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HomeMy WebLinkAboutResolutions - 2020.10.21 - 33763MISCELLANEOUS RESOLUTION #20454 October 21, 2020 BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee IN RE: CORPORATION COUNSEL — FY 2021 MICHIGAN INDIGENT DEFENSE COMMISSION GRANT PROGRAM ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Indigent Defense Commission (MIDC) has awarded Oakland County grant funding in the amount of $5,336,674.20 for the period of October 1, 2020, through September 30, 2021; and WHEREAS the total program budget is $7,203,836.12, which includes the required local share contribution by Oakland County in the amount of $1,867,161.92; and WHEREAS the FY 2021 grant award is $1,182,779.20 more than the previous year's award; and WHEREAS the award provides funding to Oakland County for the purpose of continuing to bring indigent defense systems into compliance with the first four minimum indigent defense standards, MCL 780.993(6); and WHEREAS the Michigan Indigent Defense Commission Act (MIDC Act), MCL 780.981, et al., requires local funding units to take over the delivery of indigent defense systems, MCL 780.983(g) and MCL 780.993(10) as specified in standards 1 — 4; and WHEREAS Oakland County is the local funding unit for the 61h Circuit Court and the four election division districts of the 52nd District Court; and WHEREAS the MIDC Act requires Oakland County to create an annual compliance plan and cost analysis required to deliver indigent defense services in compliance with the approved MIDC standards, MCL 780.993(3); and WHEREAS the MIDC Act requires the MIDC to appropriate funds and provide grant monies to local funding units for the costs in excess of the local share to continue to provide indigent defense services that are in compliance with the minimum standards established by the MIDC, MCL 780.993(6); and WHEREAS the grant award deletes one (1) FTE SR Account Clerk II position (#1020601-12227) in the Management and Budget, Fiscal Services Administration Division due to the MIDC fully awarding Oakland County the funds for arraignment attorneys appointed for defendants housed in the Oakland County Jail, and the County no longer needs to seek and process monthly reimbursement from local funding units; and WHEREAS the grant award freezes one (1) FTE SR Chief Attorney MIDC position (#3010101-12216) in the Circuit Court, Judicial Administration Division for FY 2021 only and reinstates that position in FY 2022 due to MIDC Standard 5 — Independence of the Judiciary will be required to be implemented in FY 2022; and WHEREAS the grant award funds the following positions within Circuit Court: one (1) FTE SR Supervisor Administrative Services position (#3010101-12217) and one (1) FTE SR Account Clerk II position (#3010301-12218);and WHEREAS the grant award funds four (4) FTE SR District Court Clerk II positions (#3020201-12219, 3020301-12220, #3020401-12221, and #3020501-12222) within each one of the 52nd District Courts; and WHEREAS the grant award funds two (2) FTE SR Community Correction Specialist It positions (#1070402-12223 and 12224) within the Community Corrections; and WHEREAS the grant award funds two (2) FTE SR Correction Deputy I positions (#4030310-12225 and #4030435-12226) within the Sheriff's Office; and WHEREAS the grant agreement has completed the grant review process in accordance with the Board of Commissioners' Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2021 Michigan Indigent Defense Commission Grant Program from the Michigan Department of Licensing and Regulatory Affairs in the amount of $5,336,67420 for the period of October 1, 2020, through September 30, 2021. BE IT FURTHER RESOLVED to delete one (1) FTE SR Account Clerk II position (#1020601-12227) within Management and Budget, Fiscal Services Administration Division, due to the MIDC fully awarding Oakland County the funds for arraignment attorneys appointed for defendants housed in the Oakland County Jail and the County no longer needs to seek and process monthly reimbursement from local funding units. BE IT FURTHER RESOLVED to freeze one (1) FTE SR Chief Attorney MIDC position (#3010101-12216) in the Circuit Court, Judicial Administration Division for FY 2021 only and reinstate that position in FY 2022 due to MIDC Standard 5 — Independence of the Judiciary is required to be implemented in FY 2022. BE IT FURTHER RESOLVED to continue the following positions within Circuit Court: one (1) FTE SR Supervisor Administrative Services position (#3010101-12217) and one (1) FTE SR Account Clerk II position (#3010301-12218). BE IT FURTHER RESOLVED to continue four (4) FTE SR District Court Clerk II positions (#3020201- 12219, #3020301-12220, #3020401-12221, and #3020501-12222). BE IT FURTHER RESOLVED to continue two (2) FTE SR Community Correction Specialist II positions (#1070402-12223 and 12224). BE IT FURTHER RESOLVED to continue two (2) FTE SR Correction Deputy I positions (#4030310- 12225 and #4030435-12226). BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant contract and that the Chairperson may approve any grant extensions or amendments, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED acceptance of this grant does not obligate the County to any future commitment, and continuation of this program is contingent upon continued future levels of grant funding BE IT FURTHER RESOLVED the FY 2021 budget is amended, per the attached Schedule A, to reflect the total program budget of $7,203,836.12. Chairperson, on behalf of the Health, Safety and Human Services Committee, I move the adoption of the foregoing resolution. P ' h-- Commissioner army Luebs, District 16 Chairperson, alth, Safety and Human Services Committee HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE: Motion carried on a roll call vote with Kochenderfer and Gingell absent. FINANCE AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN -OFF — Multi -Department: Circuit Court, 52nd District Courts GRANT NAME: Oakland County FY2021 MIDC Grant Contract FUNDING AGENCY: Michigan Department of Licensing and Regulatory Affairs (LARA) and the Michigan Indigent Defense Commission (MIDC) DEPARTMENT CONTACT: Mary Ann Jerge / (248) 858-0551 STATUS: Acceptance (Greater than $10,000) DATE: 09/21/20 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. You may now obtain the Board Chair's signature for submittal of the application. The grant application package (which should include this sign -off and the grant application with related documentation) as well as the Report from Fiscal Services to the Board Chairperson may be submitted to the Board of Commissioners for placement on the agenda(s) of the appropriate Board of Commissioners' committee(s). DEPARTMENT REVIEW Management and Budget: Approved by M & B. The draft resolution needs to be updated to correct references of the Finance Committee to the Finance and Infrastructure Committee. Also, the award amount in the first WHEREAS should be $5,336,674.20. The Fiscal Services Account Clerk II position referenced for deletion in the application document (PDT page 29) needs to be accounted for in the resolution and include the reason for the deletion. In addition, the budget amendment needs to be added. —Lynn Sonkiss (09/17/20) Human Resources: FIR Approved — If Fiscal desires to delete the Account Clerk II in this resolution, then FIR action is required. — Lori Taylor (09/16/20) Risk Management: Application approved by Risk Management. —Robert Erlenbeck (09/15/20) Corporation Counsel: APPROVED by Corporation Counsel. Please note the attached amended MR has been updated by TIR and both documents were uploaded to Sharepoint this morning. - Mary Ann Jerge (09/21 /20) MICHIGAN INDIGENT DEFENSE COMMISSION Dear Grantee: Attached is the fiscal year 2021 indigent defense grant contract for your local funding unit. If you are receiving this letter, the Michigan Indigent Defense Commission (MIDC) has approved your plan and cost analysis for compliance with approved MIDC Standards. Fiscal Year 2021 Grant Contract This contract covers any spending occurring between October 1, 2020 and September 30, 2021 that has been approved as part of the cost analysis. Please read the grant contract and review the attachments carefully.' The contract should be shared with any person in your funding unit that may be responsible for implementation, compliance reporting, or financial reporting related to the grant. The grant contract contains important information and dates regarding distribution of grant funds, compliance, and requirements for reporting. Once the grant contract is signed by the authorized signatory for the funding unit, please return the signed contract by email to LARA-MIDC-Info@miehigan.gov. You should include your Regional Manager on this email. The contract will be signed by MIDC and LARA upon appropriation of sufficient funds and then entered into SIGMA for payment. You will receive a fully executed copy of the contract by email. Fundine. Disbursements and Unexnended Funds Please note that the funding for this grant is contingent upon an appropriation by the legislature that is signed by the Governor. As noted in Section 1.0 - Statement of Work, in the event that the funds appropriated by the legislature is insufficient to fully fund this grant, "the amount of the grant will be reduced by the Grantor and the funding unit will not be required to fully comply with the minimum standards the original approved grant was designed to allow." The initial state grant disbursement will be processed for advance payment once the contract is fully executed. Pursuant to section 1.4 — Payment Schedule, the second and third disbursements of funds will be equally reduced to reflect the amount of any unexpended grant funds from the prior fiscal year. Grant Reuortime and Webinars The first quarterly compliance and financial reports will be due January 31, 2021. This report should reflect compliance and financial information for the period of October 1, 2020 through December 31, 2020. Budget ar justnrent and substantial plan change requests should only be submitted with the quarterly reports. In submitting requests for budget adjustments and plan changes, I encourage you to review the Brant manual approved by the Commission in June 2020 and to work with your Regional Manager in submitting those requests. ' Attachment A shows the state travel rates for FY20. Please note that the applicable FY21 travel rates will be published October 1, 2020. Page 2 of 2 MIDC staff will host informational webinars regarding first quarter reporting prior to the due date. Registration information for the webinars will be distributed and posted on the MIDC website. Please do not hesitate to contact me if you have any feedback, or your Regional Manager if you have questions about implementation under the grant contract. We encourage you to continue to check our website regularly, where you can find information regarding the Commission's meetings, grants and other updated information. 