one (1) unmarked vehicle with radio, overtime cost, and cell phone are included in the Detroit
ATPA award; and
WHEREAS the Agreement for Participation in OCAT and Receipt of ATPA Grant Funds has been reviewed
by Corporation Counsel; and
WHEREAS the ATPA grant award has completed the Grant Review Process in accordance with
Miscellaneous Resolution #19006.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant
funding from the State of Michigan, Auto Theft Prevention Authority in the amount of $1,180,270 with a
grant match of $786,846 totaling $1,967,116 for the period of October 1, 2020, through September 30,
2021.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners accepts grant funding
from the State of Michigan, Auto Theft Prevention Authority, passed through the City of Detroit, in the
amount of $89,840 with a grant match of $59,653 totaling $149,133 for the period of October 1, 2020,
through September 30, 2021.
BE IT FURTHER RESOLVED to continue one (1) SR Sergeant position (94030901-10333), five (5) SR
Deputy II positions (#'s 4030901-06108, 06109, 06147, 06148, and 11067) and one (1) SR PTNE Deputy
position (#4030901-12036) in the Sheriff's Office/Investigative & Forensic Services/Special Teams Unit.
BE IT FURTHER RESOLVED to continue one (1) GF/GP Deputy II position (# 4030901-11149) contracted
by the City of Pontiac and reimbursed by the ATPA grant in the Sheriff's Office/Patrol Services/Pontiac Unit.
BE IT FURTHER RESOLVED to continue one (1) SR Deputy II position (#4030901-10898) working as part
of the Detroit ATPA team in the Sheriff's Office/Investigative & Forensic Services/Special Teams Unit.
BE IT FURTHER RESOLVED that Oakland County's portion of the required match totaling $471,281 is
available in the Non -Departmental General Fund Grant Match account.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement, and to approve any grant amendments within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes a
representative from the Sheriffs Office to execute the Agreement for Participation in OCAT and Receipt of
ATPA Grant Funds with the local units of government and the Agreement for Participation in PAT and
Receipt of ATPA Grant Funds.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the Special Revenue positions in the grant is contingent upon continued
future levels of grant funding.
Chairperson, on behalf of the Health, Safety and Human Services Committee, I move adoption of the
foregoing resolution.
Commission r Penny Luebs, District #16
Chairperson, Health, Safety and Human
Services Committee
HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE:
Motion carried unanimously on a roll vote with Kochenderfer absent.
GRANT REVIEW SIGN -OFF — Sheriff s Office
GRANT NAME: FY2021 Auto Theft Prevention Authority (ATPA) Grant
FUNDING AGENCY: State of Michigan -Michigan State Police
DEPARTMENT CONTACT: Sgt. Nicole Quisenberry
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 08/31/2020
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Conunissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B — Lynn Sonkiss (09/14/20)
Human Resources:
HR Approved — No HR Implications — Continues Positions — Lori Taylor (09/1420)
Risk Management:
Approved by Risk Management. — Robert Erlenbeck (09/14/20)
Corporation Counsel:
Approved by Corp Counsel —Nicole Tabin (09/14/20)
GRETCHEN WHITMER
GOVERNOR
September 10, 2020
S'TA'B OF MICHIGAN
DEPARTMENT OF STATE POLICE
AUTOMOBILE THEFT PREVENTION AUTHORITY
LANSING
Lt. Tim Willis
Oakland County Sheriffs Office
1200 North Telegraph Road, Building 38E
Pontiac, Michigan 48341
RE: 08-21 OCAT
Dear Lt. Willis:
COL JOSEPH M. GASPER
DIRECTOR
I am pleased to inform you that your application to the Michigan State Police, Grants and Community
Services Division, Auto Theft Prevention Authority (ATPA), has been selected to receive grant funding
With a focus on innovative programs that address auto theft and fraud, your efforts are valued and
appreciated. The award for your team/project, pending the finalization of the Grant Agreement (contract),
is $1,967,116. The ATPA portion of your award is $1,180,269.60, and the match requirement is
$786,846.40. Please note that the ATPA Board of Directors has issued a one-time 60/40 funding
match for FY2021. Further details regarding allowable expenditures is contained in the enclosed grant
contract.
It is crucial that you read through the entire contract to be sure you and your financial officer are aware of
and able to abide by the grant requirements. Contract requirements will be enforced. Non-compliance of
contract requirements may result in grant suspension and financial penalties. The deadline for returning
your signed contract is September 30, 2020.
If you have any questions or concerns regarding your award, please contact Insp. Michael Johnson,
ATPA Executive Director (acting), at JohnsonM45@michigan.gov or 517-243-3232. We look forward to
working with you.
Sincerely,
���Digitallysigned by lnsp M¢hael
ohnson
Date 2020.09.09 X3900]-04'00'
Insp. Michael Johnson, Executive Director (acting)
Automobile Theft Prevention Authority
Enclosure
Undersheriff Daniel Pfannes —Chair
Chief Curtis Caid, Lt. Col. Chris Kelenske—Representing Law Enforcement
Ms. Lori Davis, Mr. William Patterson — Representing Automobile Insurers
Mr. Michael Thompson, Mr. Gene Adamczyk — Representing Purchasers of Automobile Insurance
MICHIGAN STATE POLICE HEADQUARTERS • 7150 HARRIS DRIVE • DIMONDALE, MICHIGAN 48621
MAILING ADDRESS • P.O. BOX 30634. LANSING, MICHIGAN 48909
www.michigan.gov/msp . 517-284-3193
GRANTS -043 (04/2019)
MICHIGAN STATE POLICE
Page 1 of 153
AUTO THEFT PREVENTION AUTHORITY (ATPA)
GRANT CONTRACT
AUTHORITY: MCL 500.6105; COMPLIANCE: Voluntary, however, failure to complete will result in cancellation of grant/loss of funds.
Scan and email one complete copy with original signatures to the ATPA by September 30, 2020 at
MSPATPA of ..michiaan.00v. Do not send a paper copy.
