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HomeMy WebLinkAboutResolutions - 2020.10.21 - 33763MISCELLANEOUS RESOLUTION #20454 October 21, 2020
BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee
IN RE: CORPORATION COUNSEL — FY 2021 MICHIGAN INDIGENT DEFENSE COMMISSION
GRANT PROGRAM ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Indigent Defense Commission (MIDC) has awarded Oakland County grant
funding in the amount of $5,336,674.20 for the period of October 1, 2020, through September 30, 2021;
and
WHEREAS the total program budget is $7,203,836.12, which includes the required local share
contribution by Oakland County in the amount of $1,867,161.92; and
WHEREAS the FY 2021 grant award is $1,182,779.20 more than the previous year's award; and
WHEREAS the award provides funding to Oakland County for the purpose of continuing to bring indigent
defense systems into compliance with the first four minimum indigent defense standards, MCL
780.993(6); and
WHEREAS the Michigan Indigent Defense Commission Act (MIDC Act), MCL 780.981, et al., requires
local funding units to take over the delivery of indigent defense systems, MCL 780.983(g) and MCL
780.993(10) as specified in standards 1 — 4; and
WHEREAS Oakland County is the local funding unit for the 61h Circuit Court and the four election division
districts of the 52nd District Court; and
WHEREAS the MIDC Act requires Oakland County to create an annual compliance plan and cost
analysis required to deliver indigent defense services in compliance with the approved MIDC standards,
MCL 780.993(3); and
WHEREAS the MIDC Act requires the MIDC to appropriate funds and provide grant monies to local
funding units for the costs in excess of the local share to continue to provide indigent defense services
that are in compliance with the minimum standards established by the MIDC, MCL 780.993(6); and
WHEREAS the grant award deletes one (1) FTE SR Account Clerk II position (#1020601-12227) in the
Management and Budget, Fiscal Services Administration Division due to the MIDC fully awarding
Oakland County the funds for arraignment attorneys appointed for defendants housed in the Oakland
County Jail, and the County no longer needs to seek and process monthly reimbursement from local
funding units; and
WHEREAS the grant award freezes one (1) FTE SR Chief Attorney MIDC position (#3010101-12216) in
the Circuit Court, Judicial Administration Division for FY 2021 only and reinstates that position in FY 2022
due to MIDC Standard 5 — Independence of the Judiciary will be required to be implemented in FY 2022;
and
WHEREAS the grant award funds the following positions within Circuit Court: one (1) FTE SR Supervisor
Administrative Services position (#3010101-12217) and one (1) FTE SR Account Clerk II position
(#3010301-12218);and
WHEREAS the grant award funds four (4) FTE SR District Court Clerk II positions (#3020201-12219,
3020301-12220, #3020401-12221, and #3020501-12222) within each one of the 52nd District Courts; and
WHEREAS the grant award funds two (2) FTE SR Community Correction Specialist It positions
(#1070402-12223 and 12224) within the Community Corrections; and
WHEREAS the grant award funds two (2) FTE SR Correction Deputy I positions (#4030310-12225 and
#4030435-12226) within the Sheriff's Office; and
WHEREAS the grant agreement has completed the grant review process in accordance with the Board of
Commissioners' Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2021 Michigan Indigent Defense Commission Grant Program from the Michigan Department of Licensing
and Regulatory Affairs in the amount of $5,336,67420 for the period of October 1, 2020, through
September 30, 2021.
BE IT FURTHER RESOLVED to delete one (1) FTE SR Account Clerk II position (#1020601-12227)
within Management and Budget, Fiscal Services Administration Division, due to the MIDC fully awarding
Oakland County the funds for arraignment attorneys appointed for defendants housed in the Oakland
County Jail and the County no longer needs to seek and process monthly reimbursement from local
funding units.
BE IT FURTHER RESOLVED to freeze one (1) FTE SR Chief Attorney MIDC position (#3010101-12216)
in the Circuit Court, Judicial Administration Division for FY 2021 only and reinstate that position in FY
2022 due to MIDC Standard 5 — Independence of the Judiciary is required to be implemented in FY 2022.
BE IT FURTHER RESOLVED to continue the following positions within Circuit Court: one (1) FTE SR
Supervisor Administrative Services position (#3010101-12217) and one (1) FTE SR Account Clerk II
position (#3010301-12218).
BE IT FURTHER RESOLVED to continue four (4) FTE SR District Court Clerk II positions (#3020201-
12219, #3020301-12220, #3020401-12221, and #3020501-12222).
BE IT FURTHER RESOLVED to continue two (2) FTE SR Community Correction Specialist II positions
(#1070402-12223 and 12224).
BE IT FURTHER RESOLVED to continue two (2) FTE SR Correction Deputy I positions (#4030310-
12225 and #4030435-12226).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant contract and that the Chairperson may approve any grant extensions or amendments,
within fifteen percent (15%) of the original award, which are consistent with the original agreement as
approved.
BE IT FURTHER RESOLVED acceptance of this grant does not obligate the County to any future
commitment, and continuation of this program is contingent upon continued future levels of grant funding
BE IT FURTHER RESOLVED the FY 2021 budget is amended, per the attached Schedule A, to reflect
the total program budget of $7,203,836.12.
Chairperson, on behalf of the Health, Safety and Human Services Committee, I move the adoption of the
foregoing resolution.
P '
h--
Commissioner army Luebs, District 16
Chairperson, alth, Safety and Human
Services Committee
HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE:
Motion carried on a roll call vote with Kochenderfer and Gingell absent.
FINANCE AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN -OFF — Multi -Department: Circuit Court, 52nd District Courts
GRANT NAME: Oakland County FY2021 MIDC Grant Contract
FUNDING AGENCY: Michigan Department of Licensing and Regulatory Affairs (LARA) and the
Michigan Indigent Defense Commission (MIDC)
DEPARTMENT CONTACT: Mary Ann Jerge / (248) 858-0551
STATUS: Acceptance (Greater than $10,000)
DATE: 09/21/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned
comments.
You may now obtain the Board Chair's signature for submittal of the application. The grant application package
(which should include this sign -off and the grant application with related documentation) as well as the Report
from Fiscal Services to the Board Chairperson may be submitted to the Board of Commissioners for placement on
the agenda(s) of the appropriate Board of Commissioners' committee(s).
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
The draft resolution needs to be updated to correct references of the Finance Committee to the Finance and
Infrastructure Committee. Also, the award amount in the first WHEREAS should be $5,336,674.20. The Fiscal
Services Account Clerk II position referenced for deletion in the application document (PDT page 29) needs to be
accounted for in the resolution and include the reason for the deletion. In addition, the budget amendment needs
to be added.
—Lynn Sonkiss (09/17/20)
Human Resources:
FIR Approved — If Fiscal desires to delete the Account Clerk II in this resolution, then FIR action is required.
— Lori Taylor (09/16/20)
Risk Management:
Application approved by Risk Management. —Robert Erlenbeck (09/15/20)
Corporation Counsel:
APPROVED by Corporation Counsel. Please note the attached amended MR has been updated by TIR and both
documents were uploaded to Sharepoint this morning. - Mary Ann Jerge (09/21 /20)
MICHIGAN INDIGENT
DEFENSE COMMISSION
Dear Grantee:
Attached is the fiscal year 2021 indigent defense grant contract for your local funding unit. If you
are receiving this letter, the Michigan Indigent Defense Commission (MIDC) has approved your
plan and cost analysis for compliance with approved MIDC Standards.
Fiscal Year 2021 Grant Contract
This contract covers any spending occurring between October 1, 2020 and September 30, 2021
that has been approved as part of the cost analysis. Please read the grant contract and review the
attachments carefully.' The contract should be shared with any person in your funding unit that
may be responsible for implementation, compliance reporting, or financial reporting related to the
grant. The grant contract contains important information and dates regarding distribution of grant
funds, compliance, and requirements for reporting.
Once the grant contract is signed by the authorized signatory for the funding unit, please return the
signed contract by email to LARA-MIDC-Info@miehigan.gov. You should include your
Regional Manager on this email. The contract will be signed by MIDC and LARA upon
appropriation of sufficient funds and then entered into SIGMA for payment. You will receive a
fully executed copy of the contract by email.
Fundine. Disbursements and Unexnended Funds
Please note that the funding for this grant is contingent upon an appropriation by the legislature
that is signed by the Governor. As noted in Section 1.0 - Statement of Work, in the event that the
funds appropriated by the legislature is insufficient to fully fund this grant, "the amount of the
grant will be reduced by the Grantor and the funding unit will not be required to fully comply with
the minimum standards the original approved grant was designed to allow."
The initial state grant disbursement will be processed for advance payment once the contract is
fully executed. Pursuant to section 1.4 — Payment Schedule, the second and third disbursements of
funds will be equally reduced to reflect the amount of any unexpended grant funds from the prior
fiscal year.
Grant Reuortime and Webinars
The first quarterly compliance and financial reports will be due January 31, 2021. This report
should reflect compliance and financial information for the period of October 1, 2020 through
December 31, 2020. Budget ar justnrent and substantial plan change requests should only be
submitted with the quarterly reports. In submitting requests for budget adjustments and plan
changes, I encourage you to review the Brant manual approved by the Commission in June 2020
and to work with your Regional Manager in submitting those requests.
' Attachment A shows the state travel rates for FY20. Please note that the applicable FY21 travel
rates will be published October 1, 2020.
Page 2 of 2
MIDC staff will host informational webinars regarding first quarter reporting prior to the due date.
Registration information for the webinars will be distributed and posted on the MIDC website.
Please do not hesitate to contact me if you have any feedback, or your Regional Manager if you
have questions about implementation under the grant contract. We encourage you to continue to
check our website regularly, where you can find information regarding the Commission's
meetings, grants and other updated information.
