HomeMy WebLinkAboutResolutions - 2020.10.21 - 33786MISCELLANEOUS RESOLUTION #20474
BY: Commissioner David Woodward, District #19
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — BERKLEY PUBLIC LIBRARY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000.000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the Berkley Public Library has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the Berkley Public Library and recommends the disbursement of
$13,817.06 from the Oakland Together Local Government Partnership Grant Program from CARES Act —
Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Berkley on behalf of the Berkley Public Library to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Berkley Public Library and authorizes the
disbursement of $13,817.06 from the Oakland Together Local Government Partnership Grant Program
from CARES Act—Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the interlocal agreement with the Berkley Public Library,
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Berkley Public Library.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing re7:2
r1hks
Commissioner David Woodward
REQUESTING SUSPENSION District#19
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
10/5/2020 Prep BOC Packet I Laserfiche Forms ATTACHMENT A
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that
meet the requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA
(Federal Emergency Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the
25% "cost share" or "local match" required with FEMA reimbursement once that amount is approved by FEMA.
Review Best Practices for submissions here.
Application ID
10820M
Submission Information
Local Government Facility
Municipality (CVT) School Library/Community Center/Senior Center
What CVT are you located within?
Berkley
Name
Matt Church
Do you have your own governing board?
Yes No
Title
Library Director
Email
mchu rch@berkleymich. net
Phone
248-658-3449
Authorized Official
Individual authorized to sign Interlocal Agreement
Name
Matt Church
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Title
Library Director
Email
mchurch@berkleymich.net
Phone
248-658-3449
Funding Information
Payment Method
Electronic (ACH) Check Payment
Remittance Address
3155 Coolidge
Berkley
Expenditures
Expenditure ID 10820M-1
Address
City
State MI ZIP Code 48072
Expenditure Description Overdrive digital content
Expenditure Category* Items Not Listed Above
Date 9/10/2020
$ 11,620.78
Amount
Compliance Explanation
When the library was closed to the public
starting mid -March, we relied heavily on
our digital resources to serve the
community. Use of our digital resources
increased during the quarantine and so
did the cost to provide them. We spent
additional funds to help meet the
demand. Between mid -March and mid -
June, this was our only way to get
content to patrons. The Overdrive
purchases got the most requested
content to our patrons and provided the
community a way to continue to read and
listen to books while the library was
closed.
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Compliance Records
Attached is an Excel spreadsheet and
receipts showing the purchases.
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
Berkley Overdrive.pdf 1.33MB
Expenditure Approval
Approved Rejected
Expenditure ID 10820M-2
Expenditure Description Hoopla digital content
Expenditure Category* Items Not Listed Above
$ 1,978.28
Date 9/10/2020
Amount
Compliance Explanation
When the library was closed to the public
starting mid -March, we relied heavily on
our digital resources to serve the
community. Use of our digital resources
increased during the quarantine and so
did the cost to provide them. We spent
additional funds to help meet the
demand. Between mid -March and mid -
June, this was our only way to get
content to patrons. We doubled the
number of monthly downloads permitted
from Hoopla. This provided patrons will
the opportunity to borrow more content
from this digital platform through the
library.
Compliance Records
Attached is an Excel spreadsheet and
receipts showing the purchases.
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been In accordance with section 601 (d) of the
Social Security Act.
Berkley Hoopla.pclf 519.44KB
Expenditure Approval
Approved Rejected
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Expenditure ID 10820M-3
Expenditure Description Kanopy digital content
Expenditure Category* Items Not Listed Above
Date 9/10/2020
$ 218.00
Amount
Compliance Explanation
When the library was closed to the public
starting mid -March, we relied heavily on
our digital resources to serve the
community. Use of our digital resources
increased during the quarantine and so
did the cost to provide them. We spent
additional funds to help meet the
demand. Between mid -March and mid -
June, this was our only way to get
content to patrons. We decided to offer
Kanopy as a new digital service during
the quarantine. Kanopy provided the
community with a different mix of content
to compliment our other digital resources.
Compliance Records
Attached is an Excel spreadsheet and
receipts showing the purchases.
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
Berkley Kanopy.pdf 351.25KB
Expenditure Approval
Approved Rejected
Total Submitted Amount
$ 13,817.06
Total Approved Amount
$ 13,817.06
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland
Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these
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The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus
Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be
executed prior to the release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act
program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the
event they receive direct funding from the federal or state government to cover these expenses, the county money
will be returned.
Date Submitted
9/10/2020
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Resolution #20474
October21, 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal AgreemenUApplication for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried.
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
a1 HEREBY APpROVETHIS i ,ESOLUTION
CHIEF OFPP COUNTY E)(ECUTIVE
ACTING PURSUANT TO NICL 4y559A (T)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 21s' day of October, 2020.
Lisa Brown, Oakland County