HomeMy WebLinkAboutResolutions - 2020.10.21 - 33793MISCELLANEOUS RESOLUTION' #20481
BY: Commissioner Bob Hoffman, District #2
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF INTERLOCAL AGREEMENT WITH
GROVELAND TOWNSHIP FOR DISTRIBUTION OF CARES ACT FUNDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Acts (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions' dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS Groveland Township has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from Groveland Township and recommends the disbursement of
$124,281.47 to Groveland Township from the Oakland Together Local Government Partnership Grant
Program from CARES Act — Coronavirus Relief Funds, and
WHEREAS Groveland Township has approved and executed an interlocal agreement prepared by
Oakland County Corporation Counsel. The agreement is included as "Attachment B".
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from Groveland Township and authorizes the distribution
of $124,281.47 from the Oakland Together Local Government Partnership program to Groveland
Township from Oakland County CARES Act Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the interlocal agreement with Groveland Township.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution and the finalized executed agreement to Oakland County Fiscal Services and Groveland
Township.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Commissioner Bob Hoffman
District #2
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
CVT COVID Support Expenditure Review Form ATTACHMENTA
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25% 'cost share' or
"local match" required wrath FEMA reimbursement.
• These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Act or to pay
vendors or service providers as permitted by the CARES Act.
Application ID 10640M
Submission Information
Public Body (CVT) Groveland Twp
Name Kevin Mason
Title Chief
Email masonkf4@comcast.net
Phone 248-634-7722
Public Body (CVT) Authorized Official
Funding Information
Name Robert DePalma
Title Township Supervisor
Email supervisor@grovelandtownship.net
Phone 248-634-4152
Payment Method F Electronic (ACH) r Check Payment
Financial Institution Information
Name of Financial Institution CHASE BANK
Nine -Digit Routing Transit Number
Account Number
Account Type r: Checking r Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds
transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's
policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law
governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure ID 10640M-1 Expenditure Description COVID 19
Date 8/27/2020 Amount
$ 78,014.83
Compliance Explanation COVID PAYROLL, CLEANING
SUPPLIES, COVID TESTING FOR
EMPLOYEE
Compliance Records SPREADSHEET ATTACHED. RECEIPTS
AVAILABLE IF NEEDED.
Attachment All expenditures must be supported by records sufficient to demonshate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
fema.oaklandl.pdf 57.39KB
Expenditure Approval* r Approved r Rejected
Total Submitted Amount $ 78,014.83
Total Approved Amount $
Compliance Requirements
By submitting this Form the Public Body (CVI) afirms that it will abide by each of the following requirements when using Oakland Together CVT
funds. Please check the box next to each requirement to confirm your intent to abide by these requirements:
• The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
• The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
• The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
• The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) will be provided with an Interlocal Agreement, which must be executed prior to the
release of any funds, and which lists further requirements Including but not limited to.
• The CVT must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend In accordance with the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to cover these expenses, the
county money will be returned.
CVT COVID Support Expenditure Review Form
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25%"cost share' or
"local match" required wrath FEMA reimbursement.
• These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Actor to pay
vendors or service providers as permitted by the CARES Act.
Application ID 10738M
Submission Information
Public Body (CV) Groveland Twp
Name
Kevin Mason
Title
Fire Chief
Email
masonkf4@comcast.net
Phone
248-467-0298
Public Body (CVT) Authorized Official
Funding Information
Name Robert DePalma
Title Township Supervisor
Email supervisor@grovelandtownship.net
Phone 248-634-4152
Payment Method G Electronic (ACH) r Check Payment
Financial Institution Information
Name of Financial Institution Chase Bank
Nine -Digit Routing Transit Number
Account Number
Account Type F Checking r Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds
transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's
policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law
governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure ID 10738M-1 Expenditure Description COVID 19
Date 9/3/2020 Amount
$ 46,266.64
Compliance Explanation Shift Pay for April and May
Compliance Records Copies of payroll submissions for April
and May
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
20200903091319532.pdf 981.15KB
Expenditure Approval'` r Approved r Rejected
Total Submitted Amount $ 46,266.64
Total Approved Amount $
Compliance Requirements
By submitting this Form the Public Body (CVT) affirms that it will abide by each of the following requirements when using Oakland Together CVT
funds. Please check the box next to each requirement to confirm your intent to abide by these requirements.
W The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020,
W The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwse qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) will be provided with an Interlocal Agreement, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
• The CVT must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to cover these expenses, the
county money well be returned.
Date Submitted 9/3/2020
ATTACHMENT B
AGREEMENT FOR CARES ACT DISTRIBUTION BETWEEN
OAKLAND COUNTY AND
GROVELAND TOWNSHIP
This Agreement (the "Agreement") is made between Oakland County, a Municipal and Constitutional
Corporation, 1200 North Telegraph Road, Pontiac, Michigan 48341 ("County"), and the Township of
Groveland ('Public Body"), 4695 Grange Hall Rd., Ilolly, MI 48442. County and Public Body may be
referred to individually as a "Party" and jointly as "Parties".
PURPOSE OF AGREEMENT. County and Public Body enter into this Agreement pursuant to the
Urban Cooperation Act of 1967, 1967 Public Act 7, MCL 124.501 et seg., for the purpose of County
distributing a portion of its CARES Act funds to Public Body. County has allocated a portion of its
CARES Act funds to be distributed to CVTs within Oakland County, which will be used to assist CVTs
in meeting certain areas of need caused by the COVID-19 pandemic.
In consideration of the mutual promises, obligations, representations, and assurances in this Agreement.
the Parties agree to the following:
1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether
used in the singular or plural, shall be defined, read, and interpreted as follows:
L L Agreement means the terms and conditions of this Agreement and any other mutually
agreed to written and executed modification, amendment. Exhibit and attachment.
1.2. Claims mean any alleged losses, claims, complaints, demands for relief or damages,
lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties.
litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable
attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts
paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or
asserted against County or Public Body, or for which County or Public Body may become
legally and/or contractually obligated to pay or defend against, whether direct, indirect or
consequential, whether based upon any alleged violation of the federal or the state
constitution, any federal or state statute, rule, regulation, or any alleged violation of federal
or state common law, whether any such claims are brought in law or equity. tort, contract, or
otherwise, and/or whether commenced or threatened.
I.J. Confidential Information means all information and data that County is required or
permitted by taw to keep confidential, including records of Cormty' security measures,
including security plans, security codes and combinations, passwords, keys, and security
procedures, to the extent that the records relate to ongoing security of County as well as
records or information to protect the security or safety of persons or property, whether public
or private, including, but not limited to, building, public works, and public water supply
designs relating to ongoing security measures, capabilities and plans for responding to
violations of the Michigan Anti -terrorism Act, emergency response plans, risk plamiing
documents, threat assessments and domestic preparedness strategies.
1.4. County means Oakland County, a Municipal and Constitutional Corporation, including.
but not limited to, all of its departments, divisions, the County Board of Commissioners,
elected and appointed officials, directors, board members, cotmciI members,
commissioners, authorities, committees, employees, agents, volunteers, and/or any such
persons' successors.
1.5. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m.
Page 1 of 7
OAKLAND TOGETHER CARES ACT CVT FUND - INTERLOCAL AGREEMENT
Resolution #20481
October21, 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried.
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
BY?-FROVETtiISRSSOL t®E
e HER_
CHIEF DE%- COUNTY 559A (7)
ACTING PURSt9ANT TO tJICL 45
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 2131 day of October, 2020.
Lisa Brown, Oakland County