Sincerely,
Loren Khogali, Executive Director
Michigan Indigent Defense Commission
Phone: (517) 275-2845
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20250
121170
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(6,045) 5
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$
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20260
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Info Tech Managed Pnnt Svcs
$
$
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20260
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20260
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$
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20260
3020201
121170
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$
$
336 $
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3020501
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20260
3010301
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20260
3010301
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$
225.'00 $
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Michigan lntlegent Defense Commission
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E
20260
9010101
121170
i31465
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40380
$ -
$
10,013 $
10,012
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E
20250
9010101
12117D
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$
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20260
9010101
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$ -
$
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20260
9010101
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S -
S
4 547 S
4 547
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28,364 s
28,364
Michigan lntlegent Defense Commission
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$
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ClruultCDurt-Camnal
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20260
3010301
121170
78675
Telephone Communications
$ -
$
200 $
200
Dmheat Cou6Admin
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20260
3020101
121170
78675
Telephone Communications
$ -
$
200 $
200
S -
$
400 S
600
Michigan lntlegent Defense Commission
Grant-T2mmg /
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Circuit COud-Cnmmal
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20260
3010iol
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721941
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175 000 S
175 000
$ -
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175.o00 $
175,000
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Shenff
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2D260
4030301
121170
76007D
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$ -
$
2,252 $
2,252
Shenff
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20260
4030301
121170
760581
Uniforms
$ -
$
1,020 3
1,020
Circuit Court -Comical
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20260
3010301
121170
T74637
Info Tech Managed Pont Svcs
S -
$
200 5
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Dead Court -Novi
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20260
3020201
121170
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Info Tech Managed Punt Svcs
$ -
$
100 $
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Distant Court-Clarkfom
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20250
3020301
121170
774637
Info Tech Managed Pant Svcs
$ -
$
100 S
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20260
2020401
121170
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Info Tech Managed Print Sves
$ -
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100 $
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Deal Couri
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20260
3020501
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7,4637
Info Tech Managed Pont Svcs
S -
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100 $
100
Community Corrections
E
20260
1070402
1211 TO
774637
Info Tech Managed Print Svcs
$ -
$
200 $
200
Circuit Court-Cnmmal
E
20260
3010301
121170
774535
Info Tech Cperal
$ -
$
6344 $
6,344
CAME Court -Novi
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20260
3020201
121170
74636
Info Tech Ope20DDs
$ -
$
3,172 $
3,172
Dfmd Court-ClaM1SDn
E
20260
3020301
12117D
A4635
Info Tech Operations
$ -
$
3,172 $
3,172
District Court -Rochester Hills
E
20260
3020401
121170
74636
Info Tech Operations
$ -
$
3,172 $
3,172
Distant Court-Tmy
E
20260
30205DI
121170
74636
Info Tech Operations
$ -
$
3,172 5
3.172
Circuit Court-Commal
E
20260
3010301
121170
TT8675
Telephone Communications
$ -
3
572 $
672
District Court -Non
E
20260
3020201
121170
7781
Telephone Commumca0on5
$ -
5
336 $
336
District Court -Clarkston
E
20250
3020301
121170
T18675
Telephone C.horamcati0ns
3 -
S
336 S
336
Deshon Court -Rochester HJls
E
20250
3020401
121170
778675
Telephone 0ommunidedi
$ -
$
336 $
336
Defeat Court -They
E
20260
3020501
121170
�,8575
Telephone Communications
S -
$
335 $
336
Non -Departmental
E
20260
9010101
121170
7 530
CLEMIS Development
$ -
$
115,935 $
115,936
Non -Departmental
E
20260
9010101
121170
704636
Info Tech Dperatmne
$ -
$
9215 3
9,216
Nol-Depahmental
E
20260
9010101
121170
774M
Ink Tech Operations
$ -
$
9,618 $
9,618
Gemuit Court-Cmmnal
E
20260
3010301
121170
T50399
Officx Supplies
$ -
$
665 $
565
Qnoult urt-Cnmenal
E
20260
3010301
121170
7T8675
Telephone Communications
$ -
5
888 $
088
S -
$
161A43 $
161.443
Total Budget Fund #20260-F pendituree
Total Expendeturea Fund 20260
$ -
s
7.203.336 S
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information Techvn?Div Fund
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63500
1050101
152DID
631309
Non-Govemmental Operations
S -
S
18834 S
18,834
Total Revenue
S -
$
18134 S
1&834
Information Technology
E
63600
1n80301
116020
730645
Equipment Maintenance
$ -
$
18 834 3
to 634
Total armed
$ -
$
11i $
18 834
4
GRANT NO. 2021-125
GRANT BETWEEN
THE STATE OF MICHIGAN
MICHIGAN INDIGENT DEFENSE COMMISSION (MIDC)
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS (LARA)
AND
Oakland County
GRANTEE/ADDRESS:
David Woodward
Chairman, Board of Commissioners
1200 N. Telegraph Rd.
Building 12 East, Floor I
Pontiac, MI 48328
249-858-0100
GRANTOR/ADDRESS:
Michigan Indigent Defense Commission
Department of Licensing and Regulatory Affairs
200 N. Washington Sq. 3`d Floor
Lansing, MI 48933
517-657-3060
GRANT PERIOD:
From October 1, 2020 to September 30.2021
TOTAL AUTHORIZED BUDGET: $7,203,836.12
State Grant Contribution: $5,336,674.20
Local Share Contribution: $1,867,161.92
ACCOUNTING DETAIL: Accounting Template No.: 6411113TO32
SIGMA Vendor Code: 0048080
GRANT
This is Grant #2021-125 between the Michigan Indigent Defense Commission (MIDC)
(Grantor), and Oakland County (Grantee), subject to terms and conditions of this grant
agreement (Agreement).
1.0 Statement of Purpose
The purpose of this Grant is to provide funding to assist the Grantee to comply with the
Compliance Plan and Cost Analysis approved by the MIDC for the provision of indigent
criminal defense services through the Standards approved by LARA on May 22, 2017,
and the process described in the Michigan Indigent Defense Act. The funding for this
grant is contingent upon an appropriation by the legislature that is signed by the
Governor. Consistent with the MIDC Act, in the event that the funds appropriated apply
to less than all of the minimum standards, the funding unit will not be required to fully
comply with all of the minimum standards. In the event that an appropriation is
insufficient to fully fund this grant, the amount of the grant will be reduced by the
Grantor and the funding unit will not be required to fully comply with the minimum
standards the original approved grant was designed to allow.
1.1 Definitions
A. Budget means a detailed statement of estimated costs consistent with the
Grantee's approved Cost Analysis and required to implement the Compliance
Plan.
B. Budget Category means the aggregate of all funds in each of the high-level
categories within Attachment B to the funding unit's grant budget.
C. Compliance Plan is the plan submitted by the local funding unit and approved by
the MIDC that specifically addresses how the Grantee shall meet the approved
minimum standards established by the MIDC.
D. Cost Analysis is a statement of the types of expenditures and funding necessary to
bring Grantee's indigent defense system into compliance with the approved
minimum standards established by the MIDC, including a statement of the funds
in excess of the Grantee's local share as defined under the MIDC Act and as
outlined in the Compliance Plan.
E. MIDC Act means the Michigan Indigent Defense Commission Act, Public Act 93
of 2013, MCL 780,991 et seq as amended, enacted for the purpose of creating the
Michigan Indigent Defense Commission and creating minimum standards for the
local delivery of indigent criminal defense services that meet the constitutional
requirements for the effective assistance of counsel.
F. MIDC means the Michigan Indigent Defense Commission.
G. Subgrantee means a governmental agency or other legal entity to which an MIDC
subgrant is awarded by the Grantee. Attorneys representing indigent defendants,
including both public defenders and attorneys contracted to represent indigent
defendants, public defender office employees, judges, magistrates, court
personnel, and professional service contract vendors shall not be considered
subgrantees.
H. "Substantial Change" to a Compliance Plan is a change to the plan or cost
analysis that alters the method of meeting the objectives of the standard(s) in the
approved plan.
1.2 Statement of Work
The Grantee agrees to undertake, perform and complete the services described in its
approved Compliance Plan and in accordance with the Michigan Indigent Defense Act,
MCL 780.991et seq, , specifically Standards I through 4. The Parties to this Agreement
enter into this Agreement to facilitate the process described in the MIDC Act, which
controls or supersedes any terms of this Agreement. Consistent with the Act and when
applicable, an indigent criminal defense system shall comply with the terms of the grant
in bringing its system into compliance with the minimum standards established by the
MIDC within 180 days after receiving funds from the MIDC. Grantee may exceed 180
days for compliance with a specific item needed to meet minimum standards as set forth
in the Act. Grantee's Compliance Plan, as submitted and approved by the MIDC
(Attachment A), addresses the prescribed methods the grantee has chosen to provide
indigent criminal defense services pursuant to MCL 780.993(3). Any substantial changes
to the work described in the Compliance Plan must be submitted to the MIDC for
approval as set forth in this Agreement prior to any changes being implemented. All
provisions and requirements of this Agreement shall apply to any agreements the Grantee
may enter into in furtherance of its obligations under this Agreement and Grantee shall be
responsible for the performance of any Subgrantee work, as defined in subsection 1. 1.
1.3 Detailed Budget
A. This Agreement does not commit the State of Michigan (State) or the Department
of Licensing and Regulatory Affairs (LARA) to approve requests for additional
funds at any time.
B. If applicable, travel expenses will not be reimbursed at rates greater than the State
Travel Rates, Attachment C, without the prior written consent of the MIDC.
C. Attachment B is the Budget. The Grantee agrees that all funds are to be spent as
detailed in the Budget, unless a budget adjustment request is approved, in
accordance with section 1.3(E).
D. Grantee will maintain a restricted fund within their Local Chart of Accounts for
the sole purpose of accounting for the expenses and revenue sources for operation
of this grant and the local adult indigent defense system.
E. All requests for a budget adjustment or substantial changes to the Grantee's
Compliance Plan will be submitted quarterly with the Grantee's quarterly report.
MIDC staff shall respond to a request in writing within 30 days of receipt.
I Budget adjustments less than or equal to 5% of the Budget Category total,
including adjustments between Budget Categories, do not require approval
by MIDC staff, but must be reported quarterly in the next financial status
report.
2) A Budget adjustment involving greater than 5% of the aggregate of all
funding within a Budget Category requires prior written approval by
MIDC Staff and must be reported to the MIDC as soon after the Grantee is
aware of the necessity of the Budget adjustment and reported in the
Grantee's quarterly report.
3) Any substantial change to a Compliance Plan requires prior approval by
MIDC staff and MIDC Commission.
1.4 Payment Schedule
The maximum amount of grant assistance approved is $5,336,674.20
The Grantee must report and certify to Grantor by October 31st of each year the balance
of any unexpended indigent defense grant funds from the prior fiscal year grant plus any interest
earned on the advancement of the state grant funds in the previous fiscal year. Any funds from
the previous fiscal year contained in an approved extension of the previous fiscal year's grant for
projects that will be completed after September 30, 2020 will be carried over into the current
fiscal year and shall not be considered unexpended funds, nor be included in the balance of
unexpended funds. The current fiscal year indigent defense grant funds advanced will be reduced
by the amount of unexpended funds from the prior fiscal year's grant by reducing the 2°d and 3'
disbursement equally.
An initial advance of 50% of the State Grant shall be made to the Grantee upon receipt by
the Grantor of a signed Agreement. The Grantor shall make subsequent disbursements of 25% up
to the total state grant amount in accordance with the following schedule:
Initial Advance of 50% of total grant— Within 15 days of receipt of executed agreement
25% disbursement — May 15, 2021
25% disbursement —August 14, 2021 (final payment).
The above schedule of disbursement of funds is contingent after receipt of quarterly
reporting as addressed in this section and section 1.5 of this document. Any disputed matters
shall not cause delay in remitting any disbursements or in issuing a grant contract and funds for
the next fiscal year. Disputed matters shall be acted on independently from undisputed matters.
The financial status report (FSR) report must be submitted on the form provided by the
M1DC/LARA and indicate:
Grant funds received to date;
Expenditures for the reporting period by budget category;
Cumulative expenditures to date by budget category;
The quarterly FSR must be supported and accompanied by documentation of those grant
funded expenditures incurred for the reporting period, including but not limited to:
• The general ledger for the restricted local indigent defense fund, including a
detailed expenditure report with all expenditure detail within the budget
categories, which must include documentation of payments to contract attorneys
either by individual invoice or by report of payments made, by attorney;
• All invoices related to experts and investigators;
• All invoices related to construction;
• Personnel detail including full-time equivalency of any grant funded positions,
including total compensation for that position;
Upon request, the Grantee shall provide the M1DC with additional
documentation/verification of expenditures under the grant within 30 days of the making of the
request. Any additional documentation/verification of expenditures shall not delay issuance of a
grant contract or grant disbursements. Documentation of expenditures shall be maintained
according to record retention policies for audit purposes in order to comply with this Agreement.
