HomeMy WebLinkAboutResolutions - 2020.09.23 - 33697REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
MISCELLANEOUS RESOLUTION #20432
UNDER NEVIV BUSINESS
BY: Commissioner Gwen Markham, District#9
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CITY OF NORTHVILLE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Northville has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the City of Northville and recommends the disbursement of
$9,034.95 from the Oakland Together Local Government Partnership Grant Program from CARES Act —
Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Northville to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the City of Northville and authorizes the
disbursement of $9,034.95 from the Oakland Together Local Government Partnership Grant Program
from CARES Act—Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Northville.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Commissioner Gwen Markham
District #9
CVT COVID Support Expenditure Review Form ATTACHMENT A
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25% cost share" or
"local match" required moth FEMA reimbursement.
• These funds may riot be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Act or to pay
vendors or service providers as permitted by the CARES Act.
Application ID 10749M
Submission Information
Public Body (CVn Northville
Name Cindy Kushner
Title Deputy Treasurer/Finance
Email ckushner@ci.northville.mi.us
Phone 248-449-9915
Public Body (CVT) Authorized Official
Funding Information
Name Patrick Sullivan
Title City Manager
Email psuliivan@crnorthville.mi.us
Phone 248-449-9905
Payment Method a Electronic (ACH) C Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type (r Checking r Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds
transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's
policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law
governs electronic funds transactions authorized by this agreement in all respects except as olhermse superseded by federal law.
Expenditures
Expenditure ID 10749M-1 Expenditure Description Virtual Meeting Expenditures
Date 7/31/2020 Amount
$ 3,153.38
Compliance Explanation Set up & facilitate City Council, BZA &
commission meetings to comply with
COVID-19 public health precautions &
the Governor's executive orders.
Compliance Records Paid invoices or receipts to support each
expenditure. An Excel spreadsheet will
also be provided to agree amount to
above.
Attachment All expenditwes must be suppoded by ierords sufricient to demonstrate [hal the
amount of payments from the Fund have leen to accordance with section 601 (d) of the
Social Security Act,
Meetings 2.pdf 837.66KB
Expenditure Approval* r Approved C Rejected
Expenditure ID 10749M-2
Date 7/31/2020
Expenditure Description PPE
Amount
$ 146.32
Compliance Explanation Masks, gloves, & shoe covers for
employees, poll workers, and the public
to comply with COVID-19 public health
precautions and reopening guidelines
Compliance Records Paid invoices or receipts to suppott each
expenditure. As Excel spreadsheet will
also be provided to agree amount Paid
invoices or receipts to support each
expenditure. An Excel spreadsheet will
also be provided to agree amount to
above.
Attachment All expenditures must be, supported by records sufficient to demonctrate that the
amount of payments from the Fund have been in accordance win section 601 (dl of the
Social Security Act,
PPE.pdf 958.91 KB
Expenditure Approval* r' Approved C Rejected
Expenditure ID 10749M-3 Expenditure Description Sanitizing & Disinfecting
Date 7/31/2020 Amount
$ 1,054.46
Compliance Explanation Sanitizing & disinfecting products for City
buildings to facilitate compliance With
COVID-19 related public health
measures and reopening guidelines.
Compliance Records Paid invoices or receipts to support each
expenditure. An Excel spreadsheet vall
also be provided to agree amount.
Attachment All expenditues must be. supported by records SLAO(ent to den i011simte that the
ai nount of payments join the Pend I lave teen in accoitianr,e oil vection ld) I (d) of II ie
Social Security Act,
San 2.pdf 741.09KB
Expenditure Approval* r- Approved r Rejected
Expenditure ID 10749M-4 Expenditure Description Social Distancing Supplies
Date 7/31/2020 Amount
$ 680.87
Compliance Explanation To ensure social distancing and
contactless business in compliance With
COVID-19 public health precautions and
directives.
Compliance Records Paid invoices or receipts to support each
expenditure. As Excel spreadsheet will
also be provided to agree amount Paid
invoices or receipts to support each
expenditure. An Excel spreadsheet will
also be provided to agree amount to
above.
Attachment All expenditures must be zuppurted by records sufficient to danionstmte Ihat the
amount of payrnents trom the Fund have been in accordance with sectio i 601 (d) of the
Social Sacwity Act.
Social Dist 2.pdf
Expenditure Approval* C Approved C Rejected
Expenditure ID 10749M-5 Expenditure Description Teleworking
Date 7/31/2020 Amount
$ 3,999.92
Compliance Explanation Improve telework capabilities for public
employees to enable them to work
during the mandatory shutdown and to
comply With the Governor's executive
orders.
472.7KB
Compliance Records Paid invoices or receipts to support each
expenditure. As Excel spreadsheet will
also be provided to agree amount Paid
invoices or receipts to support each
expenditure. An Excel spreadsheet will
also be provided to agree amount to
above.
Attachment All erpendtlures must be supported by records sufficient to demunstiate that the
anuan-rt of payments horn the Fund I lava Leon it ar-coul im e wth seriion 601 (d) of the
Social Security Act
Telework 2.pdf 255.91 KB
Expenditure Approval* r Approved r Rejected
Total Submitted Amount $ 9,034.95
Total Approved Amount $
Compliance Requirements
By submitting this Foran the Public Body (CVT) affirms that it wll abide by each of the following requirements when using Oakland Together CVT
hinds. Please check the box next to each requirement to confirm your intent to abide by these requirements:
W The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
W The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would riot otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) will be provided wrath an Interlocal Agreement, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to
• The CVT must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to cover these expenses, the
county money Will be returned.
Date Submitted 9/3/2020
Resolution #20432 September 23, 2020
Moved by Zack seconded by Luebs to suspend the rules and vote on Miscellaneous Resolutions #20430
through #20437 - Board of Commissioners — Approval of Interlocal Agreement with (Jurisdiction) for
Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20430 through #20437 — Board of Commissioners — Approval of Interlocal Agreement with
(Jurisdiction) for Distribution of CARES Act Funding carried.
Moved by Zack seconded by Nelson resolutions #20430 - #20437 be adopted.
Vote on resolutions:
AYES: Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub,
Weipert. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
C L
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.558A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 23,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 23rd day of September, 2020.
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Lisa Brown, Oakland County