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Telegraph Rd. Building 12 East, Floor I Pontiac, MI 48328 249-858-0100 GRANTOR/ADDRESS: Michigan Indigent Defense Commission Department of Licensing and Regulatory Affairs 200 N. Washington Sq. 3`d Floor Lansing, MI 48933 517-657-3060 GRANT PERIOD: From October 1, 2020 to September 30.2021 TOTAL AUTHORIZED BUDGET: $7,203,836.12 State Grant Contribution: $5,336,674.20 Local Share Contribution: $1,867,161.92 ACCOUNTING DETAIL: Accounting Template No.: 6411113TO32 SIGMA Vendor Code: 0048080 GRANT This is Grant #2021-125 between the Michigan Indigent Defense Commission (MIDC) (Grantor), and Oakland County (Grantee), subject to terms and conditions of this grant agreement (Agreement). 1.0 Statement of Purpose The purpose of this Grant is to provide funding to assist the Grantee to comply with the Compliance Plan and Cost Analysis approved by the MIDC for the provision of indigent criminal defense services through the Standards approved by LARA on May 22, 2017, and the process described in the Michigan Indigent Defense Act. The funding for this grant is contingent upon an appropriation by the legislature that is signed by the Governor. Consistent with the MIDC Act, in the event that the funds appropriated apply to less than all of the minimum standards, the funding unit will not be required to fully comply with all of the minimum standards. In the event that an appropriation is insufficient to fully fund this grant, the amount of the grant will be reduced by the Grantor and the funding unit will not be required to fully comply with the minimum standards the original approved grant was designed to allow. 1.1 Definitions A. Budget means a detailed statement of estimated costs consistent with the Grantee's approved Cost Analysis and required to implement the Compliance Plan. B. Budget Category means the aggregate of all funds in each of the high-level categories within Attachment B to the funding unit's grant budget. C. Compliance Plan is the plan submitted by the local funding unit and approved by the MIDC that specifically addresses how the Grantee shall meet the approved minimum standards established by the MIDC. D. Cost Analysis is a statement of the types of expenditures and funding necessary to bring Grantee's indigent defense system into compliance with the approved minimum standards established by the MIDC, including a statement of the funds in excess of the Grantee's local share as defined under the MIDC Act and as outlined in the Compliance Plan. E. MIDC Act means the Michigan Indigent Defense Commission Act, Public Act 93 of 2013, MCL 780,991 et seq as amended, enacted for the purpose of creating the Michigan Indigent Defense Commission and creating minimum standards for the local delivery of indigent criminal defense services that meet the constitutional requirements for the effective assistance of counsel. F. MIDC means the Michigan Indigent Defense Commission. G. Subgrantee means a governmental agency or other legal entity to which an MIDC subgrant is awarded by the Grantee. Attorneys representing indigent defendants, including both public defenders and attorneys contracted to represent indigent defendants, public defender office employees, judges, magistrates, court personnel, and professional service contract vendors shall not be considered subgrantees. H. "Substantial Change" to a Compliance Plan is a change to the plan or cost analysis that alters the method of meeting the objectives of the standard(s) in the approved plan. 1.2 Statement of Work The Grantee agrees to undertake, perform and complete the services described in its approved Compliance Plan and in accordance with the Michigan Indigent Defense Act, MCL 780.991et seq, , specifically Standards I through 4. The Parties to this Agreement enter into this Agreement to facilitate the process described in the MIDC Act, which controls or supersedes any terms of this Agreement. Consistent with the Act and when applicable, an indigent criminal defense system shall comply with the terms of the grant in bringing its system into compliance with the minimum standards established by the MIDC within 180 days after receiving funds from the MIDC. Grantee may exceed 180 days for compliance with a specific item needed to meet minimum standards as set forth in the Act. Grantee's Compliance Plan, as submitted and approved by the MIDC (Attachment A), addresses the prescribed methods the grantee has chosen to provide indigent criminal defense services pursuant to MCL 780.993(3). Any substantial changes to the work described in the Compliance Plan must be submitted to the MIDC for approval as set forth in this Agreement prior to any changes being implemented. All provisions and requirements of this Agreement shall apply to any agreements the Grantee may enter into in furtherance of its obligations under this Agreement and Grantee shall be responsible for the performance of any Subgrantee work, as defined in subsection 1. 1. 1.3 Detailed Budget A. This Agreement does not commit the State of Michigan (State) or the Department of Licensing and Regulatory Affairs (LARA) to approve requests for additional funds at any time. B. If applicable, travel expenses will not be reimbursed at rates greater than the State Travel Rates, Attachment C, without the prior written consent of the MIDC. C. Attachment B is the Budget. The Grantee agrees that all funds are to be spent as detailed in the Budget, unless a budget adjustment request is approved, in accordance with section 1.3(E). D. Grantee will maintain a restricted fund within their Local Chart of Accounts for the sole purpose of accounting for the expenses and revenue sources for operation of this grant and the local adult indigent defense system. E. All requests for a budget adjustment or substantial changes to the Grantee's Compliance Plan will be submitted quarterly with the Grantee's quarterly report. MIDC staff shall respond to a request in writing within 30 days of receipt. I Budget adjustments less than or equal to 5% of the Budget Category total, including adjustments between Budget Categories, do not require approval by MIDC staff, but must be reported quarterly in the next financial status report. 2) A Budget adjustment involving greater than 5% of the aggregate of all funding within a Budget Category requires prior written approval by MIDC Staff and must be reported to the MIDC as soon after the Grantee is aware of the necessity of the Budget adjustment and reported in the Grantee's quarterly report. 3) Any substantial change to a Compliance Plan requires prior approval by MIDC staff and MIDC Commission. 1.4 Payment Schedule The maximum amount of grant assistance approved is $5,336,674.20 The Grantee must report and certify to Grantor by October 31st of each year the balance of any unexpended indigent defense grant funds from the prior fiscal year grant plus any interest earned on the advancement of the state grant funds in the previous fiscal year. Any funds from the previous fiscal year contained in an approved extension of the previous fiscal year's grant for projects that will be completed after September 30, 2020 will be carried over into the current fiscal year and shall not be considered unexpended funds, nor be included in the balance of unexpended funds. The current fiscal year indigent defense grant funds advanced will be reduced by the amount of unexpended funds from the prior fiscal year's grant by reducing the 2°d and 3' disbursement equally. An initial advance of 50% of the State Grant shall be made to the Grantee upon receipt by the Grantor of a signed Agreement. The Grantor shall make subsequent disbursements of 25% up to the total state grant amount in accordance with the following schedule: Initial Advance of 50% of total grant— Within 15 days of receipt of executed agreement 25% disbursement — May 15, 2021 25% disbursement —August 14, 2021 (final payment). The above schedule of disbursement of funds is contingent after receipt of quarterly reporting as addressed in this section and section 1.5 of this document. Any disputed matters shall not cause delay in remitting any disbursements or in issuing a grant contract and funds for the next fiscal year. Disputed matters shall be acted on independently from undisputed matters. The financial status report (FSR) report must be submitted on the form provided by the M1DC/LARA and indicate: Grant funds received to date; Expenditures for the reporting period by budget category; Cumulative expenditures to date by budget category; The quarterly FSR must be supported and accompanied by documentation of those grant funded expenditures incurred for the reporting period, including but not limited to: • The general ledger for the restricted local indigent defense fund, including a detailed expenditure report with all expenditure detail within the budget categories, which must include documentation of payments to contract attorneys either by individual invoice or by report of payments made, by attorney; • All invoices related to experts and investigators; • All invoices related to construction; • Personnel detail including full-time equivalency of any grant funded positions, including total compensation for that position; Upon request, the Grantee shall provide the M1DC with additional documentation/verification of expenditures under the grant within 30 days of the making of the request. Any additional documentation/verification of expenditures shall not delay issuance of a grant contract or grant disbursements. Documentation of expenditures shall be maintained according to record retention policies for audit purposes in order to comply with this Agreement. Grantee will be held to the full contribution of the Local Share within the original one-year grant period. The quarterly FSR as provided in Attachment D and standards compliance report as addressed in Section 1.5, shall be provided in accordance with the following schedule; Initial FSR and compliance report for 1011/20-12/31/20 — January 31, 2021 2nd FSR and compliance report for 1/1/21-3/31/21 —April 30, 2021 3`d FSR and compliance report for 4/1/21-6/30/21 — July 31, 2021 Final FSR and compliance report for 7/l /21-9/30/21 — October 31,2021 1.5 Monitoring and Reporting Program Performance A. Monitoring. The Grantee shall monitor performance to assure that time schedules are being met and projected work is being accomplished. B. Quarterly Reports. The Grantee shall submit to the Grantor quarterly progress reports on compliance with the Standards and participate in follow up and evaluation activities. Compliance reports include narrative responses containing a description of the Grantee's compliance with standards 1-4, identifying problems or delays, actual, real or anticipated and any significant deviation from the approved Compliance Plan. The grantee will use its best efforts to provide data relevant to assessing compliance as contained in the compliance reporting template requested by MIDC. If Grantee is unable to provide the information requested on the template, Grantee will demonstrate in writing the steps taken to assess what information is currently available and how to retrieve it, Grantee also agrees to work with MIDC Research staff to seek additional options or ideas for the collection and retrieval of this information. PART II - GENERAL PROVISIONS 2.1 Project Changes Grantee must obtain prior written approval for substantial changes to the compliance plan from the Grantor. 