Grantee will be held to the full contribution of the Local Share within the original one-year grant
period.
The quarterly FSR as provided in Attachment D and standards compliance report as
addressed in Section 1.5, shall be provided in accordance with the following schedule;
Initial FSR and compliance report for 1011/20-12/31/20 — January 31, 2021
2nd FSR and compliance report for 1/1/21-3/31/21 —April 30, 2021
3`d FSR and compliance report for 4/1/21-6/30/21 — July 31, 2021
Final FSR and compliance report for 7/l /21-9/30/21 — October 31,2021
1.5 Monitoring and Reporting Program Performance
A. Monitoring. The Grantee shall monitor performance to assure that time
schedules are being met and projected work is being accomplished.
B. Quarterly Reports. The Grantee shall submit to the Grantor quarterly progress
reports on compliance with the Standards and participate in follow up and evaluation
activities. Compliance reports include narrative responses containing a description of the
Grantee's compliance with standards 1-4, identifying problems or delays, actual, real or
anticipated and any significant deviation from the approved Compliance Plan. The
grantee will use its best efforts to provide data relevant to assessing compliance as
contained in the compliance reporting template requested by MIDC. If Grantee is unable
to provide the information requested on the template, Grantee will demonstrate in writing
the steps taken to assess what information is currently available and how to retrieve
it, Grantee also agrees to work with MIDC Research staff to seek additional options or
ideas for the collection and retrieval of this information.
PART II - GENERAL PROVISIONS
2.1 Project Changes
Grantee must obtain prior written approval for substantial changes to the compliance plan
from the Grantor.
2.2 Delegation
Grantee must notify the MIDC at least 90 calendar days before the proposed delegation
with reasonable detail of subgrantee and the nature and scope of the activities delegated. If any
obligations under this grant are delegated, Grantee must: (a) be the sole point of contact
regarding all contractual project matters, including payment and charges for all Grant activities;
(b) make all payments to the subgrantee; and (c) incorporate the terms and conditions contained
in this Grant in any subgrant with a subgrantee. Grantee remains responsible for the completion
of the Grant activities and compliance with the terms of this Grant.
2.3 Program Income
To the extent that it can be determined that interest was earned on advances of funds,
such interest shall be recorded in the Grantee's restricted Indigent Defense fund and included in
the quarterly FSRs. The grant award shall not be increased by the amount of interest earned.
Any grant funds attributable to interest and not spent at the end of the grant period shall be
returned to the State or included in future grant awards from the MIDC consistent with MCL
780.993(15), as amended 12/23/18.
2.4 Share -in -savings
The Grantor expects to share in any cost savings realized by the Grantee in proportion of the
grant funds to the local share.
2.5 Purchase of Equipment
The purchase of equipment must be made pursuant to the Grantee's established
purchasing policy and if not specifically listed in the Budget, Attachment B, must have prior
written approval of the Grantor. Equipment is defined as non -expendable personal property
having a useful life of more than one year. Such equipment shall be retained by the Grantee
unless otherwise specified at the time of approval.
2.6 Accounting
The Grantee must establish and maintain a restricted indigent defense fund in their local
chart of accounts to record all transactions related to the indigent defense grant. The restricted
fund will not lapse to the local general fund at the close of the Grantee's fiscal year. The Grantee
shall adhere to the Generally Accepted Accounting Principles and shall maintain records which
will allow, at a minimum, for the comparison of actual outlays with budgeted amounts. The
Grantee's overall financial management system must ensure effective control over and
accountability for all indigent defense funds received. Accounting records must be supported by
source documentation of expenditures including, but not limited to, balance sheets, general
ledgers, payroll documents, time sheets and invoices. The expenditure of state funds shall be
reported by line item and compared to the Budget.
2.7 Records Maintenance, Inspection, Examination, and Audit
The State or its designee may audit the Grantee and the restricted indigent defense fund
account to verify compliance with this Grant. Grantee must retain, and provide to the State or its
designee upon request, all financial and accounting records related to the Grant through the term
of the Grant and for 7 years after the latter of termination, expiration, or final payment under this
Grant or any extension ("Audit Period"). if an audit, litigation, or other action involving the
records is initiated before the end of the Audit Period, Grantee must retain the records until all
issues are resolved.
Within 10 calendar days of providing notice, the State and its authorized representatives or
designees have the right to enter and inspect Grantee's premises or any other places where Grant
activities are being performed, and examine, copy, and audit all records related to this Grant.
Grantee must cooperate and provide reasonable assistance. If any financial errors have occurred,
the amount in error must be reflected as a credit or debit on subsequent disbursements until the
amount is paid or refunded. Any remaining balance must be reported by the Grantee to the
Grantor by October 31 of each year as required under the M1DC Act.
This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and
any subgrantee that performs Grant activities in connection with this Grant.
2.8 Competitive Bidding
The Grantee agrees that all procurement transactions involving the use of state funds
shall be conducted in a manner that provides maximum open and free competition, consistent
with Grantee's purchasing policies. Sole source contracts should be negotiated to the extent that
such negotiation is possible. Attorney contracts, including managed assigned counsel contracts
for representation of indigent or partially indigent defendants, are exempt from a competitive bid
process, but must meet standard 'internal procurement policies, as applicable.
3.0 Liability
The State is not liable for any costs incurred by the Grantee before the start date or after
the end date of this Agreement. Liability of the State is limited to the terms and conditions of
this Agreement and the total grant amount.
3.1 Safety
The Grantee, and all subgrantees are responsible for insuring that all precautions are
exercised at all times for the protection of persons and property. Safety provisions of all
Applicable Laws and building and construction codes shall be observed. The Grantee, and every
subgrantee are responsible for compliance with all federal, state and local laws and regulations in
any manner affecting the work or performance of this Agreement and shall at all times carefully
observe and comply with all rules, ordinances, and regulations. The Grantee, and all subgrantees
shall secure all necessary certificates and permits from municipal or other public authorities as
may be required in connection with the performance of this Agreement.
3.2 Indemnifiication
Each party to this grant must seek its own legal representation and bear its own legal
costs; including judgments, in any litigation which may arise from the performance of this Grant
and/or Agreement. It is specifically understood and agreed that neither party will indemnify the
other party in any such litigation.
3.3 Failure to Comply and Termination
A. Failure to comply with duties and obligations under the grant program as set forth
in Public Act 93 of2013, as amended, is subject to the procedures contained in
sections 15 and 17 of said Act.
B. Termination for Convenience
The State may immediately terminate this Grant in whole or in part without
penalty and for any reason, including but not limited to, appropriation or budget
shortfalls. If the State terminates this Grant for convenience, the State will pay all
reasonable costs, for State approved Grant responsibilities. If parties cannot agree
to the cost to be paid by the State, the parties shall attempt to resolve the dispute
by mediation pursuant to MCL 780.995. The Grantee's duty to comply with
MIDC standards is limited to funding covering the cost of compliance as set forth
in section 17 of Public Act 93 of 2013, as amended.
3.4 Conflicts and Ethics
Grantee will uphold high ethical standards and is prohibited from: (a) holding or
acquiring an interest that would conflict with this Grant; (b) doing anything that creates an
appearance of impropriety with respect to the award or performance of the Grant; (c) attempting
to influence or appearing to influence any State employee by the direct or indirect offer of
anything of value; or (d) paying or agreeing to pay any person, other than employees and
consultants working for Grantee, any consideration contingent upon the award of the Grant.
Grantee must immediately notify the State of any violation or potential violation of this Section.
This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and
any subgrantee that performs Grant activities in connection with this Grant.
3.5 Non -Discrimination
Under the Elliott -Larsen Civil Rights Act, 1976 PA 453, MCL 37,2101 to 37.2804,
and the Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq.,
Grantee and its subgrantees agree not to discriminate against an employee or applicant for
employment with respect to hire, tenure, terms, conditions, or privileges of employment, or
a matter directly or indirectly related to employment, because of race, color, religion, national
origin, age, sex, height, weight, marital status, partisan considerations, or a disability or
genetic information that is unrelated to the person's ability to perform the duties of a
particular job or position. Breach of this covenant is a material breach of this Grant.
3.6 Unfair Labor Practices
Under MCL 423.324, the State may void any Grant with a Grantee or subgrantee who
appears on the Unfair Labor Practice register compiled under MCL 423.322.
3.7 Force Majeure
Neither party will be in breach of this Grant because of any failure arising from any
disaster or acts of god that are beyond their control and without their fault or negligence. Each
party will use commercially reasonable efforts to resume performance. Grantee will not be
relieved of a breach or delay caused by its subgrantees except where the Commission determines
that an unforeseeable condition prohibits timely compliance pursuant to MCL 790.993, Sec.
13(11).
4,0 Certification Regarding Debarment
The Grantee certifies, by signature to this Agreement, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this Agreement by any federal or State department or agency. If
the Grantee is unable to certify to any portion of this statement, the Grantee shall attach an
explanation to this Agreement.
4.1 Illegal Influence
The Grantee certifies, to the best of his or her knowledge and belief that:
A. No federal appropriated funds have been paid nor will be paid, by or on behalf of
the Grantee, to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any federal
contract, grant, loan or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this grant, the Grantee
shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
C. The Grantee shall require that the language of this certification be included in the
award documents for all grants or subcontracts and that all subrecipients shall
certify and disclose accordingly.
The State has relied upon this certification as a material representation. Submission of this
certification is a prerequisite for entering into this Agreement imposed by 31 USC § 1352. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
The Grantee certifies, to the best of his or her knowledge and belief that no state funds have been
paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or attempting
to influence an officer or employee of any State agency, a member of the Legislature, or an
employee of a member of the Legislature in connection with the awarding of any state contract,
the making of any state grant, the making of any state loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any state
contract, grant, loan or cooperative agreement.
4.2 Governing Law
This Grant is governed, construed, and enforced in accordance with Michigan law,
excluding choice -of -law principles, and all claims relating to or arising out of this Grant are
governed by Michigan law, excluding choice -of -law principles. Any dispute arising from this
Grant must be resolved as outlined in Sec. 15 of PA93 of 2013, as amended.
4.3 Disclosure of Litigation, or Other Proceeding
Grantee must notify the State within 14 calendar days of receiving notice of any
litigation, investigation, arbitration, or other proceeding (collectively, "Proceeding") that arises
during the term of the Grant against a public defender office, an attorney employed by a public
defender office, or an attorney contracted to perform indigent defense functions funded by the
Grantee that involves: (a) a criminal Proceeding; (b) a civil Proceeding involving a claim that,
after consideration of Grantee's insurance coverages, would adversely affect Grantee's viability;
(c) a civil Proceeding involving a governmental or public entity's claim or written allegation of
fraud related to performance of the Grant; or (d) a Proceeding challenging any license that an
attorney practicing on behalf of a public defender office or an attorney practicing pursuant to a
contract to perform indigent defense functions for the Grantee is required to possess in order to
perform under this Grant.
4.4 Assignment
Grantee may not assign this Grant to any other party without the prior approval of the
State. Upon notice to Grantee, the State, in its sole discretion, may assign in whole or in part, its
rights or responsibilities under this Grant to any other party. If the State determines that a
novation of the Grant to a third party is necessary, Grantee will agree to the novation, provide all
necessary documentation and signatures, and continue to perform, with the third party, its
obligations under the Grant.