(.,Award Information
Name of Grantee/Fiduciary Project Title/Acronym
Oakland County Sheriffs Office OCAT
Address
1200 North Telegraph Road, Building 38E
Total Grant Award
$1,967,116
Grant Period Start Date
October 1, 2020
Authorized Official
Lt. Tim Willis
City
Pontiac
ATPA Award
$1,180,270
Grant Period End Date
September 30, 2021
Project Director
Sgt. Nicole Quisenberry
Il, Contract Conditions and Requirements
Grant Award
State ZIP Code
MI 48341
Match Requirement
$786,846
Project Number
08-21
Financial Contact
Ms. Tammy Metrick
The ATPA grant award is to be utilized solely for the benefit of motor vehicle theft prevention programs and initiatives
The ATPA will only reimburse expenditures incurred during the grant period of October 1, 2020, to September 30, 2021
The project number (listed above in Award Information) must be included on all correspondence addressed to the ATPA
regarding this grant.
A change in authorized official, project director, financial contact, participating agency, personnel assigned to the team, or
budget line item change requires a Project Modification Request (GRANTS -034), which can be downloaded from the
ATPA website at www.michioan.00v/atoa.
The authorized official and financial officer will serve without compensation from the ATPA grant award.
Any amount of the grant award received, or forfeiture funds generated as a result of motor vehicle theft prevention
activities shall be used to enhance motor vehicle theft prevention programs or initiatives. Forfeiture funds include, but are
not limited to, forfeiture of cash and receipts from the sale of property.
Public communications materials, news releases, or training announcements that result from this grant must cite the "Auto
Theft Prevention Authority' as the source of funding. Copies of the materials or news releases must be sent to the ATPA
at least five days prior to publishing, and the ATPA reserves the right to make any necessary edits. The ATPA also has
the royalty -free right to copy, publish, and distribute any data or material associated with this grant.
Law enforcement personnel funded by the ATPA grant award shall dedicate 100 percent of their regular work hours
conducting ATPA grant -related duties. Prosecuting attorneys who designate a portion of their time for ATPA activities will
dedicate 100 percent of their designated time to ATPA grant related duties. This will be reflected in daily logs which will
be made available for on-site monitoring by ATPA personnel.
The grantee agrees to return all unexpended grant funds to the ATPA within 60 days after the project is completed. The
check shall be made payable to the "State of Michigan."
Reporting
Failure to comply with any reporting responsibilities identified in this contract may result in withholding grant payment(s) or
the cancellation of the grant award. The grantee's lack of compliance will also be taken into account when considering
future grant applications and awards from the ATPA.
All grantees must comply with the requirements of the Uniform Crime Reporting (UCR) System Act, 1968 PA 319, as
amended. This act requires county sheriffs' departments, as well as city, village, and township police departments, to
submit monthly UCR data.
GRANTS -043 (0412019)
MICHIGAN STATE POLICE
Page 2 of 153
The Progress Report (GRANTS -037), Financial Report (GRANTS -035), and Expenditure Detail (GRANTS -036), can be
downloaded from the ATPA website at www.michiaan.aov/atoa. The grantee agrees to submit reports in accordance with
the schedule referenced in this contract.
All grant -funded employees, including employees of subgrantees, will complete and submit an Employee Time
Certification (GRANTS -038). Grantees will submit GRANTS -038 to the ATPA annually via email to
MSPATPAemlchician.00v.
All projects must maintain adequate supporting documentation for financial and progress reports submitted to the ATPA.
Failure to provide adequate supporting documentation may adversely affect current -year reimbursements and future
ATPA grant requests.
ATPA Teams
The grantee will serve as the fiduciary for the ATPA grant. The fiduciary will be responsible for receiving grant funds,
distributing funds to participating team members, and receiving and compiling reports from team members. The grantee
will submit grant reports according to the schedule referenced in this contract, as well as those specially requested by the
ATPA.
When an agency withdraws an employee from an ATPA team, the ATPA approved budget for that position will remain
with the ATPA team. The project director must inform the ATPA when the withdrawal occurs by completing the Project
Modification Request (GRANTS -034). The vacant position must be replaced within 30 days or the position will be
unfunded unless an extension request has been approved in writing.
Participating agencies are expected to participate on the ATPA team that received the grant award for the entire grant
period. Participating agencies that withdraw personnel from the ATPA team before the end of the grant period will be
reimbursed based upon the percentage of the grant period in which they participated. The ATPA Board of Directors
reserves the right to deny future grant awards based on agency participation.
All personnel who are funded by an ATPA team must have their activities approved by the team commander
III. Program and Financial Review
On -Site Monitoring and Payments
ATPA staff will schedule appointments with grantees in order to conduct on-site monitoring and grantees must accept
these appointments.
Grantees must maintain separate accounting records to document grant revenues and expenditures.
This grant is reimbursement only (excluding non-profit organizations). Grantees must document that expenditures have
been paid by local sources before requesting reimbursement from the ATPA.
Supporting documentation which must be submitted with the financial report is as follows:
- Time and Attendance: Payroll expenditures must be supported by employee's earning history, attendance sheet,
time sheet, payroll register, and duty log. These records must be retained and made available to ATPA staff
during on-site monitoring.
o Law Enforcement and Prosecutors Only - Attach the monthly duty logs to the Financial Report (GRANTS -
035) when submitted.
- Fringe Benefits and Overtime: Retain a copy of cost allocations for fringe benefits charged to the ATPA program.
o Law Enforcement and Prosecutors Only - Each person's overtime hours must not exceed twenty percent
of the person's actual regular hours worked. For grantees only paying overtime, this limit does not apply.
- All payments for expenditures (e.g., utilities, office rent, copier use, vehicle lease/rent, cell phones) must be
supported by an actual invoice or the method of determining cost.
- Equipment Procurement Procedures/Consultant/Contractual Service: Grantees must attach a copy of the actual
invoice or the method of determining cost.
Payment Procedure: For non-profit organizations only, advance payment, with exception, will be based on prior
experience and budget limitations. The ATPA agrees to provide the agency with an advance as needed, up to
90 percent of the total ATPA share. Non-profit organizations must submit the Financial Report (GRANTS -035) to
request an advance payment. Non-profit organizations acknowledge that upon receipt of this advance, a liability
due to the ATPA will be established. The liability will be reduced as expended and reported to the ATPA, Any
unexpended funds shall be promptly returned to the ATPA.
- Advances are conditional upon receipt of financial and progress reports completed in accordance with grant
conditions. The final payment will be made on a reimbursement basis.