2.2 Delegation Grantee must notify the MIDC at least 90 calendar days before the proposed delegation with reasonable detail of subgrantee and the nature and scope of the activities delegated. If any obligations under this grant are delegated, Grantee must: (a) be the sole point of contact regarding all contractual project matters, including payment and charges for all Grant activities; (b) make all payments to the subgrantee; and (c) incorporate the terms and conditions contained in this Grant in any subgrant with a subgrantee. Grantee remains responsible for the completion of the Grant activities and compliance with the terms of this Grant. 2.3 Program Income To the extent that it can be determined that interest was earned on advances of funds, such interest shall be recorded in the Grantee's restricted Indigent Defense fund and included in the quarterly FSRs. The grant award shall not be increased by the amount of interest earned. Any grant funds attributable to interest and not spent at the end of the grant period shall be returned to the State or included in future grant awards from the MIDC consistent with MCL 780.993(15), as amended 12/23/18. 2.4 Share -in -savings The Grantor expects to share in any cost savings realized by the Grantee in proportion of the grant funds to the local share. 2.5 Purchase of Equipment The purchase of equipment must be made pursuant to the Grantee's established purchasing policy and if not specifically listed in the Budget, Attachment B, must have prior written approval of the Grantor. Equipment is defined as non -expendable personal property having a useful life of more than one year. Such equipment shall be retained by the Grantee unless otherwise specified at the time of approval. 2.6 Accounting The Grantee must establish and maintain a restricted indigent defense fund in their local chart of accounts to record all transactions related to the indigent defense grant. The restricted fund will not lapse to the local general fund at the close of the Grantee's fiscal year. The Grantee shall adhere to the Generally Accepted Accounting Principles and shall maintain records which will allow, at a minimum, for the comparison of actual outlays with budgeted amounts. The Grantee's overall financial management system must ensure effective control over and accountability for all indigent defense funds received. Accounting records must be supported by source documentation of expenditures including, but not limited to, balance sheets, general ledgers, payroll documents, time sheets and invoices. The expenditure of state funds shall be reported by line item and compared to the Budget. 2.7 Records Maintenance, Inspection, Examination, and Audit The State or its designee may audit the Grantee and the restricted indigent defense fund account to verify compliance with this Grant. Grantee must retain, and provide to the State or its designee upon request, all financial and accounting records related to the Grant through the term of the Grant and for 7 years after the latter of termination, expiration, or final payment under this Grant or any extension ("Audit Period"). if an audit, litigation, or other action involving the records is initiated before the end of the Audit Period, Grantee must retain the records until all issues are resolved. Within 10 calendar days of providing notice, the State and its authorized representatives or designees have the right to enter and inspect Grantee's premises or any other places where Grant activities are being performed, and examine, copy, and audit all records related to this Grant. Grantee must cooperate and provide reasonable assistance. If any financial errors have occurred, the amount in error must be reflected as a credit or debit on subsequent disbursements until the amount is paid or refunded. Any remaining balance must be reported by the Grantee to the Grantor by October 31 of each year as required under the M1DC Act. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subgrantee that performs Grant activities in connection with this Grant. 2.8 Competitive Bidding The Grantee agrees that all procurement transactions involving the use of state funds shall be conducted in a manner that provides maximum open and free competition, consistent with Grantee's purchasing policies. Sole source contracts should be negotiated to the extent that such negotiation is possible. Attorney contracts, including managed assigned counsel contracts for representation of indigent or partially indigent defendants, are exempt from a competitive bid process, but must meet standard 'internal procurement policies, as applicable. 3.0 Liability The State is not liable for any costs incurred by the Grantee before the start date or after the end date of this Agreement. Liability of the State is limited to the terms and conditions of this Agreement and the total grant amount. 3.1 Safety The Grantee, and all subgrantees are responsible for insuring that all precautions are exercised at all times for the protection of persons and property. Safety provisions of all Applicable Laws and building and construction codes shall be observed. The Grantee, and every subgrantee are responsible for compliance with all federal, state and local laws and regulations in any manner affecting the work or performance of this Agreement and shall at all times carefully observe and comply with all rules, ordinances, and regulations. The Grantee, and all subgrantees shall secure all necessary certificates and permits from municipal or other public authorities as may be required in connection with the performance of this Agreement. 3.2 Indemnifiication Each party to this grant must seek its own legal representation and bear its own legal costs; including judgments, in any litigation which may arise from the performance of this Grant and/or Agreement. It is specifically understood and agreed that neither party will indemnify the other party in any such litigation. 3.3 Failure to Comply and Termination A. Failure to comply with duties and obligations under the grant program as set forth in Public Act 93 of2013, as amended, is subject to the procedures contained in sections 15 and 17 of said Act. B. Termination for Convenience The State may immediately terminate this Grant in whole or in part without penalty and for any reason, including but not limited to, appropriation or budget shortfalls. If the State terminates this Grant for convenience, the State will pay all reasonable costs, for State approved Grant responsibilities. If parties cannot agree to the cost to be paid by the State, the parties shall attempt to resolve the dispute by mediation pursuant to MCL 780.995. The Grantee's duty to comply with MIDC standards is limited to funding covering the cost of compliance as set forth in section 17 of Public Act 93 of 2013, as amended. 3.4 Conflicts and Ethics Grantee will uphold high ethical standards and is prohibited from: (a) holding or acquiring an interest that would conflict with this Grant; (b) doing anything that creates an appearance of impropriety with respect to the award or performance of the Grant; (c) attempting to influence or appearing to influence any State employee by the direct or indirect offer of anything of value; or (d) paying or agreeing to pay any person, other than employees and consultants working for Grantee, any consideration contingent upon the award of the Grant. Grantee must immediately notify the State of any violation or potential violation of this Section. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subgrantee that performs Grant activities in connection with this Grant. 3.5 Non -Discrimination Under the Elliott -Larsen Civil Rights Act, 1976 PA 453, MCL 37,2101 to 37.2804, and the Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., Grantee and its subgrantees agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, partisan considerations, or a disability or genetic information that is unrelated to the person's ability to perform the duties of a particular job or position. Breach of this covenant is a material breach of this Grant. 3.6 Unfair Labor Practices Under MCL 423.324, the State may void any Grant with a Grantee or subgrantee who appears on the Unfair Labor Practice register compiled under MCL 423.322. 3.7 Force Majeure Neither party will be in breach of this Grant because of any failure arising from any disaster or acts of god that are beyond their control and without their fault or negligence. Each party will use commercially reasonable efforts to resume performance. Grantee will not be relieved of a breach or delay caused by its subgrantees except where the Commission determines that an unforeseeable condition prohibits timely compliance pursuant to MCL 790.993, Sec. 13(11). 4,0 Certification Regarding Debarment The Grantee certifies, by signature to this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any federal or State department or agency. If the Grantee is unable to certify to any portion of this statement, the Grantee shall attach an explanation to this Agreement. 4.1 Illegal Influence The Grantee certifies, to the best of his or her knowledge and belief that: A. No federal appropriated funds have been paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this grant, the Grantee shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. The Grantee shall require that the language of this certification be included in the award documents for all grants or subcontracts and that all subrecipients shall certify and disclose accordingly. The State has relied upon this certification as a material representation. Submission of this certification is a prerequisite for entering into this Agreement imposed by 31 USC § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Grantee certifies, to the best of his or her knowledge and belief that no state funds have been paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or attempting to influence an officer or employee of any State agency, a member of the Legislature, or an employee of a member of the Legislature in connection with the awarding of any state contract, the making of any state grant, the making of any state loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state contract, grant, loan or cooperative agreement. 4.2 Governing Law This Grant is governed, construed, and enforced in accordance with Michigan law, excluding choice -of -law principles, and all claims relating to or arising out of this Grant are governed by Michigan law, excluding choice -of -law principles. Any dispute arising from this Grant must be resolved as outlined in Sec. 15 of PA93 of 2013, as amended. 4.3 Disclosure of Litigation, or Other Proceeding Grantee must notify the State within 14 calendar days of receiving notice of any litigation, investigation, arbitration, or other proceeding (collectively, "Proceeding") that arises during the term of the Grant against a public defender office, an attorney employed by a public defender office, or an attorney contracted to perform indigent defense functions funded by the Grantee that involves: (a) a criminal Proceeding; (b) a civil Proceeding involving a claim that, after consideration of Grantee's insurance coverages, would adversely affect Grantee's viability; (c) a civil Proceeding involving a governmental or public entity's claim or written allegation of fraud related to performance of the Grant; or (d) a Proceeding challenging any license that an attorney practicing on behalf of a public defender office or an attorney practicing pursuant to a contract to perform indigent defense functions for the Grantee is required to possess in order to perform under this Grant. 