4.5 Entire Grant and Modification
This Grant is the entire agreement and replaces all previous agreements between the
parties for the Grant activities. Pursuant to the MIDC Act, the MIDC shall promulgate policies
necessary to carry out its powers and duties. The MIDC may also provide guides, instructions,
informational pamphlets for the purpose of providing guidance and information with regard to
the Grant and MIDC policies. This Grant Agreement supersedes all terms of MIDC policies,
guides, instructions, informational pamphlets and any other explanatory material that is in
conflict with the Grant Agreement. This Grant may not be amended except by a signed written
agreement between the parties.
4.6 Grantee Relationship
Grantee assumes all rights, obligations and liabilities set forth in this Grant. Grantee, its
employees, and agents will not be considered employees of the State. No partnership orjoint
venture relationship is created by virtue of this Grant. Grantee, and not the State, is responsible
for the payment of wages, benefits and taxes of Grantee's employees. Prior performance does not
modify Grantee's status as an independent Grantee.
4.7 Dispute Resolution
The parties will endeavor to resolve any Grant dispute in accordance with section 15 of
Public Act 93 of 2013. The dispute will be referred to the parties' respective representatives or
program managers. Such referral must include a description of the issues and all supporting
documentation. The parties will continue performing while a dispute is being resolved, unless the
dispute precludes performance or performance would require Grantee to spend in excess of its
local share as defined by MCL 780.983(h).
5.0 Severability
If any part of this Grant is held invalid or unenforceable, by any court of competent
jurisdiction, that part will be deemed deleted from this Grant and the severed part will be
replaced by agreed upon language that achieves the same or similar objectives. 'The remaining
Grant will continue in full force and effect.
5.1 Signatories
The signatories warrant that they are empowered to enter into this Agreement and agree
to be bound by it.
LeAlln Droste, Director
Bureau of Finance and Administrative Services
Department of Licensing and Regulatory Affairs
State of Michigan
Date
Loren Khogali, Executive Director Date
Michigan Indigent Defense Commission
Department of Licensing and Regulatory Affairs
State of Michigan
David T. Woodward Date
Chairman, Oakland Board of Commissioners
Oakland County
GRANT NO. 2021-125
eVgI C f�W''.1, a„'Oi ViE'IJAW.:" MAN AND COSF r"oNA LYSiS Fi'v'NFVJAd ,
Submitter Information
By filing this Compliance Plan and Cost Analysis Oakland County does not waive and
preserves any issues regarding violation of the Headlee Amendment, which arise from,
inter alia, the State's obligation to fund the Compliance Plan and all of the costs set
forth herein under the MIDC Act (MCLA 780.981 et seq and more specifically MCLA
780.997(2)) and the Headlee Amendment. The County's Compliance Plan assumes full
funding by the State.
Please note: Oakland County is submitting this MIDC FY 2021 Compliance Plan and Cost
Analysis subject to Oakland County Grant Procedures under which a grant (an
acceptance of a grant) must be adopted by the Board of Commissioners. This requires a
resolution approved by any necessary committees, passage by the full Board and
acceptance by the Oakland County Executive or veto override pursuant to 1973 PA 139.
Oakland County also notes the difficulty of assessing and predicting operational costs for
FY 2021 based on the limited experience in OCJ and DC arraignment operations in FY
2020. This difficulty has been exacerbated by COVID 19 and the significant changes the
County has made to the arraignment processes as a result of COVID 19 and the need to
make further changes in the event of a second COVID 19 wave, another equally
contagious disease and/or the eventual increase of OCJ and DC arraignments to pre-
COVID levels. These issues may result in increased operational costs for the OCJ and DC
arraignment systems in FY 2021.
Finally, Oakland County reserves the right to amend the Compliance Plan and Cost
Analysis as provided in the Act
Funding Unit(s)/System Name:
Oakland County
Submitted By (include name, title, email address and phone number): Malcolm Brown;
Project Manager; browsrnipc oakgov.cotn; 248-292-1767
Page 1
Submit all documents via email to LARA-MIDC-Inv`oPrnichican.Rov and copy your Regional Manager
no later than May 31, 2020
:OD— H21 COMPLIANCE Pi.AN' ; HE) C059' A:i,9ALYS:S Rf`NF,1iV,'V-
Is this a FINAL SUBA41SSION or DRAFT
Date: July 30, 2 0
Signature:
Please identify the following points
phone number):
Authorizing official who will sign the contract:
name, title, email address and
David Woodward, Chairman of the Board of Commissioners; woodwarddCu)oakgov.com;
?4£3-859-0100
Mailing address for authorizing signatory
1200 N. Telegraph Rd, Building 12 East, Floor 1, Pontiac, Michigan. Please forward any
grant contract to Malcolm Brown (brownrn(@oak Y y.co! ) and Mary Ann Jerge
(jergem@oakgov.com) and we will obtain the signature of David Woodward and will
return the executed grant contract to the MIDC.
Primary point of contact for implementation and reporting:
Malcolm Brown, see contact information above. Also please provide a copy to Mary
Ann Jerge, see contact information below.
Financial point of contact:
Lynn Sonkiss. Submit all questions and information to Malcolm Brown and Mary Ann
Jerge at the same time they are sent to Lynn Sonkiss and we will have the appropriate
Fiscal Services employee(s) respond to your requests.
Please identify any other person in the system who should receive communications
from MIDC about compliance planning and reporting, including name, title, and email
address:
Page 2
Submit all documents via email to LARA_MIDC-Info@micyAan.eov and copy your Regional Manager
no later than May 31, 2020
VR DC "S !I C 3fli PLiAiN'11-2 1,31 AN AND C; J,:,
Mary Ann Jerge, Senior Assistant Corporation Counsel, iergeniftoakf ovxom;
James Paterson, Manager Civ/Crim Div Oakland County Circuit Court,
oate.rsoni POakgov-cam;
Lynn Sonkiss, Fiscal Services Officer, sonkissl a oakgov.corn
Judge Joseph Fabrizio, Chief Judge 52nd District Court, fabrizioj@oakgov.com
Delivery System Model
What type of indigent defense delivery system do you have in 2020? (indicate all that
apply):
• Public Defender Office (county employees)
• Public Defender Office (non-profit/vendor model)
• Managed Assigned Counsel System
Name of MAC Attorney Manager and P#:
• X Assigned Counsel System
Contract Defender System
• Other, please describe:
Are you planning to change the type of indigent defense delivery system uses?
Yes
Ism
Unsure
if yes, what model do you plan to use in FY21?
Page 3
Submit all documents via email to I_I9RA-MIDC-git�michi a� n.rov and copy your Regional Manager
no later than May 31, 2020
MIX Pff'21 JA4t) COr 6nN,ALV A` , dsVNE'i} A1.
Standard 1
Training of Attorneys
Number of attorneys as of October 1, 2020: 252 (158 Circuit Court and 94 52 nd District
Courts)
Please include in the cost analysis a list of all attorneys who accept adult criminal
defense case assignments in your system, including conflict counsel and counsel for
youths charged as adults.
Number of attorneys with less than 2 years of Michigan criminal defense experience as
of October 1, 2020: 5
Any changes in your training plan from FY20? ❑ Yes I X No
Please describe your plan, including any changes:
Our Plan is a county -wide plan and covers training for all attorneys providing indigent
defense services in the Oakland County Circuit Court and all District Courts in Oakland
County. All training is provided through the OCBA. The OCBA also keeps track of the
training of all attorneys and reports that training to the MIDC.
Any changes in your funding needs from FY20 for Standard 1? ❑ Yes I X No
If yes, please describe:
Standard 2
Page 4
Submit all documents via email to LARtA-MIDC IiofoCo)anichivin.t ov and copy your Regional Manager
no later than May 31, 2020
NWA: VV:".:3 t.vA4,,€si.le'ANG- N AN ANU COS'a Ai'J(-4d_WAS Rk:NEA VAL
Initial Client Interviews:
How and when are defense attorneys notified of new assignments?
For the 52"d District Courts after the pretrial the MIDC Clerk for the respective District
Court notifies the attorney of the assignment within approximately 24 hours by
telephone or email. See also original Compliance Plan (FY 2019) at pages 12-13 and
footnote 3 and see FY 2020 Compliance Plan at page 4 for more detailed explanations of
the 52nd District Court process. For the Circuit Court the MIDC Clerk usually notifies
attorneys of assignments within approximately 24 hours of the arraignment by
telephone or email.
How are you verifying that in -custody attorney client interviews occur within three
business days?
Through review of payment vouchers submitted by the attorneys. If there are questions
about the contact with the defendant or the interview the MIDC Clerk will call/email the
attorney.
How are you verifying introductory communications from the attorney with defendants
who are not in custody?
Through the same method.
How are you compensating attorneys for initial interviews? Please provide details:
$100 per initial interview.
Page 5
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i'diMC FV'ell S°ol",`i?t"I.pANCP IN AN APAD 1'03r:°.Sr6AL.VSIS VEiNEWAL
Any change in the initial interview procedure from your FY20 plan? ❑ Yes I X No
Please describe your policy:
See above: $100 per initial interview
Any change from your FY20 funding needs for initial interviews? ❑ Yes I X No
Please explain:
Confidential Meeting Spaces
How many confidential meeting spaces are in the jail?
For pre -arraignment interviews in the OCJ there are 3 attorney interview rooms and a
backup attorney interview room. However, we have changed the OCJ arraignment
system due to COVID 19 to a system where the attorneys are off site and do pre -
arraignment interviews by Polycom and participate in arraignments via video. We are
installing Polycoms in the 3 attorney rooms in the video arraignment room so that we
will have a total of 7 rooms where pre -arraignment interviews can take place. When
arraignments increase to pre-COVID 19 levels we will have determine whether further
changes to this system are necessary.
There are 21 other confidential meeting rooms in the OCJ for post arraignment
meetings (17 in the main jail and 4 in the annex). However, please note that at this time
and for the foreseeable future all non -arraignment meetings are taking place via IC
Solutions.
Page 6
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dYHDC %'`," ''? e OK(9 k>g.944NC . PLAN AND C .;`R ANAL` SIS RENEWAL
Please explain or describe:
See above
How many confidential meeting spaces are in the courthouse for in -custody attorney -
client meetings?
There are 2 such rooms in the Circuit Courthouse.
There is at least one confidential meeting room for in custody defendants in the 52-1, 52-
3 and 52-4 District Courts. There is not a confidential meeting room for in custody
defendants at the 52-2 District Court (Clarkston). Our original (FY2019) MIDC approved
Compliance Plan discusses the 52-2 District Court process for interviews of in -custody
defendants.
Please explain or describe:
See above response.
How many confidential meeting spaces are in the courthouse for out -of -custody
attorney -client meetings?
Circuit Court-4 and there are additional rooms available in the Law Library;
52"6 District Courts at least 1 per courthouse.
Please explain or describe:
See above
Any change from the FY20 plan for meeting spaces? X Yes I No
Please explain or describe:
Page 7
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d:i IIAPL'sigNCE P1.,`NI AND, C ST Ai.lIU-7:Sls RE:N00,1AV
See changes to arraignment process now in effect and additional potential changes to
the OCJ arraignment process depending on COVID 19 and how quickly arraignments
increase to pre-COVID levels described on page 6 and on pages 10to 12 hereof.