GRANTS -043 (04/2019)
MICHIGAN STATE POLICE
Page 3 of 153
All grantees must sign up through the online SIGMA Self Service vendor registration process to receive State of Michigan
payments as Electronic Funds Transfers (EFT)/Direct Deposits, as mandated by the Management and Budget Act, 1984
PA 431, MCL 18.1283a. Vendor registration information is available on the Michigan Department of Technology,
Management and Budget's (DTMB) website located at www.mlchiaan.aov/SIGMAVSS.
Should the grantee discover an error in a previous reimbursement request, the grantee shall immediately notify the ATPA
and refund the ATPA any funds not authorized for use under this contract and any payments or funds advanced to the
grantee in excess of allowable reimbursable expenses.
Mileage Expense for Non-profit Organizations: Limited to the grantee's established mileage reimbursement allowance for
non -federally funded activities, not to exceed the ATPA approved budget amount. Grantees must provide supporting
documentation for these expenses.
Vehicle Usage/Rental Expenses for Law Enforcement and Prosecutors: Limited to the grantee's established
reimbursement policy for non -federally funded activities, not to exceed the ATPA approved budget amount.
IV. Criminal or Administrative Investigations/Charges
If any employee of the grantee/subgrantee associated with this grant project becomes aware of a criminal or
administrative investigation or charge that directly or indirectly involves grant funds referenced In this contract, the grantee
shall immediately notify the ATPA's Executive Director in writing that such an investigation has been initiated or that a
charge has been issued.
V. Debarment, Suspension, and Other Responsibility Matters (Direct Recipient)
Pursuant to Executive Order 12549 (Debarment and Suspension) and implemented at 2 C.F.R. Part 2867 for prospective
participants in primary covered transactions as defined at 28 C.F.R. Part 2867, Section 2867.20(a) the grantee certifies
that it and its principals:
- Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal
department or agency.
Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered
against them and are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(federal, state, or local) for commission of fraud or criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation
of federal or state antitrust statutes; commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, on making false statements, or receiving stolen property;
Have not within a two-year period preceding this application been convicted of a felony criminal violation under
any federal law; and
Have not within a three-year period preceding this application had one or more public transactions (federal, state,
or local) terminated for cause or default.
VI. Suspension/Termination
The ATPA and/or the grantee may suspend and/or terminate this contract without further liability or penalty to the ATPA
for any of the following reasons:
- Failure to comply with any of the terms of this contract. Suspension requires immediate action by the grantee to
comply with the terms of this contract; otherwise, termination by the ATPA may occur.
- Failure of the grantee to make satisfactory progress toward the measurable objectives set forth in this contract.
- Filing false certification in this contract or other report or document.
This contract may be terminated by either party by giving 15 -days written notice to the other party. Such written notice will
provide valid, legal reasons for termination, along with the effective date of termination.
This contract may be terminated immediately if the grantee, an official of the grantee, or an owner is convicted of any
activity referenced in Section IV of this contract during the term of this contract or any extension thereof.
GRANTS -043 (04/2019)
MICHIGAN STATE POLICE
Page 4 of 153
Should this contract be terminated by either party, within 30 days after the termination, the grantee shall provide the ATPA
with all financial, performance, and other reports required as a condition of this contract. The ATPA will make payments
to the grantee for allowable reimbursable costs not covered by previous payments. The grantee shall immediately refund
to the ATPA any funds not authorized for use and any payments or funds advanced to the grantee in excess of allowable
reimbursable expenditures.
VII. Liability
All liability to third parties; loss or damage as a result of claims; and demands, costs, or judgments arising out of activities
such as direct service delivery to be carried out by the grantee in the performance of this contract shall be the
responsibility of the grantee and not the responsibility of the ATPA if the liability, loss, or damage is caused by or arises
out of the actions or failure to act on the part of the grantee, any subgrantee, or anyone directly or indirectly employed by
the grantee, provided that nothing herein shall be construed as a waiver of any governmental immunity that has been
provided to the grantee or its employees by statute or court decisions.
All liability to third parties; loss, or damage as a result of claims; demands, costs, or judgments arising out of activities
such as the provision of policy and procedural direction to be carried out by the ATPA in the performance of this contract
shall be the responsibility of the ATPA and not the responsibility of the grantee if the liability, loss, or damage is caused by
or arises out of the action or failure to act on the part of any ATPA employee or agent, provided that nothing herein shall
be construed as a waiver of any governmental immunity by the state of Michigan, its agencies (the ATPA), or employees
as provided by statute or court decisions.
In the event that liability to third parties, loss, or damage arises as a result of activities conducted jointly by the grantee
and ATPA in fulfillment of their responsibilities under this contract, such liability, loss, or damage shall be borne by the
grantee and the ATPA in relation to each party's responsibilities under these joint activities, provided that nothing herein
shall be construed as a waiver of any governmental immunity by the grantee, the state of Michigan, its agencies (the
ATPA), or their employees, respectively, as provided by statute or court decisions.
It is specifically understood and agreed that, if the State of Michigan or any County is party to this contract, nothing in this
Section will require such party to indemnify any other party or entity in any litigation that may arise from the performance
of this contract. This is not to be construed as a waiver of governmental immunity.
VIII. Eligible Expenditures
All eligible expenditures listed below with identified amounts are the ATPA portion; agencies are responsible for
appropriate match as identified in Section I. Any expenditure not detailed below must have approval from the ATPA prior
to acquisition/purchase.
- Regular salaries.
- Longevity costs.
- Fringe benefits (FICA, unemployment, workers
compensation, retirement, life, medical, dental
and vision insurance).
- Overtime hours. Hours must not exceed 20
percent of the total sworn employees' budgeted
salary/fringe amount. This amount is cumulative
for the team and can be utilized at the teams'
discretion. For grantees only paying overtime,
this limit does not apply.
- Travel and meals. Travel outside normal
territory, not to exceed $1,000 per employee/per
year.
- Vehicle operation cost. Not to exceed:
o Law enforcement agency - Calculated at
$10,000 per employee/per year. Costs
are cumulative, not limited per
employee. Only vehicles engaged in
road patrols/investigations are eligible.
Prosecutor's office - $750 per assistant
prosecuting attorney/per year for
mileage and parking reimbursement.
Non-profit organization - $1,500 per
employee/per year for mileage
reimbursement.
- Office space or utilities. Requires prior approval.
- Office furniture. Requires prior approval.
- Copier purchase/usage. Not to exceed:
o Law enforcement agency - $1,200 per
year.
o Prosecutor's office - $1,200 per year.
o Non-profit organization - $2,400 per year.