4.4 Assignment Grantee may not assign this Grant to any other party without the prior approval of the State. Upon notice to Grantee, the State, in its sole discretion, may assign in whole or in part, its rights or responsibilities under this Grant to any other party. If the State determines that a novation of the Grant to a third party is necessary, Grantee will agree to the novation, provide all necessary documentation and signatures, and continue to perform, with the third party, its obligations under the Grant. 4.5 Entire Grant and Modification This Grant is the entire agreement and replaces all previous agreements between the parties for the Grant activities. Pursuant to the MIDC Act, the MIDC shall promulgate policies necessary to carry out its powers and duties. The MIDC may also provide guides, instructions, informational pamphlets for the purpose of providing guidance and information with regard to the Grant and MIDC policies. This Grant Agreement supersedes all terms of MIDC policies, guides, instructions, informational pamphlets and any other explanatory material that is in conflict with the Grant Agreement. This Grant may not be amended except by a signed written agreement between the parties. 4.6 Grantee Relationship Grantee assumes all rights, obligations and liabilities set forth in this Grant. Grantee, its employees, and agents will not be considered employees of the State. No partnership orjoint venture relationship is created by virtue of this Grant. Grantee, and not the State, is responsible for the payment of wages, benefits and taxes of Grantee's employees. Prior performance does not modify Grantee's status as an independent Grantee. 4.7 Dispute Resolution The parties will endeavor to resolve any Grant dispute in accordance with section 15 of Public Act 93 of 2013. The dispute will be referred to the parties' respective representatives or program managers. Such referral must include a description of the issues and all supporting documentation. The parties will continue performing while a dispute is being resolved, unless the dispute precludes performance or performance would require Grantee to spend in excess of its local share as defined by MCL 780.983(h). 5.0 Severability If any part of this Grant is held invalid or unenforceable, by any court of competent jurisdiction, that part will be deemed deleted from this Grant and the severed part will be replaced by agreed upon language that achieves the same or similar objectives. 'The remaining Grant will continue in full force and effect. 5.1 Signatories The signatories warrant that they are empowered to enter into this Agreement and agree to be bound by it. LeAlln Droste, Director Bureau of Finance and Administrative Services Department of Licensing and Regulatory Affairs State of Michigan Date Loren Khogali, Executive Director Date Michigan Indigent Defense Commission Department of Licensing and Regulatory Affairs State of Michigan David T. Woodward Date Chairman, Oakland Board of Commissioners Oakland County GRANT NO. 2021-125 eVgI C f�W''.1, a„'Oi ViE'IJAW.:" MAN AND COSF r"oNA LYSiS Fi'v'NFVJAd , Submitter Information By filing this Compliance Plan and Cost Analysis Oakland County does not waive and preserves any issues regarding violation of the Headlee Amendment, which arise from, inter alia, the State's obligation to fund the Compliance Plan and all of the costs set forth herein under the MIDC Act (MCLA 780.981 et seq and more specifically MCLA 780.997(2)) and the Headlee Amendment. The County's Compliance Plan assumes full funding by the State. Please note: Oakland County is submitting this MIDC FY 2021 Compliance Plan and Cost Analysis subject to Oakland County Grant Procedures under which a grant (an acceptance of a grant) must be adopted by the Board of Commissioners. This requires a resolution approved by any necessary committees, passage by the full Board and acceptance by the Oakland County Executive or veto override pursuant to 1973 PA 139. Oakland County also notes the difficulty of assessing and predicting operational costs for FY 2021 based on the limited experience in OCJ and DC arraignment operations in FY 2020. This difficulty has been exacerbated by COVID 19 and the significant changes the County has made to the arraignment processes as a result of COVID 19 and the need to make further changes in the event of a second COVID 19 wave, another equally contagious disease and/or the eventual increase of OCJ and DC arraignments to pre- COVID levels. These issues may result in increased operational costs for the OCJ and DC arraignment systems in FY 2021. Finally, Oakland County reserves the right to amend the Compliance Plan and Cost Analysis as provided in the Act Funding Unit(s)/System Name: Oakland County Submitted By (include name, title, email address and phone number): Malcolm Brown; Project Manager; browsrnipc oakgov.cotn; 248-292-1767 Page 1 Submit all documents via email to LARA-MIDC-Inv`oPrnichican.Rov and copy your Regional Manager no later than May 31, 2020 :OD— H21 COMPLIANCE Pi.AN' ; HE) C059' A:i,9ALYS:S Rf`NF,1iV,'V- Is this a FINAL SUBA41SSION or DRAFT Date: July 30, 2 0 Signature: Please identify the following points phone number): Authorizing official who will sign the contract: name, title, email address and David Woodward, Chairman of the Board of Commissioners; woodwarddCu)oakgov.com; ?4£3-859-0100 Mailing address for authorizing signatory 1200 N. Telegraph Rd, Building 12 East, Floor 1, Pontiac, Michigan. Please forward any grant contract to Malcolm Brown (brownrn(@oak Y y.co! ) and Mary Ann Jerge (jergem@oakgov.com) and we will obtain the signature of David Woodward and will return the executed grant contract to the MIDC. Primary point of contact for implementation and reporting: Malcolm Brown, see contact information above. Also please provide a copy to Mary Ann Jerge, see contact information below. Financial point of contact: Lynn Sonkiss. Submit all questions and information to Malcolm Brown and Mary Ann Jerge at the same time they are sent to Lynn Sonkiss and we will have the appropriate Fiscal Services employee(s) respond to your requests. Please identify any other person in the system who should receive communications from MIDC about compliance planning and reporting, including name, title, and email address: Page 2 Submit all documents via email to LARA_MIDC-Info@micyAan.eov and copy your Regional Manager no later than May 31, 2020 VR DC "S !I C 3fli PLiAiN'11-2 1,31 AN AND C; J,:, Mary Ann Jerge, Senior Assistant Corporation Counsel, iergeniftoakf ovxom; James Paterson, Manager Civ/Crim Div Oakland County Circuit Court, oate.rsoni POakgov-cam; Lynn Sonkiss, Fiscal Services Officer, sonkissl a oakgov.corn Judge Joseph Fabrizio, Chief Judge 52nd District Court, fabrizioj@oakgov.com Delivery System Model What type of indigent defense delivery system do you have in 2020? (indicate all that apply): • Public Defender Office (county employees) • Public Defender Office (non-profit/vendor model) • Managed Assigned Counsel System Name of MAC Attorney Manager and P#: • X Assigned Counsel System Contract Defender System • Other, please describe: Are you planning to change the type of indigent defense delivery system uses? Yes Ism Unsure if yes, what model do you plan to use in FY21? Page 3 Submit all documents via email to I_I9RA-MIDC-git�michi a� n.rov and copy your Regional Manager no later than May 31, 2020 MIX Pff'21 JA4t) COr 6nN,ALV A` , dsVNE'i} A1. Standard 1 Training of Attorneys Number of attorneys as of October 1, 2020: 252 (158 Circuit Court and 94 52 nd District Courts) Please include in the cost analysis a list of all attorneys who accept adult criminal defense case assignments in your system, including conflict counsel and counsel for youths charged as adults. Number of attorneys with less than 2 years of Michigan criminal defense experience as of October 1, 2020: 5 Any changes in your training plan from FY20? ❑ Yes I X No Please describe your plan, including any changes: Our Plan is a county -wide plan and covers training for all attorneys providing indigent defense services in the Oakland County Circuit Court and all District Courts in Oakland County. All training is provided through the OCBA. The OCBA also keeps track of the training of all attorneys and reports that training to the MIDC. Any changes in your funding needs from FY20 for Standard 1? ❑ Yes I X No If yes, please describe: Standard 2 Page 4 Submit all documents via email to LARtA-MIDC IiofoCo)anichivin.t ov and copy your Regional Manager no later than May 31, 2020 NWA: VV:".:3 t.vA4,,€si.le'ANG- N AN ANU COS'a Ai'J(-4d_WAS Rk:NEA VAL Initial Client Interviews: How and when are defense attorneys notified of new assignments? For the 52"d District Courts after the pretrial the MIDC Clerk for the respective District Court notifies the attorney of the assignment within approximately 24 hours by telephone or email. See also original Compliance Plan (FY 2019) at pages 12-13 and footnote 3 and see FY 2020 Compliance Plan at page 4 for more detailed explanations of the 52nd District Court process. For the Circuit Court the MIDC Clerk usually notifies attorneys of assignments within approximately 24 hours of the arraignment by telephone or email. How are you verifying that in -custody attorney client interviews occur within three business days? Through review of payment vouchers submitted by the attorneys. If there are questions about the contact with the defendant or the interview the MIDC Clerk will call/email the attorney. How are you verifying introductory communications from the attorney with defendants who are not in custody? Through the same method. How are you compensating attorneys for initial interviews? Please provide details: $100 per initial interview. Page 5 Submit all documents via email to LARA-MIDC•dnfo(cmichiaan.aov and copy your Regional Manager no later than May 31, 2020 i'diMC FV'ell S°ol",`i?t"I.pANCP IN AN APAD 1'03r:°.Sr6AL.VSIS VEiNEWAL Any change in the initial interview procedure from your FY20 plan? ❑ Yes I X No Please describe your policy: See above: $100 per initial interview Any change from your FY20 funding needs for initial interviews? ❑ Yes I X No Please explain: Confidential Meeting Spaces How many confidential meeting spaces are in the jail? For pre -arraignment interviews in the OCJ there are 3 attorney interview rooms and a backup attorney interview room. However, we have changed the OCJ arraignment system due to COVID 19 to a system where the attorneys are off site and do pre - arraignment interviews by Polycom and participate in arraignments via video. We are installing Polycoms in the 3 attorney rooms in the video arraignment room so that we will have a total of 7 rooms where pre -arraignment interviews can take place. When arraignments increase to pre-COVID 19 levels we will have determine whether further changes to this system are necessary. There are 21 other confidential meeting rooms in the OCJ for post arraignment meetings (17 in the main jail and 4 in the annex). However, please note that at this time and for the foreseeable future all non -arraignment meetings are taking place via IC Solutions. Page 6 Submit all documents via email to LISRP.