Any change in FY20 funding needs for meeting spaces? X Yes I No
Please explain or describe:
See response above.
Standard 3
Experts and Investigators
Describe your policy for attorneys to request expert witness assistance:
Until Standard 5 is implemented the assigned attorney will file a motion with the
assigned trial court judge pursuant to the Court Rules and any applicable statute and the
trial court judge will decide the motion. Once Standard 5 is implemented we anticipate
that we will hire a Supervisory Attorney for our indigent defense system and that
attorney will perform this function and appropriate procedures will be implemented for
this process.
Any change in the process from FY20? ❑ Yes I X No
If yes, please explain:
Page S
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no later than May 31, 2020
MIDC, i 723. ^u'CXi P "sAavCF PLAN AND COST ANIA .°lMS PEN r-N U
Describe your policy for attorneys to request investigative assistance:
Attorneys use the same system described above for appointment of an expert.
Any change in the process from FY20? ❑ Yes I X No
If yes, please explain:
How are you tracking requests for experts and investigators by assigned counsel?
When a request for payment is made and approved by the trial judge the payment order
is processed through the court clerk's office and a copy is maintained there and is
reported to the MIDC with our Quarterly reporting.
Any change in your funding needs from FY20 for Standard 3? X Yes 1 ❑ No
If yes, please explain:
There will be an increased need for both experts and investigators in FY 2021 as more
juvenile lifer cases are tried and as more attorneys learn of the availability of experts
and investigators and utilize these resources. See Attachment B. We have increased
the amount for experts from $125,000 to $175,000 and for investigators from $40,000
to $50,000. See Attachment B.
We continue to note, as we did in our FY 2019 and FY 2020 Plans, that the MIDC rates
for investigators and experts are too low. This is particularly true with increased use of
experts by indigent defense counsel which will result in shortages and increased
prices/fees i.e. resource competition.
Standard 4 Counsel at First Appearance and Other Critical Stage
Page 9
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no later than May 31, 2020
11,10C FY2 o. ?;.LAIMF€ L IT is PLAN AND COS r Aidr'4LYMS 14o:lUI=.'WAL
How are you providing counsel at first appearance and all arraignments in the District
Court? And in the Circuit Court (if applicable)? Please provide details:
Our original plan was that in custody defendants in the OCJ would be interviewed by
attorneys (physically present in the OCJ) in attorney interview rooms in the OCJ video
arraignment room and -then would be arraigned in video rooms in the OCJ video
arraignment room with the attorney physically present. We completed necessary
renovations to the video arraignment room and had several trial runs when the
coronavirus caused us to discontinue our final preparations and delayed
implementation of the above plan for arraignments. Our original plan has never been
implemented as a result of the coronavirus.
Instead we were forced to make significant changes to the foregoing arraignment
system. The arraignment attorneys were moved off -site and have their attorney client
meetings with inmates and participate in the arraignment via Zoom. OCJ inmates are
placed in one of three groups: (1) inmates who are positive or asymptomatic for COVID;
(2) inmates who are non -positive for COVID (placed in the general jail population); and
(3) inmates who are quarantined because the OCJ does not know if they are positive for
COVID. Since inmates stay in quarantine for the first 14 days at the OCJ to determine if
they are COVID positive, almost all arraignments occur from the quarantine group. At
this time the quarantined group are being divided into two groups for arraignments, one
group is taken to the video arraignment room for arraignment and the other group to a
Polycom in the women's division. Non -positive inmates in general population are
brought to the video arraignment room separately from the quarantined inmates.
Inmates who are COVID positive or symptomatic are arraigned in their assigned housing
unitviaan I -Pad.
Once in the designated arraignment area and placed in front of the Polycom or given an
I -pad as the case may be, the inmate is connected with the Court and the arraignment
attorney via Zoom. The attorney and the inmate are then placed in a confidential chat
room for their attorney -client meeting. After this meeting has concluded everyone is
joined together for the arraignment. The process is then repeated for each inmate. The
actual arraignment process is a cumbersome and time consuming process and will
become very inefficient once arraignments return to pre-COVID levels.
Page 10
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no later than May 31, 2020
fF;'sBDC B Y21. 4.:OMPP_El-`. IXE Pi AN AND C:C ST ANiALirSniS ItF6vIEWAL
We are already making changes to this system and are installing 3 more Polycoms in the
attorney interview rooms in the video arraignment room. This will allow us to have all of
the attorney client video meetings for a Court before the Court is connected for the
actual arraignments and will be more efficient. We do not anticipate that the Polycoms
will be installed and this new procedure will start until about September.
In addition, COVID 19 continues to pose issues for the Sheriff's Office as will a second
wave of COVID 19 or another equally contagious virus. In FY 2021 the Sheriff's Office
will need to implement more changes to the arraignment process, including most likely
renovation to parts of the OCJ, the purchase of additional Polycoms and will need to
engage in trial runs in order to determine the best operational methods to utilize
particularly when arraignments return to pre-COVID levels. We will need funds in the
form of Deputy overtime to assist us during these changes and afterward if the
movement of defendants is as time consuming as we anticipate. We have provided for
$30,000 in additional Deputy work time to meet issues/problems in the arraignment
process, to transition to new/modified arraignment systems and help in the video
control room. These funds may also be used to help with any arraignment surge days.
Depending on the circumstances the additional work hours may become permanent.
Whether we can ever implement our original arraignment system is unknown, but this
probably will not happen as attorneys will not want to be in the very small attorney
interview rooms and video rooms in the OCJ with defendants as a result of COVID.
Arraignment of defendants for VOPs and bench warrants in the Circuit Court will
continue at 11:00a.m. each weekday but only for those in the OCJ. Attorney inmate
interviews are conducted by Zoom as are the arraignments. At this time there are no
walls -in arraignments or scheduled arraignments in Circuit Court. They will resume as
directed by the Chief Judge.
In the 52nd District Courts there is an arraignment attorney in each District Court each
day to handle pre -arraignment interviews and to appear at arraignments. In the 52nd
DCs we may move the attorney off -site and the attorney will interview defendants via
video and will appear at the arraignment by video. The attorney assigned to each DC
will also interview defendants in PD lockups by video and will appear at the
Page 11
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no later than May 31, 2020
lJl➢DC e'V21 CUIt(i'.✓'1-IANCE PLAN ANOI COST E1fSfd1Y`!°. S i8°r.'ELFWAL
arraignments via video. The process may change depending on the coronavirus and
Orders issued by the 52"d DC.
How are you providing counsel at all other critical stages? Please provide details:
Attorneys are appointed through court orders for all critical stages following
arraignments on indigent defense cases.
How are you calculating compensation for Standard 4? Please provide details:
For the OCJ a daily rate of $650 weekdays; $700 weekends; $750 holidays. Half days are
not anticipated.
For Circuit Court bench warrants and VOPs $200 per day;
For the District Courts $500 per day or $250 for a half day.
Do you have a prison in your County? How is counsel provided to people charged with
crimes while incarcerated in the prison?
No
Do you seek reimbursement for the cost of counsel from the Michigan Department of
Corrections?
N/A
Are there any misdemeanor cases where your court accepts pleas without the
defendant appearing before a magistrate or a judge? For example, pleas by mail, over
the counter pleas, etc. X Yes 1 ❑ No
Please describe how counsel is offered under these circumstances:
We use the SCAO form which advises defendants of their rights.
Page 12
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no later than May 31, 2020
St HDC FY21 c"6]NIP IANCE r LASKS AND CO T thNFid_` SIS RENEWAL
Will there be any change from FY20 in this process? ❑ Yes I X No
If yes, please explain:
Any change from FY20 in how you are paying attorneys for Standard 4? ❑ Yes I X No
If yes, please explain:
Will there be any change from FY20 in your funding needs for this standard?
Yes X I No
If yes, please explain:
The projected costs for arraignments from the PD lockups for handling attorney -
defendant interviews prior to arraignments by PD personnel are significantly less than
budgeted in prior years (e.g. FY 2020 $98,021,00 versus FY 2021$ 28,160.24). See Cost
Analysis.
The cost of arraignment attorneys in the 52-1 and 52-3 District Courts has been
reduced. In the 52-1 District Court our prior Plan had 2 arraignment attorney each
weekday which we have reduced to 1 arraignment attorney each weekday. In the 52-3
District Court our prior Plan had 3 arraignment attorneys each weekday which we have
reduced to 1 arraignment attorney each weekday.
See Cost Analysis under the heading Contracts for Attorneys which outlines
arraignment surge needs and pages 10 to 12 hereof which outlines current and future
changes to the arraignment system.
Personnel
In the cost analysis please provide detail about all personnel employed by the funding
unit. This should include DIRECT SERVICE PROVIDERS (Public Defender Chief, Deputy
Page 13
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no later than May 31, 2020
WIBBIC F 2'3 C43MPLI.A6ACE STE.,AN XdNO CdDST AiESJ1.LYSi."s RENEWAL
Chief, Assistant Defenders, and staff of the defender office employed by the system) as
well as ANCILLARY STAFF (court clerks, sheriff employees, etc.)
For existing ANCILLARY STAFF are there any personnel positions/hours eliminated,
reduced, or increased from FY20? X Yes I No
If yes, please explain in cost analysis.
Positions and Hours Temporarily or Permanentiv Eliminated
® We are eliminating the Fiscal Services Clerk position because we have changed
how we are handling the funding for the arraignment attorneys in the OCJ and the
position is now unnecessary.
® We are temporarily eliminating, FOR THIS FISCAL YEAR ONLY, the Supervisory
Attorney position. From the beginning the County had anticipated hiring a
Supervisory Attorney to operate the County's indigent defense system when
Standard 5 was implemented. We have been advised that Standard 5 will not be
implemented in FY 2021 but may be implemented in FY 2022. This position will
be reinserted in our Plan next year.
Further, decisions regarding indigency will continue to be made by Judges until
Standard 5 is implemented and the MIDC formally promulgates indigency and
partial indigency standards. At that time, we anticipate that these decisions will
be made by non -attorney staff and/or the Supervisory Attorney when that
attorney is hired. See also the section concerning Standard 3 experts and
investigators where we state that decisions on the use on experts and
investigators will be made by the assigned judge until Standard 5 is implemented.
If the foregoing procedures do not meet with the approval of the MIDC then we
will have to increase our costs significantly to hire attorneys and/or staff to
handle experts and investigators, review attorney billing, make indigency and
partial indigency decisions and perform other work.
a In order to meet data collection, data entry and other administrative needs in the
Circuit Court and the four divisions of the 52"d District Courts we had originally
sought one more position in each court (total of 5 MIDC Clerk positions).
Page 14
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no later than May 31, 2020
MIDC YY2 s CGbBAPLIANCE PLAN ANID COSf,AhSAU(SIS RrNERAI Al.
However, after discussions with our MIDC Representative we will defer hiring for
these positions until FY 2022.
Increases in the Need for Funds
• The wage/salary rates for FY 2021 contain a 1% wage/salary increase for general
non -represented employees. There is a 2% wage increase for the two Corrections
Deputies, which is contained in the union labor contract. The County -wide
Compensation Study of non -union positions which contains wage/salary increases
for most employees in MIDC grant funded positions has not been implemented
yet, but if it is implemented in FY 2021, it will result in wage increases for most
MIDC positions.