- Phone installation. Prior approval is required.
GRANTS -043 (04/2019)
MICHIGAN STATE POLICE
Page 5 of 153
- Landline phone purchase/usage. Not to exceed:
o Law enforcement agency and
prosecutor's office - $750 per
person/per year.
o Non-profit organization - $1,500 per year.
- Office supplies. Not to exceed $200 per
year/per person.
- Investigative supplies for law enforcement
agency (sworn employees only). Not to exceed
$300 per year/per person.
- Computer purchase. Prior approval is required.
IX. Ineligible Expenditures
Cell phone purchase/usage. Prior approval is
required.
Motor vehicle theft -related association dues,
including dues to the International Association of
Automobile Theft Investigators and Michigan
Association of Vehicle Theft Investigators.
- Training or conference for educational purposes
relating to vehicle theft/fraud investigations.
Prior approval is required.
This is not an all-inclusive list. Prior approval is required for any expenditure(s) not listed below.
- Inordinate fringes, including, but not limited to,
lump sum payments (e.g., banked sick/vacation
time, bonuses, pensions, health benefits, and
holiday pay).
- Health care benefit waiver bonuses.
Indirect costs.
Expenditure(s) incurred before or after the grant
period.
Any administrative costs not directly related to
the administration of this grant.
In -car terminals and system.
Law Enforcement Information Network (LEIN)
usage fees.
Vehicle, liability, or professional insurance.
Non -motor vehicle theft -related membership and
agency dues.
- Entertainment.
- Expenditures in excess of approved budget.
- Clothing/cleaning/gun allowance.
- Emergency response compensation.
- Show -up pay.
- Educational incentives (e.g., college courses
and trade schools).
- First-class travel.
X. Law Enforcement Objectives
Costs incurred applying for this grant (e.g.,
consultants, grant writers).
Personnel, including law enforcement officers,
not connected to the project to which this grant
refers.
Fundraising and any associated salaries or
expenses.
Legal fees.
Purchase of promotional items unless prior
approval is received in writing.
Contributions and donations.
- Fines and penalties.
- Losses from uncollectible bad debts.
- Purchases of land.
- Military -type equipment such as armored
vehicles, explosive devices, and other items
typically associated with military arsenal.
- Construction costs and/or renovation, including
remodeling.
- Expert witness fees.
- Weapons, including tasers.
- Conducting law enforcement operations with the
intent of generating revenue for personal or
agency gain through deceitful, fraudulent,
unethical, or illegal methods.
- Reduce the number of motor vehicle thefts in your grant area by investigating cases that have the highest
potential for reducing the demand for stolen vehicles, arresting individuals who are involved, and reducing false
motor vehicle theft reports.
- Reduce the economic gain associated with motor vehicle theft by recovering stolen vehicles/parts/equipment and
by identifying fraudulent insurance activity.
- Recover more in stolen vehicles/parts/equipment value than the total approved grant award from the ATPA.
GRANTS -043 (04/2019)
MICHIGAN STATE POLICE
Page 6 of 153
- Comply with ATPA guidelines/policies/conditions and UCR requirements for submission of data.
- Maintain clear and reliable documentation for the project's performance activity and financial expenditures.
- Following auction, report to the ATPA the dollar amount deposited into the forfeiture account on the Progress
Report (GRANTS -037).
- A team member shall attend regular meetings for area detectives and insurance investigators, including
participation in the Anti Car Theft (ACT) meetings. Please note that email correspondence will be accepted in lieu
of physical attendance.
XI. Law Enforcement Evaluation Criteria (See Section XVII, Arrest Ranking)
Number of 14 point motor vehicle theft (MVT)
related arrests.
Number of 12 point MVT related arrests.
Number of ten point MVT related arrests.
Number of eight point MVT related arrests.
Number of six point MVT related arrests.
Number of four point MVT related arrests.
Number of two point MVT related arrests.
Number of passenger vehicles recovered.
Dollar value of passenger vehicles recovered.
Number of other vehicles recovered.
Dollar value of other vehicles recovered.
- Number of parts parts/equipment recovered.
- Dollar value of parts/equipment recovered.
- Number of commercial vehicles recovered.
- Dollar value of commercial vehicles recovered.
Number of insurance fraud related arrests. - Dollar amount deposited into forfeiture account.
XII. Prosecutor Objectives
Provide full-time access to the judicial system for the ATPA task forces in the grant area and provide opportunities
to informally discuss cases and legal issues.
Vertically prosecute all selected motor vehicle theft related cases.
Maintain a policy of plea bargaining only when absolutely necessary.
- Achieve an overall conviction rate of 80 percent.
- Achieve a trial conviction rate of 70 percent.
- Strive for maximum sentence lengths for defendants.
- Maintain clear and reliable documentation of project's financial expenditures and performance activity.
XIII. Prosecutor Evaluation Criteria
- Number of cases initiated.
- Number of preliminary exams held.
- Number of preliminary exams waived.
- Number of cases disposed pre-trial.
- Number of defendants who pled guilty to original
charge.
- Number of defendants who pled guilty to lessor
included offense.
- Number of plea bargain dismissals.
- Number of other dismissals.
XIV. Non -Profit Organization Objectives
- Number of cases disposed by trial Qury/judge).
- Number of defendants convicted on original
charge.
- Number of defendants convicted on reduced
charge.
- Number of defendants incarcerated.
- Number of defendants fined/placed on
probation
- Dollar amount of restitution ordered.
Number of defendants convicted of insurance
fraud.
- Conduct 15 motor vehicle theft awareness education programs/seminars (minimum of 20 attendees each).
Etch 200 vehicles.
GRANTS -043 (04/2019)
MICHIGAN STATE POLICE
Page 7 of 153
- Distribute 1 500 ATPA approved auto theft preventative fliers/brochures regarding motor vehicle theft prevention.
- Write and publish no less than 5 articles about motor vehicle theft prevention. The articles must cite the ATPA as
a source of funding. Forward article copies to the ATPA.
- Contact 200 residences within your community with a door-to-door strategy. Inform them of the most up to date
auto theft prevention strategies.
- Maintain clear and reliable documentation of project's financial expenditures and performance activity.
XV. Non -Profit Organization Evaluation Criteria
- Number of programs/seminars conducted. - Number of theft prevention articles written and
- Number of vehicles etched. published.
- Number of fliers/brochures distributed. - Number of residences contacted.