•MIDC-hrfo�michlan.uuv and copy your Regional Manager no later than May 31, 2020 dYHDC %'`," ''? e OK(9 k>g.944NC . PLAN AND C .;`R ANAL` SIS RENEWAL Please explain or describe: See above How many confidential meeting spaces are in the courthouse for in -custody attorney - client meetings? There are 2 such rooms in the Circuit Courthouse. There is at least one confidential meeting room for in custody defendants in the 52-1, 52- 3 and 52-4 District Courts. There is not a confidential meeting room for in custody defendants at the 52-2 District Court (Clarkston). Our original (FY2019) MIDC approved Compliance Plan discusses the 52-2 District Court process for interviews of in -custody defendants. Please explain or describe: See above response. How many confidential meeting spaces are in the courthouse for out -of -custody attorney -client meetings? Circuit Court-4 and there are additional rooms available in the Law Library; 52"6 District Courts at least 1 per courthouse. Please explain or describe: See above Any change from the FY20 plan for meeting spaces? X Yes I No Please explain or describe: Page 7 Submit all documents via email to LARA-MInC-Info@rnir_hn.go_v_ and copy your Regional Manager no later than May 31, 2020 d:i IIAPL'sigNCE P1.,`NI AND, C ST Ai.lIU-7:Sls RE:N00,1AV See changes to arraignment process now in effect and additional potential changes to the OCJ arraignment process depending on COVID 19 and how quickly arraignments increase to pre-COVID levels described on page 6 and on pages 10to 12 hereof. Any change in FY20 funding needs for meeting spaces? X Yes I No Please explain or describe: See response above. Standard 3 Experts and Investigators Describe your policy for attorneys to request expert witness assistance: Until Standard 5 is implemented the assigned attorney will file a motion with the assigned trial court judge pursuant to the Court Rules and any applicable statute and the trial court judge will decide the motion. Once Standard 5 is implemented we anticipate that we will hire a Supervisory Attorney for our indigent defense system and that attorney will perform this function and appropriate procedures will be implemented for this process. Any change in the process from FY20? ❑ Yes I X No If yes, please explain: Page S Submit all documents via email to LARA-lVI1€➢C-hrfoC@michieau .aov and copy your Regional Manager no later than May 31, 2020 MIDC, i 723. ^u'CXi P "sAavCF PLAN AND COST ANIA .°lMS PEN r-N U Describe your policy for attorneys to request investigative assistance: Attorneys use the same system described above for appointment of an expert. Any change in the process from FY20? ❑ Yes I X No If yes, please explain: How are you tracking requests for experts and investigators by assigned counsel? When a request for payment is made and approved by the trial judge the payment order is processed through the court clerk's office and a copy is maintained there and is reported to the MIDC with our Quarterly reporting. Any change in your funding needs from FY20 for Standard 3? X Yes 1 ❑ No If yes, please explain: There will be an increased need for both experts and investigators in FY 2021 as more juvenile lifer cases are tried and as more attorneys learn of the availability of experts and investigators and utilize these resources. See Attachment B. We have increased the amount for experts from $125,000 to $175,000 and for investigators from $40,000 to $50,000. See Attachment B. We continue to note, as we did in our FY 2019 and FY 2020 Plans, that the MIDC rates for investigators and experts are too low. This is particularly true with increased use of experts by indigent defense counsel which will result in shortages and increased prices/fees i.e. resource competition. Standard 4 Counsel at First Appearance and Other Critical Stage Page 9 Submit all documents via email to LARA.-MIDC-ir`ro(a)rrtichii ain.t.ov and copy your Regional Manager no later than May 31, 2020 11,10C FY2 o. ?;.LAIMF€ L IT is PLAN AND COS r Aidr'4LYMS 14o:lUI=.'WAL How are you providing counsel at first appearance and all arraignments in the District Court? And in the Circuit Court (if applicable)? Please provide details: Our original plan was that in custody defendants in the OCJ would be interviewed by attorneys (physically present in the OCJ) in attorney interview rooms in the OCJ video arraignment room and -then would be arraigned in video rooms in the OCJ video arraignment room with the attorney physically present. We completed necessary renovations to the video arraignment room and had several trial runs when the coronavirus caused us to discontinue our final preparations and delayed implementation of the above plan for arraignments. Our original plan has never been implemented as a result of the coronavirus. Instead we were forced to make significant changes to the foregoing arraignment system. The arraignment attorneys were moved off -site and have their attorney client meetings with inmates and participate in the arraignment via Zoom. OCJ inmates are placed in one of three groups: (1) inmates who are positive or asymptomatic for COVID; (2) inmates who are non -positive for COVID (placed in the general jail population); and (3) inmates who are quarantined because the OCJ does not know if they are positive for COVID. Since inmates stay in quarantine for the first 14 days at the OCJ to determine if they are COVID positive, almost all arraignments occur from the quarantine group. At this time the quarantined group are being divided into two groups for arraignments, one group is taken to the video arraignment room for arraignment and the other group to a Polycom in the women's division. Non -positive inmates in general population are brought to the video arraignment room separately from the quarantined inmates. Inmates who are COVID positive or symptomatic are arraigned in their assigned housing unitviaan I -Pad. Once in the designated arraignment area and placed in front of the Polycom or given an I -pad as the case may be, the inmate is connected with the Court and the arraignment attorney via Zoom. The attorney and the inmate are then placed in a confidential chat room for their attorney -client meeting. After this meeting has concluded everyone is joined together for the arraignment. The process is then repeated for each inmate. The actual arraignment process is a cumbersome and time consuming process and will become very inefficient once arraignments return to pre-COVID levels. Page 10 Submit all documents via email to CART-MIDC_IntonmichiRan.gov and copy your Regional Manager no later than May 31, 2020 fF;'sBDC B Y21. 4.:OMPP_El-`. IXE Pi AN AND C:C ST ANiALirSniS ItF6vIEWAL We are already making changes to this system and are installing 3 more Polycoms in the attorney interview rooms in the video arraignment room. This will allow us to have all of the attorney client video meetings for a Court before the Court is connected for the actual arraignments and will be more efficient. We do not anticipate that the Polycoms will be installed and this new procedure will start until about September. In addition, COVID 19 continues to pose issues for the Sheriff's Office as will a second wave of COVID 19 or another equally contagious virus. In FY 2021 the Sheriff's Office will need to implement more changes to the arraignment process, including most likely renovation to parts of the OCJ, the purchase of additional Polycoms and will need to engage in trial runs in order to determine the best operational methods to utilize particularly when arraignments return to pre-COVID levels. We will need funds in the form of Deputy overtime to assist us during these changes and afterward if the movement of defendants is as time consuming as we anticipate. We have provided for $30,000 in additional Deputy work time to meet issues/problems in the arraignment process, to transition to new/modified arraignment systems and help in the video control room. These funds may also be used to help with any arraignment surge days. Depending on the circumstances the additional work hours may become permanent. Whether we can ever implement our original arraignment system is unknown, but this probably will not happen as attorneys will not want to be in the very small attorney interview rooms and video rooms in the OCJ with defendants as a result of COVID. Arraignment of defendants for VOPs and bench warrants in the Circuit Court will continue at 11:00a.m. each weekday but only for those in the OCJ. Attorney inmate interviews are conducted by Zoom as are the arraignments. At this time there are no walls -in arraignments or scheduled arraignments in Circuit Court. They will resume as directed by the Chief Judge. In the 52nd District Courts there is an arraignment attorney in each District Court each day to handle pre -arraignment interviews and to appear at arraignments. In the 52nd DCs we may move the attorney off -site and the attorney will interview defendants via video and will appear at the arraignment by video. The attorney assigned to each DC will also interview defendants in PD lockups by video and will appear at the Page 11 Submit all documents via email to LAi!A-MIDGinfo@michipan.r;ou and copy your Regional Manager no later than May 31, 2020 lJl➢DC e'V21 CUIt(i'.✓'1-IANCE PLAN ANOI COST E1fSfd1Y`!°. S i8°r.'ELFWAL arraignments via video. The process may change depending on the coronavirus and Orders issued by the 52"d DC. How are you providing counsel at all other critical stages? Please provide details: Attorneys are appointed through court orders for all critical stages following arraignments on indigent defense cases. How are you calculating compensation for Standard 4? Please provide details: For the OCJ a daily rate of $650 weekdays; $700 weekends; $750 holidays. Half days are not anticipated. For Circuit Court bench warrants and VOPs $200 per day; For the District Courts $500 per day or $250 for a half day. Do you have a prison in your County? How is counsel provided to people charged with crimes while incarcerated in the prison? No Do you seek reimbursement for the cost of counsel from the Michigan Department of Corrections? N/A Are there any misdemeanor cases where your court accepts pleas without the defendant appearing before a magistrate or a judge? For example, pleas by mail, over the counter pleas, etc. X Yes 1 ❑ No Please describe how counsel is offered under these circumstances: We use the SCAO form which advises defendants of their rights. Page 12 Submit all documents via email to LARA-MIDC-Ifffo(+@miclri„ar „ov and copy your Regional Manager no later than May 31, 2020 St HDC FY21 c"6]NIP IANCE r LASKS AND CO T thNFid_` SIS RENEWAL Will there be any change from FY20 in this process? ❑ Yes I X No If yes, please explain: Any change from FY20 in how you are paying attorneys for Standard 4? ❑ Yes I X No If yes, please explain: Will there be any change from FY20 in your funding needs for this standard? Yes X I No If yes, please explain: The projected costs for arraignments from the PD lockups for handling attorney - defendant interviews prior to arraignments by