HomeMy WebLinkAboutResolutions - 2020.10.21 - 33788MISCELLANEOUS RESOLUTION #20476
BY: Commissioners Shelley Goodman Taub, District #12; Marcia Gershenson, District #13
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — BLOOMFIELD TOWNSHIP SENIOR CENTER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures Incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS Bloomfield Township on behalf of the Bloomfield Township Senior Center has demonstrated
an eligible plan to utilize CARES Act funding in accordance with the U.S. Treasury guidelines in their
reimbursement application. The eligible reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the Bloomfield Township Senior Center and recommends the
disbursement of $82,159.44 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with Bloomfield
Township to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Bloomfield Township Senior Center and
authorizes the disbursement of $82,159.44 from the Oakland Together Local Government Partnership
Grant Program from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Bloomfield Township Senior Center.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Commissioner Sh I ey cndodman Taub
District 912
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
Commissioner Gershensoon /
District #13
10/15/2020
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ATTACHMENT A
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that
meet the requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA
(Federal Emergency Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the
25% "cost share" or "local match" required with FEMA reimbursement once that amount is approved by FEMA.
Review Best Practices for submissions here.
Application ID
10836M
Government Facility receiving Funds
Local Government Facility
Municipality (CVT) School Library/Community Center/Senior Center
Government Facility Name
What CVT are you located in?
This is the legal entity that is receiving the funds
Bloomfield Twp
Do you have your own governing board?
Yes No
Street Address
City
Government Facility
Mailing Address
State / Province / Region
Postal / Zip Code Country
Submission Information
Name
Christine Tvaroha
Title
Director
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Email
ctvaroha@LIOOMflEtldtwp.org
Phone
248-723-3500
Authorized Official
Individual authorized to sign Interlocal Agreement
Leo C. Savoie
Supervisor
I savoi e(cD bl oo mfie Idtwo. o ro
248-433-7701
Funding Information
Name
Title
Email
Phone
Payment Method
Electronic (ACH) Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type
Checking ; , Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and
Oakland County's policy regarding electronic funds transfers as they exist on this date or as subsequently adopted,
amended, or repealed. Michigan law governs electronic funds transactions authorized by this agreement in all respects
except as otherwise superseded by federal law.
Expenditures
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Expenditure ID 10836M-1
Expenditure Description IT for remote work and virtual programs
Expenditure Category Improve Telework Capabilities of Public Employees
Start Date 9/10/2020
End Date
Amount
$ 5,738.40
Compliance Explanation
IT equipment expenses allowed for
remote work, continuation of services to
seniors and a transition to virtual
programs. Spreadsheet has additional
detail.
Spreadsheet also has
5738.40
Compliance Records
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
BT CARES IT cover and invoices.pdf 1.78MB
Expenditure Approval*
, Approved ; , Rejected
Total Submitted Amount
$ 5,738.40
Total Approved Amount
$ 5,738.40
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland
Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these
The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
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The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus
Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be
executed prior to the release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act
program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the
event they receive direct funding from the federal or state government to cover these expenses, the county money
will be returned.
Date Submitted
9/10/2020
https'//publicdocs.oakgov.com/Forms/form/approval/4de81e6f-97d7-4e31-be69-be6d2e3984fa?hideHeader=true 4/4
10/15/2020
Prep BOC Packet i Laserfiche Forms
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that
meet the requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA
(Federal Emergency Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the
25% "cost share' or "local match" required with FEMA reimbursement once that amount is approved by FEMA.
Review Best Practices for submissions here.
Application ID
10843M
Government Facility receiving Funds
Local Government Facility
Municipality (CVT) i : School , Library/Community Center/Senior Center
Government Facility Name
What CVT are you located in?
This is the legal entity that is receiving the funds
Bloomfield Twp
Do you have your own governing board?