XVI. Reporting Schedule
Oroanization Tvoe
Law Enforcement Agency
Prosecuting Attorney's Office
Non -Profit Organization
Quarterlv_Progress anc Financial Reports
Prooress Report (GRANTS -037)
10-01-19 to 12-31-19
Financial Report (GRANTS -035)
10-01-19 to 12-31-19
Prooress Report (GRANTS -037)
01-01-20 to 03-31-20
Financial Reoort (GRANTS -035)
01-01-20 to 03-31-20
Prooress Reoort (GRANTS -037)
04-01-20 to 06-30-20
Financial Report (GRANTS -035)
04-01-20 to 06-30-20
Financial Report (GRANTS -035)
07-01-20 to 09-30-20
Proaress Report (GRANTS -037)
07-01-20 to 09-30-20
Felony Charges
Altering Vehicle Identification Number with Intent to Mislead
Arson - Owner Involved
Car -jacking
Chop Shop
Continuing Criminal Enterprise
Counterfeit Insurance Certificates
Embezzlement
Failure to Return Rental Vehicle
False Certification
False Police Report
False Pretenses
False Statement in Application for Title
Forged License Documents/License Plates
Insurance Fraud - Owner Staged Arson/Larceny/Theft
Interstate Transportation of Stolen Motor Vehicle
Larceny by Conversion
Larceny from Motor Vehicle
Obtain Personal Identification (ID) Without Permission
Odometer Fraud
Operating License Forged, Altered, or False
Possess or Sell Rosette Rivets
Possess Stolen Vehicle with Intent to Pass Title
Repair - Salvage Facility Violation
Receiving and Concealing Stolen Property
Unlawfully Driving Away Automobile
Unlawful Use
Use Fraudulent ID to Lease or Purchase Vehicle
All Other Charges
MCL
750 415
750.75
750.529a
750.535a
750.1591
257.222
750.174
750 362
257.903
750.411 a
750 218
257.254
257.257
500.4511
750 535
750.362
750.356a
257 324
257.233a
257.324
750.415
257.254
257.217
750.535
750 413
750.414
750.415
Due Date
01-31-20
01-31-20
04-30-20
04-30-20
07-31-20
07-31-20
10-15-20
10-31-20
Arrest Points
10
14
8
14
14
6
6
6
12
8
12
12
6
14
14
6
4
6
12
6
4
10
4
8
6
4
12
2
GRANTS -043 (04/2019)
MICHIGAN STATE POLICE
Page 8 of 153
XVII. Arrest Ranking
Note to Arrest Rankings:
- Team takes credit for most serious charge against subject and ignores others.
- Team takes credit for original arrest charge, even if reduced later by prosecutor.
- If subject is arrested on three separate warrants, team may count three arrests.
- Attempted crimes or conspiracy to commit crime earns same points as listed.
XVIII. Special Conditions
This contract is valid upon approval and execution by the ATPA.
This contact is conditionally approved, subject to and contingent upon the availability of funds.
The grantees will not assume any responsibility or liability for costs incurred by the ATPA prior to the full execution of this
contract.
XIX. Contract Signatures
Grant funding will not be released until all requirements of the signed grant contract have been agreed upon. The
undersigned has the authority to accept the terms of this grant contract.
Printed Name of Authorized Official
Printed Name of Project Director
Printed Name of Financial Contact
Signature of Authorized Official Date
Signature of Project Director Date
Signature of Financial Contact Date
Printed Name of ATPA Executive Director Signature of ATPA Executive Director Date
COUNTY OF OAKLAND SHERIFF DEPARTMENT
OAKLAND COUNTY AUTO THEFT SQUAD fOCAT)
COMBINED BUDGET DETAIL
G-8-21
2020 1 2021
BUDGET I APPLICATION BUDGET
I BUDGET MODIFICATION
SWORN EMPLOYEES
331,5041
353,883
(6) Oakland Co. Deputies & (1) Sgt.
535,670
552,506
Employees Benefits:
352,424
353,883
Overtime
_107,136
110,497
(i)Hazel ParkPD-Detective
64,834
66,123
_
Employees B_ enefits:29,250
14,271
- 29,053
Overtime
19,452
19,839
(1)Royal Oak PD -Officer
69,268 1
71,357
Employees Benefits:
77,028 1
76,451
Overtime
13,854
14,271
(1)Farmington Hills PD -Detective
76,198
78,686
Employees Benefits:
51,851
57,494
Overtime
15,240
7,869
1(1) Detroit PD -Detective
57,678
63,663
I Employees Benefits:
22,780 1
10vertime
_18,711_
15,278
_21,009
4,785
I(1)Southfield-Detective
70,757
69,550
Employees Benefits: 77,494 90,662
Overtime 14,151 13,910
TOTAL SWORN EMPLOYEES 1,666,274 1,701,608
OTHEREMPLOYEES
(1) Admin Asst - Part-time Deputy
Employees Benefits
TOTAL OTHER EMPLOYEES
I
IVEHICLES
1(7) vehicles at $13,000
(4) Vehicles x $20,000
(1) vehicle at $10,000
1
Oakland CO 22,830
1,647
- - 24,477
132,000
20,000
23,752
1,715
25,467
91,000
80,000
10,000
I
I
I
Percent)
60%1
ATPA STAFF ATPA
RECOMM SHARE
_ 552,506
331,5041
353,883
212,330 I
_
110,497
66,298 1
66,123
39,6741
_
29,053
17,432 1
19,839
11,903 I
71,357
42,8141
76,451
45,871 I
14,271
8,563 I
78,686
47,212 1
_
57,494
34,4961
7,869
4,721
63,663
38,198 I
21,009
12,605 I
4,785
2,8711
69,550
41,730 1
_ 90,662.