PD personnel are significantly less than budgeted in prior years (e.g. FY 2020 $98,021,00 versus FY 2021$ 28,160.24). See Cost Analysis. The cost of arraignment attorneys in the 52-1 and 52-3 District Courts has been reduced. In the 52-1 District Court our prior Plan had 2 arraignment attorney each weekday which we have reduced to 1 arraignment attorney each weekday. In the 52-3 District Court our prior Plan had 3 arraignment attorneys each weekday which we have reduced to 1 arraignment attorney each weekday. See Cost Analysis under the heading Contracts for Attorneys which outlines arraignment surge needs and pages 10 to 12 hereof which outlines current and future changes to the arraignment system. Personnel In the cost analysis please provide detail about all personnel employed by the funding unit. This should include DIRECT SERVICE PROVIDERS (Public Defender Chief, Deputy Page 13 Submit all documents via email to LARA-MIDC-Into0c michiran.rtov and copy your Regional Manager no later than May 31, 2020 WIBBIC F 2'3 C43MPLI.A6ACE STE.,AN XdNO CdDST AiESJ1.LYSi."s RENEWAL Chief, Assistant Defenders, and staff of the defender office employed by the system) as well as ANCILLARY STAFF (court clerks, sheriff employees, etc.) For existing ANCILLARY STAFF are there any personnel positions/hours eliminated, reduced, or increased from FY20? X Yes I No If yes, please explain in cost analysis. Positions and Hours Temporarily or Permanentiv Eliminated ® We are eliminating the Fiscal Services Clerk position because we have changed how we are handling the funding for the arraignment attorneys in the OCJ and the position is now unnecessary. ® We are temporarily eliminating, FOR THIS FISCAL YEAR ONLY, the Supervisory Attorney position. From the beginning the County had anticipated hiring a Supervisory Attorney to operate the County's indigent defense system when Standard 5 was implemented. We have been advised that Standard 5 will not be implemented in FY 2021 but may be implemented in FY 2022. This position will be reinserted in our Plan next year. Further, decisions regarding indigency will continue to be made by Judges until Standard 5 is implemented and the MIDC formally promulgates indigency and partial indigency standards. At that time, we anticipate that these decisions will be made by non -attorney staff and/or the Supervisory Attorney when that attorney is hired. See also the section concerning Standard 3 experts and investigators where we state that decisions on the use on experts and investigators will be made by the assigned judge until Standard 5 is implemented. If the foregoing procedures do not meet with the approval of the MIDC then we will have to increase our costs significantly to hire attorneys and/or staff to handle experts and investigators, review attorney billing, make indigency and partial indigency decisions and perform other work. a In order to meet data collection, data entry and other administrative needs in the Circuit Court and the four divisions of the 52"d District Courts we had originally sought one more position in each court (total of 5 MIDC Clerk positions). Page 14 Submit all documents via email to I.ARA-MIDC-Ingo@iiiichipan.pov and copy your Regional Manager no later than May 31, 2020 MIDC YY2 s CGbBAPLIANCE PLAN ANID COSf,AhSAU(SIS RrNERAI Al. However, after discussions with our MIDC Representative we will defer hiring for these positions until FY 2022. Increases in the Need for Funds • The wage/salary rates for FY 2021 contain a 1% wage/salary increase for general non -represented employees. There is a 2% wage increase for the two Corrections Deputies, which is contained in the union labor contract. The County -wide Compensation Study of non -union positions which contains wage/salary increases for most employees in MIDC grant funded positions has not been implemented yet, but if it is implemented in FY 2021, it will result in wage increases for most MIDC positions. • We need to add 2 weeks' pay and benefits to cover the vacation time of the 2 Deputies in our Plan (one in the OCJ and one in 52-2 DC). When these Deputies are off -work on vacation we need to fill their positions and therefore need to cover these costs. We inadvertently omitted this cost from our FY 2019 and FY 2020 Plans. • While not categorized as personnel because they are not County employees and are independent contractors, we note the increase in Level 1-4 Public Defender fees at the Oakland County Circuit Court level. It is important to note in this regard that the fee increases for Level 1 Public Defenders were approved via a Budget Adjustment at the December 2019 MIDC meeting and were implemented for Level 1 Public Defenders effective March 1, 2020. The increases are set forth in our Cost Analysis and is a total increase of approximately $1M. See Attachment A for more information concerning the Level 2 — 4 attorney fee increases. We have also attached a copy of the Circuit Court fee schedules. Positions Continued • MIDC District Court Cleric Positions. There is one MIDC Clerk position in each of the four 52" d District Courts. The duties of the District Court MIDC Clerks are set forth in detail on pages 34-35 of our FY 2019 Compliance Plan. These positions must be continued because there is no one else to schedule the MIDC arraignment attorneys, take care of the files, monitor attorney assignments, Page 15 Submit all documents via email to IARA-MIDC-Info(@riiichiean.gov_ and copyyour Regional Manager no later than May 31, 2020 M&X VV21 COMPLIANCE PLAN AND COST ANA@.YSM RENEVVAI review vouchers and perform the other duties set forth on pages 34-35 of the FY 2019 Plan. • MIDC District Court Clerk Weekend Overtime. The 52nd District Court handles weekend arraignments for the 52nd DC and for a number of other District Courts in the County. It requires that a Clerk be present each Saturday and Sunday to assist in handling weekend arraignments for 4 hours each Saturday and Sunday. • MIDC Account Clerk for Circuit Court. Asset forth on pages 32-33 of our original Plan this account clerk position processes and reviews attorney vouchers, checks to ensure that initial interviews have been completed, enters data and performs the other functions set forth on pages 32-33. • Circuit Court Administrative Supervisor. Performs the duties set forth on page 32 of our original Plan. The person in this position will eventually supervise the 4 MIDC District Court Clerks when judicial independence in implemented. She supervises the Account Clerk at this time. She also schedules the OCJ arraignment attorneys and the Circuit Court arraignment attorney for VOPs and bench warrants, among other duties. • Community Corrections Specialists (Pretrial Services). With the introduction of arraignment attorneys at the OCJ the County added two Community Corrections personnel at the OCJ in its FY 2019 Plan and continued these positions in its FY 2020 Plan. The MIDC approved both Plans. These positions provide important services to the arraignment process which need to be continued. First, these positions were added to provide expanded Pretrial Services coverage at the OCJ so that inmate interviews could begin by 7:00am or earlier and Pretrial Services Reports could be provided to arraignment attorneys as early as possible to prepare for arraignments. These Pretrial Services Reports provide arraignment attorneys with background information on their clients from which they can make arguments for lower bonds or personal recognizant bonds. Without the additional coverage attorneys would not receive Pretrial Services Reports on as many inmates or on as timely a basis. Second, Pretrial Services did not provide any weekend coverage before these positions were added. With the additional positions weekend coverage is provided every weekend and weekend arraignment attorneys receive Pretrial Page 16 Submit all documents via email to LAIgA-MIDC-Infoiwn_ichi an. ov and copy your Regional Manager no later than May 31, 2020 NJPi4'.DC rV21 U.AVIPLIf?N01-- PIAN AND B.:OST F1t11Batl fIf S f{ENEt/iFGAL Reports on inmates in the OCJ. This is a very important upgrade to the arraignment process. Third, Pretrial Services personnel are, in effect, functioning as a liaison between the Prosecutors Office and the arraignment attorneys where the Complaint and Warrant are not available to the arraignment attorney. Pretrial Services personnel access Oak Video, obtain the Complaint and Warrant and forward it to the arraignment attorney. Without the Complaint and Warrant arraignment attorneys are at a significant disadvantage in the arraignment process and some arraignment attorneys are unable to proceed at all with the arraignment for lack of information, thus leaving the inmate to stay an additional day in the OCJ. Where necessary the Pretrial Services personnel also review the material in Oak Video and segregate the Compliant and Warrant from other information in Oak Video such as LEIN information and forward only the Complaint and Warrant to the arraignment attorney. If these positions are eliminated coverage in the OCJ will be limited on weekdays, Pretrial Services Reports will be limited and will not be sent to attorneys on a timely basis, weekend coverage will cease altogether, and it will be more difficult to find the time to access Oak Video to obtain the Complaint and Warrant for arraignment attorneys. See also page 31 of our original Plan (2019) for further information. • Corrections Deputies. There is one additional Corrections Deputy for the OCJ to assist with arraignments and there is one additional Corrections Deputy for the 52-2 District Court (Clarkston). The latter position was agreed upon with Marla McCowan in exchange for the County foregoing the renovations necessary in the 52-2 Court to have confidential meeting space for in -custody defendants in that Court. This Deputy assists in the attorney interview and arraignment process. • We are continuing, but reducing (from $59,801 to $30,000), the amount of OCJ OT funds that will be necessary for the arraignment process. See pages 10_to_11_supra where the use of these funds is outlined. Page 17 Submit all documents via email to LARA-M(DC-lnfo@WLwWigan.gov michigan.go_v and copy your Regional Manager no later than May 31, 2020 MOEW F VDU COMPLIANCE PAN AND CO T A€UdlLY €s !?i:ItiE:UYAU Any additional ANCILLARY STAFF positions/hours requested for FY21? X Yes I No If yes, please explain in cost analysis. See above. Any change from FY20 in fringe benefits? X Yes 1 ❑ No If yes, please explain in the cost analysis. This can include economics, cost of living increases, increased premiums, etc. At this time, we expect our fringe benefit rate to decrease which should effectuate a cost savings Supplies & Other Please list any supplies or equipment requested and provide a brief explanation of need or use in FY21. Masks for arraignment attorneys to use while interviewing defendants in the OCJ and the DCs. This need is self-explanatory. It is important to note that the Circuit Court computer system needs to be upgraded as discussed on a number of occasions with our MIDC Representative and others. This need has been acknowledged by MIDC staff and the MIDC itself. See Attachment C and the Cost Analysis. The original cost was $578,000, but has now increased to