, Yes No
Street Address
City
Government Facility
Mailing Address
State / Province / Region
Postal / Zip Code Country
Submission Information
Name
Christine Tvaroha
Title
Director
https://publicdoes.oakgov.com/Forms/form/approval/e3ced4e2-3762-44ba-a4d3-179a471 a df6?hideHeader=true 1 /4
10/15/2020
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Email
ctv a ro h a@ b l o o m f i e l d twp. o rg
Phone
248-410-0548
Authorized Official
Individual authorized to sign Interlocal Agreement
Leo C. Savoie
Supervisor
I savoi e0 bl oo mfi e I dtwo. oro
248-433-7701
Funding Information
Name
Title
Email
Phone
Payment Method
Electronic (ACH) Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type
Checking , Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and
Oakland County's policy regarding electronic funds transfers as they exist on this date or as subsequently adopted,
amended, or repealed. Michigan law governs electronic funds transactions authorized by this agreement in all respects
except as otherwise superseded by federal law.
Expenditures
https://publicdocs.oakgov.com/Forms/form/approval/e3ced4e2-3762-44ba-a4d3-179a471 al df6?hideHeader=true 2/4
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Expenditure ID 10843M-1
Expenditure Description Staff - modified responsibilities due to
COVID
Expenditure Category Items Not Listed Above
Start Date 9/1012020
End Date
Amount
$ 58,625.53
Compliance Explanation
Staff transitioned to significantly different
responsibilities due to program closure
and COVID response. Memo attached.
58625.53
Compliance Records
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
BT CARES Staff cover and reports.pdf 1.37MB
Expenditure Approval*
Approved Rejected
Total Submitted Amount
$ 58,625.63
Total Approved Amount
$ 58,625.53
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland
Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these
The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
https'//publicdocs.oakgov.com/Forms/form/approval/e3ced4e2-3762-44ba-a4d3-179a471aldf6?hideHeader=true 314
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The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus
Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be
executed prior to the release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act
program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the
event they receive direct funding from the federal or state government to cover these expenses, the county money
will be returned.
Date Submitted
9/10/2020
https:Bpubliedocs.oakgov.comIForms/form/approvalle3ced4e2-3762-44ba-a4d3-179a471 a 1 df6?hideHeader=true 4/4
10/5/2020
Prep BOC Packet I Laserfche Forms
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that
meet the requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA
(Federal Emergency Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the
25% "cost share" or"local match" required with FEMA reimbursement once that amount is approved by FEMA.
- Review Best Practices for submissions here.
Application ID
10844M
Submission Information
Local Government Facility
Municipality (CVT) School Library/Community Center/Senior Center
What CVT are you located within?
Bloomfield Twp
Name
Christine Tvaroha
Do you have your own governing board?
Yes No
Title
Director
Email
ctv a ro h a@ b l o o m fi e l d twp. o rg
Phone
248-410-0548
Authorized Official
Individual authorized to sign Interlocal Agreement
Name
Leo C. Savoie
https,llpublicdoes.oakgov.com/Forms/form/approval/fcaaf2cl-2ab9-48d9-9Bf3-aO4el b713fc2?h1deHeader=true 1/4
10/5/2020
Prep BOC Packet i Laserfiche Forms
Supervisor
I Savo i e(o) bloo mfi el dtwp. org
248-433-7701
Funding Information
Title
Email
Phone
Payment Method
Electronic (ACH) Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type
Checking Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and
Oakland County's policy regarding electronic funds transfers as they exist on this date or as subsequently adopted,
amended, or repealed. Michigan law governs electronic funds transactions authorized by this agreement in all respects
except as otherwise superseded by federal law.
Expenditures
Expenditure ID 10844M-1
Expenditure Description IT for remote work and virtual programs
Expenditure Category* Improve Telework Capabilities of Public Employees
Date 9/10/2020
$ 5,738.40
Amount
https:Hpubliedocs.oakgov.comiForms/form/approval/fcaaf2cl-2ab9-48d9-96f3-a04e1 b713fc2?hideHeader=true 2/4
10/5/2020
Prep BOC Packet I Laserfiche Forms
Compliance Explanation
Tech equipment for remote work;
continuation of services to seniors and a
transition to virtual programs for seniors.