54,397
13,910
8,346
- 1,701,608
1,020,965 1
23,752 14,251
1,715 1,029
25,467 15,280
91,000_
54,600
80,000
48,000
10,000
6,000
1TOTALVEHICLES 152,000 181,000 - 181,000 108,6001
I FIELD OPERATIONS I
Inv. Supplies
7,200
7,200
7,200
4,3201
Cell Phones
1,500
-
- 1
1MAATIand IAATIdues
730
730
730
438 1
Conference Training
24,000
24,000
24,000
14,400 1
Maintenance for LPR
2,240
2,040
2,040
1_,224
2 GPS Tracker Units
2,046
998
998
_ _ _
_ _
LPR system (Vigilant)
_
60,319
-
-
FLIR Scout Thermal Imaging Monocular
-
2,998
2,998
1,7991
TOTAL FIELD OPERATIONS
98,035
37,966
- 37,966
22,780 1
OFFICE OPERATIONS
1
Supplies
4,800
4,800
4,800
_ _ 2,880
Cell Phones
8,910
14,250
14,250
8,550
Office phones
_
Furniture (for move - one time cost)
-
Cable and Telephone Wiring
2,025
2,025
1,215
ITOTAL OFFICE OPERATIONS
13,710
21,075
- 21,075
12,645 1
I
1GRANDTOTAL
11954,496
1,967,116
- 1,967,116
I
1,180,270 I7
IREIMBURSEMENT PERCENT
60%1
60%I
AGREEMENT
for
PARTICIPATION IN OCAT AND RECEIPT OF ATPA GRANT FUNDS
between
Oakland County (Oakland County Sheriffs Office)
and
City of Farmington Hills (Farmington Hills Police Department)
and
City of Hazel Park (Hazel Park Police Department)
and
City of Royal Oak (Royal Oak Police Department)
and
City of Detroit (Detroit Police Department)
and
City of Southfield (Southfield Police Department)
and
City of Pontiac (Oakland County Sheriffs Office -Pontiac)
I. PARTIES
This Agreement is made between Oakland County (Oakland County Sheriffs Office), City of
Farmington Hills (Farmington Hills Police Department), City of Hazel Park (Hazel Park Police
Department), City of Royal Oak (Royal Oak Police Department), City of Detroit (Detroit Police
Department), City of Southfield (Southfield Police Department), City of Pontiac (Oakland
County Sheriffs Office -Pontiac).
This Agreement will be performed by the parties' law enforcement agencies. Each party may be
referred to in this Agreement by its respective law enforcement agency.
Oakland County may also be referred to in this Agreement as the "Grant Administrator." The
parties are collectively referred to in this Agreement as the Oakland County Auto Theft Team
(OCAT).
11. PURPOSE
The purpose of this Agreement is to set forth the relationship and responsibilities of the members
of OCAT.
I1I. EXHIBITS
The following exhibits are part of this Agreement:
Exhibit A: FY 2021 Automobile Theft Prevention Authority (ATPA) Grant
Application.
Exhibit B: FY 2021 ATPA Grant Contract.
FY 2021 Agreement
Page 1 of 7
IV. RESPONSIBILITIES
OCAT agrees to accomplish the following objectives, which are more fully outlined in Exhibit A
and Exhibit B:
Oakland County (Oakland County Sheriffs Office) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the ATPA the dollar amount deposited into
the designated forfeiture account on progress reports.
f. Receive quarterly progress reports and reimbursement requests from OCAT participating law
enforcement agencies, compile received reports, and submit compiled data with supporting
documentation to the ATPA by the due dates designated in the ATPA Grant Contract
(Exhibit 13).
City of Farmington Hills (Farmington Hills Police Department) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the Grant Administrator the dollar amount
deposited into the designated forfeiture account on progress reports.
f. Submit quarterly progress reports and reimbursement requests to the Grant Administrator by
the due dates set by the Grant Administrator.
City of Hazel Park (Hazel Park Police Department) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the Grant Administrator the dollar amount
deposited into the designated forfeiture account on progress reports.
FY 2021 Agreement
Page 2 of 7
f. Submit quarterly progress reports and reimbursement requests to the Grant Administrator by
the due dates set by the Grant Administrator.
City of Royal Oak (Royal Oak Police Department) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the Grant Administrator the dollar amount
deposited into the designated forfeiture account on progress reports.
f. Submit quarterly progress reports and reimbursement requests to the Grant
Administrator by the due dates set by the Grant Administrator.
City of Detroit (Detroit Police Department) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the Grant Administrator the dollar amount
deposited into the designated forfeiture account on progress reports.
f. Submit quarterly progress reports and reimbursement requests to the Grant
Administrator by the due dates set by the Grant Administrator.
City of Southfield (Southfield Police Department) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the Grant Administrator the dollar amount
deposited into the designated forfeiture account on progress reports.
f. Submit quarterly progress reports and reimbursement requests to the Grant
Administrator by the due dates set by the Grant Administrator.
FY 2021 Agreement
Page 3 of 7
City of Pontiac (Oakland County Sheriffs Office -Pontiac) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the Grant Administrator the dollar amount
deposited into the designated forfeiture account on progress reports.
f. Submit quarterly progress reports and reimbursement requests to the Grant
Administrator by the due dates set by the Grant Administrator.
The Parties mutually agree:
a. To make all reasonable efforts to ensure that all reports are submitted to the Grant
Administrator, compiled, and forwarded to the ATPA by the due dates designated in the
ATPA Grant Contract (Exhibit B).
b. To work cooperatively to fulfill all grant requirements as stated in the ATPA Grant Contract
(Exhibit B).
c. To use the Michigan High Intensity Drug Trafficking Areas' Deconfliction Center on all
cases, when applicable.
V. LIABILITY
Each Party shall be responsible for its own acts and the acts of its employees and agents, the
costs associated with those acts, and the defense of those acts.
VI. ASSURANCES
Each party certifies that it and its principals:
- Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded
from covered transactions by any federal department or agency.
- Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them and are not presently indicted for or otherwise
criminally or civilly charged by a governmental entity (federal, state, or local) for
commission of fraud or criminal offense in connection with obtaining, attempting to obtain,
or performing a public (federal, state, or local) transaction or contract under a public
transaction; violation of federal or state antitrust statutes; commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, on making false statements, or
receiving stolen property;
- Have not within a two-year period preceding this Agreement been convicted of a felony
criminal violation under any federal law; and
- Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
FY 3031 Agreement
Page 4 of 7
VII. CORRESPONDENCE
All notices or other written communications shall be addressed as indicated in this section, or as
specified, by a subsequent written notice delivered by the party whose address or authorized
representative has changed.
Notices or other communications required by, or related to, this Agreement shall be in writing
and shall be delivered in one of the following manners:
a. In person.
b. By certified registered mail, return receipt requested, with all postage or charges prepaid;
or,
c. By email to the email address identified for the authorized representative.