a cost of $635,800 (because the project was not done last FY the cost has increased about 10% as a result of losing the project manager for the project and normal predictable cost increases in the IT field). We are deducting from this amount the sum of $46,527.50 which has already been expended on the project, resulting in a total request of $589,272.50. We need this upgrade to provide the MIDC with the information and data the MIDC requests in our quarterly report and, more important, to integrate the current systems in preparation for Standard 5 when the indigent defense service system must be separated from the Court's case management system. We removed this project from our FY 2020 Page 18 Submit all documents via email to LA.RPAVII_DC-Info a mishigar • ;o_v and copy your Regional Manager no later than May 31, 2020 RAIDC F` 2 a (;O6tnPt.lE4Y10E PLAN AND COST ANALYSIS iiENnVAL Plan based on the representation that we would be given a planning grant to cover the cost of this project. No planning grant has been provided or identified. See also Attachment C. In addition, we had data collection costs which we removed from our last Plan because we were to receive a Planning Grant as noted above. These costs were a total of $4,701. See Cost Analysis. Supplies: See above Equipment: See above Case -related travel expenses (please include the system's policy for reimbursement): None anticipated. Reimbursement Costs for Creating Plan An indigent criminal defense system may submit to the MIDC an estimate of the cost of developing a plan and cost analysis for implementing the plan under MCL 780.993(2). Please attach documentation of planning time for FY21, if seeking reimbursement under this provision. Are you submitting a request for reimbursement of planning costs? ❑ Yes I X No If yes, do you have receipts showing that non -funding unit employees have been paid? ❑ Yes I ❑ No What is the amount you are seeking in reimbursement? $ Attachments Submitted ✓ Have you attached your FY21 cost analysis? X Yes 1 ❑ No ✓ Did you include a list of the attorneys providing services with the cost analysis template? X Yes 1 ❑ No ✓ If applicable, did you attach documentation supporting reimbursement for compliance planning? o Yes I ❑ No Page 19 Submit all documents via email to LA_ RA-MIDC-Ynfo(almicliiAari ov and copy your Regional Manager no later than May 31, 2020 Indigent Defense System Cost Analysis Grant Year October 1, 2020 - September 2021 Funding Unit Name(s) Oakland County Personnel -.._- Circuit Court Circuit Court District Court District Court District Court District Count District Court Clerk II (Additional OT for Weekend Arraignments) Community Corrections Community Corrections Circuit Court -Account Clerk II (Full Time) Circuit Court- MIDC Admit Supervisor (Full Time) District Court Clerk II (Novi) Full Time D'e'.triR Court Clerk II (Clarkston) Full Time District Court Clerk 11 lRochester Hills) Nil Time District Court Clerk II (Troy) Full Time OT for District Court Clerk 11 positions at the OT rate of $32.849278 per hour 4 his x 52 weeks Community Corrections Specialist 11- Full Time Community Corrections Specialist II - Full Time Sheriff 2 Correction Dep rdes-Vaation replacement cost-backfill Sheriff Corrections Deputy I - (Jail) - Full Time-2%Contact Increase Sheriff Corrections Deputy 1 (52-2 Clarkston DC) - Full Time 2 %Contract Increase Corrections Deputy 1-OT (arraignment surge days and changes in arraignment Sheriff process. SupportServices Support Services Rate applied W Salaries (30%) 67culatfon flours and rate _ , Total, , 2,080/$23.067331 2,080/$33.687970 2,080/$21.900004 2,080/$21.900004 2,080/$21.9000D4 2,080/$21.900004 208/$32.849278 2,080/$33.687870 (** See Position Justification in Category Summary Below ) 2,080/$33.687970 (** See Position Justification in Category Summary Beim) Vacation replacement hrs 320 HIM x $50 See Position Justification in Category Summary Below ) 2,080/$31.643269 2,080/$31.643269 *** See Position Justification in Category Summary Below 47,980.05 70,070.77 45,552.01 45552.01 45,552.01 45,552.01 6,832.65 70,070.77 70,070.n 16,000.W 65,818.00 65,918.00 n,624.00 61,749.00 CategorySummary - 679,242.05 Personnel JusiScation - List all positions to be funded by the grant budget ( state grant/local share). Please * highlight all positions that are new personnel requests for FY2D21 and provide luctification for need. See Compliance Plan at Pages 10-12 PLEASE NOTE THAT PERSONNEL RELATED COSTS ARE SHOWN AT THE FY 2020 LEVEL WITH A 1%SALARY INCREASE ADJUSTMENT FOR FY 2021 * The two MIDC funded correction deputies are part of s union To cover the vacation of the grant funded positions, the OCSO must follow the union contract canvassing rules to cover the vacations of the MIDC funded deputy positions outside of the replacement deputies' normal work hours Therefore, the vacation backfill costs cannot be considered supplanting. ** For Position Justification see Compliance Plan at pages 16-17. *** For Posmon Justification see Compliance Plan at pages 10-12 and page 18. Fringe'Benefits - -- - Percentage(35.66FT)($3ZS0On - Fixed obea[ontact charge Variable Amount C:\Users\mitchelld2D\Downloads\Oakland FY 21 CA Final Circuit Court 35.66% 13,794.00 17,109.69 Circuit Court 35.66% 13,794.OD 24,987.24 District Court 35.66% 13,794.00 16,243.95 District Court 35.66% 13,794.00 16,243.85 District Court 35.66% 13,794.00 16,24385 District Court 3566% n,794.00 16,24385 District Court Clerk II (Additional Of for Weekend Arraignments) 32.6D% 2,227 44 Community Corrections 35.66% 13,794.OD 24,98Z24 Community Corrections 35.66% 13,794.00 24,987.24 Sherd 35.66% 5,705.60 Sheriff 35.66% 13,794.00 23,47070 Sheriff 35.66% 13,794.00 23.47070 Sheriff Corrections Deputy I - OT (arraignment surge days and changes in arraignment process; see Compliance Plan at pages XXK) 32.60% 7,375.42 Support5ervices 0.D0% - 0.00 Category6ummary - - - , - - - - _ - _ - --137,940.00 219,296b/ Fringe Benefits Justification -To fund the FY 2021 positions and related fringe benefits that were approved with FY 2020's budget and continue the operations for Oakland County's MIDC. The services provided would include overall management, processing court-apppomted vouchers, handle increased paperwork, scheduling, pre trials, and other matters associated with the indigent defense system. `The FY2D21variable Fringe Bene,trateof35.65%isbmkendownasfcllows(See NOTED FICA 765%, Retirement 24.93%, Disability 1.62%, Unemployment 0.10%, Group fife/Accident 0.23%, Workers Compensation 1.13%= 35.66%Total Salary Based Overtime-FB Rate 32.60% Overtime allocation FICA-23% Ovem me allocation Retirement-77% " FY2021 Fixed Medu:al Benefits is broken down as follows: Oakland County is self -insured for Medical, Dental, and Vision Benefits. The MIDC Cost Analysis will assume a 2 person plan for these medial benefits when determining the medical bener is Medial/Prescription $ 12,812 Dental $857.00 Vision $125.00 Total $13,794 00 Contractual--- _---- Contractsfor Attorneys- - Attomeys - private bar Attorneys - private bar Attomeys -private bar Attorneys- private bar Attorneys - private bar Attorneys -private bar Attorneys- private bar Attorneys - private bar Attorneys - private bar Services Provided 00 - arraignment arty- Holidays 00 - arraignment atty- Monday 00 - arraignment atty -Tuesday th ru Friday 00 - arraignment arty -Saturday OCJ -arraignment atty- Sunday Arraignment atty (Novi DC) Arraignment atty (Clarkston DQ Arraignment atty (Rochester DO) Arraignment arty (Troy DC) C\Users\mitchelld20\Downloads\Oakland FY 21 CA Final Calculation- hours and rate Total 12 days x 2 attys x$750 rate 18,onoo 50 days x 4 attys x$650 rate 130,000.DO 203 days x 3 attys x $650 rate 395,850.00 50 days x 3 attys x$700 rate 105,ODO 00 50 days x 2 attys x $700 rate 70.000.00 251 days x 1 attys x $500 rate 125,500 00 251 days x 1 attys x $500 rate 125,500.00 251 days x 1 attys x $500 rate 125,500.00 251 days x l attys x$500 ate 125,500 OD Attorneys -private bar Additional Arty for hospital arraignments SD hospital arraignments x$100 rate 5,00D.00 Attorneys- private bar OCI reserve for surge 15 days x $650 9,75000 Attorneys - private bar Circuit Court reserve for surge 5 days x $200 1,DOO.OD Attorneys -private bar 52"tl DCs reserve for surge 5 days x 4 DCs x$50D 10,OOO.OD Attomeys - private bar Initial Interview- Circuit Court(post arraignment) 4,612 interviews x$100 rate 461,200.00 Attorneys -private bar Initial Interview- District Court(post arraignment) 7DO interviews x$100 rate 70.OD0.00 Rate vanes depending on DC appeal Attorney,,private bar District Court to Circuit Court Appeals events 1D,D00.0D Projected post -arraignment cost -rate Attorneys - private bar Defense attorneys varies based on event 2,250,0OD.00 1) Chief Judge Daily BW Docket-251 Days x $200 = $50,200 2) Interviews with VOP detainees in OCY800 interviews x $100=$90,000 3) Expected 10%Increase in VOP Attorney Costs to handl a probation viol ations, bench warrants and show cause Hearings-220 Hearings x$205= Attomeys- private bar hearings at the Circuit Court $45,100 175,300.00 Jail Visits$90,D00 IS Visits X 200 Defendants X$75 Visit)+ Motors $90,000(3 (See Attachment "A" Contract Mob ons X 2DO cases X$ 150 Motion) + Dispositions $40,OOD(200 Cases X$200)+ Attorney Budget Category Increases Level l Atty Pay Adjustment Trial Days $276,00D (Ave 3 days X 200 Cases X$460/day) for more information) 496,000.00 Motions $450,000 (1 Motion X 3,000 defendants X $150 Motion)+ Dispositions $350,000 (2,000 cases X $100+1,000 Cases X $15D/case) +Trial Days Less than Life $19,890 (153 trial days X $130/day) + Trial Days Habitual 4-Potenbal Ufe $25,120 (See Attachment "A" Contract (157 trial days X$160/day) and Delayed Sentence Appearances $23,040 (256 Attorney Budget Category Increases Level 2,3,and 4 Atty Pay Adjustment Delayed Sentence Hearings X$90) for more information) 868,050.00 Category Summary - - _ - _ - --_ - _-- _ - -- 5,577,150.OD Contract Attorney Justification -See Attachment W - Contract Attorney Budget Category Increases contracts for Experts and Investigators - Services Provided - - - - -- - - - - Calculation - hours and rate (See Attachment "B" - Expert and Investigator Budget Category Increases for more Investigators information) 575 per hrx 666.666667 hrs SD,DOD.DO (See Attachment"B" - Expert and l nvestigator Budget Category Increases for m ore M IDC rates or as otherwise set by information) information) court order Experts 00 Category5ummary 225,D00.0D Experts and Investigators Justification -See Attachment "B" - Expert and Investigator Budget Category Increases and see Compliance Plan at Page 9. C\Users\mitchelld20\Downloads\Oakland FY 21 CA Final iorionstruction Projects... � - ServiosProvided - ' . -' - - - - - - Calco'lahon . - __ '_- - � Total_ Contracts. ` - - - - _ .. �_ Cirtegory5ummary__,_� - - ___,_ O.DO Contracts Other .- - - - - - - .. - Services Provided :. - - --. - _ -- - ialulatton - - , Total -_ - Additional Local Police Dept Costs Novi PD 10,013.00 Additional Local Police Dept Costs Milford PD 0.00 Additional Local Police Dept Costs Troy PD 13,803.40 Additional Local Police Dept Costs Wixom PD 4,54740 28,36380 Novi PD Detective (weekdays): 2 hours per week x 538.509615 x 52 weeks =$4,005 Detective (weekends). 