• We need to add 2 weeks' pay and benefits to cover the vacation time of the 2
Deputies in our Plan (one in the OCJ and one in 52-2 DC). When these Deputies
are off -work on vacation we need to fill their positions and therefore need to
cover these costs. We inadvertently omitted this cost from our FY 2019 and FY
2020 Plans.
• While not categorized as personnel because they are not County employees and
are independent contractors, we note the increase in Level 1-4 Public Defender
fees at the Oakland County Circuit Court level. It is important to note in this
regard that the fee increases for Level 1 Public Defenders were approved via a
Budget Adjustment at the December 2019 MIDC meeting and were implemented
for Level 1 Public Defenders effective March 1, 2020. The increases are set forth
in our Cost Analysis and is a total increase of approximately $1M. See Attachment
A for more information concerning the Level 2 — 4 attorney fee increases. We
have also attached a copy of the Circuit Court fee schedules.
Positions Continued
• MIDC District Court Cleric Positions. There is one MIDC Clerk position in each of
the four 52" d District Courts. The duties of the District Court MIDC Clerks are set
forth in detail on pages 34-35 of our FY 2019 Compliance Plan. These positions
must be continued because there is no one else to schedule the MIDC
arraignment attorneys, take care of the files, monitor attorney assignments,
Page 15
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no later than May 31, 2020
M&X VV21 COMPLIANCE PLAN AND COST ANA@.YSM RENEVVAI
review vouchers and perform the other duties set forth on pages 34-35 of the FY
2019 Plan.
• MIDC District Court Clerk Weekend Overtime. The 52nd District Court handles
weekend arraignments for the 52nd DC and for a number of other District Courts
in the County. It requires that a Clerk be present each Saturday and Sunday to
assist in handling weekend arraignments for 4 hours each Saturday and Sunday.
• MIDC Account Clerk for Circuit Court. Asset forth on pages 32-33 of our original
Plan this account clerk position processes and reviews attorney vouchers, checks
to ensure that initial interviews have been completed, enters data and performs
the other functions set forth on pages 32-33.
• Circuit Court Administrative Supervisor. Performs the duties set forth on page 32
of our original Plan. The person in this position will eventually supervise the 4
MIDC District Court Clerks when judicial independence in implemented. She
supervises the Account Clerk at this time. She also schedules the OCJ arraignment
attorneys and the Circuit Court arraignment attorney for VOPs and bench
warrants, among other duties.
• Community Corrections Specialists (Pretrial Services). With the introduction of
arraignment attorneys at the OCJ the County added two Community Corrections
personnel at the OCJ in its FY 2019 Plan and continued these positions in its FY
2020 Plan. The MIDC approved both Plans. These positions provide important
services to the arraignment process which need to be continued.
First, these positions were added to provide expanded Pretrial Services coverage
at the OCJ so that inmate interviews could begin by 7:00am or earlier and Pretrial
Services Reports could be provided to arraignment attorneys as early as possible
to prepare for arraignments. These Pretrial Services Reports provide arraignment
attorneys with background information on their clients from which they can make
arguments for lower bonds or personal recognizant bonds. Without the
additional coverage attorneys would not receive Pretrial Services Reports on as
many inmates or on as timely a basis.
Second, Pretrial Services did not provide any weekend coverage before these
positions were added. With the additional positions weekend coverage is
provided every weekend and weekend arraignment attorneys receive Pretrial
Page 16
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NJPi4'.DC rV21 U.AVIPLIf?N01-- PIAN AND B.:OST F1t11Batl fIf S f{ENEt/iFGAL
Reports on inmates in the OCJ. This is a very important upgrade to the
arraignment process.
Third, Pretrial Services personnel are, in effect, functioning as a liaison between
the Prosecutors Office and the arraignment attorneys where the Complaint and
Warrant are not available to the arraignment attorney. Pretrial Services
personnel access Oak Video, obtain the Complaint and Warrant and forward it to
the arraignment attorney. Without the Complaint and Warrant arraignment
attorneys are at a significant disadvantage in the arraignment process and some
arraignment attorneys are unable to proceed at all with the arraignment for lack
of information, thus leaving the inmate to stay an additional day in the OCJ.
Where necessary the Pretrial Services personnel also review the material in Oak
Video and segregate the Compliant and Warrant from other information in Oak
Video such as LEIN information and forward only the Complaint and Warrant to
the arraignment attorney.
If these positions are eliminated coverage in the OCJ will be limited on weekdays,
Pretrial Services Reports will be limited and will not be sent to attorneys on a
timely basis, weekend coverage will cease altogether, and it will be more difficult
to find the time to access Oak Video to obtain the Complaint and Warrant for
arraignment attorneys.
See also page 31 of our original Plan (2019) for further information.
• Corrections Deputies. There is one additional Corrections Deputy for the OCJ to
assist with arraignments and there is one additional Corrections Deputy for the
52-2 District Court (Clarkston). The latter position was agreed upon with Marla
McCowan in exchange for the County foregoing the renovations necessary in the
52-2 Court to have confidential meeting space for in -custody defendants in that
Court. This Deputy assists in the attorney interview and arraignment process.
• We are continuing, but reducing (from $59,801 to $30,000), the amount of OCJ
OT funds that will be necessary for the arraignment process. See pages
10_to_11_supra where the use of these funds is outlined.
Page 17
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no later than May 31, 2020
MOEW F VDU COMPLIANCE PAN AND CO T A€UdlLY €s !?i:ItiE:UYAU
Any additional ANCILLARY STAFF positions/hours requested for FY21? X Yes I No
If yes, please explain in cost analysis.
See above.
Any change from FY20 in fringe benefits? X Yes 1 ❑ No
If yes, please explain in the cost analysis. This can include economics, cost of living
increases, increased premiums, etc.
At this time, we expect our fringe benefit rate to decrease which should effectuate a
cost savings
Supplies & Other
Please list any supplies or equipment requested and provide a brief explanation of need
or use in FY21.
Masks for arraignment attorneys to use while interviewing defendants in the OCJ and
the DCs. This need is self-explanatory.
It is important to note that the Circuit Court computer system needs to be upgraded as discussed
on a number of occasions with our MIDC Representative and others. This need has been
acknowledged by MIDC staff and the MIDC itself. See Attachment C and the Cost Analysis. The
original cost was $578,000, but has now increased to a cost of $635,800 (because the project was
not done last FY the cost has increased about 10% as a result of losing the project manager for
the project and normal predictable cost increases in the IT field). We are deducting from this
amount the sum of $46,527.50 which has already been expended on the project, resulting in a
total request of $589,272.50. We need this upgrade to provide the MIDC with the information
and data the MIDC requests in our quarterly report and, more important, to integrate the current
systems in preparation for Standard 5 when the indigent defense service system must be
separated from the Court's case management system. We removed this project from our FY 2020
Page 18
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no later than May 31, 2020
RAIDC F` 2 a (;O6tnPt.lE4Y10E PLAN AND COST ANALYSIS iiENnVAL
Plan based on the representation that we would be given a planning grant to cover the cost of
this project. No planning grant has been provided or identified. See also Attachment C.
In addition, we had data collection costs which we removed from our last Plan because
we were to receive a Planning Grant as noted above. These costs were a total of
$4,701. See Cost Analysis. Supplies: See above
Equipment: See above
Case -related travel expenses (please include the system's policy for reimbursement):
None anticipated.
Reimbursement Costs for Creating Plan
An indigent criminal defense system may submit to the MIDC an estimate of the cost of
developing a plan and cost analysis for implementing the plan under MCL 780.993(2).
Please attach documentation of planning time for FY21, if seeking reimbursement under
this provision.
Are you submitting a request for reimbursement of planning costs? ❑ Yes I X No
If yes, do you have receipts showing that non -funding unit employees have been paid?
❑ Yes I ❑ No
What is the amount you are seeking in reimbursement? $
Attachments Submitted
✓ Have you attached your FY21 cost analysis? X Yes 1 ❑ No
✓ Did you include a list of the attorneys providing services with the cost analysis
template? X Yes 1 ❑ No
✓ If applicable, did you attach documentation supporting reimbursement for
compliance planning? o Yes I ❑ No
Page 19
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no later than May 31, 2020
Indigent Defense System Cost Analysis
Grant Year October 1, 2020 - September 2021
Funding Unit Name(s) Oakland County
Personnel -.._-
Circuit Court
Circuit Court
District Court
District Court
District Court
District Count
District Court Clerk II (Additional OT for Weekend Arraignments)
Community Corrections
Community Corrections
Circuit Court -Account Clerk II (Full Time)
Circuit Court- MIDC Admit Supervisor (Full Time)
District Court Clerk II (Novi) Full Time
D'e'.triR Court Clerk II (Clarkston) Full Time
District Court Clerk 11 lRochester Hills) Nil Time
District Court Clerk II (Troy) Full Time
OT for District Court Clerk 11 positions at the OT rate of $32.849278 per hour 4
his x 52 weeks
Community Corrections Specialist 11- Full Time
Community Corrections Specialist II - Full Time
Sheriff
2 Correction Dep rdes-Vaation replacement cost-backfill
Sheriff
Corrections Deputy I - (Jail) - Full Time-2%Contact Increase
Sheriff
Corrections Deputy 1 (52-2 Clarkston DC) - Full Time 2 %Contract Increase
Corrections Deputy 1-OT (arraignment surge days and changes in arraignment
Sheriff
process.
SupportServices Support Services Rate applied W Salaries (30%)
67culatfon flours and rate _ , Total, ,
2,080/$23.067331
2,080/$33.687970
2,080/$21.900004
2,080/$21.900004
2,080/$21.9000D4
2,080/$21.900004
208/$32.849278
2,080/$33.687870
(** See Position Justification in
Category Summary Below )
2,080/$33.687970
(** See Position Justification in
Category Summary Beim)
Vacation replacement hrs 320 HIM x
$50
See Position Justification in Category
Summary Below )
2,080/$31.643269
2,080/$31.643269
*** See Position Justification in
Category Summary Below
47,980.05
70,070.77
45,552.01
45552.01
45,552.01
45,552.01
6,832.65
70,070.77
70,070.n
16,000.W
65,818.00
65,918.00
n,624.00
61,749.00
CategorySummary - 679,242.05
Personnel JusiScation - List all positions to be funded by the grant budget ( state grant/local share). Please * highlight all positions that are new personnel requests for FY2D21 and provide luctification for need. See
Compliance Plan at Pages 10-12
PLEASE NOTE THAT PERSONNEL RELATED COSTS ARE SHOWN AT THE FY 2020 LEVEL WITH A 1%SALARY INCREASE ADJUSTMENT FOR FY 2021
* The two MIDC funded correction deputies are part of s union To cover the vacation of the grant funded positions, the OCSO must follow the union contract canvassing rules to cover the vacations of the MIDC funded
deputy positions outside of the replacement deputies' normal work hours Therefore, the vacation backfill costs cannot be considered supplanting.