Oakland Countv:
Farmineton Hills:
Contact:
Contact:
Address:
Address:
City, State, Zip:
City, State, Zip:
Telephone:
Telephone:
Email:
Email:
Hazel Park:
Detroit:
Contact:
Contact:
Address:
Address:
City, State, Zip:
City, State, Zip:
Telephone:
Telephone:
Email:
Email:
Royal Oak:
Southfield:
Contact:
Contact:
Address:
Address:
City, State, Zip:
City, State, Zip:
Telephone:
Telephone:
Email:
Email:
Pontiac:
Contact:
Address:
City, State, Zip:
Telephone:
Email:
FY 2021 Agreement
Page 5 of 7
VIII. TERM
This Agreement is contingent upon funds being awarded by the ATPA for auto -theft prevention
activities. This Agreement is effective when signed by the Parties, by and through their duly
authorized representatives, for a period beginning October 1, 2020 through September 30, 2021,
unless terminated early, as hereinafter set forth.
IX. TERMINATION
Any party may terminate this Agreement for any reason, provided that at least 30 days advance
written notice of termination is given to the non -terminating parties by the terminating party.
X. ENTIRE AGREEMENT AND AMENDMENT
This Agreement is the complete and exclusive Agreement between the Parties with respect to the
subject matter thereof, and supersedes all prior negotiations, representations, proposals, and other
communications between the Parties either oral or written. This Agreement may only be amended
by a written document signed by the Parties after receiving approval from their governing bodies.
However, a Party may change its Correspondence information without amending the Agreement
in accordance with Section VII; it is not necessary to amend this Agreement for the sole purpose
of changing the Correspondence information.
X1. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed an original, but
all of which together shall be deemed to be one and the same agreement. A signed copy of this
Agreement delivered by facsimile, email, or other means of electronic transmission shall be
deemed to have the same legal effect as delivery of an original signed copy of this Agreement.
XII. SIGNATURES
Each Party certifies that it has received approval from its governing body via resolution to enter
into this Agreement. The person signing this Agreement on behalf of each Party certifies that he
or she has the necessary approval and authority to sign this Agreement on behalf of the Party and
bind the Party to the terms and conditions contained herein.
Oakland County (Oakland County Sheriffs Office)
By: Date:
Printed Name:
Title:
City of Farmington Hills (Farmington Hills Police Department)
By: Date:
Printed Name:
Title:
FY 2021 Agreement
Page 6 of 7
City of Hazel Park (Hazel Park Police Department)
By: Date:
Printed Name:
Title:
City of Royal Oak (Royal Oak Police Department)
By: Date:
Printed Name:
Title:
City of Detroit (Detroit Police Department)
By: Date:
Printed Name:
Title:
City of Southfield (Southfield Police Department)
By: Date:
Printed Name:
Title:
City of Pontiac (Oakland County Sheriffs Office -Pontiac)
By: Date:
Printed Name:
Title:
FY 2021 Agreement
Page 7 of 7
I.
Ii.
AGREEMENT
for
PARTICIPATION IN PAT AND RECEIPT OF ATPA GRANT FUNDS
between
City of Detroit (Detroit Police Department)
and
Wayne State University (Wayne State University Police Department)
and
Oakland County (Oakland County Sheriff's Office)
PARTIES
This Agreement is made between City of Detroit (Detroit Police Department), Wayne State
University (Wayne State University Police Department), Oakland County (Oakland County
Sheriffs Office).
This Agreement will be performed by the parties' law enforcement agencies. Each party may be
referred to in this Agreement by its respective law enforcement agency.
City of Detroit may also be referred to in this Agreement as the "Grant Administrator." The
parties are collectively referred to in this Agreement as the Preventing Auto Theft Team (PAT).
PURPOSE
The purpose of this Agreement is to set forth the relationship and responsibilities of the members
of PAT.
EXHIBITS
The following exhibits are part of this Agreement:
Exhibit A: FY 2021 Automobile Theft Prevention Authority (ATPA) Grant
Application.
Exhibit B: FY 2021 ATPA Grant Contract.
FY 2021 Agreement
Page 1 of 5
IV. RESPONSIBILITIES
PAT agrees to accomplish the following objectives, which are more fully outlined in Exhibit A
and Exhibit B:
City of Detroit (Detroit Police Department) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the ATPA the dollar amount deposited into
the designated forfeiture account on progress reports.
f. Receive quarterly progress reports and reimbursement requests from PAT participating law
enforcement agencies, compile received reports, and submit compiled data with supporting
documentation to the ATPA by the due dates designated in the ATPA Grant Contract
(Exhibit B).
Wayne State University (Wayne State University Police Department) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the Grant Administrator the dollar amount
deposited into the designated forfeiture account on progress reports.
f. Submit quarterly progress reports and reimbursement requests to the Grant Administrator by
the due dates set by the Grant Administrator.
Oakland County (Oakland County Sheriffs Office) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential
for reducing the demand for stolen vehicles, arresting individuals who are involved in auto
theft -related activities, and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including
participation in the monthly anti -car theft meetings.
e. Following forfeited property auctions, report to the Grant Administrator the dollar amount
deposited into the designated forfeiture account on progress reports.
FY 2021 Agreement
Page 2 of 5
f. Submit quarterly progress reports and reimbursement requests to the Grant Administrator by
the due dates set by the Grant Administrator.
The Parties mutually agree:
a. To make all reasonable efforts to ensure that all reports are submitted to the Grant
Administrator, compiled, and forwarded to the ATPA by the due dates designated in the
ATPA Grant Contract (Exhibit B).
b. To work cooperatively to fulfill all grant requirements as stated in the ATPA Grant Contract
(Exhibit B).
c. To use the Michigan High Intensity Drug Trafficking Areas' Deconfliction Center on all
cases, when applicable.
V. LIABILITY
Each Party shall be responsible for its own acts and the acts of its employees and agents, the
costs associated with those acts, and the defense of those acts.
VI. ASSURANCES
Each party certifies that it and its principals:
- Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded
from covered transactions by any federal department or agency.
- Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them and are not presently indicted for or otherwise
criminally or civilly charged by a governmental entity (federal, state, or local) for
commission of fraud or criminal offense in connection with obtaining, attempting to obtain,
or performing a public (federal, state, or local) transaction or contract under a public
transaction; violation of federal or state antitrust statutes; commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, on making false statements, or
receiving stolen property;
- Have not within a two-year period preceding this Agreement been convicted of a felony
criminal violation under any federal law; and
- Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
VII. CORRESPONDENCE
All notices or other written communications shall be addressed as indicated in this section, or as
specified, by a subsequent written notice delivered by the party whose address or authorized
representative has changed.