5738.40
Compliance Records
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
BT CARES IT cover and invoices.pdf 1.78MB
Expenditure Approval
Approved Rejected
Total Submitted Amount
$ 5,738.40
Total Approved Amount
$ 5,738.40
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland
Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these
The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus
Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be
executed prior to the release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act
program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the
event they receive direct funding from the federal or state government to cover these expenses, the county money
will be returned.
https://publicdocs.oakgov.com/Forms/form/approval/fcaaf2cl-2ab9-48d9-96f3-aO4el b713fc2'/hideHeader=true 3/4
10/5/2020
Prep BOG Packet I Laserfiche Forms
Date Submitted
9/10/2020
https://publiedocs,oakgov.com/Forms/form/approval/fcaaf2c1-2ab9-48d9-96f3-a04e1b7l3fc2?hideHeader=true 4/4
10/15/2020
Prep BOC Packet i Laserfche Forms
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that
meet the requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA
(Federal Emergency Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the
25% "cost share" or"local match" required with FEMA reimbursement once that amount is approved by FEMA.
Review Best Practices for submissions here.
Application ID
10846M
Government Facility receiving Funds
Local Government Facility
Municipality (CVT) , School : Library/Community Center/Senior Center
Government Facility Name
What CVT are you located in?
This is the legal entity that is receiving the funds
Bloomfield Twp
Do you have your own governing board?
Yes , No
Street Address
City
Government Facility
Mailing Address
State / Province / Region
Postal / Zip Code Country
Submission Information
Christine Tvaroha
Name
Title
Director
https://publicdoes.oakgov.com/Forms/form/approvall2cl4fed4-ba51-4e33-bo4a-e3a3l a8ge227?hideHeader=true 114
10/15/2020
Prep BOC Packet I LaseKche Forms
Email
ctvarohakD b10Dmfieldtwn. oro
Phone
248-410-0548
Authorized Official
Individual authorized to sign Interlocal Agreement
Leo C. Savoie
Supervisor
I savoi e0 b loo mfi a Idtwo. ora
248-433-7701
Funding Information
Name
Title
Email
Phone
Payment Method
Electronic (ACH) , Check Payment
Financial Institution Information
Name of Financial Institution
JP Morgan Chase
Nine -Digit Routing Transit Number
072000326
Account Number
220002983168
Account Type
Checking Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and
Oakland County's policy regarding electronic funds transfers as they exist on this date or as subsequently adopted,
amended, or repealed. Michigan law governs electronic funds transactions authorized by this agreement in all respects
except as otherwise superseded by federal law.
Expenditures
https://publicdocs.oakgov.com/Forms/form/approval/2cl4fcd4-ba51-4e33-bO4a-e3a31a89e227?hideHeader=true 2/4
10/15/2020
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Expenditure ID 10846M-1
Expenditure Description Facilities and Safety supplies
Expenditure Category Personal Protective Equipment
Start Date 9/10/2020
End Date
Amount
$ 12,057.11
Compliance Explanation
Items are for safety of senior patrons and
staff while in the facility or vehicles. The
invoices are too large of a file to upload
and Ashley asked that we email them to
her which is complete.
12057.11
Compliance Records
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
BT Cares Facilities cover sheet only.pdf 725.23KB
Expenditure Approval*
Approved Rejected
Total Submitted Amount
$ 12,057.11
Total Approved Amount
$ 12,057.11
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland
Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these
The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
https'//publicdocs.oakgov.com/Forms/form/approval/2cl4fcd4-ba51-4e33-b04a-e3a31 a89e227?hideHeader=true 3/4
i[IMPIfrlrYdB
Prep BOC Packet I Laserfiche Forms
The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus
Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be
executed prior to the release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act
program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the
event they receive direct funding from the federal or state government to cover these expenses, the county money
will be returned.
Date Submitted
9/10/2020
Submit
https://publicdocs.oakgov.com/Forms/form/approval/2ct 4fed4-ba51-4e33-b04a-e3a3l a89e227?hideHeader=true 4/4
Resolution #20476
October21, 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried.
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
a, ". Q ,
ION
i HERE -BY RF`PF4Q�OUNtTY EX OCUTIVE
CHIEF' DEP1lTY
ACTING PURSUANT To MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, 1 have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 215' day of October, 2020.
Lisa Brown, Oakland County