** For Position Justification see Compliance Plan at pages 16-17.
*** For Posmon Justification see Compliance Plan at pages 10-12 and page 18.
Fringe'Benefits - -- - Percentage(35.66FT)($3ZS0On - Fixed obea[ontact charge Variable Amount
C:\Users\mitchelld2D\Downloads\Oakland FY 21 CA Final
Circuit Court
35.66%
13,794.00
17,109.69
Circuit Court
35.66%
13,794.OD
24,987.24
District Court
35.66%
13,794.00
16,243.95
District Court
35.66%
13,794.00
16,243.85
District Court
35.66%
13,794.00
16,24385
District Court
3566%
n,794.00
16,24385
District Court Clerk II (Additional Of for Weekend Arraignments)
32.6D%
2,227 44
Community Corrections
35.66%
13,794.OD
24,98Z24
Community Corrections
35.66%
13,794.00
24,987.24
Sherd
35.66%
5,705.60
Sheriff
35.66%
13,794.00
23,47070
Sheriff
35.66%
13,794.00
23.47070
Sheriff Corrections Deputy I - OT (arraignment surge days and changes
in arraignment process; see Compliance Plan at pages XXK) 32.60% 7,375.42
Support5ervices 0.D0% - 0.00
Category6ummary - - - , - - - - _ - _ - --137,940.00 219,296b/
Fringe Benefits Justification -To fund the FY 2021 positions and related fringe benefits that were approved with FY 2020's budget and continue the operations for Oakland County's MIDC. The services provided would
include overall management, processing court-apppomted vouchers, handle increased paperwork, scheduling, pre trials, and other matters associated with the indigent defense system.
`The FY2D21variable Fringe Bene,trateof35.65%isbmkendownasfcllows(See NOTED FICA 765%, Retirement 24.93%, Disability 1.62%, Unemployment 0.10%, Group fife/Accident 0.23%, Workers Compensation
1.13%= 35.66%Total Salary Based
Overtime-FB Rate 32.60%
Overtime allocation FICA-23%
Ovem me allocation Retirement-77%
" FY2021 Fixed Medu:al Benefits is broken down as follows:
Oakland County is self -insured for Medical, Dental, and Vision Benefits. The MIDC Cost Analysis will assume a 2 person plan for these medial benefits when determining the medical bener is Medial/Prescription $
12,812 Dental $857.00 Vision $125.00 Total $13,794 00
Contractual--- _----
Contractsfor Attorneys- -
Attomeys - private bar
Attorneys - private bar
Attomeys -private bar
Attorneys- private bar
Attorneys - private bar
Attorneys -private bar
Attorneys- private bar
Attorneys - private bar
Attorneys - private bar
Services Provided
00 - arraignment arty- Holidays
00 - arraignment atty- Monday
00 - arraignment atty -Tuesday th ru Friday
00 - arraignment arty -Saturday
OCJ -arraignment atty- Sunday
Arraignment atty (Novi DC)
Arraignment atty (Clarkston DQ
Arraignment atty (Rochester DO)
Arraignment arty (Troy DC)
C\Users\mitchelld20\Downloads\Oakland FY 21 CA Final
Calculation- hours and rate Total
12 days x 2 attys x$750 rate 18,onoo
50 days x 4 attys x$650 rate 130,000.DO
203 days x 3 attys x $650 rate 395,850.00
50 days x 3 attys x$700 rate 105,ODO 00
50 days x 2 attys x $700 rate 70.000.00
251 days x 1 attys x $500 rate 125,500 00
251 days x 1 attys x $500 rate 125,500.00
251 days x 1 attys x $500 rate 125,500.00
251 days x l attys x$500 ate 125,500 OD
Attorneys -private bar
Additional Arty for hospital arraignments
SD hospital arraignments x$100 rate
5,00D.00
Attorneys- private bar
OCI reserve for surge
15 days x $650
9,75000
Attorneys - private bar
Circuit Court reserve for surge
5 days x $200
1,DOO.OD
Attorneys -private bar
52"tl DCs reserve for surge
5 days x 4 DCs x$50D
10,OOO.OD
Attomeys - private bar
Initial Interview- Circuit Court(post arraignment)
4,612 interviews x$100 rate
461,200.00
Attorneys -private bar
Initial Interview- District Court(post arraignment)
7DO interviews x$100 rate
70.OD0.00
Rate vanes depending on DC appeal
Attorney,,private bar
District Court to Circuit Court Appeals
events
1D,D00.0D
Projected post -arraignment cost -rate
Attorneys - private bar
Defense attorneys
varies based on event
2,250,0OD.00
1) Chief Judge Daily BW Docket-251
Days x $200 = $50,200 2) Interviews
with VOP detainees in OCY800
interviews x $100=$90,000 3)
Expected 10%Increase in VOP
Attorney Costs to handl a probation viol ations, bench warrants and show cause
Hearings-220 Hearings x$205=
Attomeys- private bar
hearings at the Circuit Court
$45,100
175,300.00
Jail Visits$90,D00 IS Visits X 200 Defendants X$75 Visit)+ Motors $90,000(3
(See Attachment "A" Contract
Mob ons X 2DO cases X$ 150 Motion) + Dispositions $40,OOD(200 Cases X$200)+
Attorney Budget Category Increases
Level l Atty Pay Adjustment
Trial Days $276,00D (Ave 3 days X 200 Cases X$460/day)
for more information)
496,000.00
Motions $450,000 (1 Motion X 3,000 defendants X $150 Motion)+ Dispositions
$350,000 (2,000 cases X $100+1,000 Cases X $15D/case) +Trial Days Less than Life
$19,890 (153 trial days X $130/day) + Trial Days Habitual 4-Potenbal Ufe $25,120
(See Attachment "A" Contract
(157 trial days X$160/day) and Delayed Sentence Appearances $23,040 (256
Attorney Budget Category Increases
Level 2,3,and 4 Atty Pay Adjustment
Delayed Sentence Hearings X$90)
for more information)
868,050.00
Category Summary -
- _ - _ - --_ - _--
_ -
-- 5,577,150.OD
Contract Attorney Justification -See Attachment W
- Contract Attorney Budget Category Increases
contracts for Experts and Investigators
- Services Provided - - - - -- - - -
- Calculation - hours and rate
(See Attachment "B" - Expert and Investigator Budget Category Increases for more
Investigators
information)
575 per hrx 666.666667 hrs
SD,DOD.DO
(See Attachment"B" - Expert and l nvestigator Budget Category Increases for m ore
M IDC rates or as otherwise set by
information)
information)
court order
Experts
00
Category5ummary
225,D00.0D
Experts and Investigators Justification -See Attachment "B"
- Expert and Investigator Budget Category Increases and see Compliance Plan at Page 9.
C\Users\mitchelld20\Downloads\Oakland FY 21 CA Final
iorionstruction Projects... � - ServiosProvided - ' . -' - - - - - - Calco'lahon . - __ '_- - � Total_
Contracts. ` - - - - _ .. �_
Cirtegory5ummary__,_�
-
- ___,_ O.DO
Contracts Other .- - - - - -
- .. - Services Provided :. - - --.
- _ -- - ialulatton - - , Total -_ -
Additional Local Police Dept Costs
Novi PD
10,013.00
Additional Local Police Dept Costs
Milford PD
0.00
Additional Local Police Dept Costs
Troy PD
13,803.40
Additional Local Police Dept Costs
Wixom PD
4,54740
28,36380
Novi PD Detective (weekdays): 2 hours per week x 538.509615 x 52 weeks =$4,005
Detective (weekends). 2 hours per weekend x $57.76923 x 52 weeks - $6,DO8
Total: $10,013
Troy PD: Weekend arraignmentsonly. Twoofficers(2)x $53 09 (OT rate) x2.5 hours for the arraignment=$265AS x 52 weeks=$13,803.40 Total.
Wxom PD: Police Officer (weekdays): 1hour per weekx$34.98 x 52 weeks =$1,918.96
Police Detective (weekends) Ihourperweekendx$5247(OT)x52weeu-$2,728.94
Equipment - - - - Vendor .. .. Calculation - - - _ _ - - - _ Total -
One (1) ,Pad replacement backup for District Court and Cvcuit Court
,Pads.
400.00
400.00
Training/Travel - - - - Vendor �� - - � -�
- -,-, _Calalat"ioq � - - Total-
Training program -County wide CLE Program Oakland County BarAssociation
$25,000 Annual Administrative Cost 175000
Fee and $150,000 fixed amount
based on up to 500 attorneys x $300
programming cost
CategorySummary
175,000.00
Training and Travel Justification -Provide travel and traimngiustif,cation and 'highlight new or changed requests for FY21
Suggested rates for training registration would be $30/hour, SADO memberships $50/Year. NAPO membership is $30/year
C:\Users\mitchelld20\Downloads\Oakland FY 21 CA Final
suppllesjsera¢es-. - ,- - - - - - -
- -
- Vendor . , - - , .- -
--' CaIwlaLon -
- _ -__ - - -._ _-
Total. "
Deputy supplies
misc deputy supplies
2,252.00
Deputy uniforms
uniforms
1.02000
Circuit Court - Copier Fees
Info Tech Dept
2 @ $100
200.00
Novi DC 52-1- Copier Fees
Info Tech Dept
1 @ $100
10D.00
Clarkston DC 52-2- Copier Fees
Info Tech Dept
1 @ $100
1DO.00
Rochester Hills DC 52-3- Copier Fees
Info Tech Dept
1 @ $100
100.00
Troy DC 52-4- Copier Fees
Info Tech Dept
1 @ $100
100 OD
Community Corrections - Copier Fees
Info Tech Dept
2 @ $100
20D.00
IT Operations on -going cost- Circuit Court
Info Tech Dept
2 @ $3,17Z
6,344.00
IT Operations on -going cost -52-1 Novi DC
Info Tech Dept
1 @ $3,172
3,172.00
IT Operations on -going cost-52-2 Clarkston DC
Info Tech Dept
1@$3,172
3,17200
IT Operations on going cost- 52-3 Rochester Hills DC
Info Tech Dept
1@$3172
3,17200
IT Operations on -going cost-52-4 Troy DC
Info Tech Dept
1@$3,172
3,172.D0
Telephone on -going cost - Circuit Court
Info Tech Dept
2 @ $336
672.00
Telephone on -going cost -52-1 Novi DC
Info Tech Dept
1 @ $336
336.00
Telephone on -going cost-52-2 Clarkston DC
Info Tech Dept
1@$336
33600
Telephone on -going cost-52-3 Rochester Hills DC
Info Tech Dept
1@$336
336DO
Telephone on -going cost -52-4 Troy DC
Info Tech Dept
1 @ $336
336.00
IT hours - System Mamt/Customer Support/Planned Maint
Info Tech Dept
641 firs- avenge over 6 years
115,93600
PC System Maintfor Polymm
4 @ $2,304
9,21600
Video Wall Unit Polycom -00 -Maintenance
9,619 DO
(00-20 masks x 52 weeks x $.32 per
mask) + (District Cou¢-20 masks x 52
Masks for MIDC Attorneys (00 50%and District Court 50%)
weeks x $32 per mask)
665.60
$37 cellular svice fees/month-iPad Acquisition for Standard 2 and 4-Oakland
OCl Two (2)— Cel lu la r Svc mo nth ly month ly, c ngoing costs Cou my, FY2020 Budget Adjustment k6 21Pads x$37 x 12 mo nths
CategorySummary - -
Data tollectim - - - - Vendor-- - --- _ - - - _ Calwla8on -
Category Summary
0\Users\mitchelld20\Downloads\Oakland FY 21 CA Final
ggaOD
161,443.60
Total
0.00
Bud&�TO��
C:\Use�s\m�tcnelldLu\Downloatis\Da�nd 4Y i1CP F,nai
Court
Gni Name
Postman
umdm Coun
ll.Gndy n,le
S.e.irn rAdmmie,.—
Go�rt Court
16 Chnstea Dual,
Chf Court B—mes Operation
CvcukCoun
12,enanD. Lewis
D-11uopsin 5penalot ll
arcail
a Am✓Vmvard
COYR ACCDunts Coordinator
Gwlt Court
1H Anaebna Sharon
Cnen Huuneee Analyst
Groam( ,
Will Adkins
C11-1 Coun Rewrda"nosilt
Chart.an
20 John Coopemdet
Court Busmen Manager
GraRGoYn
2D Jim Paterson
Manager{iv Cnm ON
DistrisLAme52-3
8 Thomas Grossman
Office Suoery�sorl
Imadin Cnmt52-1
homas Grossman
B,Tss
Offi
Office Superv�sorl
Damaged Caurl
lO Rebecca Pears
INfise Supemscr It
DJm ia...S21
10 Rebeca Peons
Ofiee supervisor ll
Oaditt Came.,
6Ena Perry
DiNR Court Clerk ll
Disart Coun524
]Menbeth IsTMu
Dna ttCourt Clad 1J
DismRCourt52-1
TKamet. Ray
DrsmttCourt ClerkM
DismRCoons2-2
85ucan KnopV
OKceiuoemsorl
DizVict Cnunsz-z
]2 Vida Nelllx
Dserouppnnsp—eat 11
DmiR Court 52-3
18.1homaa Huentes
Diemn Coun Admmishamr
Dial Adult s2-0
AIN., Ilevmc
cnnrc Amaume Coordmamr
I
Total
-
ma
Colkentmn/Pisa
Xoudo
mC.