Notices or other coin munications required by, or related to, this Agreement shall be in writing
and shall be delivered in one of the following manners:
a. In person.
b. By certified registered mail, return receipt requested, with all postage or charges prepaid;
or,
By email to the email address identified for the authorized representative.
FY 2021 Agreement
Page 3 of 5
Detroit:
Contact:
Address:
City, State, Zip:
Telephone:
Email:
Wayne State University:
Contact:
Address:
City, State, Zip:
Telephone:
Email:
Oakland County:
Contact:
Address:
City, State, Zip:
Telephone:
Email:
VIII. TERM
This Agreement is contingent upon funds being awarded by the ATPA for auto -theft prevention
activities. This Agreement is effective when signed by the Parties, by and through their duly
authorized representatives, for a period beginning October 1, 2020 through September 30, 2021,
unless terminated early, as hereinafter set forth.
IX. TERMINATION
Any party may terminate this Agreement for any reason, provided that at least 30 days advance
written notice of termination is given to the non -terminating parties by the terminating party.
X. ENTIRE AGREEMENT AND AMENDMENT
This Agreement is the complete and exclusive Agreement between the Parties with respect to the
subject matter thereof, and supersedes all prior negotiations, representations, proposals, and other
communications between the Parties either oral or written. This Agreement may only be amended
by a written document signed by the Parties after receiving approval from their governing bodies.
However, a Party may change its Correspondence information without amending the Agreement
in accordance with Section VII; it is not necessary to amend this Agreement for the sole purpose
of changing the Correspondence information.
XI. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed an original, but
all of which together shall be deemed to be one and the same agreement. A signed copy of this
Agreement delivered by facsimile, email, or other means of electronic transmission shall be
deemed to have the same legal effect as delivery of an original signed copy of this Agreement.
FY 2021 Agreement
Page 4 of 5
X11. SIGNATURES
Each Party certifies that it has received approval from its governing body via resolution to enter
into this Agreement. The person signing this Agreement on behalf of each Party certifies that lie
or she has the necessary approval and authority to sign this Agreement on behalf of the Party and
bind the Party to the terms and conditions contained herein.
City of Detroit (Detroit Police Department)
By: Date:
Printed Name:
Title:
Wayne State University (Wayne State University Police Department)
By: Date:
Printed Name:
Title:
Oakland County (Oakland County Sheriffs Office)
By: Date:
Printed Name:
Title:
FY 2021 Agreement
Page 5 of 5
SWORN EMPLOYEES _
Salaries & Wages:
(1)Detroit PD -Lieutenant
Fringe Benefits _
Overtime
(4)Detroit PD -Sergeants
Fringe Benefits
Overtime
(7, Detroit PD -Detectives _
Fringe Benefits _
Overtime
1 (9)Detroit PD -Police Officer
Fringe Benefits
[Overtime _
I(1)Oakland Co Sheriff -Detective
Fringe Benefits _
(Overtime
(1)Wayne St Univ -Sergeant
Fringe Benefits _
Overtime
TOTALSWORN EMPLOYEES
JOTHER EMPLOYEES
1 (2)Detroit PD -Vehicle Identification Tech
1 (2)Detroit PD -Admin Assistant
TOTAL OTHER EMPLOYEE
(VEHICLES _
I(24) Veh. Lease DPD _
Oakland Co
Wayne St. Univ.
Vehicle Repairs
ITOTALVEHICLES _
FIELD OPERATIONS
Investigative Supplies _
Film/Processing
DPD Training and CovertTrack
DPD Cell Phones rental/usage
MAVTI/IAATI total $60
Oakland Co Cell phone and WSU cell phone
Assisted patrol software _
Vigilant Solutions LPR
TOTAL FIELD OPERATIONS
OFFICE OPERATIONS
IMisc. Office Supplies DPD
Copier
TOTAL OFFICE OPERATIONS
JGRANDTOTAL
REIMBURSEMENT PERCENT
DETROIT POLICE DEPARTMENT
PREVENTING AUTO THEFT (PAT)
BUDGET DETAIL
G-21-21
2020
BUDGET
83,129
26,743
21,974
375,258
121,959
99,443
690,939
224,555
183,099
278,972
90,666
73,928
74,733
51,762
14,947
64,764
22,603
17,470
2,516,942
119,433
89,787
209,220
240,000
10,000
10,000
260,000
7,500
500
12,010
21,000
1,620
1,750
15,000
59,380
5,600_
2,400
8,000
3,053,542
60%
2021
APPLICATION BUDGET ATPASTAFF
BUDGET MODIFICATION RECOMM
Percent
60%
ATPA
SHARE
85,013
_ 85,013
51,008
_ 28,054
_ 28,054
16,832
22,613
22,613
13,568
308,752
308,752
185,251
101,888
101,888
61,133
82,128
82,128
49,277
458,176
458,176
274,906
151,198
151,198
90,719
121,875
121,875
73,125
542,674
542,674
325,604
179,082
179,082
107,449
144,351
144,351
86,611
75,733
75,733
45,440
47,904
47,904
28,742
15,146
15,146
9,088
66,383
66,383
_ 39,830 _
24,443
24,443
14,666
10,000
10,000
6,000
2,465,414
2,465,414
1,479,249
115,691
115,691
69,414
99,323
99,323
59,594 _
215,014
215,014
129,008
240,000 _
240,000
144,000
10,000 _ _
10,000
6,000
10,000
10,000
6,000
51000
5,000
3,000
265,000
- 265,000
159,000 -
7,500
7,500
4,500
500
_
500
300
12,010
12,010
_ 7,206
21,000
21,000
12,600
1,620 _
1,620
972
700
700
420
4,800
4,800
2,88_0_
15,000
15,000
9,000
63,130
- 63,130
37,878
5,600 5,600 _ 3,360
3,925 3,925 2,355
9,525 9,525 5,715
3,018,083 - 3,018,083 1,810,850
60%
Resolution #20424 September 23, 2020
Moved by Luebs seconded by McGillivray the resolution be adopted.
Moved by Luebs seconded by McGillivray the Finance and Infrastructure Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert,
Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long,
Luebs. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
a,
I HERCBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 23,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 23rd day of September, 2020.
Lisa Brown, Oakland County