2 hours per weekend x $57.76923 x 52 weeks - $6,DO8 Total: $10,013 Troy PD: Weekend arraignmentsonly. Twoofficers(2)x $53 09 (OT rate) x2.5 hours for the arraignment=$265AS x 52 weeks=$13,803.40 Total. Wxom PD: Police Officer (weekdays): 1hour per weekx$34.98 x 52 weeks =$1,918.96 Police Detective (weekends) Ihourperweekendx$5247(OT)x52weeu-$2,728.94 Equipment - - - - Vendor .. .. Calculation - - - _ _ - - - _ Total - One (1) ,Pad replacement backup for District Court and Cvcuit Court ,Pads. 400.00 400.00 Training/Travel - - - - Vendor �� - - � -� - -,-, _Calalat"ioq � - - Total- Training program -County wide CLE Program Oakland County BarAssociation $25,000 Annual Administrative Cost 175000 Fee and $150,000 fixed amount based on up to 500 attorneys x $300 programming cost CategorySummary 175,000.00 Training and Travel Justification -Provide travel and traimngiustif,cation and 'highlight new or changed requests for FY21 Suggested rates for training registration would be $30/hour, SADO memberships $50/Year. NAPO membership is $30/year C:\Users\mitchelld20\Downloads\Oakland FY 21 CA Final suppllesjsera¢es-. - ,- - - - - - - - - - Vendor . , - - , .- - --' CaIwlaLon - - _ -__ - - -._ _- Total. " Deputy supplies misc deputy supplies 2,252.00 Deputy uniforms uniforms 1.02000 Circuit Court - Copier Fees Info Tech Dept 2 @ $100 200.00 Novi DC 52-1- Copier Fees Info Tech Dept 1 @ $100 10D.00 Clarkston DC 52-2- Copier Fees Info Tech Dept 1 @ $100 1DO.00 Rochester Hills DC 52-3- Copier Fees Info Tech Dept 1 @ $100 100.00 Troy DC 52-4- Copier Fees Info Tech Dept 1 @ $100 100 OD Community Corrections - Copier Fees Info Tech Dept 2 @ $100 20D.00 IT Operations on -going cost- Circuit Court Info Tech Dept 2 @ $3,17Z 6,344.00 IT Operations on -going cost -52-1 Novi DC Info Tech Dept 1 @ $3,172 3,172.00 IT Operations on -going cost-52-2 Clarkston DC Info Tech Dept 1@$3,172 3,17200 IT Operations on going cost- 52-3 Rochester Hills DC Info Tech Dept 1@$3172 3,17200 IT Operations on -going cost-52-4 Troy DC Info Tech Dept 1@$3,172 3,172.D0 Telephone on -going cost - Circuit Court Info Tech Dept 2 @ $336 672.00 Telephone on -going cost -52-1 Novi DC Info Tech Dept 1 @ $336 336.00 Telephone on -going cost-52-2 Clarkston DC Info Tech Dept 1@$336 33600 Telephone on -going cost-52-3 Rochester Hills DC Info Tech Dept 1@$336 336DO Telephone on -going cost -52-4 Troy DC Info Tech Dept 1 @ $336 336.00 IT hours - System Mamt/Customer Support/Planned Maint Info Tech Dept 641 firs- avenge over 6 years 115,93600 PC System Maintfor Polymm 4 @ $2,304 9,21600 Video Wall Unit Polycom -00 -Maintenance 9,619 DO (00-20 masks x 52 weeks x $.32 per mask) + (District Cou¢-20 masks x 52 Masks for MIDC Attorneys (00 50%and District Court 50%) weeks x $32 per mask) 665.60 $37 cellular svice fees/month-iPad Acquisition for Standard 2 and 4-Oakland OCl Two (2)— Cel lu la r Svc mo nth ly month ly, c ngoing costs Cou my, FY2020 Budget Adjustment k6 21Pads x$37 x 12 mo nths CategorySummary - - Data tollectim - - - - Vendor-- - --- _ - - - _ Calwla8on - Category Summary 0\Users\mitchelld20\Downloads\Oakland FY 21 CA Final ggaOD 161,443.60 Total 0.00 Bud&�TO�� C:\Use�s\m�tcnelldLu\Downloatis\Da�nd 4Y i1CP F,nai Court Gni Name Postman umdm Coun ll.Gndy n,le S.e.irn rAdmmie,.— Go�rt Court 16 Chnstea Dual, Chf Court B—mes Operation CvcukCoun 12,enanD. Lewis D-11uopsin 5penalot ll arcail a Am✓Vmvard COYR ACCDunts Coordinator Gwlt Court 1H Anaebna Sharon Cnen Huuneee Analyst Groam( , Will Adkins C11-1 Coun Rewrda"nosilt Chart.an 20 John Coopemdet Court Busmen Manager GraRGoYn 2D Jim Paterson Manager{iv Cnm ON DistrisLAme52-3 8 Thomas Grossman Office Suoery�sorl Imadin Cnmt52-1 homas Grossman B,Tss Offi Office Superv�sorl Damaged Caurl lO Rebecca Pears INfise Supemscr It DJm ia...S21 10 Rebeca Peons Ofiee supervisor ll Oaditt Came., 6Ena Perry DiNR Court Clerk ll Disart Coun524 ]Menbeth IsTMu Dna ttCourt Clad 1J DismRCourt52-1 TKamet. Ray DrsmttCourt ClerkM DismRCoons2-2 85ucan KnopV OKceiuoemsorl DizVict Cnunsz-z ]2 Vida Nelllx Dserouppnnsp—eat 11 DmiR Court 52-3 18.1homaa Huentes Diemn Coun Admmishamr Dial Adult s2-0 AIN., Ilevmc cnnrc Amaume Coordmamr I Total - ma Colkentmn/Pisa Xoudo mC. (Co., Hua Houh/Ra@ Hourson ID20 Staff had FY2020 Cnmpban¢ e[pended Todl Fstimated (Indul Plan HOUR on me POSNon F'20205a1ary 6alary and Rmge Salary and Development Oats fallowing Xourly Patea Number :Y2LEOSaIary Forecast NO Ita.m a FH) mm Co0edlan hours) Total HOY¢ Salary Foreart Salary Forecast Salary Fofeast 2984 5 68016.0C $ 42,315 DD $ ll0331 D0 $ 53.W 8 2 30 $ 33044 91. 5 89,127OD $ 53,09000 $ 142R200 $ 6837 6 2fi 32 $ 2,18].95 2450 $ Nk.J OC 5 45855P0 $ 114,298.00 $ 54.93 1 1 $ Sa 95 309]• 5 51.190.00 $ 39,76700 $ 90,957 00 $ 43.73 2 1, 3. $ 131_19 7892 $ 53.270.0n 5 3455000 5 .22000 5 4241 fi 1 7 5 296.89 24]4 $ SLlla DD 5 39,731.00 $ Do 92 Dn 5 a321 1 3 $ ]503. $ llL00l DO $ 46,633 CO $ 157,63a.OD $ ]5.]9 25 5, 30 $ z2n,= 3341 5 ll1,001.00 $ 57.4a600 $ 160,0700 5 80.98 1D 1[I $ 009.04 5 6,32655 59 35 94 Chart Ct 53% 37% 30D% 3417 $ 51,13000 5 255]3.CCj5 ]6]6LOO 5 3690 2 2 5 ]3.81 3417 OVERTMHncludes NO $ 4895 4 4 $ 395 BD II27 5 61,8210D 5 29311.00j $ 9L182A0 $ a304 2 D $ 8768 72➢ OVEDID.11nch.c. FB 5 sOld 4 4 S 23666 9038 $ 44,]3] 00 5 25.0MOD $ 69,2v 00 $ 33.3n 1 1 $ 33.30 $ 4557300 $ 35]9]00 $ 0237000 5 3,60 2 2•5 7920 1161 $ 4657300 $ 24$1700 5 73,490.00 5 3437 3, 3.5 103.11 2373 $ s1,190.00 $ 39,]3100 5 90$21.0n $ a3 73 30 1D $ 43] 32 10162 $ ]8,9]S.OD $ 53006.DD $ 13L06100 $ 6380 9, 9 $ 57000 1491 $ 94,639 0O 5 51,696.n0 $ 146335 An 5 7035 s3, $ 211 on 3051 5 1119000 $ 4JAn.Dn 5 "'Si DO 5 44.fi51 ] ] 5 ik.s2 $ 23as 19 m 1 mama mart 1D0% l00% $1,129,656.00 $ 667,418.D0 5 1,81],0]0.0D 338.6276596 365.3023 284I 5 6,6T! 66 � $ B,6Ti.68 $ 3.9R 17 Plan Oev CC S 3,35637 Oata C011ettlon CC $ 632H55 Chart Cl Toml 5 234311 I Dam mneRmn DC S 2.34513 Diacn ci coon -Taal $ 8,6]3.60 CCANDDC DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET VEHICLE AND TRAVEL SERVICES (VTS) SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES Effective October 1, 2019 MICHIGAN SELECT CITIES Individual Group Meeting pre -arranged and approved Lodging" $85.00 $85.00 Breakfast $10.25 $13.25 Lunch $10.25 $13.25 Dinner $24.25 $27.25 MICHIGAN IN-STATF ALL OTHER Individual Group Meeting pre -arranged and approved Lodging" $85.00 $85.00 Breakfast $ 8.50 $11.50 Lunch $ 8.50 $11.50 Dinner $19.00 $22.00 Per Diem $87.00 Lodging $51.00 Breakfast $ 8.50 Lunch $ 8.50 Dinner $19.00 OUT-OF-STATE SELECT CITIES * Individual Group Meeting pre -arranged and approved Lodging" Contact Conlin Travel Contact Conlin Travel Breakfast $13.00 $16.00 Lunch $13.00 $16.00 Dinner $25.25 $28.25 OUT-OF-STATE ALI OTHER Lodging" Breakfast Lunch Dinner Per Diem Lodging Breakfast Lunch Dinner Incidental Costs Individual Contact Conlin Travel $10.25 $10.25 $23.50 $97.00 $51.00 $10.25 $10.25 $23.50 (per overnight stay) $5.00 Group Meeting pre -arranged and approved Contact Conlin Travel $13.25 $13.25 $26.50 Mileage Rates Premium Rate $0.580 per mile Standard Rate $0.340 per mile *See Select High Cost City Listing "Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www.somtravel.com DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET VEHICLE AND TRAVEL SERVICES (VTS) SELECT HIGH COST CITY LIST TRAVEL RATE REIMBURSEMENT FOR CLASSIFIED and UNCLASSIFIED EMPLOYEES EFFECTIVE October 1, 2019 Michigan Select Cities / Counties Cities Counties Ann Arbor, Auburn Hills, Detroit, Crrand Rapids, Grand Traverse Holland, Leland, Mackinac Island, Petoskey, Oakland Pontiac, South Haven, Traverse City Wayne Out of State Select Cities / Counties State City / County State City / County Arizona Phoenix, Scottsdale, Sedona Maryland Baltimore City, Ocean City (Counties of Montgomery & Prince Georges) California Los Angeles (Counties Los Angeles, Orange, Mendocino & Ventura) Massachusetts -Boston (Suffolk County), Burlington Edwards AFB, Arcata, Cambridge, Woodburn Martha's McKinleyville, Mammoth Lakes, Vineyard Mill Valley, San Rafael, Novato, Monterey, Palm Springs, San Diego, Minnesota Duluth, Minneapolis/St. Paul (Hennepin San Francisco, Santa Barbara, Santa and Ramsey Counties) Monica, South Lake Tahoe, Truckee, Yosemite National Park Nevada Las Vegas Colorado Aspen, Breckenridge, Grand Lake, New Mexico Santa Fe Silverthorne, Steamboat Springs, Telluride, Vail New York Lake Placid, Manhattan (boroughs of Manhattan, Brooklyn, Bronx, Queens Connecticut Bridgeport, Danbury and Staten Island), Melville, New Rochelle, Riverhead, (Suffolk County), DC Washington DC, Alexandria, Falls Ronkonkoma, Tarrytown, White Plaines Church, Fairfax (Counties of Arlington & Fairfax in Virginia) Ohio Cincinnati (Counties of Montgomery & Prince George's in Maryland) Pennsylvania (Bucks County) Pittsburgh Florida Boca Raton, Delray Beach, Fort Rhode Island Bristol, Jamestown, Middletown, Lauderdale, Jupiter, Key West Newport (Newport County), Providence Georgia Brunswick, Jekyll Island Texas Austin, Dallas, Houston, LB Johnson Space Center Idaho Ketchum, Sun Valley Utah Park City (Summit County) Illinois Chicago (Cook & Lake Counties) Vermont Manchester, Montpelier, Stowe Kentucky Kenton (Lamoile County) Louisiana New Orleans Virginia Alexandria, Falls Church, Fairfax Maine Bar Harbor, Kennebunk, Kittery, Washington Port Angeles, Port Townsend, Seattle Rockport, Sanford Wyoming Jackson, Pinedale 1. Name and Address of Grantee 2. 5. Fro 6. Expenditure Categories Department of Licensing and Regulatory Affairs Michigan Indigent Defense Commission FINANCIAL STATUS REPORT Funding Unit(s) 3. Grant Number Current Report Period 6. Amended Report m: To: YES Contracts . Salaries Contram I Experts Fringes Attorneys In I Construction 4. GrantfContract Period From: To: 7. Total Gram Amount NO State Grant Local Share Supplies Other Equipment I Travel Training I Services Total 9a. Expenditures for Report Period 1011119 42131/19 $0.00 $0.00 $0.00 $0.00 $0.00 b. Expenditures for Report Period 1/1120-3131120 $0.00 $0.00 $0.00 $0.00 $0.00 c. Expenditures for Report Period 411120-6130120 $0.00 $0.00 $0.00 $0.00 $0.00 d. Expenditures for Report Period 711/20 - 9130120 $0.00 $0.00 $0.00 $0.00 $0.00 e. Total Expenditures to date $0.00 $0.00 $0.00 $0.00 $0.00 10 State Grant Advancements 11. Certified Local Share a. Received this mportinq period WOO a. Deposited to the local MIDC fund this reporting period b. Received to date this grant year $0.00 b. Deposited to the local MIDC fund to date this gmnt Year 12. Remarks 13. Certification: I certify that to the best of my knowledge and belief this report is 14. MIDC Approval correct and complete and that all expenditures are for the purposes set forth in the approved compliance plan and consistent with the grant contract and attachments. Gram Manager's Signature Authorizing Signature Date $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9.00 $0.00 $0.00 Date Email State OfficeAdmin. Signature Date Position Phone $0.09 $0.00 Resolution #20454 October21, 2020 Moved by Long seconded by Quarles the resolutions on the amended Consent Agenda be adopted. AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted. I HERESY APPRpVETNIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ,TING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 21� day of October, 2020. Lisa Brown, Oakland County