(Co.,
Hua
Houh/Ra@
Hourson ID20
Staff had
FY2020
Cnmpban¢
e[pended
Todl Fstimated
(Indul
Plan
HOUR on me
POSNon F'20205a1ary 6alary and Rmge
Salary and
Development
Oats fallowing
Xourly Patea
Number :Y2LEOSaIary Forecast NO Ita.m a
FH)
mm
Co0edlan hours)
Total HOY¢
Salary Foreart Salary Forecast Salary Fofeast
2984 5
68016.0C $
42,315 DD $
ll0331 D0 $
53.W
8
2
30 $
33044
91. 5
89,127OD $
53,09000 $
142R200 $
6837
6
2fi
32 $
2,18].95
2450 $
Nk.J OC 5
45855P0 $
114,298.00 $
54.93
1
1 $
Sa 95
309]• 5
51.190.00 $
39,76700 $
90,957 00 $
43.73
2
1,
3. $
131_19
7892 $
53.270.0n 5
3455000 5
.22000 5
4241
fi
1
7 5
296.89
24]4 $
SLlla DD 5
39,731.00 $
Do 92 Dn 5
a321
1
3 $
]503. $
llL00l DO $
46,633 CO $
157,63a.OD $
]5.]9
25
5,
30 $
z2n,=
3341 5
ll1,001.00 $
57.4a600 $
160,0700 5
80.98
1D
1[I $
009.04 5 6,32655
59
35
94
Chart Ct
53%
37%
30D%
3417 $
51,13000 5
255]3.CCj5
]6]6LOO 5
3690
2
2 5
]3.81
3417
OVERTMHncludes
NO $
4895
4
4 $
395 BD
II27 5
61,8210D 5
29311.00j $
9L182A0 $
a304
2
D $
8768
72➢
OVEDID.11nch.c.
FB 5
sOld
4
4 S
23666
9038 $
44,]3] 00 5
25.0MOD $
69,2v 00 $
33.3n
1
1 $
33.30
$
4557300 $
35]9]00 $
0237000 5
3,60
2
2•5
7920
1161 $
4657300 $
24$1700 5
73,490.00 5
3437
3,
3.5
103.11
2373 $
s1,190.00 $
39,]3100 5
90$21.0n $
a3 73
30
1D $
43] 32
10162 $
]8,9]S.OD $
53006.DD $
13L06100 $
6380
9,
9 $
57000
1491 $
94,639 0O 5
51,696.n0 $
146335 An 5
7035
s3,
$
211 on
3051 5
1119000 $
4JAn.Dn 5
"'Si DO 5
44.fi51
]
] 5
ik.s2 $ 23as 19
m
1
mama mart
1D0%
l00%
$1,129,656.00
$
667,418.D0 5
1,81],0]0.0D
338.6276596 365.3023
284I 5
6,6T! 66 � $ B,6Ti.68
$ 3.9R 17 Plan Oev CC
S 3,35637 Oata C011ettlon CC
$ 632H55 Chart Cl Toml
5 234311 I Dam mneRmn DC
S 2.34513 Diacn ci coon -Taal
$ 8,6]3.60 CCANDDC
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
VEHICLE AND TRAVEL SERVICES (VTS)
SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED
EMPLOYEES
Effective October 1, 2019
MICHIGAN SELECT CITIES
Individual Group Meeting pre -arranged and approved
Lodging" $85.00 $85.00
Breakfast $10.25 $13.25
Lunch $10.25 $13.25
Dinner $24.25 $27.25
MICHIGAN IN-STATF ALL OTHER
Individual
Group Meeting pre -arranged and approved
Lodging"
$85.00
$85.00
Breakfast
$ 8.50
$11.50
Lunch
$ 8.50
$11.50
Dinner
$19.00
$22.00
Per Diem
$87.00
Lodging
$51.00
Breakfast
$ 8.50
Lunch
$ 8.50
Dinner
$19.00
OUT-OF-STATE SELECT CITIES *
Individual Group Meeting pre -arranged and approved
Lodging" Contact Conlin Travel Contact Conlin Travel
Breakfast $13.00 $16.00
Lunch $13.00 $16.00
Dinner $25.25 $28.25
OUT-OF-STATE ALI OTHER
Lodging"
Breakfast
Lunch
Dinner
Per Diem
Lodging
Breakfast
Lunch
Dinner
Incidental Costs
Individual
Contact Conlin Travel
$10.25
$10.25
$23.50
$97.00
$51.00
$10.25
$10.25
$23.50
(per overnight stay) $5.00
Group Meeting pre -arranged and approved
Contact Conlin Travel
$13.25
$13.25
$26.50
Mileage Rates
Premium Rate $0.580 per mile
Standard Rate $0.340 per mile
*See Select High Cost City Listing
"Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www.somtravel.com
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
VEHICLE AND TRAVEL SERVICES (VTS)
SELECT HIGH COST CITY LIST
TRAVEL RATE REIMBURSEMENT FOR CLASSIFIED and UNCLASSIFIED EMPLOYEES EFFECTIVE
October 1, 2019
Michigan Select Cities / Counties
Cities Counties
Ann Arbor, Auburn Hills, Detroit, Crrand Rapids, Grand Traverse
Holland, Leland, Mackinac Island, Petoskey, Oakland
Pontiac, South Haven, Traverse City Wayne
Out of State Select Cities / Counties
State
City / County
State
City / County
Arizona
Phoenix, Scottsdale, Sedona
Maryland
Baltimore City, Ocean City (Counties of
Montgomery & Prince Georges)
California
Los Angeles (Counties Los Angeles,
Orange, Mendocino & Ventura)
Massachusetts
-Boston (Suffolk County), Burlington
Edwards AFB, Arcata,
Cambridge, Woodburn Martha's
McKinleyville, Mammoth Lakes,
Vineyard
Mill Valley, San Rafael, Novato,
Monterey, Palm Springs, San Diego,
Minnesota
Duluth, Minneapolis/St. Paul (Hennepin
San Francisco, Santa Barbara, Santa
and Ramsey Counties)
Monica, South Lake Tahoe,
Truckee, Yosemite National Park
Nevada
Las Vegas
Colorado
Aspen, Breckenridge, Grand Lake,
New Mexico
Santa Fe
Silverthorne, Steamboat Springs,
Telluride, Vail
New York
Lake Placid, Manhattan (boroughs of
Manhattan, Brooklyn, Bronx, Queens
Connecticut
Bridgeport, Danbury
and Staten Island), Melville, New
Rochelle, Riverhead, (Suffolk County),
DC
Washington DC, Alexandria, Falls
Ronkonkoma, Tarrytown, White Plaines
Church, Fairfax (Counties of
Arlington & Fairfax in Virginia)
Ohio
Cincinnati
(Counties of Montgomery & Prince
George's in Maryland)
Pennsylvania
(Bucks County) Pittsburgh
Florida
Boca Raton, Delray Beach, Fort
Rhode Island Bristol, Jamestown, Middletown,
Lauderdale, Jupiter, Key West
Newport (Newport County), Providence
Georgia
Brunswick, Jekyll Island
Texas
Austin, Dallas, Houston, LB Johnson
Space Center
Idaho
Ketchum, Sun Valley
Utah
Park City (Summit County)
Illinois
Chicago (Cook & Lake Counties)
Vermont
Manchester, Montpelier, Stowe
Kentucky
Kenton
(Lamoile County)
Louisiana
New Orleans
Virginia
Alexandria, Falls Church, Fairfax
Maine
Bar Harbor, Kennebunk, Kittery,
Washington
Port Angeles, Port Townsend, Seattle
Rockport, Sanford
Wyoming
Jackson, Pinedale
1. Name and Address of Grantee 2.
5.
Fro
6. Expenditure Categories
Department of Licensing and Regulatory Affairs
Michigan Indigent Defense Commission
FINANCIAL STATUS REPORT
Funding Unit(s) 3. Grant Number
Current Report Period 6. Amended Report
m: To: YES
Contracts .
Salaries Contram I Experts
Fringes Attorneys In
I Construction
4. GrantfContract Period
From: To:
7. Total Gram Amount
NO State Grant
Local Share
Supplies
Other Equipment I Travel Training I Services Total
9a. Expenditures for Report Period 1011119 42131/19 $0.00 $0.00 $0.00
$0.00
$0.00
b. Expenditures for Report Period 1/1120-3131120 $0.00 $0.00 $0.00
$0.00
$0.00
c. Expenditures for Report Period 411120-6130120 $0.00 $0.00 $0.00
$0.00
$0.00
d. Expenditures for Report Period 711/20 - 9130120 $0.00 $0.00 $0.00
$0.00
$0.00
e. Total Expenditures to date $0.00 $0.00 $0.00
$0.00
$0.00
10 State Grant Advancements 11. Certified Local Share
a. Received this mportinq period WOO a. Deposited to the local MIDC fund this reporting period
b. Received to date this grant year $0.00 b. Deposited to the local MIDC fund
to date this gmnt Year
12. Remarks 13. Certification: I certify that to the best of my knowledge and belief this report is
14. MIDC Approval
correct and complete and that all expenditures are for the purposes set forth in the
approved compliance plan and consistent with the grant contract and attachments.
Gram Manager's Signature
Authorizing Signature Date
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9.00
$0.00
$0.00
Date
Email State OfficeAdmin. Signature Date
Position
Phone
$0.09
$0.00
Resolution #20454
October21, 2020
Moved by Long seconded by Quarles the resolutions on the amended Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were
adopted.
I HERESY APPRpVETNIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
,TING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 21� day of October, 2020.
Lisa Brown, Oakland County